| 2 | Wire Copper Round Enamelled 0.610mm Nominal Conductor Diameter [23 SWG] toIS: 13730 Part-34 Grade 2. The wire shall be tested in accordance with the relevant test details in IS:13730 Part-34 by the firm and copy of the test report duly signed under company seal to be sent along with the supply. Afterreceipt of wire, consignee will make the random sampling of copper wire and the same will be tested atGovernment Approved Laboratory. The test charges to be borne by the supplier in case of rejection. If wire ispassed, Railways will bear the test charges. If the ordered quantity is less than 350kg, testing at GovernmentApproved Laboratory is waived. However, self inspection test report should accompany the supply. If the wire ispre-inspected by RITES/RDSO , testing at Government Approved Laboratory is waived. [ Warranty Period: 30Months after the date of delivery ]Consignee DY.CMM/SSD/PTJ, SR Tamil Nadu 4011.00 Kg3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyPage 1 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:30For all items Commencement : Within 3 Months of issue of Contract, Completion : The delivery periodOn or before 30-SEP-24 indicated beingtentative, may vary atthe time of placementof order.Payment TermsS.No DescriptionPayment Terms1 95% payment against inspection certificate issued by the nominated inspection agency as specified in thecontract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection andacceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel WayBill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receiptedchallan signed by the gazetted officer at consignees end will be taken as proof of delivery. For payment termsplease refer ANNEXURE -III of attached documents.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments inrespect of the items stipulated in the contract (and not the raw materials thereof), within the original deliveryperiod stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account ofstatutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in hisoffer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall beadmissible on account of misclassification by the supplier/ contractor.Option ClauseS.No Description1 Quantity Option Clause- In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall beentitled to vary the total order quantity upto + 30% anytime within the delivery period (including extended deliveryperiod and even at the time of ordering) by giving suitable notice on the same price and terms and conditions,even if the supply of original ordered quantity is completed before the last date of scheduled delivery. The + 30%option clause can be operated in one or more than one installment as long as the total variation in quantity doesnot exceed the limit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantitywith respect to the order quantity can be done by giving suitable delivery schedule for the enhanced quantity andthe tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. In case letter ofacceptance were issued for multiple consignees with the same all inclusive rate, then option clause will beoperated up to 30% of the letter of acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 ofPart B of \"SR TENDER CONDITIONS\" attached to this tender document.2 Quantity splitting is applicable as per the para 5.0 of Part B of SR Tender conditions, in order to ensure timelyavailability of material through placement of orders on multi sources.Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with IRS Conditions ofContract and Southern Railway tender conditions with latest amendment s if any.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Supply to be as per tender specfications. Yes Yes Not AllowedPage 2 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:302 [a] The tenderer must have supplied the same item to this Railway or No No Not Allowedanother Zonal Railways/Production Units. Documentary evidence (such asR/Notes, Inspection Certificate etc.,) must be furnished along with the offerevidencing the execution of such purchase orders. The tenderer withsatisfactory past performance as mentioned above for supply of the sameitem for a qty. of 20 percent or more of tendered qty. against a singlecontract during the last three years prior to and excluding tender openingdate may be considered (as responsive to Southern Railway requirements)for placement of bulk and regular order. [b] If such past performance levelis lower, then the offer may be considered [as responsive to SouthernRailway requirements] for placement of developmental order not exceeding20 percent of the net procurable quantity. Tenderers, who have no pastperformance as above, may also be considered for developmental orders.For consideration of such developmental orders, such tenderers mustenclose along with their quotation, details of M&P testing facilities, QAP[ifavailable], Technical manpower/financial status available with them andMSE/NSIC registration certificate for same item.3 Procurement of the item is restricted to Local suppliers with minimum local No No Not Allowedcontent of 20% (Class-I or Class-II Local supplier as defined in RailwayBoard letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and thevendors who do not qualify to be \"Local suppliers\" (i.e., \"Non-Localsuppliers\" with local content less than 20%) should not quote in the tenderas their offers shall not be considered for any ordering. In case any vendorwho does not qualify to be a \"Local supplier\" for the tendered itemparticipates in the tender, it does so at its own risk and cost and Railwaysshall not be liable for any loss or damage caused to the vendor. Offer of thefirm shall be summarily rejected in case of noncompliance of abovedeclaration. For more details please refer para 16.0 of SR TenderConditions attached with this tender.4 DEALER SHOULD ENCLOSE LATEST VALID TENDER SPECIFIC No No Not AllowedAUTHORISATION LETTERFROM OEM ALONG WITHOFFER.OTHERWISE, OFFER OF THE FIRMS WILL BE SUMMARILYREJECTED5 EMD CLAUSE: Please refer enclosed SR Tender Conditions Yes Yes Not Allowed6 SD CLAUSE: Please refer enclosed SR Tender Conditions Yes Yes Not Allowed7 Bidder shall submit a declaration [Land Border condition] \"I have read the Yes Yes Not Allowedclause regarding restrictions on procurement from a bidder of a countrywhich shares a land border with India. I certify that this bidder is not fromsuch a country or , if from such a country, has been registered with theCompetent Authority. I hereby certify that this bidder, fulfills allrequirements in this regard, and is eligible to be considered. (Whereapplicable, evidence of valid registration by the Competent Authority shallbe attached.) along with bid for compliance of Office Memorandum ofDepartment of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid isaccepted is found to be false, this would be a ground for immediatetermination and further legal action in accordance with law5. COMPLIANCE CONDITIONSCheck ListS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Are you coming under MSE status given as per guidelines issued by No No Not AllowedRailway Board for purchase preference vide letter No. 2010-RS [G] -363-1Dt. 05.07.2012 or latest.2 Have you read and accepted tender conditions? No No Not AllowedPage 3 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:303 Have you attached any performance statements with your offer? For proof No No Not Allowedof supply to other railways / production units copy of Inspection certificateand receipt note / certificate must be uploaded. Non-submission of suchvital documents may be taken as their not having any such pastperformance.4 Have you furnished the statement of deviations?[preferably nil] No No Not Allowed5 If yes, have you attached valid documents towards being MSE? No No Not Allowed6 Have you quoted Mode of dispatch on FOR destination basis for free No No Not Alloweddelivery at destination with rate structure clearly indicating the basic rate,GST and freight etc, up to destination [consignees premises]7 Have you quoted delivery period correctly and precisely. No No Not Allowed8 Have you submitted authenticated copy of the document authorizing the No No Not Allowedsignatory to submit offer and commit on behalf of tenderers.9 Have you quoted the discount if any in the specified column only in No No Not AllowedIREPS?10 Have you attached any performance statements with your offer? For proof No No Not Allowedof supply to other railways / production units copy of Purchase Order,Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having anysuch past performance.11 Have you furnished Bank account details such as Name of the Bank and No No Not Allowedaddress, account no., MICR, IFSC code and type of account to facilitateEFT payment?12 Please check our website before submitting offer, whether any No No Not Allowedcorrigendum to the tender has been issued or not.13 Have you kept your offer valid for 90 days? No No Not Allowed14 Firm to indicate make-model-brand offered, if any. No No Not AllowedCommercial-ComplianceS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 In case of road delivery, the date of delivery at destination [consignees Yes Yes Not Allowedend] shall only be treated as delivery date irrespective of F.O.R. / F.O.T.condition mentioned elsewhere in the contract / tender.2 Preferably manufacturers should participate. Participating traders/agents Yes Yes Not Allowedmust attach authorization letter issued by the OEM or OEM authorizedstockist along with their offer. Authorization letter should preferably betender specific. In case of general authorization letter, it must clearlyindicate the validity period/expiry date. Offers with general authorizationletter silent on validity period/expiry date will not be considered forplacement of order and that offer is liable to be ignored. (please refer Para3.4 of tender condition)3 Tenderers may note that their Offered delivery schedule should clearly Yes Yes Not Allowedindicate the starting time, quarterly rate of supply and finishing time. Foroffers with vague delivery schedule like -02 to 12 months- or like -06 to 10months-, DP shall be given as per the requirement best suited to this officewithin the quoted range.4 The bidder confirms that rates and other financial terms quoted in relevant Yes Yes Not Allowedcolumns of financial bid will only be ruling terms for acceptance, and suchterms quoted anywhere else should be ignored.Page 4 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:305 Whenever tender is floated with purchase restriction from sources Yes Yes Not Allowedapproved by nominated authorities and there exists a suspected cartelsituation by approved sources or the rates available from approvedsource/sources are adjudged unreasonably high, despite fair efforts aspermissible, the purchaser reserves the right to place orders on firm(s)outside the approved vendor list, without any restrictions.(Please Refer 4.0of tender conditions)6 [a] All the bidders/tenderers should ensure that they are GST compliant No No Not Allowedand their quoted tax structure/rates are as per the GST Law. Firms mustindicate its GST registration number along with their offer. [b] In case thesuccessful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST fromhis/their bills under Reverse Charge Mechanism (RCM) and deposit thesame to the concerned tax authority. [c] The firm should indicate the tariffcode (HSN Code) for claiming GST for the tendered item. [d] The offershall be evaluated based on the GST rate as quoted by each bidder andsame will be used for determining the inter-se ranking. While submittingoffer, it shall be the responsibility of the bidder to ensure that they quotecorrect GST rate and HSN number. [e] It shall be the responsibility of thebidders to quote correct HSN number and corresponding GST rate. ThePurchaser shall not be responsible for any misclassification of HSNnumber or incorrect GST rate, if quoted by the bidder. [f] Wherever, thesuccessful bidder invoices the goods at GST rate or HSN number which isdifferent from that incorporated in the Purchase order, payment shall bemade as per GST rate which is lower of the GST rate incorporated in thePurchase order or billed. [g] Vendor is informed that she/he would berequired to adjust her/his basic price to the extent required by higher tax billas per invoice to match the All inclusive Price as mentioned in thePurchase order. [h] Any amendment to GST rate or HSN number in thecontract shall be as per the contractual conditions and statutoryamendments in the quoted GST rate and HSN number, under SVC.7 Please refer para 15.0 of part - B of Southern Railway tender conditions No No Not Allowedattached with this tender for availing MSE benefits.8 [a] Tenderers are hereby instructed to supply the tendered quantity to the Yes Yes Not Allowedrespective consignee(s) as indicated in tender document. [b] If tenderersmention anywhere in its offer contrary to (a) above and/or mentions not tosupply to some of the consignees, such offer may not be considered forordering for such consignees where the tenderer has not agreed to directlydeliver the stores without any back reference.9 Make In India Preference policy Please refer Para 16.0 Part-B of tender No No Not AllowedCondition10 1) Bidders are instructed not to indulge in any anti-competitive practices. No No Not AllowedAs per the provisions of Competition Act,2002, Railways can make areference to the Competition Commission of India for making an enquiry incase of suspected anti-competitive behaviour by the bidders. 2) Collusivebidding, Bid Rotation, Bid Suppression, Complementary bidding, MarketAllocation and Sub-contracting arrangements fall under the purview of \"Bidrigging\" which would cause appreciable adverse effect on competition. 3)Competition Commission of India can impose heavy penalties such as:Penalty upto 10% of the average turnover for the last three precedingfinancial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist11 Please enter the percentage of local content in the material being offered. No Yes Not AllowedPlease enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance withthe Make in India policy as incorporated in the tender conditions.General InstructionsPage 5 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:30S.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Railway is not bound to accept/cancel the lowest or any tender or to assign No No Not Allowedany reason for doing so and Railway reserves the right to accept/cancelany tender in respect of the whole or any portion of the items specified inthe Schedule annexed (or Tender Schedule) and the Contractor shall berequired to supply the same at the rate quoted.2 Any technical clarification regarding Drawing/specification Can be obtained No No Not Allowedfrom the office of the DY CEE/GS & EMU/MAS Drawing (s) / Specification(s) can also be obtained from the above office after payment requisite cost.3 For any queries against the Tender please contact SMM/T at 9003160782. No No Not Allowed4 Vendors may please note that giving intimation regarding the tender in open No No Not Allowedtender cases or giving limited tender enquiry does not guarantee thesuitability of offer for placement of purchase order. Railway reserve theright to place purchase order subject to fulfilment of Technical/Commercialeligibility conditions/tender conditions.Other ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 (A) INSPECTION BY TPI (Third Party Inspection Agency). FIRM TO No No Not AllowedINDICATE COMPLETE WORKS ADDRESS WHERE INSPECTION willbe conducted. The tenderer shall refer Annexure 13 of \"SR TENDERCONDITIONS\" for further details regarding TPI clause. Please note thatoffers with inspection/visual inspection by TPI against TC/GC/WTC willliable to be ignored. Please refer the attachement \"TPI Conditions\"enclosed to this tender document for ready reference of bidders regardingTPI clause. (B) Bidder shall indicate place of inspection for pre-dispatchinspection duly enclosing the documentary evidence. Note:- Any requestfor change in place of inspection shall only be entertained withdocumentary evidence.2 The bidder confirms that Rates and other financial terms quoted in relevant No No Not Allowedcolumns of financial bid will only be ruling terms for acceptance, and suchterms quoted anywhere else should be ignored. [Denial of this condition notrecommended]3 Tenderers to acknowledge having read and also accept the Instructions to No No Not Allowedthe tenderers and additional special conditions of Contract as available atSouthern Railway Stores Documents link in the e-procurement website.(www.ireps.gov.in)4 I/We agree to supply the tendered stores at the rates quoted by me/ us in No No Not Allowedaccordance with the IRS conditions of contract, Special and otherconditions specified / attached with the tender.5 Price Variation Clause is applicable. Rate of tendered item shall be quoted Yes Yes Not Allowedbased on the basic price of copper wire rods published by IEEMA onemonth prior to the tender opening date. Any variation in the basic ratefcopper wire rod published by IEEMA , the final rate of the tendered item willvary in the ratio of 1:1. The final price will be calculated as per the basicprice of copper wire rod published by IEEMA , one month prior to date ofinspection. All firms to upload IEEMA pricelist one month prior to tenderopening date along with their offers.Offers with PVC other than thetendered PVC will be treated as un-responsiveSpecial ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed UploadingPage 6 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:301 Tenderers are advised to check our website before submitting their offer No No Not Allowedwhether any corrigendum to the tender has been issued or not.2 Evaluation will be done consignee wise. Tenderers are hereby instructed to No No Not Allowedsupply the tendered quantity to the respective consignee[s] as indicated inthe tender document.3 FOR Destination by ROAD. Accordingly, the firms are advised to quote on No No Not AllowedFOR destination basis respectively,4 Failure consequences: In case the firm fails to execute the contract within No No Not Allowedthe original delivery period, the purchaser will be entitled to imposeliquidated damages for extension of delivery period. For any reason, if thesupplier fails to supply goods as per the conditions of contract, asamended from time to time, Purchaser shall have the right to levydamages from the supplier for failing to comply with the contractualconditions, not by the way of penalty, an amount equal to 10% of thedefaulted order amount. These damages shall be treated as recoveriesoutstanding against the vendor and dealt with accordingly.Technical-CompliancesS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Guarantee/Warranty shall be as per the specification and if the No No Not Allowedspecification does not mention Guarantee/Warranty, then the same will beas per IRS conditions of contract. This shall supersedeGuarantee/Warranty clause mentioned elsewhere in this tender document/SR Tender Document/IRS Conditions of Contract.UndertakingsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Tenderers to acknowledge having read and also accept the Instructions to No No Not Allowedthe tenderers and additional special conditions of Contract as available atSouthern Railway Stores Documents link in the e-procurement website.(www.ireps.gov.in)6. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 3906406.pdf IRS CONDITIONS2 3906427.pdf LAND BORDER CONDITION3 3987958.pdf SR TENDER CONDITIONSThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to theGST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions ofGFR regarding procurement through GeM.Digitally Signed By Page 7 of 8 Run Date/Time: 13/12/2023 12:46:51STORES/SOUTHERN RLYTENDER DOCUMENTTender No 11234187 Closing Date/Time 03/01/2024 14:30Dy.CMM/Traction ( IRENE NEETHU SINGH D )Page 8 of 8 Run Date/Time: 13/12/2023 12:46:51 |
