Supply Of Track Geometry Measurement Systemtrack Geometry Measurement System,Supply, Installation, Commissioning Of Laser Contactless Sensor-Based Track Geometry Meas Urement System (Tgms) As Per Rdso?S Technical Specification No. Tm/Im/341 (January 2015) In Railway?S Spic (As Per Rdso Drawing No. Spic-Ac-9-0-001) (Instead Of The Specific Coach Meant For Trcs To Rdso Dra Wing No. Lwtrc Drg No. Ty90005). [Details Of Stage Inspection At Para 7.Inspection, Testing And Acceptan Ce Of This Tender]. [ Warranty Period: 36 Months After The Date Of Delivery ] ] , Post-Warranty Comprehensive Annual Maintenance Contract (Camc) As Per Clause 3 Of Sr Sp Ecification /Special Condition For Tgms After 2 Years Of Warranty For 5 Years At Annual Discount Rate Of 10%. [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Ce/Mas, Sr Tamil Nadu 1.00 Numbers 3 6025Ns07 Optional Non Stock --- No Consignee Inr Spares (Y) Cost Of Set Of Spares With A List Of Spares And Break-Up Of Cost That Will Be Used During The Op Eration And Camc Period. Refer Clause 12 Of Rdso Specification. ] Consignee Ce/Mas, Sr Tamil Nadu 1.00 Set 4 6025Ser02 Essential Non Stock --- Yes Consignee Inr Services (Y) Operation And Maintenance Of Laser Contactless Sensor-Based Track Geometry Measuremen T System (Tgms) During Warranty Period As Per Clause 16 Of Sr Specification/Special Condition For Tgms. ] At (Location) Ce/Mas, Sr Tamil Nadu 1.00 Numbers 5 6025Ser03 Essential Non Stock --- Yes Consignee Inr Services (Y) Page 1 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 Preventive Maintenance And Break Down Maintenance During Warranty Period As Per Clause 11 Of Rdso Specification And As Per Clauses 7,8,12,13 Of Sr Specification /Special Condition For Tgms, I.E. F Or 2 Years From The Date Of Commissioning Of The Tgms. ] At (Location) Ce/Mas, Sr Tamil Nadu 1.00 Numbers 6 6529Ns06 Essential Non Stock --- Yes Rdso-Qa Inr Spares (Y) Set Of Tools Required For Maintenance Of The Machine. Firm To Upload The List Of Tools With Bre Ak-Up Cost. Refer Clause 13 Of Rdso Specification. ] Consignee Ce/Mas, Sr Tamil Nadu 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Months Of Issue Of Contract, Delivery Of System Completion : Within 6 Months Thereafter Including Design Which Shall Be Submitted With In One (1) Month Of Award Of Loa And Manufacture And Lab Validation Tests Will Be Made Within Three Months By The Firm From The Date Of Approval. 2. The Installation Should Be Completed In One (01) Month, Field Validation Tests And Commissioning Of Tgms Shall Be Completed Within Two (2) Months By The Firm From The Date Of Receipt Of Systems At Ultimate Consignee In Southern Railway. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P Duly Pre-Inspected By Rdso, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions Page 2 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As Irs Conditions Of Contract To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As Sr Tender Conditions To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply Should Be As Per Rdso Normal Applicable To Yes Yes Not Allowed Speciï¬Cation Tm/Im/341 And Sr All Bidders Speciï¬Cation/Special Condition For Tgms Attached With This Tender. 2 The Bidder Shall Be Either Manufacturer Or Normal Applicable To Yes Yes Allowed Their Authorized Dealer And Should Have All Bidders (Optional) Supplied, Installed And Commissioned At Least One (01) Laser Contactless Sensor- Based Track Geometry Measurement System (Tgms) Having Following Sub Systems In Last 03 Years. Sub System Contact-Less Laser Sensor And Inertial Principle-Based Track Recording System Having Facility For Measurement Of Track Geometry Parameters Including Curvature & Gauge. The Supplied Track Geometry Measurement Systems (Tgms) Shall Have Capability For Measurement And Recording At Least Up To A Maximum Speed Of 110 Kmph. Or At Least One (01) Similar Integrated Track Monitoring System Should Have Been Supplied By The Firm In The Past And The Same Including The Sub System Shall Be Performing Satisfactorily On Indian Railways Network At Least For Last 02 Years. The Bidder Shall Submit The Performance Certiï¬Cate Issued By The Competent Authority Of The Railway Holding The Itms. 3 The Bidder Shall Submit Signed Copy Of Normal Applicable To Yes Yes Allowed Technical Compliance Statement -Clause- All Bidders (Optional) By-Clause Comments On Technical Speciï¬Cation, Either Conï¬Rming Acceptance Or Indicating Deviations There From. Deviation From The Specification With Reasons Should Be Clearly Indicated. 4 In Case Bidder Quoting As Authorized Normal Applicable To No Yes Allowed Dealer Of Manufacturer Shall Submit Valid All Bidders (Optional) Tender Speciï¬C Authorization Letter From Their Principle Speciï¬C To The Tender. The Bidder Will Submit Authorization Letter From Manufacturer Duly Signed Along With This Offer. 5 (I) The Bidders May Note That Their OffEr Normal Applicable To No No Not Allowed Shall Be Summarily Rejected In Case They All Bidders Fail To Comply Any Of The Above Mentioned Eligibility Criteria. (Ii) The Period For Eligibility Criteria Will Be Counted On The Date Of Opening Of Tender. Page 3 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 6 Preferably Manufacturers Should Normal Applicable To No No Allowed Participate. Firms Who Are Quoting As All Bidders (Optional) Authorised Dealer Of Manufacturer Must Submit Tender Speciï¬C Authorization Letter Issued By The Oem In Their Letter Head Along With Their OffEr, Failing Which Their OffEr Will Be Summarily Rejected. (Please Refer Para 3.4 Of Part B Of Sr Tender Conditions). 7 Firm To Upload Copies Of Purchase Orders, Normal Applicable To Yes Yes Allowed Inspection Certiï¬Cates,Joint Commission All Bidders (Optional) Certiï¬Cate (Completion Report) From Consignee As Proof Of Past Performance. 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached Certiï¬Cation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Oblications As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of Sr All Bidders Tender Conditions Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders Forpurchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certiï¬Cate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 4 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 1 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Date And ϬNishing Date. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 3 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 4 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of Sr Tender Conditions Document Attached To This Tender Document For Further Details.) Page 5 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 5 Hsn Code 8608 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 6 Please Refer Para 15.0 Of Part - B Of Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions Attached With This All Bidders Tender Document For Details Regarding Benefits Of Mse As Per Public Procurement Policy. 7 For Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India) Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of Sr Tender Conditions Attached To This Tender Document. Page 6 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 8 Bidder Shall Accept The Following Normal Applicable To Yes Yes Not Allowed Declaration [Land Border Condition] By All Bidders Quoting Yes Against Conf. Allowed Or Complied Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such Certiï¬Cate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 9 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of Bid Rigging Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. 10 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On For Destination Basis By Road And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Address Of The Consignees Is: Dy.Ce/Track/Hq/Mas,Chennai Central Yard, Bbq, Chennai, Tamil Nadu, India. Southern Railway Gst No. 33Aaagm0289c1zq. Page 7 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 11 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 12 Tenderers To Acknowledge Having Read Normal Applicable To Yes No Not Allowed And Also Accept The Irs Conditions Of All Bidders Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/Attached To This Tender Document. 13 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of Sr Tender Conditions Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Consignee Dy.Ce/Track/Hq/Mas. 14 (A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway (A) Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. (B) Warranty/Guarantee Certiï¬Cate, Rites Certiï¬Cate, Test Report, Dealership Certiï¬Cate (Or) Proof Of Purchase From Authorized Dealer, Calibration Certiï¬Cate, Commissioning Report Whichever Is Applicable. 15 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Not Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. Page 8 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 16 The Tenderers Shall Submit A Copy Of Normal Applicable To Yes Yes Allowed Certiï¬Cate Stating That All Their All Bidders (Optional) Statements/Documents Submitted Along With The Bid Are True And Factual. Standard Format Of Certiï¬Cate To Be Submitted By The Bidder Is Vailable Under Annexure-14 Of The Sr Tender Conditions Document Attached With This Tender. Non Submission Of The Above Certiï¬Cate By The Bidder Shall Result In Summary Rejection Of His/Their Bid. It Shall Be Mandatorily Incumbent Upon The Tenderer To Identify, State And Submit The Supporting Document Duly Self-Attested/ Digitally Signed By Which They/He Is Qualifying The Qualifying Criteria Mentioned In The Tender Document. It Will Not Be Obligatory On The Part Of Tender Committee / Accepting Authority To Scrutinize Beyond The Submitted Document Of The Tenderer As Far As His Qualiï¬Cation For The Tender Is Concerned. For Details Please Refer Para 21 Of Part B Of Sr Tender Conditions Document Attached With This Tender. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Rdso All Bidders (Mandatory) Speciï¬Cation And Also Sr Speciï¬Cation/Special Condition For Tgms Mentioned In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Equipment With All Accessories, Cost Of Tools, Cost Of Operation And Maintenance, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Mandatory) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 9 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 22 (I) Firms Claiming To Be Class-I/Ii Local Normal Applicable To Yes Yes Allowed Supplier On The Basis Of Self Certiï¬Cation All Bidders (Mandatory) Of Local Content Are Required To Upload Along With Their OffEr A Self Certiï¬Cate Of Percentage Of Local Content In The Product OffEred. (Please Refer Para 16.0 Of Part B Of Sr Tender Conditions). (Ii) Please Enter The Percentage Of The Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Condition. 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Firm Should Provide Training For 4 Railway Normal Applicable To Yes Yes Not Allowed Oï¬Ƒcials For 4 Weeks At Their Premises. For All Bidders Details Refer Para 14.0 Of Rdso Speciï¬Cation And Para 6 Of Sr Specification/Special Condition For Tgms. 25 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774. 2. Any Technical Clariï¬Cation Regarding Drawing/Speciï¬Cation Can Be Obtained From The Oï¬Ƒce Of The Cte/Sr/Mas. Dy. Ce/Tracks/Mas Mobile No. 9003060226. Drawing (S) / Speciï¬Cation (S) Can Also Be Obtained From The Above Oï¬Ƒce After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 10 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 1 Inspection Will Be By Rdso With 3 Stages Normal Applicable To No No Not Allowed Of Inspection As Follows: All Bidders Stage 1 : Pre-Dispatch Inspection At Oem Works By Staff From Concerned Directorate Of Rdso Stage 2 : Installation Veriï¬Cation By Staff Of Concerned Directorate Of Rdso/ Engineering Oï¬Ƒcials Nominated By Cte/Southern Railway Stage 3 : Commissioning & Performance Run By Engineering Oï¬Ƒcials Nominated By Cte/Southern Railway 2 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 3 I/We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The Irs Conditions Of Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/ Attached With This Tender Document. 4 Machine Should Have Warranty Of 24 Normal Applicable To Yes Yes Not Allowed Months From Date Of Successful All Bidders Commissioning Or 36 Months From The Date Of Supply Whichever Is Earlier. 5 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item. All Bidders 6 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 7 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Fa&Cao/Ws/Per. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Not Allowed As Per Rdso Speciï¬Cation And Sr All Bidders Speciï¬Cation/Special Condition For Tgms Attached With This Tender. Tenderers Are Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Any Contradiction, Between Rdso Speciï¬Cation And Sr Speciï¬Cstion/Special Condotion For Tgms, Clauses In Sr Speciï¬Cation/Special Condition For Tgms Will Supersede Rdso Specification. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Page 11 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5535860.Pdf Rdso Specification Tm/Im/341 2 5532490.Pdf Sr Tender Conditions 3 5530801.Pdf Irs Conditions 4 5530787.Pdf Sr Specification/Special Condition For Tgms 7. Responsiveness S.No. Description 3.1 I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Sister Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The 1 OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. 2 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Scope Of Supply (For Main Item): As Per Clause-2 Of Rdso Speciï¬Cation No.Tm/Im/341 Enclosed With This 3 Tender. Scope Of Supply (For Operation And Maintenance, Camc ) As Per Sr Speciï¬Cation/Special Condition For Tgms Enclosed With This Tender. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Page 12 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cost Of Set Of Spares With A List Of Spares And Break-Up Of Cost That Will Be Used During The Op Eration And Camc Period. Refer Clause 12 Of Rdso Specification. ] , Operation And Maintenance Of Laser Contactless Sensor-Based Track Geometry Measuremen T System (Tgms) During Warranty Period As Per Clause 16 Of Sr Specification/Special Condition For Tgms. ] At (Location) Ce/Mas, Sr Tamil Nadu 1.00 Numbers 5 6025Ser03 Essential Non Stock --- Yes Consignee Inr Services (Y) Page 1 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly , Preventive Maintenance And Break Down Maintenance During Warranty Period As Per Clause 11 Of Rdso Specification And As Per Clauses 7,8,12,13 Of Sr Specification /Special Condition For Tgms, I.E. F Or 2 Years From The Date Of Commissioning Of The Tgms. ] At (Location) Ce/Mas, Sr Tamil Nadu 1.00 Numbers 6 6529Ns06 Essential Non Stock --- Yes Rdso-Qa Inr Spares (Y) Set Of Tools Required For Maintenance Of The Machine. Firm To Upload The List Of Tools With Bre Ak-Up Cost. Refer Clause 13 Of Rdso Specification. ] Consignee Ce/Mas, Sr Tamil Nadu 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 1 Months Of Issue Of Contract, Delivery Of System Completion : Within 6 Months Thereafter Including Design Which Shall Be Submitted With In One (1) Month Of Award Of Loa And Manufacture And Lab Validation Tests Will Be Made Within Three Months By The Firm From The Date Of Approval. 2. The Installation Should Be Completed In One (01) Month, Field Validation Tests And Commissioning Of Tgms Shall Be Completed Within Two (2) Months By The Firm From The Date Of Receipt Of Systems At Ultimate Consignee In Southern Railway. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P Duly Pre-Inspected By Rdso, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions Page 2 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As Irs Conditions Of Contract To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As Sr Tender Conditions To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply Should Be As Per Rdso Normal Applicable To Yes Yes Not Allowed Speciï¬Cation Tm/Im/341 And Sr All Bidders Speciï¬Cation/Special Condition For Tgms Attached With This Tender. 2 The Bidder Shall Be Either Manufacturer Or Normal Applicable To Yes Yes Allowed Their Authorized Dealer And Should Have All Bidders (Optional) Supplied, Installed And Commissioned At Least One (01) Laser Contactless Sensor- Based Track Geometry Measurement System (Tgms) Having Following Sub Systems In Last 03 Years. Sub System Contact-Less Laser Sensor And Inertial Principle-Based Track Recording System Having Facility For Measurement Of Track Geometry Parameters Including Curvature & Gauge. The Supplied Track Geometry Measurement Systems (Tgms) Shall Have Capability For Measurement And Recording At Least Up To A Maximum Speed Of 110 Kmph. Or At Least One (01) Similar Integrated Track Monitoring System Should Have Been Supplied By The Firm In The Past And The Same Including The Sub System Shall Be Performing Satisfactorily On Indian Railways Network At Least For Last 02 Years. The Bidder Shall Submit The Performance Certiï¬Cate Issued By The Competent Authority Of The Railway Holding The Itms. 3 The Bidder Shall Submit Signed Copy Of Normal Applicable To Yes Yes Allowed Technical Compliance Statement -Clause- All Bidders (Optional) By-Clause Comments On Technical Speciï¬Cation, Either Conï¬Rming Acceptance Or Indicating Deviations There From. Deviation From The Specification With Reasons Should Be Clearly Indicated. 4 In Case Bidder Quoting As Authorized Normal Applicable To No Yes Allowed Dealer Of Manufacturer Shall Submit Valid All Bidders (Optional) Tender Speciï¬C Authorization Letter From Their Principle Speciï¬C To The Tender. The Bidder Will Submit Authorization Letter From Manufacturer Duly Signed Along With This Offer. 5 (I) The Bidders May Note That Their OffEr Normal Applicable To No No Not Allowed Shall Be Summarily Rejected In Case They All Bidders Fail To Comply Any Of The Above Mentioned Eligibility Criteria. (Ii) The Period For Eligibility Criteria Will Be Counted On The Date Of Opening Of Tender. Page 3 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 6 Preferably Manufacturers Should Normal Applicable To No No Allowed Participate. Firms Who Are Quoting As All Bidders (Optional) Authorised Dealer Of Manufacturer Must Submit Tender Speciï¬C Authorization Letter Issued By The Oem In Their Letter Head Along With Their OffEr, Failing Which Their OffEr Will Be Summarily Rejected. (Please Refer Para 3.4 Of Part B Of Sr Tender Conditions). 7 Firm To Upload Copies Of Purchase Orders, Normal Applicable To Yes Yes Allowed Inspection Certiï¬Cates,Joint Commission All Bidders (Optional) Certiï¬Cate (Completion Report) From Consignee As Proof Of Past Performance. 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached Certiï¬Cation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Oblications As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of Sr All Bidders Tender Conditions Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders Forpurchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certiï¬Cate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 4 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 1 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Date And ϬNishing Date. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 3 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 4 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of Sr Tender Conditions Document Attached To This Tender Document For Further Details.) Page 5 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 5 Hsn Code 8608 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 6 Please Refer Para 15.0 Of Part - B Of Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions Attached With This All Bidders Tender Document For Details Regarding Benefits Of Mse As Per Public Procurement Policy. 7 For Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India) Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of Sr Tender Conditions Attached To This Tender Document. Page 6 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 8 Bidder Shall Accept The Following Normal Applicable To Yes Yes Not Allowed Declaration [Land Border Condition] By All Bidders Quoting Yes Against Conf. Allowed Or Complied Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such Certiï¬Cate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 9 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of Bid Rigging Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. 10 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On For Destination Basis By Road And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Address Of The Consignees Is: Dy.Ce/Track/Hq/Mas,Chennai Central Yard, Bbq, Chennai, Tamil Nadu, India. Southern Railway Gst No. 33Aaagm0289c1zq. Page 7 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 11 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 12 Tenderers To Acknowledge Having Read Normal Applicable To Yes No Not Allowed And Also Accept The Irs Conditions Of All Bidders Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/Attached To This Tender Document. 13 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of Sr Tender Conditions Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Consignee Dy.Ce/Track/Hq/Mas. 14 (A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway (A) Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. (B) Warranty/Guarantee Certiï¬Cate, Rites Certiï¬Cate, Test Report, Dealership Certiï¬Cate (Or) Proof Of Purchase From Authorized Dealer, Calibration Certiï¬Cate, Commissioning Report Whichever Is Applicable. 15 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Not Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. Page 8 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 16 The Tenderers Shall Submit A Copy Of Normal Applicable To Yes Yes Allowed Certiï¬Cate Stating That All Their All Bidders (Optional) Statements/Documents Submitted Along With The Bid Are True And Factual. Standard Format Of Certiï¬Cate To Be Submitted By The Bidder Is Vailable Under Annexure-14 Of The Sr Tender Conditions Document Attached With This Tender. Non Submission Of The Above Certiï¬Cate By The Bidder Shall Result In Summary Rejection Of His/Their Bid. It Shall Be Mandatorily Incumbent Upon The Tenderer To Identify, State And Submit The Supporting Document Duly Self-Attested/ Digitally Signed By Which They/He Is Qualifying The Qualifying Criteria Mentioned In The Tender Document. It Will Not Be Obligatory On The Part Of Tender Committee / Accepting Authority To Scrutinize Beyond The Submitted Document Of The Tenderer As Far As His Qualiï¬Cation For The Tender Is Concerned. For Details Please Refer Para 21 Of Part B Of Sr Tender Conditions Document Attached With This Tender. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Rdso All Bidders (Mandatory) Speciï¬Cation And Also Sr Speciï¬Cation/Special Condition For Tgms Mentioned In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Equipment With All Accessories, Cost Of Tools, Cost Of Operation And Maintenance, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Mandatory) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 9 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 22 (I) Firms Claiming To Be Class-I/Ii Local Normal Applicable To Yes Yes Allowed Supplier On The Basis Of Self Certiï¬Cation All Bidders (Mandatory) Of Local Content Are Required To Upload Along With Their OffEr A Self Certiï¬Cate Of Percentage Of Local Content In The Product OffEred. (Please Refer Para 16.0 Of Part B Of Sr Tender Conditions). (Ii) Please Enter The Percentage Of The Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Condition. 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Firm Should Provide Training For 4 Railway Normal Applicable To Yes Yes Not Allowed Oï¬Ƒcials For 4 Weeks At Their Premises. For All Bidders Details Refer Para 14.0 Of Rdso Speciï¬Cation And Para 6 Of Sr Specification/Special Condition For Tgms. 25 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774. 2. Any Technical Clariï¬Cation Regarding Drawing/Speciï¬Cation Can Be Obtained From The Oï¬Ƒce Of The Cte/Sr/Mas. Dy. Ce/Tracks/Mas Mobile No. 9003060226. Drawing (S) / Speciï¬Cation (S) Can Also Be Obtained From The Above Oï¬Ƒce After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 10 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 1 Inspection Will Be By Rdso With 3 Stages Normal Applicable To No No Not Allowed Of Inspection As Follows: All Bidders Stage 1 : Pre-Dispatch Inspection At Oem Works By Staff From Concerned Directorate Of Rdso Stage 2 : Installation Veriï¬Cation By Staff Of Concerned Directorate Of Rdso/ Engineering Oï¬Ƒcials Nominated By Cte/Southern Railway Stage 3 : Commissioning & Performance Run By Engineering Oï¬Ƒcials Nominated By Cte/Southern Railway 2 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 3 I/We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The Irs Conditions Of Contract, Sr Tender Conditions, Special And Other Conditions Speciï¬Ed In This Tender Document/ Attached With This Tender Document. 4 Machine Should Have Warranty Of 24 Normal Applicable To Yes Yes Not Allowed Months From Date Of Successful All Bidders Commissioning Or 36 Months From The Date Of Supply Whichever Is Earlier. 5 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item. All Bidders 6 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 7 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Fa&Cao/Ws/Per. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Not Allowed As Per Rdso Speciï¬Cation And Sr All Bidders Speciï¬Cation/Special Condition For Tgms Attached With This Tender. Tenderers Are Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Any Contradiction, Between Rdso Speciï¬Cation And Sr Speciï¬Cstion/Special Condotion For Tgms, Clauses In Sr Speciï¬Cation/Special Condition For Tgms Will Supersede Rdso Specification. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Page 11 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5535860.Pdf Rdso Specification Tm/Im/341 2 5532490.Pdf Sr Tender Conditions 3 5530801.Pdf Irs Conditions 4 5530787.Pdf Sr Specification/Special Condition For Tgms 7. Responsiveness S.No. Description 3.1 I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To Code Of Integrity, Misdemeanor And Penalties. I/We Hereby Certify That No Other Sister Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The 1 OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. 2 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. Scope Of Supply (For Main Item): As Per Clause-2 Of Rdso Speciï¬Cation No.Tm/Im/341 Enclosed With This 3 Tender. Scope Of Supply (For Operation And Maintenance, Camc ) As Per Sr Speciï¬Cation/Special Condition For Tgms Enclosed With This Tender. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Page 12 Of 13 Run Date/Time: 16/09/2025 16:12:37Stores/Southern Rly Tender Document Tender No 16255013 Closing Date/Time 13/10/2025 14:30 Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Set Of Tools Required For Maintenance Of The Machine. Firm To Upload The List Of Tools With Bre Ak-Up Cost. Refer Clause 13 Of Rdso Specification. ]
