| 3 | Denoting No. T 524 F (COM 744), -Application from forReservation/Cancellation/Return journey requisition in size 7 inch x 10 inch, Loose forms having Both side printon 60 GSM Maplitho Paper in BLACK Ink. Printing Instructions: Text matter with Both side printing in Trilingual(Hindi, English on one side & Marathi on the other side) Text matter printing in Black colour ink. Raw Material:-For Text printing over 60 GSM Maplitho White paper Conforming to IS 1848/2018 or latest. BindingSpecifications: Cut to the size 7 inch x 10 inch Supply should be in a bundle of 1000 nos. each with strapping.Manuscripts to be get approved from AMM (Sty)/ By. [ Warranty Period: 30 Months after the date of delivery ]AMM-D(STY) BYCULLA, CR Maharashtra 12500000.00 NumbersConsigneeSr DMM (DSD) PUNE, CR Maharashtra 2500000.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyPage 1 of 6 Run Date/Time: 18/12/2023 13:24:26STORES/CENTRAL RLYTENDER DOCUMENTTender No 81231108A Closing Date/Time 19/01/2024 11:30For all items Commencement : On or after 01-APR-24, Completion : On or before 4 equal Installments in31-JAN-25 STY 25% from01/04/2024 to30/04/2024 25% from01/06/2024 to30/06/2024 25% from01/09/2024 to30/09/2024 25% from01/01/2025 to30/01/2025 2 equalInstallments in PA 50%from 01/04/2024 to30/04/2024 50% from01/09/2024 to30/09/2024Payment TermsS.No DescriptionPayment Terms1 100% payment against inspection certificate and acceptance of stores and issue of R/Note by Consignee OR95% payment against inspection certificate issued by TPI, and balance 5% after receipt, inspection andacceptance of the goods by the consignee.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments inrespect of the items stipulated in the contract (and not the raw materials thereof), within the original deliveryperiod stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account ofstatutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in hisoffer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall beadmissible on account of misclassification by the supplier/ contractor.Option ClauseS.No Description1 The Purchaser reserves the right to vary the ordered quantity by (+) 30% at any time, within the delivery period ofthe contract by giving reasonable notice. In a contract with (+) 30% Option Clause, in case Delivery Period isextended either for the full ordered quantity or a part quantity which remained unsupplied on the date of expiry ofthe original delivery period, then during the extended delivery period also, quantity variations can be made on thetotal ordered quantities. Reasonable notice as mentioned above, is only for the purpose of allowing the contractorsuitable time to make necessary arrangements for the supplies and not for seeking any consent from thecontractor towards exercise of the contractual Option Clause. To this end, a reasonable delivery schedule for theenhanced ordered quantity stipulated in the relevant Modification Advice to the contract will suffice.Standard Governing ConditionsS.No Description1 IRS Conditions of Contract: The contract shall be governed by IRS conditions of contract VERSION 1.0, andCentral Railway IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) AUGUST 2022, incorporatedin the tender documents.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Confirmation Remarks DocumentsRequired Allowed UploadingPage 2 of 6 Run Date/Time: 18/12/2023 13:24:26STORES/CENTRAL RLYTENDER DOCUMENTTender No 81231108A Closing Date/Time 19/01/2024 11:301 Preferably manufacturers should participate. Participating traders/agents No No Allowedmust provide authorization letter issued by the OEM. Authorization letter (Mandatory)should preferably be tender specific.Bidders must submit authorizationletter along with their offer failing which the offer is liable to be ignored.2 For placement of bulk quantity order [Minimum 80%], The OEM [Principal No No AllowedFirm] shall have supply performance of at least one single purchase order (Optional)of any Zonal Railway/PUs/Core for the tendered item/specification for aminimum of 20 percent of the tendered quantity during previous 3 years.This period of 3 years shall be counted with respect to date of tenderclosing. Firms should submit documentary evidence certifying proof ofexecution of PO, such as scanned copies of Purchase Order along withcopy of I/C s and R/Notes with the offer. Failure to submit necessarydocumentary evidence will imply that firm has no such performance andthe offer is liable to be ignored.3 Railway reserves the right to place order for up to 20 percent of Net No No AllowedProcurement Quantity as developmental order in deserving cases. If (Optional)considered essential, placement of development orders can also beconsidered on deserving firms whose rates are higher than the ratesavailable form firms eligible for bulk quantity order. Total developmentalorder quantity shall be limited up to 20% of Net Procurement Quantity inregular tenders. If such past performance is lower or whose offers arecompetitive and who have submitted adequate evidence towards theircapacity-cum-capacity and prima facie the Railways are satisfied that theyare capable of executing the orders , then their offer may be considered forplacement of developmental orders, limited to the extent of 20 percent ofthe net procurable quantity.4 Bidders must attach only relevant and limited documents required to be No No Allowedsubmitted as per the above eligibility criteria. Submission of any irrelevant (Optional)PO, I/C & R-NOTE copies and any other un-related documents which hasno relevance to the above eligibility criteria may lead to rejection of theoffer. No claim/representation of the bidder shall be admissible in suchcases.5 In keeping with the Public Procurement (Preference to Make in India) No No AllowedOrder, 2017, latest revision, it has been found that there exists sufficient (Optional)local capacity and competition in supply of the tendered item of requiredquality and therefore public procurement of the item is restricted to Class ILocal Suppliers only and the vendors who do not qualify to be \"Class ILocal Suppliers\" should not quote in the tender as their offers shall not beconsidered eligible for any ordering. In case any vendor who does notqualify to be a \"Class I Local Supplier\" for the tendered item participates inthe tender, it does so at its own risk and cost and Railways shall not beliable for any loss or damage caused to the vendor.5. COMPLIANCE CONDITIONSCommercial-ComplianceS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of Yes Yes AllowedIMPORTANT TERMS and CONDITIONS OF TENDER (Updated) August (Optional)2022. All tenderers to quote correct HSN code and corresponding GSTrate for the item/items quoted. Misclassification in HSN code, if quoted byany bidder, shall be dealt as per Clause 9.0(iv) of Section II ofIMPORTANT TERMS and CONDITIONS OF TENDER (Updated) August2022.Page 3 of 6 Run Date/Time: 18/12/2023 13:24:26STORES/CENTRAL RLYTENDER DOCUMENTTender No 81231108A Closing Date/Time 19/01/2024 11:302 In case the successful tenderer is not liable to be registered under Yes Yes AllowedCGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable (Optional)GST from his/their bills under Reverse Charge Mechanism [RCM] anddeposit the same to the concerned tax authority.3 Bidders shall also give Declaration as below:- I/We agree to pass on such Yes Yes Allowedadditional input tax credit as may become available in future under GST (Optional)scheme, in respect of all the inputs used in the manufacturing and/orsupply of final goods/services on the date of supply by way of reduction inprice and advise the purchaser accordingly.4 An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should Yes Yes Allowedsubmit a copy of Invoice / Proforma Invoice from OEM along with their (Optional)offer as well as should undertake to furnish all import documents andshould comply to Clause 22.0 of Section II of IMPORTANT TERMS andCONDITIONS OF TENDER (Updated) August 2022.5 All bidders shall confirm declaration as below in terms of Clause 5.15 of Yes Yes AllowedSection II of IMPORTANT TERMS and CONDITIONS OF TENDER (Optional)(Updated) August 2022 in compliance of restrictions under Rule 144(xi) ofGFR- 2017 :- a) Ihave read the clause regarding restrictions onprocurement from a bidder of country which shares a land border withIndia. b) I certify that this bidder is not from such a country or, if from sucha country, has-been registered with the competent authority. c) I herebycertify that this bidder fulfills all requirements in this regard and is eligible tobe considered. (Where applicable, evidence of valid registration by thecompetent authority is attached). If the bidder fails to give such declaration,as above, then it will be presumed that the contents of above declarationhave been read and unconditionally agreed and accepted by the tenderer. Ifany tenderer is not agreeable to this declaration they have to categoricallymention about the disagreement in Techno Commercial Deviation.6 Please enter the percentage of local content in the material being offered. No Yes Not AllowedPlease enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance withthe Make in India policy as incorporated in the tender conditions.General InstructionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Ranking of offers will be arrived on FOR Destination basis only. No No Not Allowed2 Liquidated Damages in delivery period extensions will be applicable as per No No Not AllowedClause 15.0 of Section II of IMPORTANT TERMS and CONDITIONS OFTENDER (Updated) August 2022.3 Bidders must note that their submission of bid against the tender shall be No No Not Allowedconsidered as deemed acceptance of delivery of goods in requiredschedule and number of delivery instalments as specified in the tenderdocument. Any deviation with regards to above quoted anywhere includingin uploaded document will not be accepted or considered whileconsideration of the offer. The purchaser may, at his discretion ignore anysuch deviation, if quoted, while issuing the contract. No further claim by thebidder shall be admissible in such cases.Other ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 By TPI. No No Not AllowedPage 4 of 6 Run Date/Time: 18/12/2023 13:24:26STORES/CENTRAL RLYTENDER DOCUMENTTender No 81231108A Closing Date/Time 19/01/2024 11:302 Bidders must note that for offers having vague delivery schedule like - as No No Not Allowedper your requirements- or any time delivery- or indefinite like -02 to 12months- or like -06 to 08 months- etc, delivery period while issuing thecontract shall be given as per the requirement best suited to this officewithin the quoted range. No further claim by the bidder shall be admissiblein such cases.3 Submission of Security Deposit shall be mandatory for all the bids received No No Not Allowedexcept for the categories as per IMPORTANT TERMS & CONDITIONSOF TENDER [Copy is attached]. This is a mandatory requirement and nodeviations to this will be permitted or considered while consideration of theoffer. Bidders not willing to accept this condition must not submit the offer.Bids if submitted shall be considered as deemed acceptance of thiscondition. Any deviation regarding this or remarks for not agreeing to thiscondition, offered in the deviation column or anywhere including in uploadeddocument will not be accepted or considered while consideration of theoffer. The purchaser may, at his discretion ignore any such deviation, ifquoted, while issuing the contract. No further claim by the bidder shall beadmissible in such cases.4 Bidders to indicate the HSN code of the tendered item along with their GST No Yes Allowedregistration number in the remarks column. (Optional)5 Whether statutory variation clause is acceptable to bidder? Yes No Not Allowed6 The vendors/bidders who fail to submit UDYAM registration certificate No Yes Allowednumber shall not be able to avail the benefits available to MSE. (Optional)7 For orders placed on dealers/traders/agents, documents certifying that the No No Not Allowedmaterial is sourced from the OEM/OEM authorised dealer will have to beproduced by the firm at the time of delivery.8 Other terms and conditions as per IMPORTANT TERMS and No No Not AllowedCONDITIONS OF TENDER [copy is attached] is applicable.Special ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Public Procurement Policy for Preference to Make in India shall be as per No No Not Allowedclause 5.0 of Section II of IMPORTANT TERMS and CONDITIONS OFTENDER (Updated) August 2022.2 Delivery is to be made on FOR Destination basis as per Clause 27.0 of No No Not AllowedIMPORTANT TERMS and CONDITIONS OF TENDER (Updated) August2022. Non compliance of the clauses specified in the bid document willlead to rejection of offer.3 Firms to ensure that their offer is as per tendered drawing/ specification No No Not Allowedand may obtain copy of Drg / Specn, if required, from the Office of thePrincipal Chief Materials Manager, Central Railway.4 Technical and Commercial Deviations, if any, must be quoted in relevant No No Not Allowedcolumn specified while submitting the bid. Any deviation in offer quotedanywhere else in the tender or in uploaded documents, shall be ignoredand contract shall be placed after ignoring such deviations, which will bebinding on the firm.5 Criteria for classification of enterprises based on investment and turnover No No Not Allowedvide Gazette Notification dated 26.06.2020, as amended time to time,issued by Ministry of Micro, Small and Medium Enterprises is applicable inthe tender. In case, conditions contained in the above notification contradictwith any of the tender conditions, conditions contained in the abovenotification, as amended, shall prevail in terms of Clause 4.4 of Section II ofIMPORTANT TERMS and CONDITIONS OF TENDER (Updated) August2022.Page 5 of 6 Run Date/Time: 18/12/2023 13:24:26STORES/CENTRAL RLYTENDER DOCUMENTTender No 81231108A Closing Date/Time 19/01/2024 11:306. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 3916839.pdf IRS conditions2 4067524.pdf Reservation form3 3916868.pdf BG format4 3916843.pdf important terms and conditions7. RESPONSIVENESSS.No. DescriptionThere shall be no exemption from submission of EMD & SD except for the categories as per IMPORTANT1 TERMS & CONDITIONS OF TENDER. Detailed terms & exempted categories are as per IMPORTANT TERMS& CONDITIONS OF TENDER [copy is attached].I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the Period of validity, or ifwe are awarded the contract an-d on being called upon to submit the performance security/ Security Deposit, failto submit the performance security/ Security Deposit before the deadline defined in the request for bid document2 Notice Inviting Tender, we shall be debarred from exemption of submitting Bid Security/ Earnest Money Depositand performance security/ Security Deposit for a period of 6 (six) months, from the date we are declareddisqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by anyunit of Indian Railways published during this period.Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II ofIMPORTANT TERMS and CONDITIONS OF TENDER (Updated) August 2022. The SD amount shall be @ 3%of Contract Value in lieu of @ 5% as mentioned in Clause 24.3 of Section II of IMPORTANT TERMS and3CONDITIONS OF TENDER (Updated) August 2022. Bidders (except approved vendors for tendered item /items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith theoffer. Offers from firms denying to pay Security Deposit will be summarily rejected.Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of thecontract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing4 to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would havebeen applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveriesoutstanding against the vendor and dealt with accordingly.By default your offer shall be considered as valid for 90 days from the date of tender opening. This is a mandatory5 requirement and no deviations to this will be permitted or considered while consideration of the offer. As perclause 1.8.5 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) AUGUST 2022The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to theGST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions ofGFR regarding procurement through GeM.Digitally Signed By Dy.CMM/G ( KISHOR KUMAR ) |
