Tender For Supply Of Coil Spring Scragging & Load Deflection Testing Machine With Axial Shift For Lhb & Iry Coaches 25 T Machine On T. [ Warranty Period: 24 Months After The Date Of Delivery ] , Cost Of The Concomitant Accessories As Per Point No 4.2 Of S, dibrugarh-Assam

Supply Of Coil Spring Scragging & Load Deflection Testing Machine With Axial Shift For Lhb & Iry Coaches 25 T Machine On T. [ Warranty Period: 24 Months After The Date Of Delivery ] , Cost Of The Concomitant Accessories As Per Point No 4.2 Of Section -Iv With Break-Up Of Cost As A Separate Annexure [ Warranty Period: 24 Months After The Date Of Delivery ] , Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making Machine Fully Functional [ Warranty Period: 24 Months After The Date Of Delivery ] , Spares For Two Years Normal Operation And Maintenance. [ Warranty Period: 24 Months After The Date Of Delivery ] , Consumables As Per Clause No 6 Of Section V [ Warranty Period: 24 Months After The Date Of Delivery ] , Cost Of Optional Accessory [ Warranty Period: 24 Months After The Date Of Delivery ] , Amc For 5 Years Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Mws / Dbws, Nfr Assam 1.00 Set 8 65030418 Essential Non Stock --- Yes Consignee Inr Services ( Y ) Preventive Maintenance For 2 Years ( 1St And 2Nd Year ) As Per Warranty. At ( Location ) Sse / Mws / Dbws, Nfr Assam 1.00 Set 9 65030419 Essential Non Stock --- Yes Consignee Inr Services ( Y ) Cost Of Turnkey Charges Viz Foundation, Installation, Commissioning Etc. At ( Location ) Sse / Mws / Dbws, Nfr Assam 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 210 Days As Per Point No 7 Of Section Iv Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Page 2 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38Stores / N F Rly Tender Document Tender No 60235050 Closing Date / Time 12 / 02 / 2024 14:30 Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Unified Bidding Documents ( Rev. 02 Of Sept. 2019 ) Containing ( I ) Special Conditions Of Contract ( Ii ) Instructions To Tenderers ( Iii ) Irs Terms And Conditions Of Contract And Other Terms And Conditions Incorporated In The Nit. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 [ A ] Order Will Be Placed On The Manufacturer Or Its Authorized Agent Having Yes Yes Allowed Proven Performance. Bids For Coil Spring Scragging & Load Deflection ( Mandatory ) Testing Machine With Axial Shift For Lhb & Iry Coaches 25 T Machine On Turnkey Basis Shall Be Acceptable For Bulk Order Only From Those Bidders Manufacturers Who Have Supplied At Least 01 ( One ) No. Of Coil Spring Scragging & Load Deflection Testing Machine With Axial Shift For Lhb & Iry Coaches 25 T Machine On Turnkey Basis To Indian Railways / Govt.Organization / Psu In India In Last 03 ( Three ) Years ( To Be Reckoned From The Date Of Closing Of Tender ) . Ptcs Of Such 01 ( One ) Coil Spring Scragging & Load Deflection Testing Machine With Axial Shift For Lhb & Iry Coaches 25 T Machine On Turnkey Basis Should Issued Prior To Date Of Closing Of Bid. [ B ] The Onus Of Submission Of Requisite Documents In Support Of Supply { [ I ] Receipt Notes / Proof Of Acceptance Of Material By Consignee [ Ii ] Inspection Certificate With Self Declaration By The Bidder That Supply Has Been Accepted By Consignee Or [ Iii ] Gem Contract And Crac. Furnishing Of False Declaration Shall Render Termination Of Contract And Further Action As Per Terms And Conditions Of Contract } Lies With Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Nfr ( If Any ] And No Back Reference Shall Be Made In This Regard. [ C ] In Case Tenderer Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of Principal Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Order In Case Of Change Of Principal. 2 Manufacturers Or Their Authorized Distributor / Dealer / Agent With Tenders Yes Yes Allowed Specific Authorization Can Only Quote. Oems Can Authorize And Give Tender ( Mandatory ) Specific Authorization To Its Agent / Dealers To Quote On Their Behalf Provided The Manufacturer Takes Full Responsibility For The Quality Of The Material Including Warranty Obligation And The Inspection Of Product Against Railways Order Is Carried Out At The Manufacturers Premises. The Offer Without Tender Specific Authorisation Letter Will Be Summarily Rejected If Tenderer Is Not Manufacturer / Oem Page 3 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38Stores / N F Rly Tender Document Tender No 60235050 Closing Date / Time 12 / 02 / 2024 14:30 3 It Is The Onus Of The Firm For Submission Of Their Offer In Point To Point Yes Yes Allowed Compliance To Cofmow Specification No Cofmow / Ir / Lhb & ( Mandatory ) Iry / Csldtm-25 / 2020. Technical Bid As Per Annexure A Of Section Vi ( Attached With Tender ) Is To Be Mandatorily Filled And Submitted As A Separate Annexure To Offer For Any Consideration. Non Submission May Lead To Summary Rejection Of The Offer. 4 The Bidder Shall Furnish The Estimated Floor To Floor Time Of All Operations For Yes Yes Not Allowed The Components Listed In Annexure-F Of Section Vi. Bidder Shall Also Indicate The Break-Up Of Total Time, Such As Machine Set Up Time, Loading Time, Un-Loading Time, Blasting Time Etc 5 All The Points Not Mentioned In Table As Per Annexure A Of Section Vi For Eg: Yes Yes Allowed Point No 3.6, 3.7 Etc Have To Be Complied By The Firm With Documentation As ( Mandatory ) Necessary. 6 The Firm Shall Submit Emd @ 2% Of The Contract Value. Offers Without Yes Yes Allowed Emd Will Be Summarily Rejected, Subject To Following Exemptions: 1 ) Micro ( Mandatory ) And Small Enterprises ( Mses ) Registered For The Tendered Item In Terms Of Railway Boards Letter No. 2010 / Rs ( G ) / 363 / 1 Dated 05.07.2012, 2 ) Other Railway And Government Departments In Terms Of Railway Boards Letter No. 2004 / Rs ( G ) / 779 / 11 Dated 24.07.2007, 3 ) Indian Ordinance Factories In Terms Of Railway Boards Letter No. 92 / Rs ( G ) / 363 / 1 Dated 08.04.1993, 4 ) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No. 2003 / Rs ( G ) / 779 / 5 Dated 10.09.2004, 5 ) Vendors Registered With Railways For The Trade Group Of The Item Tendered, 6 ) Vendors Appearing On The Approved Vendor List Of Rdso / Pus / Core For The Tendered Item, Subject To Approval Status Being Valid On Date Of Tender Closing, 7 ) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items, 8 ) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them 7 Evaluation Criteria: As Per Point No 5 Of Section Iv. Cost Of Optional Yes Yes Not Allowed Accessories, Spares For Two Year Maintenance, Consumables And Amc Will Not Be A Part Of Commerical Evaluation. 5. Compliance Conditions Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Check List Of Documents To Be Attached With E-Tender: No No Not Allowed Please See And Comply Para3.8;Instructions For Tenders Of Unified Bidding Documents ( Rev-02 Of Sept-2019 ) . 2 I / We Agree To Supply Tendered Stores At The Rates Quoted By Me / Us In No No Not Allowed Accordance With The Irs Conditions Of Contract And [ Or ] Special Conditions And [ Or ] Other Conditions Specified / Attached With The Tender. Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Mode Of Dispatch By Road On Door Delivery Basis. Please See The Place Of Yes Yes Not Allowed Supply At Attached Document. 2 For: Destination. Yes Yes Not Allowed Page 4 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38Stores / N F Rly Tender Document Tender No 60235050 Closing Date / Time 12 / 02 / 2024 14:30 3 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 4 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Guarantee / Warranty- Equipment / Machine Should Be Guaranteed Against No No Not Allowed Any Defects For A Minimum Period Of 24 Months From The Date Of Commissioning. Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Tpi As Per Point No 9.0 Of Section Iv No No Not Allowed 2 Security Deposit:- 1. The Successful Tenderers Shall, Within 21 Days Yes Yes Allowed After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit ( Optional ) Security Deposit A Sum Equal To ( A ) 10% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore ( B ) Rs 1 Cr Or As Fixed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulfilment Of The Contract Unless Otherwise Sd Waival Is Specifically Mentioned In Tender / Loa. ( C ) However, All Tenders Opened Till 31 / 03 / 2023 Shall Have Security Deposit 3% Of Contract Value. 2. The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Office Saving Banks. The Guarantee Bonds / Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-5. 2.2 Payment Of Security Money In The Form Of Pay Order / Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3 The Security Deposit ( Sd ) Shall Be Taken From All Vendors Subject To Following Exemptions: A. Other Railways And Government Departments. B. Indian Ordinance Factories. C. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. D. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. E. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. F. Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. G. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. Page 5 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38Stores / N F Rly Tender Document Tender No 60235050 Closing Date / Time 12 / 02 / 2024 14:30 3 Mse Sources, Who Are Interested For Availing Benefits Under Mse Act Yes Yes Allowed Mentioned In The Notification Of Ministry Of Msme, Should Upload Valid ( Optional ) Document Maintained Under Mse Act Such As Nsic Certificate Etc. Duly Marking The Tendered Item In The Certificate. Otherwise, Claim For Benefits Under Mse Act May Not Be Entertained. 4 Mse Source Owned By Sc / St Should Also Upload Necessary Documents To Yes Yes Allowed Get The Benefits About The Status In Regard To Their Category I.E. The ( Optional ) Ownership Of Mse Pertains To Sc / St / Other Category Clearly. Absence Of Any Such Information In The Registration Certificate Would Be Taken As Mse Failing In The Category As Others 5 Firm Should Quote Hsn Code. Yes Yes Allowed ( Optional ) 6 Firm Should Quote Gstin No. Yes Yes Allowed ( Optional ) 7 Training- As Per Point No 10 Of Section V Yes Yes Not Allowed 8 Printed Literature On Equipment And Necessary Operating Maintenance Yes Yes Allowed Manual And Electric Circuit Diagram If Any Should Be Uploaded Along With ( Optional ) The Quotation In Compliance To Point No 4.1 Of Section Iv 9 Tenderer Must Mention Make / Brand Yes Yes Not Allowed 10 Mse Sources, Who Are Interested For Availing Benefits Under Mse Act Yes Yes Not Allowed Mentioned In The Notification Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certificate Only. No Other Document Will Be Entertained For Mse Benefit Except Udyam Registration Certificate. Otherwise, Claim For Benefits Under Mse Act May Not Be Entertained. An Agent Or Authorized Dealer Of Manufacture Will Not Get Any Mse Benefit Like Emd Exemption As Per Public Procurement Policy Of Mses Order. 11 Approval Of Ga Drawing , Commissioning As Per Point No 11 Of Section V Yes Yes Not Allowed 12 Successful Bidder To Get Ga Drawings Approved By Consignee Within 45 Yes Yes Not Allowed Days Of Issue Of Po As Per Point No 11 Of Section Iv 13 This Tender Complies With Public Procurement Policy ( Preference To Make Yes Yes Not Allowed In India ) Order No P-45021 / 2 / 2017-Pp ( Be-Ii ) 2019 Dated 16 / 09 / 2020 Of Ministry Of Commerce Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderer Are Requested To Read The Irs Conditions Of Contract 2022 And Yes Yes Allowed Unified Bidding Documents ( Rev-02 Of Sept-2019 ) & Specification ( Optional ) Very Carefully Before Submission Of Bids. Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 I / We Also Confirm That Rates And Other Financial Terms Quoted In Relevant No No Not Allowed Column Of Financial Bid Will Only Be Ruling Terms For Acceptance. Such Terms Quoted Anywhere Else Should Be Ignored. [ Denial Of This Condition Not Recommended ] . Page 6 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38Stores / N F Rly Tender Document Tender No 60235050 Closing Date / Time 12 / 02 / 2024 14:30 2 Bid Securing Declaration To Be Signed By Bidders Availing Exemption From No No Not Allowed Submission Of E.M.D. I / We Certify That My / Our Offer Is Eligible For Exemption From Submission Of Bid Security / Earnest Money Deposit, In Terms Of The Tender Conditions. In Case My / Our Claim To Exemption From Submission Of Bid Security / Earnest Money Deposit Is Not Found Valid As Terms Of The Tender, I / We Understand And Accept That Railways Has Unquestionable Right To Summarily Reject My Bid And My Offer Shall Not Be Considered For Ordering. Further, I / We Hereby Understand And Accept That If I / We Withdraw Or Modify My / Our Bids During The Period Of Validity, Or If I / We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender, I / We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months, From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Goods Issued By Any Unit Of Indian Railways Published During This Period 6. Documents Attached With Tender S.No. Document Name Document Description 1 4661028.Pdf Unified Bidding Document 2 4661041.Pdf Irs Conditions Of Contract 3 4661100.Pdf Technical Specication 4 4661087.Pdf Specification, Terms & Conditions 5 4661094.Pdf Drawings 6 4661072.Pdf Tpi Annexure The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm / Dsl ( Jayanta Kumar Choudhury ) Page 7 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38 , Preventive Maintenance For 2 Years ( 1St And 2Nd Year ) As Per Warranty. At ( Location ) Sse / Mws / Dbws, Nfr Assam 1.00 Set 9 65030419 Essential Non Stock --- Yes Consignee Inr Services ( Y ) Cost Of Turnkey Charges Viz Foundation, Installation, Commissioning Etc. At ( Location ) Sse / Mws / Dbws, Nfr Assam 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 210 Days As Per Point No 7 Of Section Iv Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Page 2 Of 7 Run Date / Time: 10 / 01 / 2024 18:42:38Stores / N F Rly Tender Document , Cost Of Turnkey Charges Viz Foundation, Installation, Commissioning Etc. At ( Location ) Sse / Mws / Dbws, Nfr Assam 1.00 Set 3.

Refer document

INR 236150.0 /-

Refer document

Sl. No.	Item Description
1	Coil Spring Scragging & Load Deflection Testing Machine
2	Supply of Coil Spring Scragging & Load Deflection Testing machine with axial shift for LHB & IRY Coaches 25 T machine on T. [ Warranty Period: 24 Months after the date of delivery ]
3	Cost of the Concomitant Accessories as per point no 4.2 of section -IV with break-up of cost as a separate annexure [ Warranty Period: 24 Months after the date of delivery ]
4	Cost of Any other accessory which in the opinion of supplier is essentially required for making machine fully functional [ Warranty Period: 24 Months after the date of delivery ]
5	Spares for two years normal operation and maintenance. [ Warranty Period: 24 Months after the date of delivery ]
6	Consumables as per Clause no 6 of section V [ Warranty Period: 24 Months after the date of delivery ]
7	Cost of Optional Accessory [ Warranty Period: 24 Months after the date of delivery ]
8	AMC for 5 years Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/MWS/DBWS, NFR Assam 1.00 Set 8 65030418 Essential Non Stock --- Yes CONSIGNEE INR Services (Y) Preventive Maintenance for 2 years(1st and 2nd year) as per warranty. At (Location) SSE/MWS/DBWS, NFR Assam 1.00 Set 9 65030419 Essential Non Stock --- Yes CONSIGNEE INR Services (Y) Cost of Turnkey charges viz foundation,installation, commissioning etc. At (Location) SSE/MWS/DBWS, NFR Assam 1.00 Set 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 210 Days As per point no 7 of section IV Payment Terms S.No Description Payment Terms 1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan certified by consignee gazetted officer, and inspection certificate issued by the nominated inspection agency. Balance 20% payment shall be made after successful installation, commissioning and acceptance of the equipment by consignee subject to submission of Bank Guarantee for 10% of the contract value for warranty obligations, valid beyond 6 months period of warranty. Page 2 of 7 Run Date/Time: 10/01/2024 18:42:38STORES/N F RLY TENDER DOCUMENT Tender No 60235050 Closing Date/Time 12/02/2024 14:30 Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Standard Governing Conditions S.No Description 1 The contract shall be governed by UNIFIED BIDDING DOCUMENTS (Rev. 02 of Sept. 2019) CONTAINING (i) Special Conditions of Contract (ii) Instructions to Tenderers (iii) IRS Terms and conditions of Contract and other terms and conditions incorporated in the NIT. 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 [A] order will be placed on the manufacturer or its authorized agent having Yes Yes Allowed proven performance. Bids for Coil Spring Scragging & Load Deflection (Mandatory) Testing machine with axial shift for LHB & IRY Coaches 25 T machine on Turnkey basis shall be acceptable for bulk order only from those bidders\manufacturers who have supplied at least 01 (one) no. of Coil Spring Scragging & Load Deflection Testing machine with axial shift for LHB & IRY Coaches 25 T machine on Turnkey basis to Indian Railways/Govt.Organization/PSU in India in last 03 (three) years (to be reckoned from the date of closing of tender). PTCs of such 01 (one) Coil Spring Scragging & Load Deflection Testing machine with axial shift for LHB & IRY Coaches 25 T machine on Turnkey basis should issued prior to date of closing of bid. [B] The onus of submission of requisite documents in support of supply { [i] Receipt Notes/Proof of acceptance of material by consignee [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee or [iii] GeM contract and CRAC. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract} lies with tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as available with NFR ( if any] and no back reference shall be made in this regard. [C] In case tenderer participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing order in case of change of Principal. 2 Manufacturers or their authorized Distributor/ Dealer/Agent with Tenders Yes Yes Allowed specific authorization can only quote. OEMs can authorize and give Tender (Mandatory) Specific Authorization to its Agent / dealers to quote on their behalf provided the manufacturer takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises. The offer without Tender Specific Authorisation Letter will be summarily rejected if tenderer is not manufacturer/OEM Page 3 of 7 Run Date/Time: 10/01/2024 18:42:38STORES/N F RLY TENDER DOCUMENT Tender No 60235050 Closing Date/Time 12/02/2024 14:30 3 It is the onus of the firm for submission of their offer in point to point Yes Yes Allowed compliance to COFMOW Specification no COFMOW/IR/LHB & (Mandatory) IRY/CSLDTM-25/2020. Technical Bid as per Annexure A of section VI(attached with tender) is to be mandatorily filled and submitted as a separate annexure to offer for any consideration. Non submission may lead to summary rejection of the offer. 4 The bidder shall furnish the estimated floor to floor time of all operations for Yes Yes Not Allowed the components listed in Annexure-F of Section VI. Bidder shall also indicate the break-up of total time, such as machine set up time, loading time, un-loading time, blasting time etc 5 All the points not mentioned in table as per Annexure A of section VI for eg: Yes Yes Allowed point no 3.6, 3.7 etc have to be complied by the firm with documentation as (Mandatory) necessary. 6 The Firm shall submit EMD @ 2% of the contract value. Offers without Yes Yes Allowed EMD will be summarily rejected, subject to following exemptions: 1) Micro (Mandatory) and small enterprises ( MSEs) registered for the tendered item in terms of Railway Boards letter No. 2010/RS(G)/363/1 dated 05.07.2012, 2) Other Railway and Government Departments in terms of Railway Boards letter No. 2004/RS(G)/779/11 dated 24.07.2007, 3) Indian ordinance factories in terms of Railway Boards letter No. 92/RS(G)/363/1 dated 08.04.1993, 4) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Boards letter No. 2003/RS(G)/779/5 dated 10.09.2004, 5) Vendors registered with Railways for the trade group of the item tendered, 6) Vendors appearing on the approved vendor list of RDSO/PUs/CORE for the tendered item, subject to approval status being valid on date of tender closing, 7) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items, 8) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them 7 Evaluation Criteria: As per point no 5 of Section IV. Cost of Optional Yes Yes Not Allowed Accessories, Spares for two year maintenance, consumables and AMC will not be a part of commerical evaluation. 5. COMPLIANCE CONDITIONS Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 CHECK LIST OF DOCUMENTS TO BE ATTACHED With E-TENDER: No No Not Allowed Please see and comply Para3.8;INSTRUCTIONS FOR TENDERS OF UNIFIED BIDDING DOCUMENTS(Rev-02 of Sept-2019). 2 I/We agree to supply tendered stores at the rates quoted by me/us in No No Not Allowed accordance with the IRS conditions of contract and [or] special conditions and [or] other conditions specified/attached with the tender. Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Mode of dispatch By Road on door delivery basis. Please see the place of Yes Yes Not Allowed supply at attached document. 2 FOR: Destination. Yes Yes Not Allowed Page 4 of 7 Run Date/Time: 10/01/2024 18:42:38STORES/N F RLY TENDER DOCUMENT Tender No 60235050 Closing Date/Time 12/02/2024 14:30 3 Please enter the percentage of local content in the material being offered. Yes Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 4 Please enter the percentage of local content in the material being offered. No Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Guarantee/Warranty- Equipment /machine should be guaranteed against No No Not Allowed any defects for a minimum period of 24 months from the date of commissioning. Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection by TPI as per point no 9.0 of Section IV No No Not Allowed 2 SECURITY DEPOSIT:- 1. The successful tenderers shall, within 21 days Yes Yes Allowed after written notice of acceptance of tender has been posted to him, deposit (Optional) Security Deposit a sum equal to (a)10% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfilment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders opened till 31/03/2023 shall have Security Deposit 3% of contract value. 2. The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-5. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3 The Security Deposit (SD) shall be taken from all vendors subject to following exemptions: a. Other Railways and Government departments. b. Indian Ordinance factories. c. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. d. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. e. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. f. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. g. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. Page 5 of 7 Run Date/Time: 10/01/2024 18:42:38STORES/N F RLY TENDER DOCUMENT Tender No 60235050 Closing Date/Time 12/02/2024 14:30 3 MSE sources, who are interested for availing benefits under MSE Act Yes Yes Allowed mentioned in the notification of Ministry of MSME, should upload valid (Optional) document maintained under MSE Act such as NSIC Certificate etc. duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSE Act may not be entertained. 4 MSE source owned by SC/ST should also upload necessary documents to Yes Yes Allowed get the benefits about the status in regard to their category i.e. the (Optional) ownership of MSE pertains to SC/ST/Other category clearly. Absence of any such information in the registration certificate would be taken as MSE failing in the category as OTHERS 5 Firm should quote HSN code. Yes Yes Allowed (Optional) 6 Firm should quote GSTIN No. Yes Yes Allowed (Optional) 7 Training- As per point no 10 of section V Yes Yes Not Allowed 8 Printed literature on equipment and necessary operating maintenance Yes Yes Allowed manual and electric circuit diagram if any should be uploaded along with (Optional) the quotation in compliance to point no 4.1 of Section IV 9 Tenderer must mention Make/Brand Yes Yes Not Allowed 10 MSE sources, who are interested for availing benefits under MSE Act Yes Yes Not Allowed mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE Act such as Udyam Registration certificate only. No other document will be entertained for MSE benefit except Udyam Registration certificate. Otherwise, claim for benefits under MSE Act may not be entertained. An agent or authorized dealer of manufacture will not get any MSE benefit like EMD exemption as per Public procurement Policy of MSEs order. 11 Approval of GA Drawing , commissioning as per point no 11 of section V Yes Yes Not Allowed 12 Successful Bidder to get GA Drawings Approved by consignee within 45 Yes Yes Not Allowed days of issue of PO as per point no 11 of section IV 13 This tender complies with Public Procurement Policy (Preference to Make Yes Yes Not Allowed in India) Order No P-45021/2/2017-PP (BE-II) 2019 dated 16/09/2020 of Ministry of Commerce Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderer are requested to read the IRS conditions of contract 2022 and Yes Yes Allowed UNIFIED BIDDING DOCUMENTS (Rev-02 of Sept-2019) & specification (Optional) very carefully before submission of bids. Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 I/We also confirm that rates and other financial terms quoted in relevant No No Not Allowed column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored.[Denial of this condition not recommended]. Page 6 of 7 Run Date/Time: 10/01/2024 18:42:38STORES/N F RLY TENDER DOCUMENT Tender No 60235050 Closing Date/Time 12/02/2024 14:30 2 Bid securing declaration to be signed by bidders availing exemption from No No Not Allowed submission of E.M.D. I/we certify that my/our offer is eligible for exemption from submission of bid security /Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security /Earnest Money Deposit is not found valid as terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/ Security Deposit for a period of 6(six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4661028.pdf Unified Bidding Document 2 4661041.pdf IRS conditions of contract 3 4661100.pdf Technical Specication 4 4661087.pdf Specification, Terms & conditions 5 4661094.pdf Drawings 6 4661072.pdf TPI Annexure The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Dy.CMM/DSL ( JAYANTA KUMAR CHOUDHURY ) Page 7 of 7 Run Date/Time: 10/01/2024 18:42:38
9	Preventive Maintenance for 2 years(1st and 2nd year) as per warranty. At (Location) SSE/MWS/DBWS, NFR Assam 1.00 Set 9 65030419 Essential Non Stock --- Yes CONSIGNEE INR Services (Y) Cost of Turnkey charges viz foundation,installation, commissioning etc. At (Location) SSE/MWS/DBWS, NFR Assam 1.00 Set 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 210 Days As per point no 7 of section IV Payment Terms S.No Description Payment Terms 1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan certified by consignee gazetted officer, and inspection certificate issued by the nominated inspection agency. Balance 20% payment shall be made after successful installation, commissioning and acceptance of the equipment by consignee subject to submission of Bank Guarantee for 10% of the contract value for warranty obligations, valid beyond 6 months period of warranty. Page 2 of 7 Run Date/Time: 10/01/2024 18:42:38STORES/N F RLY TENDER DOCUMENT
10	Cost of Turnkey charges viz foundation,installation, commissioning etc. At (Location) SSE/MWS/DBWS, NFR Assam 1.00 Set 3.