tender for classical dance festival 2025 classical dance festival 2025 at rabindra sadan - the work related to engagement of an event management agency for stage decoration, outdoor publicity, venue branding, sound, stage light, outside light, documentation, vehicle, printing, tiffin & hospitality, lcd projector, memento, flower bouquet, cloth bag, uttorio etc. in connection with “classical dance festival – 2025” to be held on & from 11th to 13th september 2025 at rabindra sadan sl. no. item description 1 stage decoration to be made for rabindra sadan (11/09/2025 to 13/09/2025) 2 →backdrop (20/10) (suitable with background) (1 no)→rostrum with 3 stage stairs for rabindra sadan for 3 days (9 nos.),→high back vip chair for inaugural programme (20 nos.), →inaugural lamp (electric/battery) (1 nos.), →centre table with table cloth (for inaugural programme) (8 nos.), →table flower top (for inaugural programme) (8 nos.), →brass lity pot (for 3 days) 1pot per day (1x3=3) (3 nos.), →white sofa (for sitting arrangement for performers at backstage for 3 days) 4 sofa per day (3x4=12) (12 nos.), →centre table (for sitting arrangement for performers at backstage 3 days) 4 centre table per day (3x4=12) (12 nos.), →floor carpet (25’/12’) for 3 days (300 sqft), →tray to carry memento 8 nos, →flower bouquet for guests 25 nos.→floral decoration with colourful artificial flower in front of stage & podium (1 gross), →thali girl 1st day - 4 nos, 2nd day- 2nos and 3rd day - 2 nos 3 venue branding and outdoor publicity (for 3 days) 4 →branding entrance 2nos 3d gate with light for 3 days (2 nos.), →standee (8’/4’) (30 nos.), →flex(10’/8’) with wooden frame outside rabindra sadan wall & west bengal state music academy (20 nos.), →programme schedule flex with wooden frame (20’/10’) (2 nos.), →cut outs as per approved design (illuminate with colourful lights) for decoration(at the entrance of rabindra sadan) (10 nos.), →colourful chain flags on rope (1000 nos.), →colourful flags on pole (40 nos.), →temporary hoarding (20/10) [printing and installation] (20 nos.) →decoration ofbookselling counter the varandah ofrabindra sadan, table with white cover and frills (1 gross) 5 sound(for 3 days) 6 →jbl double top (2 nos.), →ld 18 low (2 nos.), →monitor 15” (4 nos.), →digital console (1 nos.), →foot microphone (5 nos.), →cordless microphone (3 nos.), →stand microphone (10 nos.), →mobile phone chord (2 pcs), →dvd player(1 pcs), →laptop(2 pcs) & bluetooth system (1 gross),→installation, operation & transportation (1 nos.) and →sound operator (1 nos.) 7 stage light (for 3 days) 8 →f.o.h (par 62) (2 pair), →side light (par 62) from wings space (4 pair), →diagonal blue (par 62) (1 pair), →back centre (par 61) (1 no.), →floor (par 62) (2 nos.), →centre top (par 62) (1 no.), →led par back diagonal (10 nos.), →pe strobe (1 no.), →smoke machine (1 no.), →dry ice (1 no.), →power pack & console (as per requirement) (1 gross), →license holder electrician (1 nos.) and →light operator (2 nos.) 9 outside light(for 3 days) sufficient light for illumination of front and back side and campus of rabindra sadan 10 →400 watt metal light (10 nos.), →led rice light (50 nos.), →led per light (15 nos.) and →rgb pixel light (50 nos.) 11 documentation (for 3 days) 12 →video coverage of classical dance festival 2025 (3 days programme)(rabindra sadan) including inaugural and closing programme.pen drive of each day is to be submitted. →edited & master copy (non edited) are to be submitted. 13 →still photography coverage ofclassical dance festival 2025 (3 days programme) (rabindra sadan)including inaugural and closing programme. day wise still photographs with album & pen drive are to be submitted at the time of bill submission. (total 200) 14 printing 15 invitation card, envelop. 16 id card 17 leaflet 18 tiffin & hospitality (rabindra sadan) (for 3 days) 19 tea, coffee (with milk & without milk), biscuits,papri for guests( 1st day 75 nos, 2nd day 50 nos & 3rd day 50 nos) along with suitable crockery@ rs. 30/- 20 tea (with milk & without milk), biscuits, 200 per day@ rs. 10/- 21 tiffin packets for vip and participating artistes160 per day (160x3 ) @ rs.200/- 22 tiffin packet (normal) 135 per day ( 135x3 ) @ rs. 150 /- 23 water bottle (rs. 10)(for 3 days) 24 20 litre mineral water (for 3 days) 25 crockery to serve snacks for distinguish guest ( for 3 days) 26 service boy (for 3 days). (2x3) 27 fooding for outside artistes ( 20artistes) 28 lcd projector 29 lcd projector for 3 days program 30 memento, flower bouquet, cloth bag and uttorio 31 memento (inaugural programme & artistes for 3 days) 32 flower bouquetfor guest, participating dancers/ dance group and anchor in theprogramme( 1st day -30 2nd & 3rd day (15x2)=30 nos ) 33 jute bags with printing( name of programme, venue and date) for carrying memento & tiffin packets 34 uttoriyo 20 nos (for guest & artistes) 35 government taxes 36 all applicable government taxes