tender notice for engagement of resourceful event management agencies for designing & implementing the work related to stage decoration , stage related materials, venue branding, sound, stage run, and lighting, hospitality, manpower etc. for natya mela -2025 at rabindra sadan (for 9 days), girish mancha, madhusudan mancha, sisir mancha, ektara muktamancha & tripti mitra natyagriha at natya akademi bhawan for 8 days.- 1 back drop & stage materials forinaugural day at rabindra sadan for 01 day : 2 backdrop (3’x15’) (with suitable background & script ), vip chair for inaugural programme - 20 nos., inaugural lamp (electric/ battery) - 01 nos., centre table with table cloth (for inaugural programme) - 05 nos., flower table top - 10 nos. 3 venue brandingand angan sajja at 6venues : 4 venue branding:- 3d box type reverse l shape gate of 10 nos (in pair)( 7 gates at nandan complex & natya akademi, 1 gate at madusudan mancha, 2 gate at grirish mancha), 1 small gate (in pair) (beside ladies canteen) , 12 programme schedule flex - 2 flex each venue, standee of size 4 x 6 (30 nos.), kiosk with light (21 nos), angan sajja (nandan complex, sisir mancha, natya akademi bhavan, madhusudan mancha & girish mancha),wall decoration3nos. 2 walls for sisir mancha and and 1 wall for rabindra sadan), decoration of ektara muktamancha, creation of 3 theme based corners (nandan complex) & adda zone at ektara muktamancha ground . 5 flower decoration : 6 artificial flower decoraton infront of stage ( for inaugural programme & 8 days of remaining programme for 4 venues) 7 printing : 8 invitation card with envelop – 500 nos. (design will be supplied at stipulated time) 9 id card – 100 nos. 10 bi-colour leaflet in maplitho natural shade paper – 10,000 nos. 11 memento, shawl, flower bouquet, jute bag : 12 memento – 220 nos. 13 shawl(inaugural programme) – 20 nos. 14 20 flower bouquets for inaugural programme and 100 flower bouquets for next 8 days 15 jute bags with printing( name of the programme ) for carrying memento andflower bouquet – 250nos. 16 tiffin & hospitality for inaugural programme & 8 days of remaining programme 17 tea (with milk & without milk), coffiee, biscuits, papri, kaju, sweets for v.i.p. guests along with suitable crockery (inaugural day) v.i.phospitality for 50 people v.i.p tea 50 heads x @100/- = 5000/- 18 tea (with milk & without milk) for remaining 8 days of programmefor6 venues ( @rs. 8/-) – 9000 cups 19 v.i.p. tiffin packets for inaugural programme( @rs. 500/-) – 50 nos. 20 general tiffin packets inaugural programme & other 8 days of remaining programme for all venues [ packet value – rs.160/-] – 4140 nos. 21 lunch & dinner for 8 days [ packet value – rs.200/-] - 600+600=1200 nos. 22 documentation 23 video coverage ofinaugural programme. edited & master copy [ non-edited] are to be submitted. & still photography coverage ofinaugural programme 24 still photography coverage 8 days of programme for 6 venues. day wise still photographs with album are to be submitted. - still photos 30 nos. per day 25 making stall for 7 days (rabindra sadan-nandan complex) 26 stall (80 rft x 10 ft depth x 10ft height). complete temporary structure of bamboo to be covered with fireproof tarpoline with sufficient light with sufficient wooden table and plastic chairs for 8 days along with proper flex facia . 27 installation of venue lighting at rabindra sadan,girish mancha, madhusudan mancha, sisir mancha, ektara muktamancha, tripti mitra natyagriha with natya akademi & nandan complex for 8 days 28 sufficient outside intelligent light for illumination at rabindra sadan,girish mancha, madhusudan mancha,sisir mancha tripti mitra natyagriha with natya akademi bhawanfor 9 days with metal lamps, chain light etc.(rate should be quoted including fitting & fixing) (for 6 venue) 29 publicity 30 publicity at various places of kolkata vide hoarding, banner, mike publicty 31 manpower 32 hiring charges for thali girl for inaugural day – 4 nos. 33 hiring charges for boys as promoters for back stage management for inaugural day – 2 nos. 34 service boy for 8 days (08 persons) 35 vehicle 36 hiring charges of car for 24th natyamela 37 stage light & stage equipments 38 supply , installation & operation of stage light as per requirement at 5 venues. supply of stage equipments at 5 venus. 39 govt. taxes 40 all applicable govt. taxes (18%)