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| Sl. No. | Item Description |
| 1 | Supply Of Cnc Under Floor Wheel Lathe (Bg) With Winch Plus Shed |
| 2 | Supply of CNC UNDER FLOOR WHEEL LATHE (BG) WITH WINCH PLUS SHED on Turnkey basis as per the enclosed technical Specification in Bid Document Part-I ,II & special condition(Based on COFMOW specification No - COFMOW /IR/CNC-UFWL (BG) with works /2019) [ Warranty Period: 36 Months after the date of delivery ] ] |
| 3 | Comprehensive Annual Maintenance Contract for Five Years after Expiry of Warranty period. Refer Clause 17.0 of Section V in Bid document Part II for Terms and conditions of CAMC. [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % ] ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers3 652805 Optional Non Stock --- No TPI Agency INR Spares (Y)Consumables as per clause 6 of Section-V with break up of individual items as applicable. ]Consignee SSE/MEMU/SHED/QLN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required4 6528NS02 Concomitant Non Stock --- Yes TPI Agency INR Accessories(Y)Cost of the concomitant accessories according to tender specifications.Refer Para 4.2.1 of Bid Document Part-II. ]Consignee SSE/MEMU/SHED/QLN, SR Kerala 1.00 SetInspection Details Stage Inspection Not Required5 6528NS04 Optional Non Stock --- No TPI Agency INR Spares (Y)Optional Accessories with break up of individual items as specified in clause 4.3 of section IV ]Consignee SSE/MEMU/SHED/QLN, SR Kerala 1.00 SetInspection Details Stage Inspection Not RequiredPage 1 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:306 6579SER1 Essential Non Stock --- Yes CONSIGNEE INR Services (Y)Cost of concomitant works according to tender specifications. Refer Para 4.2.2 of Section IV of Bid Document Part - II. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Set7 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR Services (Y)Cost of Turnkey Charges viz., installation & commissioning etc. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers8 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR Services (Y)Cost of Preventive Maintenance during1st&2ndyear of Warranty Period. Refer Clause 16.0 of Section V in Bid document Part II for Terms and conditions of Warranty. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, Firm should adhere toCompletion : Within 6 Months thereafter the Delivery ScheduleChart and deliveryperiod shall notexceed no. of days asmentioned in DeliverySchedule Chart ofPara 7 of Section IV ofBid Document Part II.However, the deliveryperiod indicated beingtentative, may vary atthe the time ofplacement of order.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P, duly pre-inspected by a Third -Party Inspection (TPI) agency,receipted at the site by the consignee in good condition and submission of a Joint Receipt Note. 2) 20%Intermediate Payment: After successful installation and commissioning and submission of a JointCommissioning Note. 3) Final 20% Payment: After commissioning of the M&P at the consignees end for aminimum period of 30 days, upon submission of a 10% Warranty Bank Guarantee and a Proving TestCertificateStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), within theoriginal delivery period stipulated in the contract, or last unconditionally extended delivery period shall be toRailways account. Only such variation shall be admissible which takes place after the submission of bid. Noclaim on account of statutory variation in respect of existing tax/duty will be accepted unless the tendererhas clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account ofstatutory variation shall be admissible on account of misclassification by the supplier/ contractor.Standard Governing ConditionsS.No DescriptionPage 2 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:301 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per enclosed Normal Applicable to Yes Yes Not Allowedtechnical Speciï¬cation in Bid Document Part- all biddersI ,II & Special conditions Part-I,II attachedwith this tender.2 As per para 0500-Qualifying requirement of Normal Applicable to Yes Yes Allowedtenderers vide clause 0501 to 0504 of all bidders (Mandatory)Section-I of Special Conditions Part Idocument , attached with this tender3 Preferably manufacturers should participate. Normal Applicable to Yes Yes AllowedParticipating traders/agents must attach all bidders (Optional)authorization letter issued by the OEM alongwith their offer. Authorization letter shouldpreferably be tender speciï¬c. In case ofgeneral authorization letter, it must clearlyindicate the validity period/expiry date.Offers with general authorization letter silenton validity period/expiry date will not beconsidered for placement of order and thatoffer is liable to be ignored. (please referPara 3.4 of part B of \"SR TENDERCONDITIONS\").5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you quoted cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories/equipment, all biddersoptional accessories,essential services, AMCservice, etc. It is mandatory to submit offersagainst all these items, otherwise offer willnot be considered for inter-se ranking.2 Have you attached documents to prove your Normal Applicable to No No Not Allowedeligibility and past performance as per all bidderstender requirement?3 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?4 Have you quoted warranty oblications as per Normal Applicable to No No Not Allowedtender requirement? all bidders5 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders6 Have you uploaded Annexure A as in Section Normal Applicable to No No Not AllowedVI, complete in all respect? all bidders7 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders8 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR TENDER all biddersCONDITIONS\" attached with this tenderdocument and uploaded relevant documentfor seeking exemption from submission ofSD? If not, are you ready to pay SecurityDeposit?Page 3 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:309 Are you coming under MSE status given as Normal Applicable to No No Not Allowedper guidelines issued by Railway Board for all bidderspurchase preference vide letter No. 2010-RS[G] -363-1 Dt. 05.07.2012 or latest. Ifyes,have you attached valid documents(UDYAM Registration Certiï¬cate) towardsbeing MSE?10 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders11 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders12 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?13 Please check our website before submitting Normal Applicable to No No Not Allowedoffer, whether any corrigendum to the all bidderstender has been issued or not.14 Firm to indicate make-model-brand offered, Normal Applicable to No No Not Allowedif any. all bidders15 Have you kept your offer valid for 120 days? Normal Applicable to No No Not Allowedall biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of delivery Normal Applicable to Yes Yes Not Allowedat destination [consignees end] shall only all biddersbe treated as delivery date irrespective ofF.O.R. / F.O.T. condition mentionedelsewhere in the contract / tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate the all biddersstarting date and ï¬nishing date. For offerswith vague delivery schedule like -02 to 12months-or like -06 to 10 months-, DeliveryPeriod shall be given as per the requirementbest suited to this office within the quotedrange.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedfinancial terms quoted in relevant columns of all biddersï¬nancial bid will only be ruling terms foracceptance, and such terms quotedanywhere else should be ignored.4 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available from approvedsource/sources are adjudged unreasonablyhigh, despite fair efforts as permissible, thepurchaser reserves the right to place orderson ï¬rm(s) outside the approved vendor list,without any restrictions.(Please Refer para4.0 of part B of \"SR TENDER CONDITIONS\"document attached to this tender documentfor further details.)Page 4 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:305 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deductthe applicable GST from his/their bills underReverse Charge Mechanism (RCM) anddeposit the same to the concerned taxauthority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based on theGST rate as quoted by each bidder and samewill be used for determining the inter-seranking. While submitting offer, it shall bethe responsibility of the bidder to ensurethat they quote correct GST rate and HSNnumber.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchaser shallnot be responsible for any misclassiï¬cationof HSN number or incorrect GST rate, ifquoted by the bidder.[f] Wherever, the successful bidder invoicesthe goods at GST rate or HSN number whichis different from that incorporated in thePurchase order, payment shall be made asper GST rate which is lower of the GST rateincorporated in the Purchase order or billed.[g] Vendor is informed that she/he would berequired to adjust her/his basic price to theextent required by higher tax bill as perinvoice to match the All inclusive Price asmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSN number, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Make Normal Applicable to Yes Yes Not Allowedin India)\" policy, please refer Para 16.0 of all biddersPart- B of \"SR TENDER CONDITIONS\"attached to this tender document.Page 5 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:308 Bidder shall accept the following declaration Normal Applicable to Yes Yes Allowed[Land Border condition] by quoting \"YES\" all bidders (Mandatory)against Conf. allowed\" or \"Complied\" columnfor compliance of Office Memorandum ofDepartment of Expenditure, Ministry ofFinance OM No. F.No.6/18/2019-PPD dated23.07.2020. If such certiï¬cate given by abidder whose bid is accepted is found to befalse, this would be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSE REGARDINGRESTRICTIONS ON PROCUREMENT FROM ABIDDER OF A COUNTRY WHICH SHARES ALAND BORDER WITH INDIA. I/WE CERTIFYTHAT THIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH A COUNTRY,HAS BEEN REGISTERED WITH THECOMPETENT AUTHORITY. I/WE HEREBYCERTIFY THAT THIS BIDDER, FULFILLS ALLREQUIREMENTS IN THIS REGARD, AND ISELIGIBLE TO BE CONSIDERED. (WHEREAPPLICABLE, EVIDENCE OF VALIDREGISTRATION BY THE COMPETENTAUTHORITY SHALL BE ATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002, Railwayscan make a reference to the CompetitionCommission of India for making an enquiry incase of suspected anti-competitive behaviorby the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of \"Bidrigging\" which would cause appreciableadverse effect on competition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for the lastthree preceding ï¬nancial years upon each ofsuch enterprises which are parties to bid-rigging and can even order the parties tocease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to quote all bidderson \"FOR DESTINATION BASIS BY ROAD\" ANDOFFERS WITH DEVIATIONS ARE LIABLE TO BEIGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Senior Section Engineer, MEMU Car shed,Kollam, Kerala, PIN-691001 Phone No.8129069306/8129069421Southern Railway Kerala GST No.32AAAGM0289C1ZS.Page 6 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:3011 Failure consequences: In case the ï¬rm fails Normal Applicable to Yes Yes Not Allowedto execute the contract within the original all biddersdelivery period, the purchaser will beentitled to impose liquidated damages forextension of delivery period. For any reason,if the supplier fails to supply goods and/orService as per the conditions of contract, asamended from time to time, Purchaser shallhave the right to levy damages from thesupplier for failing to comply with thecontractual conditions, not by the way ofpenalty, an amount equal to Security Depositof the defaulted order amount. Thesedamages shall be treated as recoveriesoutstanding against the vendor and dealtwith accordingly.12 Tenderers to acknowledge having read and Normal Applicable to Yes Yes Not Allowedalso accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\" speciï¬edin this tender document/attached to thistender document.13 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken from allvendors for contract value above Rs. 25 Lakhsubject to the applicable exemptions. Fordetails please refer 10.0 Part A of \"SRTENDER CONDITIONS\" enclosed to thistender document. In case of submission ofsecurity Deposit in the form of BankGuarantee, please refer Annexure 5 of Part-Bof Southern Railway Tender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24 monthsand proof of submission of 10% BG for CAMCto consignee Dy.CE/Track/HQ/MAS14 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the Delivery all biddersschedule. (b) Bill Payment: After successfulcompletion of purchase order, ï¬rm has tosubmit the BILL ON-LINE through IREPSPortal only for payment. In this regard, thefollowing documents have to be uploadedbased on the CRN (R-Note) issued by RailwayInvoice, GST declaration( i.e. SELFDECLARATION regarding Aggregate Annualturnover in a ï¬nancial year, RNote, NEFTMANDATORY, Warranty/GuaranteeCertiï¬cate, RITES certiï¬cate, Test report,Dealership certiï¬cate (or) proof of purchasefrom authorized dealer, calibrationcertiï¬cate, Commissioning Report whicheveris applicable.15 Packing Instructions: Use Re-usable Steel Normal Applicable to Yes Yes Not AllowedCage (or) Wooden box (or) Gunny Bags (Jute all biddersBags) (or) Carton Box (or) PolytheneBags>50 micron only and Use Railway ParcelTransportation.Page 7 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:3016 Procurement of the item is restricted to Normal Applicable to Yes Yes Not AllowedLocal suppliers with minimum local content all biddersof 20% (Class-I or Class-II Local supplier asdeï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated 25.09.2020with latest amendments, if any) only and thevendors who do not qualify to be \"Localsuppliers\" (i.e.), \"Non-Local suppliers\" withlocal content less than 20%) should notquote in the tender as their offers shall notbe considered for any ordering. In case anyvendor who does not qualify to be a \"Localsupplier\" for the tendered item participatesin the tender, it does so at its own risk andcost and Railways shall not be liable for anyloss or damage caused to the vendor. Offerof the ï¬rm shall be summarily rejected incase of non-compliance of above declaration.For more details, the tenderer shall referPara 16.0 of Part B of SR TENDERCONDITIONS attached to this tenderdocument.17 CA certiï¬cate clause:- Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant /CharteredAccount giving the percentage of localcontent.The bidder shall give Self-certiï¬cation forlocal content in the quoted item(goods/Works/services) at the time oftendering. However, at the time of executionof the project, for all contract above INR 10Crore, the contractor/supplier shall berequired to give local content certiï¬cationduly certiï¬ed by cost/chartered accountantin practice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local content fromcost/Chartered Accountant after completionof the contract, within time limit acceptableto the procuring entity. In case thecontractor/supplier does not meet thestipulated local content requirement and thecategory of the supplier changes from Class-Ito Class-II/Non-local or from Class-II to Non-local, a penalty upto 10% of the contractvalue may be imposed. However, contractonce awarded shall not be terminated onthis account.The tenderer shall refer Para.16.1 of Part.Bof SR TENDER CONDITIONS attached to thistender document.18 EARNEST MONEY DEPOSIT (EMD) : EMD shall Normal Applicable to No No Not Allowedbe deposited by all vendors for tenders with all biddersestimated value above Rs.25 Lakhs subjectto the applicable exemptions. For theexemptions and other details please referPara 2.0 Part A of \"SR TENDER CONDITIONS\"document attached with this tender.In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of \"SR TENDERCONDITIONS\" document attached with thistender, for the Proforma for Bank Guarantee.Page 8 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:3019 All the tenderers shall have to submit clause- Normal Applicable to No No Not Allowedwise compliance of speciï¬cation mentioned all biddersin Bid documents Part I & Part II anddrawings enclosed along with this tender orproduct catalogue for the make and modeloffered should be submitted by the tenderer,spelling out deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot be ascertained,may be liable to be ignored.Firm should ï¬ll up the remarks in everyannexures and submit along with offer, otherwise offer will not be considered.20 INTER - SE POSITION OF OFFERS WOULD BE Normal Applicable to No No Not AllowedDETERMINED BASED ON THE SUM OF COST all biddersOF THE EQUIPMENT, THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR) FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS, COST OFCONCOMITANT ACCESSORIES, COST OFPREVENTIVE MAINTENANCE FOR 2 YEARS,COST OF TURNKEY CHARGES VIZ.,FOUNDATION, INSTALLATION &COMMISSIONING, COST OF CONCOMITANTWORKS (EXCLUDING COST OF OPTIONALACCESSORIES AND CONSUMABLES.)21 Firms have to quote cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories,concomitant all biddersequipment, optional accessories, cost ofconcomitant works, turnkey charges,Consumables and AMC service, etc.However, please note that cost of optionalaccessories and consumables shall not betaken into account for inter-se ranking.22 Evaluation criteria will be Total Value wise. Normal Applicable to Yes Yes Not Allowedall bidders23 Please enter the percentage of local content Normal Applicable to No Yes Allowedin the material being offered. Please enter 0 all bidders (Optional)for fully imported items, and 100 for fullyindigenous items. The deï¬nition andcalculation of local content shall be inaccordance with the Make in India policy asincorporated in the tender conditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest or Normal Applicable to No No Not Allowedany tender or to assign any reason for doing all biddersso and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items speciï¬ed inthe Schedule annexed (or Tender Schedule)and the Contractor shall be required tosupply the same at the rate quoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy.CMM/TR at 9003060774 all biddersand mail ID [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtained fromthe office of the PCME/SR/MAS.Dy.CME/PLG/HQ Mobile No. 9003060403 andmail ID [email protected]. Drawing(s) / Speciï¬cation (s) can also be obtainedfrom the above office after paymentrequisite cost.Page 9 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:303 Vendors may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tender enquirydoes not guarantee the suitability of offer forplacement of purchase order. Railwayreserves the right to place purchase ordersubject to fulfilment of Technical/Commercialeligibility conditions/tender conditions.4 All other terms & conditions as per IRS Normal Applicable to No No Not Allowedcondition and GCC all biddersOther ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 a) INSPECTION BY TPI (Third Party Inspection Normal Applicable to No No Not AllowedAgency). FIRM TO INDICATE COMPLETE all biddersWORKS ADDRESS WHERE INSPECTION willbe conducted. The tenderer shall referAnnexure 13 of \"SR TENDER CONDITIONS\"for further details regarding TPI clause.Please note that offers with inspection/visualinspection by TPI against TestCertiï¬cate/Guarantee Certiï¬cate /Work TestCertiï¬cate is liable to be ignored. For furtherdetails regarding TPI clause, the tenderershall refer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Anyrequest for change in place of inspectionshall only be entertained with documentaryevidence.2 No. of Stages of Inspection: 2; Description of Normal Applicable to No No Not AllowedStage-1 Inspection: Raw Material Inspection all biddersas per Tender schedule (as 100% of POQty.), Description of Stage-2 Inspection:Manufacturing and Fabrication inspection asper Tender schedule (as 100% of PO Qty.).This is excluding Final product inspection atFirms premises as per Tender schedule (as100% of PO Qty.) .3 MARKING : Manufacturer to mark his name Normal Applicable to Yes Yes Not Allowedand Month & Year of manufacture as per all biddersdrawing, wherever indicated, or at a locationwhere it may not get obliterated in serviceon the item being supplied by them againstthe purchase order. Supplies receivedwithout this are liable to be rejected byconsignee.4 I/We agree to supply the tendered stores at Normal Applicable to Yes Yes Not Allowedthe rates quoted by me/us in accordance all bidderswith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.5 Machine should have Warranty of 24 months Normal Applicable to Yes Yes Not Allowedfrom date of successful commissioning or 36 all biddersmonths from the date of supply.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.Page 10 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:308 In case, firm is submitting Security Deposit in Normal Applicable to Yes Yes Not Allowedthe form Bank Guarantee, it is to be in all biddersfavour of Sr.DFM/TVC. Format for BankGuarantee is available in uploaded documentSR Tender Conditions. Contract will beexecuted by President of India actingthrough Principal Chief Materials Manager.Signature, Name and Address of twowitnesses are mandatory.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Other Normal Applicable to No No Not Allowedcharges column against the particular items. all biddersNo separate line has been provided forInsurance Charges.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids as Normal Applicable to Yes Yes Allowedper format Annexure A. Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings, sketch,brochure etc. as per requirement speciï¬ed inrespective clauses mentioned therein. Incase of incomplete / sketchy information, thetechnical offer being incomplete is liable tobe rejected. Tenderers should clearlyindicate compliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the content3of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract orpayment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt.7 of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of thepartnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during processfor evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract8including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/ouroffer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead toany other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent10Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidenceof valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5548558.pdf Biddocument-Part-1.pdf2 5567326.pdf Biddocument-Part-II.pdf3 5597218.pdf Special Conditions Part I4 5605805.pdf Annexure-EPage 11 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:305 5567141.pdf Wheel Lathe Drawings6 5605850.pdf SR Tender Conditions7 5605833.pdf IRS Conditions8 5597227.pdf Special Conditions Part II7. RESPONSIVENESSS.No. Description1 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with thebid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\" and theprovisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties formisdemeanours (as per attached document, Annexure-E). I/We hereby certify that no other concerns oraffiliates (such as having common partner/director/promoter/owner/holding company decision control etc.)have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive2practices. We understand that the offers of all such sister concerns including ours are liable to be rejected asper relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirm that we shall abide by theCode of Integrity in general, with speciï¬c reference to conflict of interest, anti competitive practices andobligation to proactive disclosures. I/We understand that we are fully responsible for the above declarationand it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable for allconsequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisionsof GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/Traction ( A N VEERARAGHAVAN ) |
| 4 | Consumables as per clause 6 of Section-V with break up of individual items as applicable. ] |
| 5 | Cost of the concomitant accessories according to tender specifications.Refer Para 4.2.1 of Bid Document Part-II. ] |
| 6 | Optional Accessories with break up of individual items as specified in clause 4.3 of section IV ] |
| 7 | Cost of concomitant works according to tender specifications. Refer Para 4.2.2 of Section IV of Bid Document Part - II. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Set7 6579SER2 Essential Non Stock --- Yes CONSIGNEE INR Services (Y)Cost of Turnkey Charges viz., installation & commissioning etc. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers8 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR Services (Y)Cost of Preventive Maintenance during1st&2ndyear of Warranty Period. Refer Clause 16.0 of Section V in Bid document Part II for Terms and conditions of Warranty. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, Firm should adhere toCompletion : Within 6 Months thereafter the Delivery ScheduleChart and deliveryperiod shall notexceed no. of days asmentioned in DeliverySchedule Chart ofPara 7 of Section IV ofBid Document Part II.However, the deliveryperiod indicated beingtentative, may vary atthe the time ofplacement of order.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P, duly pre-inspected by a Third -Party Inspection (TPI) agency,receipted at the site by the consignee in good condition and submission of a Joint Receipt Note. 2) 20%Intermediate Payment: After successful installation and commissioning and submission of a JointCommissioning Note. 3) Final 20% Payment: After commissioning of the M&P at the consignees end for aminimum period of 30 days, upon submission of a 10% Warranty Bank Guarantee and a Proving TestCertificateStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), within theoriginal delivery period stipulated in the contract, or last unconditionally extended delivery period shall be toRailways account. Only such variation shall be admissible which takes place after the submission of bid. Noclaim on account of statutory variation in respect of existing tax/duty will be accepted unless the tendererhas clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account ofstatutory variation shall be admissible on account of misclassification by the supplier/ contractor.Standard Governing ConditionsS.No DescriptionPage 2 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:301 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latestversion of IRS Conditions of Contract (attached as \" IRS CONDITIONS OF CONTRACT \" to this tenderdocument for ready reference) and Southern Railway Tender conditions (attached as \"SR TENDERCONDITIONS\" to this tender document for ready reference).4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Supply to be strictly as per enclosed Normal Applicable to Yes Yes Not Allowedtechnical Speciï¬cation in Bid Document Part- all biddersI ,II & Special conditions Part-I,II attachedwith this tender.2 As per para 0500-Qualifying requirement of Normal Applicable to Yes Yes Allowedtenderers vide clause 0501 to 0504 of all bidders (Mandatory)Section-I of Special Conditions Part Idocument , attached with this tender3 Preferably manufacturers should participate. Normal Applicable to Yes Yes AllowedParticipating traders/agents must attach all bidders (Optional)authorization letter issued by the OEM alongwith their offer. Authorization letter shouldpreferably be tender speciï¬c. In case ofgeneral authorization letter, it must clearlyindicate the validity period/expiry date.Offers with general authorization letter silenton validity period/expiry date will not beconsidered for placement of order and thatoffer is liable to be ignored. (please referPara 3.4 of part B of \"SR TENDERCONDITIONS\").5. COMPLIANCE CONDITIONSCheck ListS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Have you quoted cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories/equipment, all biddersoptional accessories,essential services, AMCservice, etc. It is mandatory to submit offersagainst all these items, otherwise offer willnot be considered for inter-se ranking.2 Have you attached documents to prove your Normal Applicable to No No Not Allowedeligibility and past performance as per all bidderstender requirement?3 Have you attached certiï¬cation of Local Normal Applicable to No No Not Allowedcontent from statutory auditor/ Cost all biddersAccountant?4 Have you quoted warranty oblications as per Normal Applicable to No No Not Allowedtender requirement? all bidders5 Have you quoted delivery period correctly Normal Applicable to No No Not Allowedand precisely? all bidders6 Have you uploaded Annexure A as in Section Normal Applicable to No No Not AllowedVI, complete in all respect? all bidders7 Have you submitted all supporting Normal Applicable to No No Not Alloweddocuments required? all bidders8 Have you read the Security Deposit (SD) Normal Applicable to No No Not Allowedcondition at Para 10 of Part A of \"SR TENDER all biddersCONDITIONS\" attached with this tenderdocument and uploaded relevant documentfor seeking exemption from submission ofSD? If not, are you ready to pay SecurityDeposit?Page 3 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:309 Are you coming under MSE status given as Normal Applicable to No No Not Allowedper guidelines issued by Railway Board for all bidderspurchase preference vide letter No. 2010-RS[G] -363-1 Dt. 05.07.2012 or latest. Ifyes,have you attached valid documents(UDYAM Registration Certiï¬cate) towardsbeing MSE?10 Have you furnished the statement of Normal Applicable to No No Not Alloweddeviations?[preferably nil] all bidders11 Have you quoted the discount if any in the Normal Applicable to No No Not Allowedspecified column only in IREPS? all bidders12 Have you furnished Bank account details Normal Applicable to No No Not Allowedsuch as Name of the Bank and address, all biddersaccount no., MICR, IFSC code and type ofaccount to facilitate EFT payment?13 Please check our website before submitting Normal Applicable to No No Not Allowedoffer, whether any corrigendum to the all bidderstender has been issued or not.14 Firm to indicate make-model-brand offered, Normal Applicable to No No Not Allowedif any. all bidders15 Have you kept your offer valid for 120 days? Normal Applicable to No No Not Allowedall biddersCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 In case of road delivery, the date of delivery Normal Applicable to Yes Yes Not Allowedat destination [consignees end] shall only all biddersbe treated as delivery date irrespective ofF.O.R. / F.O.T. condition mentionedelsewhere in the contract / tender.2 Tenderers may note that their Offered Normal Applicable to Yes Yes Not Alloweddelivery schedule should clearly indicate the all biddersstarting date and ï¬nishing date. For offerswith vague delivery schedule like -02 to 12months-or like -06 to 10 months-, DeliveryPeriod shall be given as per the requirementbest suited to this office within the quotedrange.3 The bidder conï¬rms that rates and other Normal Applicable to Yes Yes Not Allowedfinancial terms quoted in relevant columns of all biddersï¬nancial bid will only be ruling terms foracceptance, and such terms quotedanywhere else should be ignored.4 Whenever tender is floated with purchase Normal Applicable to Yes Yes Not Allowedrestriction from sources approved by all biddersnominated authorities and there exists asuspected cartel situation by approvedsources or the rates available from approvedsource/sources are adjudged unreasonablyhigh, despite fair efforts as permissible, thepurchaser reserves the right to place orderson ï¬rm(s) outside the approved vendor list,without any restrictions.(Please Refer para4.0 of part B of \"SR TENDER CONDITIONS\"document attached to this tender documentfor further details.)Page 4 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:305 HSN CODE 8458 Normal Applicable to Yes Yes Not Allowed[a] All the bidders/tenderers should ensure all biddersthat they are GST compliant and theirquoted tax structure/rates are as per theGST Law. Firms must indicate its GSTregistration number along with their offer.[b] In case the successful tenderer is notliable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deductthe applicable GST from his/their bills underReverse Charge Mechanism (RCM) anddeposit the same to the concerned taxauthority.[c] The ï¬rm should indicate the tariff code(HSN Code) for claiming GST for thetendered item.[d] The offer shall be evaluated based on theGST rate as quoted by each bidder and samewill be used for determining the inter-seranking. While submitting offer, it shall bethe responsibility of the bidder to ensurethat they quote correct GST rate and HSNnumber.[e] It shall be the responsibility of thebidders to quote correct HSN number andcorresponding GST rate. The Purchaser shallnot be responsible for any misclassiï¬cationof HSN number or incorrect GST rate, ifquoted by the bidder.[f] Wherever, the successful bidder invoicesthe goods at GST rate or HSN number whichis different from that incorporated in thePurchase order, payment shall be made asper GST rate which is lower of the GST rateincorporated in the Purchase order or billed.[g] Vendor is informed that she/he would berequired to adjust her/his basic price to theextent required by higher tax bill as perinvoice to match the All inclusive Price asmentioned in the Purchase order.[h] Any amendment to GST rate or HSNnumber in the contract shall be as per thecontractual conditions and statutoryamendments in the quoted GST rate andHSN number, under SVC.6 Please refer para 15.0 of part - B of \"SR Normal Applicable to Yes Yes Not AllowedTENDER CONDITIONS\" attached with this all bidderstender document for details regarding\"BENEFITS OF MSE AS PER PUBLICPROCUREMENT POLICY\".7 For \"Public Procurement (Preference to Make Normal Applicable to Yes Yes Not Allowedin India)\" policy, please refer Para 16.0 of all biddersPart- B of \"SR TENDER CONDITIONS\"attached to this tender document.Page 5 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:308 Bidder shall accept the following declaration Normal Applicable to Yes Yes Allowed[Land Border condition] by quoting \"YES\" all bidders (Mandatory)against Conf. allowed\" or \"Complied\" columnfor compliance of Office Memorandum ofDepartment of Expenditure, Ministry ofFinance OM No. F.No.6/18/2019-PPD dated23.07.2020. If such certiï¬cate given by abidder whose bid is accepted is found to befalse, this would be a ground for immediatetermination and further legal action inaccordance with law.\"I/WE HAVE READ THE CLAUSE REGARDINGRESTRICTIONS ON PROCUREMENT FROM ABIDDER OF A COUNTRY WHICH SHARES ALAND BORDER WITH INDIA. I/WE CERTIFYTHAT THIS BIDDER IS NOT FROM SUCH ACOUNTRY OR , IF FROM SUCH A COUNTRY,HAS BEEN REGISTERED WITH THECOMPETENT AUTHORITY. I/WE HEREBYCERTIFY THAT THIS BIDDER, FULFILLS ALLREQUIREMENTS IN THIS REGARD, AND ISELIGIBLE TO BE CONSIDERED. (WHEREAPPLICABLE, EVIDENCE OF VALIDREGISTRATION BY THE COMPETENTAUTHORITY SHALL BE ATTACHED.)9 1) Bidders are instructed not to indulge in Normal Applicable to Yes Yes Not Allowedany anti-competitive practices. As per the all biddersprovisions of Competition Act,2002, Railwayscan make a reference to the CompetitionCommission of India for making an enquiry incase of suspected anti-competitive behaviorby the bidders.2) Collusive bidding, Bid Rotation, BidSuppression, Complementary bidding,Market Allocation and Sub-contractingarrangements fall under the purview of \"Bidrigging\" which would cause appreciableadverse effect on competition.3) Competition Commission of India canimpose heavy penalties such as: Penaltyupto 10% of the average turnover for the lastthree preceding ï¬nancial years upon each ofsuch enterprises which are parties to bid-rigging and can even order the parties tocease and desist.10 a) FOR : DESTINATION. BY ROAD. Normal Applicable to Yes Yes Not AllowedAccordingly, the ï¬rms are advised to quote all bidderson \"FOR DESTINATION BASIS BY ROAD\" ANDOFFERS WITH DEVIATIONS ARE LIABLE TO BEIGNORED.b) Door delivery shall be made to theconsignees along with Delivery ChallanPostal Address of the Consignees is:Senior Section Engineer, MEMU Car shed,Kollam, Kerala, PIN-691001 Phone No.8129069306/8129069421Southern Railway Kerala GST No.32AAAGM0289C1ZS.Page 6 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:3011 Failure consequences: In case the ï¬rm fails Normal Applicable to Yes Yes Not Allowedto execute the contract within the original all biddersdelivery period, the purchaser will beentitled to impose liquidated damages forextension of delivery period. For any reason,if the supplier fails to supply goods and/orService as per the conditions of contract, asamended from time to time, Purchaser shallhave the right to levy damages from thesupplier for failing to comply with thecontractual conditions, not by the way ofpenalty, an amount equal to Security Depositof the defaulted order amount. Thesedamages shall be treated as recoveriesoutstanding against the vendor and dealtwith accordingly.12 Tenderers to acknowledge having read and Normal Applicable to Yes Yes Not Allowedalso accept the \"IRS CONDITIONS OF all biddersCONTRACT\", \"SR TENDER CONDITIONS\",\"SPECIAL and OTHER CONDITIONS\" speciï¬edin this tender document/attached to thistender document.13 SECURITY DEPOSIT (SD):- Normal Applicable to Yes Yes Not Allowed(i) Security Deposit shall be 5 % of total all biddersvalue of contract and shall be taken from allvendors for contract value above Rs. 25 Lakhsubject to the applicable exemptions. Fordetails please refer 10.0 Part A of \"SRTENDER CONDITIONS\" enclosed to thistender document. In case of submission ofsecurity Deposit in the form of BankGuarantee, please refer Annexure 5 of Part-Bof Southern Railway Tender conditions(ii) Security Deposit will be released aftercompletion of warranty period of 24 monthsand proof of submission of 10% BG for CAMCto consignee Dy.CE/Track/HQ/MAS14 a) Free Delivery to consignee. Supply of Normal Applicable to Yes Yes Not Allowedmachine shall be made as per the Delivery all biddersschedule. (b) Bill Payment: After successfulcompletion of purchase order, ï¬rm has tosubmit the BILL ON-LINE through IREPSPortal only for payment. In this regard, thefollowing documents have to be uploadedbased on the CRN (R-Note) issued by RailwayInvoice, GST declaration( i.e. SELFDECLARATION regarding Aggregate Annualturnover in a ï¬nancial year, RNote, NEFTMANDATORY, Warranty/GuaranteeCertiï¬cate, RITES certiï¬cate, Test report,Dealership certiï¬cate (or) proof of purchasefrom authorized dealer, calibrationcertiï¬cate, Commissioning Report whicheveris applicable.15 Packing Instructions: Use Re-usable Steel Normal Applicable to Yes Yes Not AllowedCage (or) Wooden box (or) Gunny Bags (Jute all biddersBags) (or) Carton Box (or) PolytheneBags>50 micron only and Use Railway ParcelTransportation.Page 7 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:3016 Procurement of the item is restricted to Normal Applicable to Yes Yes Not AllowedLocal suppliers with minimum local content all biddersof 20% (Class-I or Class-II Local supplier asdeï¬ned in Railway Board letterNo.2020/RS(G)/779/2/Pt.1 dated 25.09.2020with latest amendments, if any) only and thevendors who do not qualify to be \"Localsuppliers\" (i.e.), \"Non-Local suppliers\" withlocal content less than 20%) should notquote in the tender as their offers shall notbe considered for any ordering. In case anyvendor who does not qualify to be a \"Localsupplier\" for the tendered item participatesin the tender, it does so at its own risk andcost and Railways shall not be liable for anyloss or damage caused to the vendor. Offerof the ï¬rm shall be summarily rejected incase of non-compliance of above declaration.For more details, the tenderer shall referPara 16.0 of Part B of SR TENDERCONDITIONS attached to this tenderdocument.17 CA certiï¬cate clause:- Tenderers shall Normal Applicable to Yes Yes Allowedprovide a certiï¬cate from the Statutory all bidders (Optional)Auditor or Cost Auditor of the Company orfrom a practicing Cost Accountant /CharteredAccount giving the percentage of localcontent.The bidder shall give Self-certiï¬cation forlocal content in the quoted item(goods/Works/services) at the time oftendering. However, at the time of executionof the project, for all contract above INR 10Crore, the contractor/supplier shall berequired to give local content certiï¬cationduly certiï¬ed by cost/chartered accountantin practice. For cases where it is not possibleto provide certiï¬cation by Cost/CharteredAccountant at the time of execution ofproject, the supplier shall be permitted toprovide the certiï¬cate for local content fromcost/Chartered Accountant after completionof the contract, within time limit acceptableto the procuring entity. In case thecontractor/supplier does not meet thestipulated local content requirement and thecategory of the supplier changes from Class-Ito Class-II/Non-local or from Class-II to Non-local, a penalty upto 10% of the contractvalue may be imposed. However, contractonce awarded shall not be terminated onthis account.The tenderer shall refer Para.16.1 of Part.Bof SR TENDER CONDITIONS attached to thistender document.18 EARNEST MONEY DEPOSIT (EMD) : EMD shall Normal Applicable to No No Not Allowedbe deposited by all vendors for tenders with all biddersestimated value above Rs.25 Lakhs subjectto the applicable exemptions. For theexemptions and other details please referPara 2.0 Part A of \"SR TENDER CONDITIONS\"document attached with this tender.In case of submission of Earnest MoneyDeposit in the form of Bank Guarantee,please refer Annexure- 6 of \"SR TENDERCONDITIONS\" document attached with thistender, for the Proforma for Bank Guarantee.Page 8 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:3019 All the tenderers shall have to submit clause- Normal Applicable to No No Not Allowedwise compliance of speciï¬cation mentioned all biddersin Bid documents Part I & Part II anddrawings enclosed along with this tender orproduct catalogue for the make and modeloffered should be submitted by the tenderer,spelling out deviations, if any, to ascertaintechnical suitability. An offer, whosetechnical suitability cannot be ascertained,may be liable to be ignored.Firm should ï¬ll up the remarks in everyannexures and submit along with offer, otherwise offer will not be considered.20 INTER - SE POSITION OF OFFERS WOULD BE Normal Applicable to No No Not AllowedDETERMINED BASED ON THE SUM OF COST all biddersOF THE EQUIPMENT, THE COST TOWARDSCOMPREHENSIVE ANNUAL MAINTENANCECONTRACT FOR 5 YEARS (WITH NPVFACTOR) FOLLOWING FREE COMPREHENSIVEWARRANTY FOR 2 YEARS, COST OFCONCOMITANT ACCESSORIES, COST OFPREVENTIVE MAINTENANCE FOR 2 YEARS,COST OF TURNKEY CHARGES VIZ.,FOUNDATION, INSTALLATION &COMMISSIONING, COST OF CONCOMITANTWORKS (EXCLUDING COST OF OPTIONALACCESSORIES AND CONSUMABLES.)21 Firms have to quote cost of Basic machine, Normal Applicable to No No Not Allowedconcomitant accessories,concomitant all biddersequipment, optional accessories, cost ofconcomitant works, turnkey charges,Consumables and AMC service, etc.However, please note that cost of optionalaccessories and consumables shall not betaken into account for inter-se ranking.22 Evaluation criteria will be Total Value wise. Normal Applicable to Yes Yes Not Allowedall bidders23 Please enter the percentage of local content Normal Applicable to No Yes Allowedin the material being offered. Please enter 0 all bidders (Optional)for fully imported items, and 100 for fullyindigenous items. The deï¬nition andcalculation of local content shall be inaccordance with the Make in India policy asincorporated in the tender conditions.General InstructionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Railway is not bound to accept the lowest or Normal Applicable to No No Not Allowedany tender or to assign any reason for doing all biddersso and Railway reserves the right toaccept/cancel any tender in respect of thewhole or any portion of the items speciï¬ed inthe Schedule annexed (or Tender Schedule)and the Contractor shall be required tosupply the same at the rate quoted.2 1. For any queries against this Tender, Normal Applicable to No No Not Allowedplease contact Dy.CMM/TR at 9003060774 all biddersand mail ID [email protected]. Any technical clariï¬cation regardingDrawing/speciï¬cation can be obtained fromthe office of the PCME/SR/MAS.Dy.CME/PLG/HQ Mobile No. 9003060403 andmail ID [email protected]. Drawing(s) / Speciï¬cation (s) can also be obtainedfrom the above office after paymentrequisite cost.Page 9 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:303 Vendors may please note that giving Normal Applicable to No No Not Allowedintimation regarding the tender in open all bidderstender cases or giving limited tender enquirydoes not guarantee the suitability of offer forplacement of purchase order. Railwayreserves the right to place purchase ordersubject to fulfilment of Technical/Commercialeligibility conditions/tender conditions.4 All other terms & conditions as per IRS Normal Applicable to No No Not Allowedcondition and GCC all biddersOther ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 a) INSPECTION BY TPI (Third Party Inspection Normal Applicable to No No Not AllowedAgency). FIRM TO INDICATE COMPLETE all biddersWORKS ADDRESS WHERE INSPECTION willbe conducted. The tenderer shall referAnnexure 13 of \"SR TENDER CONDITIONS\"for further details regarding TPI clause.Please note that offers with inspection/visualinspection by TPI against TestCertiï¬cate/Guarantee Certiï¬cate /Work TestCertiï¬cate is liable to be ignored. For furtherdetails regarding TPI clause, the tenderershall refer Annexure 13 of \"SR TENDERCONDITIONS\" attached to this tenderdocument. b) Bidder shall indicate place of inspectionfor pre-dispatch inspection duly enclosingthe documentary evidence. Note:- Anyrequest for change in place of inspectionshall only be entertained with documentaryevidence.2 No. of Stages of Inspection: 2; Description of Normal Applicable to No No Not AllowedStage-1 Inspection: Raw Material Inspection all biddersas per Tender schedule (as 100% of POQty.), Description of Stage-2 Inspection:Manufacturing and Fabrication inspection asper Tender schedule (as 100% of PO Qty.).This is excluding Final product inspection atFirms premises as per Tender schedule (as100% of PO Qty.) .3 MARKING : Manufacturer to mark his name Normal Applicable to Yes Yes Not Allowedand Month & Year of manufacture as per all biddersdrawing, wherever indicated, or at a locationwhere it may not get obliterated in serviceon the item being supplied by them againstthe purchase order. Supplies receivedwithout this are liable to be rejected byconsignee.4 I/We agree to supply the tendered stores at Normal Applicable to Yes Yes Not Allowedthe rates quoted by me/us in accordance all bidderswith the \"IRS CONDITIONS OF CONTRACT\",\"SR TENDER CONDITIONS\", Special andother conditions speciï¬ed in this tenderdocument/ attached with this tenderdocument.5 Machine should have Warranty of 24 months Normal Applicable to Yes Yes Not Allowedfrom date of successful commissioning or 36 all biddersmonths from the date of supply.6 No developmental order will be placed for Normal Applicable to Yes Yes Not Allowedthe tendered item. all bidders7 Post Warranty CAMC will be concluded by Normal Applicable to Yes Yes Not AllowedEnd-user Consignee at their end after all bidderswarranty period, if required.Page 10 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:308 In case, firm is submitting Security Deposit in Normal Applicable to Yes Yes Not Allowedthe form Bank Guarantee, it is to be in all biddersfavour of Sr.DFM/TVC. Format for BankGuarantee is available in uploaded documentSR Tender Conditions. Contract will beexecuted by President of India actingthrough Principal Chief Materials Manager.Signature, Name and Address of twowitnesses are mandatory.Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Insurance charges should be quoted in Other Normal Applicable to No No Not Allowedcharges column against the particular items. all biddersNo separate line has been provided forInsurance Charges.Technical-CompliancesS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Bidders must submit their technical bids as Normal Applicable to Yes Yes Allowedper format Annexure A. Tenderers are all bidders (Mandatory)required to submit complete detailsincluding values, write-up, Drawings, sketch,brochure etc. as per requirement speciï¬ed inrespective clauses mentioned therein. Incase of incomplete / sketchy information, thetechnical offer being incomplete is liable tobe rejected. Tenderers should clearlyindicate compliance.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the content3of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract orpayment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt.7 of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of thepartnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during processfor evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract8including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/ouroffer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead toany other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent10Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidenceof valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5548558.pdf Biddocument-Part-1.pdf2 5567326.pdf Biddocument-Part-II.pdf3 5597218.pdf Special Conditions Part I4 5605805.pdf Annexure-EPage 11 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLYTENDER DOCUMENTTender No 16255014 Closing Date/Time 09/02/2026 14:305 5567141.pdf Wheel Lathe Drawings6 5605850.pdf SR Tender Conditions7 5605833.pdf IRS Conditions8 5597227.pdf Special Conditions Part II7. RESPONSIVENESSS.No. Description1 Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with thebid document) particularly Clause 20 pertaining to \"Code of lntegrity: Misdemeanours and Penalties\" and theprovisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties formisdemeanours (as per attached document, Annexure-E). I/We hereby certify that no other concerns oraffiliates (such as having common partner/director/promoter/owner/holding company decision control etc.)have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive2practices. We understand that the offers of all such sister concerns including ours are liable to be rejected asper relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirm that we shall abide by theCode of Integrity in general, with speciï¬c reference to conflict of interest, anti competitive practices andobligation to proactive disclosures. I/We understand that we are fully responsible for the above declarationand it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable for allconsequences of violation of Code of Integrity, if detected, at any stage.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisionsof GFR regarding procurement through GeM.Digitally Signed By Dy.CMM/Traction ( A N VEERARAGHAVAN ) |
| 8 | Cost of Turnkey Charges viz., installation & commissioning etc. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers8 6579SER3 Essential Non Stock --- Yes CONSIGNEE INR Services (Y)Cost of Preventive Maintenance during1st&2ndyear of Warranty Period. Refer Clause 16.0 of Section V in Bid document Part II for Terms and conditions of Warranty. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 4 Months of issue of Contract, Firm should adhere toCompletion : Within 6 Months thereafter the Delivery ScheduleChart and deliveryperiod shall notexceed no. of days asmentioned in DeliverySchedule Chart ofPara 7 of Section IV ofBid Document Part II.However, the deliveryperiod indicated beingtentative, may vary atthe the time ofplacement of order.Payment TermsS.No DescriptionPayment Terms1 1) 60% Payment: Upon receipt of the M&P, duly pre-inspected by a Third -Party Inspection (TPI) agency,receipted at the site by the consignee in good condition and submission of a Joint Receipt Note. 2) 20%Intermediate Payment: After successful installation and commissioning and submission of a JointCommissioning Note. 3) Final 20% Payment: After commissioning of the M&P at the consignees end for aminimum period of 30 days, upon submission of a 10% Warranty Bank Guarantee and a Proving TestCertificateStatutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), within theoriginal delivery period stipulated in the contract, or last unconditionally extended delivery period shall be toRailways account. Only such variation shall be admissible which takes place after the submission of bid. Noclaim on account of statutory variation in respect of existing tax/duty will be accepted unless the tendererhas clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account ofstatutory variation shall be admissible on account of misclassification by the supplier/ contractor.Standard Governing ConditionsS.No DescriptionPage 2 of 12 Run Date/Time: 07/01/2026 17:10:21STORES/SOUTHERN RLY |
| 9 | Cost of Preventive Maintenance during1st&2ndyear of Warranty Period. Refer Clause 16.0 of Section V in Bid document Part II for Terms and conditions of Warranty. ]At (Location) SSE/MEMU/SHED/QLN, SR Kerala 1.00 Numbers |
| SR No | FileName | File Description |
| 1 | Click here to download tender document | Tender Documents |
| 2 | Click here to download tender document | Tender Documents |
| 3 | Click here to download tender document | Tender Documents |
| 4 | Click here to download tender document | Tender Documents |
| 5 | Click here to download tender document | Tender Documents |
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| 9 | Click here to download tender document | Tender Documents |
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