| 3 | Comprehensive AMC FOR SHOCK ABSORBER TESTING MACHINE FOR LHB AND YAW DAMPERS as per Technical Specifications after expiry of warranty period. [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 8 % ] ]At (Location) SSE/FTG-II/PL, WR Maharashtra 2.00 NumbersGroup RTM_PL-RATLAM & SABARMATI1 650300180026 Basic Non Stock --- Yes TPI Agency INR Machine(Y)UNIVERSAL SERVO HYDRAULIC SHOCK ABSORBER TESTING MACHINE FOR LHB AND YAW DAMPERS as per Technical Specifications attached below [ Warranty Period: 30 Months after the date of delivery ] ]SENIOR SECTON ENGINEER Madhya Pradesh 1.00 NumbersConsigneeDIESEL/ELECTRIC RATLAM, WRProduct Inspection:Stage 1: FIRST STAGE AS PER QAP (100% of PO Qty ), Stage 2:Inspection Details SECOND STAGE AS PER QAP (100% of PO Qty ), Stage 3: FINAL STAGE AS PER QAP (100%of PO Qty )Page 1 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:002 659014200013 Basic Non Stock --- Yes TPI Agency INR Machine(Y)UNIVERSAL SERVO HYDRAULIC SHOCK ABSORBER TESTING MACHINE as per the Techncial Specification attached below. [ Warranty Period: 30 Months after the date of delivery ] ]SR. SECTION ENGINEER ( Gujarat 1.00 NumbersConsigneeDIESEL ) SABARMATI, WRProduct Inspection:Stage 1: FIRST STAGE AS PER QAP (100% of PO Qty ), Stage 2:Inspection Details SECOND STAGE AS PER QAP (100% of PO Qty ), Stage 3: FINAL STAGE AS PER QAP (100%of PO Qty )3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Completion : Within 120 Days Firm shall completethe formalities ofsupply , installation &commissioning andknow - how trainingto concernd staff ofconsignee atconsignee premises,within the stipulatedDelivery period.Payment TermsS.No DescriptionPayment Terms1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan(Joint Receipt Inspection (JRI) will be prepared) certiï¬ed by consignee gazetted officer, and inspectioncertiï¬cate issued by the nominated inspection agency. Balance 20% payment shall be made aftersuccessful installation, commissioning and acceptance of the equipment by consignee subject tosubmission of Bank Guarantee for 10% of the contract value for warranty obligations, valid beyond 6months period of warranty.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 (1) The contract shall be governed by the latest version of IRS Conditions of Contract, including allcorrection slips, along with the terms and conditions speciï¬ed in the tender documents. (2) The contractshall also be governed by INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERALCONDITIONS OF TENDER - Indigenous Purchases (Version-14, June 2024, or latest), including all corrigendaand amendments issued before the tender closing. These documents are publicly available on the WesternRailway section of the IREPS website. 3 (a) The conditions stated in the tender schedule on IREPS shalltake precedence over the General Conditions of Contract, which, in turn, shall take precedence over theIRS Conditions of Contract. (b) The Terms & Conditions/Speciï¬cations mentioned in the NIT shall overrideany conditions stated in the documents attached to the NIT.4. ELIGIBILITY CONDITIONSPage 2 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:00Special Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 (1) Either OEM should quote directly or Normal Applicable to No No AllowedOEM can authorize and give Tender all bidders (Mandatory)Speciï¬c Authorization to its Agent / dealerto quote on their behalf.(2) The authorized dealer should submitvalid tender speciï¬c authorization, alongwith the offer, otherwise offer will besummarily rejected without any backreference.2 (1) The bidder shall submit all the relevant Normal Applicable to No No Not Alloweddocuments as per below-mentioned all biddersclauses; otherwise, the offer will besummarily rejected without any backreference.(2) Bidders must ensure all documents arecorrectly uploaded under their respectiveclauses or sections as speciï¬ed in thetender. Documents placed incorrectly orscattered across unrelated sections maybe liable to ignored during evaluation.(3) Any deviation quoted by the bidder inany uploaded document or elsewhere inany tab other than the deviation tab whilesubmitting the bid shall be liable to beignored.2.1 The bidder must submit valid ISO 9001 Normal Applicable to No No Allowedcertiï¬cate along with the bid. The Shock all bidders (Mandatory)Absorber Testing Machine shall be in thescope of ISO certificate.2.2 The bidders shall give para / clause wise Normal Applicable to No No Allowedcompliance on the technical speciï¬cation all bidders (Mandatory)to indicate whether the equipment offeredfully meets the tender specifications.2.3 (1) Order shall be placed only on those Normal Applicable to No No Allowedbidders who have been awarded supply all bidders (Mandatory)orders for at least one (01) number ofShock Absorber Testing Machine withminimum 05T capacity of load cell againstany contract concluded by COFMOW /Zonal Railways / Production Units /Government Departments / Public SectorUndertakings / Public Listed Companiesduring the last ten (10) years from thedate of tender closing.(2) Bidders must mandatorily upload therelevant Purchase Order(s) / ContractOrder(s) as proof of the above.2.4 Bidders submitting performance from a Normal Applicable to No No AllowedPublic Listed Company must submit the all bidders (Mandatory)NSE/BSE listing document as proof toensure that the company is listed on NSE/BSE prior to the tender closing date.2.5 In addition to uploading the Purchase Normal Applicable to No No AllowedOrder/Contract Order copy in above all bidders (Mandatory)clause, bidders must also submit proof ofsuccessful execution of the same order,such as Installation & CommissioningReport / Consignee Receipt andAcceptance Certiï¬cate (CRAC) / ReceiptNote/Inspection Certiï¬cate as evidence ofsuccessful supply.Page 3 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:002.6 Out of the successful supplies submitted Normal Applicable to No No Allowedunder above clauses, the bidder shall all bidders (Mandatory)submit a performance certiï¬cate, as perAnnexure-A1 attached with tender, of atleast one (01) machine that has been insatisfactory operation for a minimumperiod of one year from the date ofcommissioning. The performancecertiï¬cate shall not be more than one (01)years old as on the tender closing dateand must be issued by the actual end userof the machine3 EARNEST MONEY DEPOSIT (EMD): As per Normal Applicable to No No AllowedClause 0500 of the INSTRUCTIONS TO all bidders (Mandatory)TENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.5. COMPLIANCE CONDITIONSCommercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully imported items,and 100 for fully indigenous items. Thedeï¬nition and calculation of local contentshall be in accordance with the Make inIndia policy as incorporated in the tenderconditions.Other ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 CAMC/AMC are not in the scope of supply Normal Applicable to No No Not Allowedfor consignees: Ratlam and Sabarmati. all biddersHence, bidder should quote prices ofCAMC/AMC for both consignees.2 Inspection by TPI Agency: Normal Applicable to No Yes Allowed(1) Firm to quote place of inspection all bidders (Mandatory)clearly in their offer to enable this officeto incorporate it in PO.(2).The machine shall be inspected andtested during different stages of itsmanufacturing starting from raw material, by the purchaser or his authorizedrepresentative (TPI) at the suppliers or hissub-suppliers works for which Bidder hasto submit QAP incorporating the testsalong with stage inspections for thetender items and TPI will carried outInspection as per Quality Assurance Plan3 SPECIAL INSTRUCTIONS FOR MACHINERY Normal Applicable to No No Not Allowed& PLANT (M&P) ITEMS: all biddersAs per clause 3900 of INSTRUCTIONS TOTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.Page 4 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:004 MARKING: Normal Applicable to No No Not AllowedMaterials are to be invariably stamped all bidderswith manufacturers name, month & yearof manufacture as may be detailed in thedrawing/speciï¬cation of the material, sothat warranty can be correctly actedupon.5 EVALUATION CRITERIA: Normal Applicable to No No Not AllowedThe inter-se-position of all offers received all bidderswill be decided on total value of tenderquoted by the firm.6 MSE POLICY: Normal Applicable to No No Not AllowedAs per clause 1700 of INSTRUCTIONS TO all biddersTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.7 SECURITY DEPOSIT (SD): Normal Applicable to No No Not AllowedAs per clause 0600 of INSTRUCTIONS TO all biddersTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.8 PERFORMANCE BANK GUARANTEE: Normal Applicable to No No Not AllowedAs per clause 0606(ii) of INSTRUCTIONS all biddersTO TENDERERS FOR ELECTRONICTENDERS AND GENERAL CONDITIONS OFTENDER Indigenous Purchases Version-14of June 2024 or latest with allcorrigendums and amendments, if any,issued before the tender closing.Page 5 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:009 WARRANTY/GUARANTEE: Normal Applicable to No No Not Allowed(1) As per Warranty Clause in the all biddersTechnical Speciï¬cations and Clause 3909of the INSTRUCTIONS TO TENDERERS FORELECTRONIC TENDERS AND GENERALCONDITIONS OF TENDER IndigenousPurchases Version-14 of June 2024 orlatest with all corrigendums andamendments, if any, issued before thetender closing date. In the event of anyconflict, Clause of the TechnicalSpeciï¬cations(except no. of warrantymonths) shall prevail.(2) Warranty clause is also applicable forspare parts / assemblies.(3) The machine shall consistently deliverthe required output and accuracy as perthe contractual speciï¬cations. Anydeï¬ciency or breakdown exceeding two(02) hours in a single day shall beconsidered a failure for that day.(4) All replacements and repairsrequested by the consignee under thiswarranty shall be carried out by thecontractor promptly and satisfactorilywithin three (03) days from the dateconsignee notiï¬es the supplier, with allassociated costs borne by the supplier(5) For the time by which the machineremains non-operational during thewarranty period, penalty shall beapplicable and the warranty period shallbe extended by the same duration. TheWarranty Bank Guarantee shall bereturned upon the completion of theextended warranty period for the entiremachine.10 PAYMENT MODE: Normal Applicable to No No Not AllowedAs per clause 2900 of INSTRUCTIONS TO all biddersTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.11 GST COMPLIANCE: Normal Applicable to No No Not AllowedAs per clause 0906 of INSTRUCTIONS TO all biddersTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.12 LIQUIDATED DAMAGE: Normal Applicable to No No Not AllowedAs per clause 1104 of INSTRUCTIONS TO all biddersTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.Page 6 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:0013 MAKE IN INDIA POLICY: Normal Applicable to No No Not AllowedAs per clause 1800 of INSTRUCTIONS TO all biddersTENDERERS FOR ELECTRONIC TENDERSAND GENERAL CONDITIONS OF TENDERIndigenous Purchases Version-14 of June2024 or latest with all corrigendums andamendments, if any, issued before thetender closing.14 LAND BORDER CONDITIONS: Normal Applicable to Yes No AllowedA bidder from a country which shares a all bidders (Mandatory)land border with India will be eligible tobid only if the bidder is registered withCompetent Authority as speciï¬ed in Para1810 and Annexure-7 of Western RailwayBid Document (Indigenous Purchases),Version -14 of June 2024.1. \"I have read the clause regardingrestrictions on procurement from a bidderof a country which shares a land borderwith India; I certify that this bidder is notfrom such a country or, if from such acountry, has been registered with theCompetent Authority. I hereby certify thatthis bidder fulï¬lls all requirements in thisregard and is eligible to be considered.(Where applicable the evidence of validregistration by the Competent Authorityshall be attached.)\"2. \"I have read the clause regardingrestrictions on procurement from a bidderhaving Transfer of Technology (TOT)arrangement. I certify that this bidderdoes not have any TOT arrangementrequiring registration with the competentauthority.\"OR\"I have read the clause regardingrestrictions on procurement from a bidderhaving Transfer of Technology (TOT)arrangement. I certify that this bidder hasvalid registration to participate in thisprocurement.\"Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed UploadingPage 7 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:001 DELIVERY CONDITIONS: Normal Applicable to No No Not Allowedall bidders1) The Firm shall submit the GeneralArrangement, Foundation, and relateddrawings of the machine to the Consigneefor approval by the designated approvingofficer, prior to commencement ofmanufacturing/supply.2) The Supplier shall deliver the machineas per the Delivery Schedule (if attached)and shall dispatch it only after ensuringthat the foundation is ready forinstallation and commissioning uponarrival.3) The Supplier shall be responsible fortransportation and unloading of theequipment on receipt, as well as itsmovement to the site of installation,including arrangement of road mobilecrane, forklift, and other required handlingequipment.4) In case of road delivery, the date ofreceipt of the machine at the Consigneesdestination shall be treated as the actualdelivery date, irrespective of theF.O.R./F.O.T. conditions mentionedelsewhere in the contract/tender.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents asunder:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/wehave verified the content of the document from the website and there is no addition, no deletion or no alteration to the3content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution ofcontract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer5and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully6responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the8contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understandthat my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also leadto any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border withIndia and certify that I am/We are not from such a country or, if from such a country, have been registered with the10competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to beconsidered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5579716.pdf Instruction to Tenderers2 5243406.pdf Land Border Conditions3 5579722.pdf IRS Conditions of Contract4 4645708.pdf TPI Condition5 5589454.pdf Annexure -A1 (Certificate of Performance)Page 8 of 9 Run Date/Time: 20/11/2025 12:13:38STORES/WESTERN RLYTENDER DOCUMENTTender No 11255002B Closing Date/Time 12/01/2026 11:006 5243448.pdf List of Components to be loaded7 5316652.pdf Quality Assurance Plan8 5579731.pdf Delivery Schedule9 5243437.pdf Technical Specifications7. RESPONSIVENESSS.No. Description1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted2 Tenderers should quote firm price. No price variation will be acceptable.The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By Dy.CMM-DL ( ASHOK KUMAR MEENA ) |
