Tender For Equipment For Parcel Management System, mumbai-Maharashtra

Supply Of Equipment For Parcel Management System, Barcode Printers - For Parcel Management System As Per Specification Attached As Annexure-C For 46 Location As Per Attached Annexure-1 [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc Charges For Two Years After Warranty Period Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 59.00 Numbers Group Grp2-Group-2 1 57Xxns02 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 46 Location As Per Attached Annexure -1 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers 2 57Xxns08 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers Group Grp3-Group-3 1 57Xxns03 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System ( Pms ) As Per Specification Attached As Annexure-A For 46 Location As Per Attached Annexure-1. [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers 2 57Xxns09 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period . Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers Group Grp4-Group-4 1 52Xxns04 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Barcode Printers For Parcel Management System As Per Specification Attached As Annexure-C For 10 Location As Per Attached Annexure- 2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Page 1 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 2 52Xxns10 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Group Grp5-Group-5 1 52Xxns05 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers 2 52Xxns11 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers Group Grp6-Group-6 1 52Xxns06 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System As Per Specification Attached As Annexure-A For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 2 52Xxns12 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% Of The Value Of The Complete Equipments Supplied Shall Be Paid By The Purchaser On Receipt Of Material By The Consignee In Good Condition And Up To Furnishing The Following Documents: I. Preliminary Test Certificate Of Receipt Of Complete Equipment In Good Condition. Ii.Test Certificate By Third- Party Inspection Agency. Iii. Submission Of Pbg Of 3% Of The Value Of The Po For A Period Up To 6 Months Beyond The Last Date Of Comprehensive Warrantee Period. The Comprehensive Warrantee Period Will Start From The Date Of Acceptance Of All The Equipments. Iv Bill Passing Officer For All The Consignee Shall Be Office Of Dy Ccm / Fm / Wr Hq 2. Balance 20% Shall Be Paid After Installation And Commissioning Along With Completion Of Handhold Training Of The Equipments To The Satisfaction Of The Consignee And Up To Furnishing The Following Documents: I ) Final Certificate ( Annexure-B ) Of Successful Commissioning Of Complete Equipment Issued By The Consignee As Per The Inspection, Or One Year Whichever Is Later. Ii ) Submission And Confirmation Of The Validity Of Pbg Bond For 3% Of The Value Of Contract For The Period Of 06 Months Beyond The Last Date Of Warranty Period. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Upto + 30% Anytime Within The Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Instalment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description Page 2 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version ( Along With All Correction Slips ) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents ( Revised Irs Conditions Are Attached In Annexure ) 2 I / We Engage To Supply The Western Railway With The Articles Specified Above Upon The Terms Of The Indian Railway Standard Conditions Of Contract ( Latest Revision ) And Upon The Terms Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 4 83 / 148 / Public / Tenderterms Andconditionsversion2021- 1.Pdf Issued By The Western Railway ( Revised Irs Conditions Are Attached In Annexure ) 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk Order Will Be Placed On The Manufacturer Or Its Authorized Agent. The Manufacturer Firm Must Have Yes Yes Allowed Satisfactorily Executed One Single Purchase Order For A Minimum Of 20 Percent Of The Total Tender Quantity Or ( Mandatory ) Many Small Orders Totaling To 20% Or More Of The Tender Quantity Of Zonal Railways / Pus / Core For The Tendered Item [ Or ] For The Items Having Same Description, But Of Different Sizes / Ratings / Capacities During 5 Previous Financial Years And Current Financial Year Up To Date Of Tender Opening. Purchase Officers Can Consider Such Firms For Bulk Order Duly Keeping In View The Overall Performance Of The Firm. Same / Similar Item Must Include The Performance Of Bar Code Scanner And Any Type Of Printers Mentioned In The Tender Description. Ii. The Onus Of Submission Of Requisite Documents ( Such As Copies Of Receipt Note For Stock Items, Receipt & Acceptance For Non Stock Items, Capacity & Capability Credential, M&P Required For Manufacturing Tendered Item, T&P, Technical Manpower, In House Testing Facilities, Mse Credentials, Financial Credential Pan No / Itcc Etc. ) Along With Their E-Offer Regarding Bulk Order Or Developmental Order Lies With The Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their E-Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Wr [ If Any ] . Iii. Only Manufacturers Or Their Authorized Dealers / Distributors Need To Quote With Tender Specific Authorization From The Manufacturers Failing Which Offer Will Be Summarily Rejected. Authorized Agent Must Attach Tender Specific Authorization For All Items From Their Respective Oems. Iv. In Case Tenderers Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of The Principal, Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Bulk Order In Case Of Change Of Principal. V. Since This Is A Project To Be Completed In Entirety Hence No Developmental Order Shall Be Given Against This Tender. 2 Earnest Money Deposit ( Emd ) For Stores Tenders: 1.1: Emd Shall Be Submitted By Tenderer As Specified In No Yes Allowed Tender Schedule, Along With Their Online Offer. There Shall Be No Exemption From Submission Of Emd For Any ( Optional ) Tender Or By Any Tenderer Except Those Exempted Following: A ] Emd Shall Normally Not Be Called Against Limited Tenders With Estimated Value Up To Rs. 25 Lakhs ( Including Single Tenders, Global Limited Tenders ) ( B ) Micro & Small Enterprises ( Mses ) Registered For The Tendered Item ( C ) Other Railways And Government Departments ( D ) Indian Ordinance Factories ( E ) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway ( F ) Vendors Registered With Railways For The Trade Group Of The Item Tendered ( G ) Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. ( H ) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. ( I ) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. ( J ) Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 1.2: Offers Submitted Without Emd Shall Be Summarily Rejected. 1.3 Emd Amount Will Be As ( Rounded Off To Nearest Higher Rs 10 ( Ten ) - ( I ) For Estimated Value Of Tender Above Rs. 25 Lakhs And Upto Rs. 50 Cr. Emd Will Be @2% Of The Estimated Value Of The Tender Subject To Max. Rs 20 Lakhs ( Ii ) For Estimated Value Of Tender Above Rs. 50 Cr. Emd Will Be Rs. 50 Lakhs. 1.4 All Vendors Exempted From Submission Of Emd As Per Above Paras, Shall Be Required To Sign A Bid Security Declaration In Ireps As Follows I / We Hereby Understand And Accept That If I / We Withdraw Of Modify My / Or Bid During The Period Of Validity, Of If I / We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender, I / We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months, From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Good Issued By Any Unit Of India Railways Published During This Period. 5. Compliance Conditions Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported No Yes Not Allowed Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unusual Conditions Will Not Be Acceptable. No No Not Allowed 2 Delivery: The Delivery Period Shall Be Reckoned From The Date Of Issue Of Advance Po / Letter Of Advance No No Not Allowed Acceptance / Letter Of Acceptance As The Case May Be. Other Conditions Page 3 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual Inspection By Third-Party Inspection Agency At Suppliers Premises Based On Technical Compliance No No Not Allowed Certificate And Guarantee / Warrantee Certificate By Oem.In Case Of Tpi Agency The Special Conditions Are Uploaded As Annexure- Ii 2 Visual Inspection Shall Be Done By Third-Party Inspection Agency In The Suppliers Premises. The Acceptance Shall No No Not Allowed Be Done At The Consignees Premises. This Shall Comprise Of: Physical Verification Of Equipment For The Supply Contract / Purchase Order. Physical Inspection Of Equipment For Any Outward Damage. Power On Self-Test ( Pot ) For Equipment To Be Done By Supplier In Presence Of Railway Representative In Case Any Of The Equipment Is Found Faulty At The Time Of Pot, The Same Shall Be Replaced Immediately. P.O.T Will Normally Be Completed Within 3 Working Days From Date Of Receipt Of The Equipment 3 Material Shall Be Supplied In Original Manufactures Packing. In Case Bidder Is Not An Oem, Documents Certifying No No Not Allowed That The Material Is Sourced From The Oem / Oem Authorized Dealer Will Have To Be Produced By The Firm At The Time Of Delivery. 4 Documentation & Training: One Set Of Manual And Support Documents With Each Equipment Shall Be Made No No Not Allowed Available. All The Hardware Must Be Accompanied By Original Documentation And Full Set Of Accessories Given By The Manufacturers. Any Software For Installation Of The Equipment Shall Be Supplied On A Cd / Dvd. The Supplier Will Familiarize The Cps And Railway Staff At Each Site With Installation, Operation Of The Equipment And Primary Troubleshooting. 5 Installation & Commissioning: Installation And Commissioning Of Equipment Shall Be Done At Locations, Over The No No Not Allowed Geographical Limits Of Western Railway. The Final Commissioning Shall Comprise Of Successful Functioning Of Equipment For 7 Days From The Date Of Commissioning. If Railway Is Not Able To Provide The Site Within 6 Months, Then The Equipment Will Be Deemed To Have Commission And Successful Commissioning Certificate Shall Be Issued To The Supplier. However, The Vendor Shall Extend His Installation / Comprehensive Support As And When Site Is Ready. 6 Firms Are Requested To Attach Performance Statements Of The Tender Item With Their Offer No No Allowed ( Mandatory ) 7 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, No No Not Allowed And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 8 Pms Equipment To Be Supplied, Shall Be Accepted By Railways Subject To Performance Of Compatibility, By No No Not Allowed Testing The Equipment At The Location, So As To Ascertain The Device Adheres To The Specification Essential For The Functioning Of The Parcel Management System 9 Security Deposit As Per Para 8 Of Instructions To Tenderers & General Condition Of No Yes Allowed Contract, Revised On September 2021Version 2021 / 1 Available At Ireps Portal At Link ( Optional ) Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tendertermsandconditionsversion2021- 1.Pdf Bank Guarantee: As Per Para 10.0 Of [ A ] General Instructions Of Instructions To Tenderers & General Condition Ofcontract, Revised On September 2021 Version 2021 / 1 10 Validity : Tenderers To Quote Minimum 120 Days Validity Of Offers. No No Not Allowed 11 Ld For Delayed Supplies: Recoveries Of Liquidated Damages Shall Be Levied @ 1 / 2 % ( Half Percent ) Of The Price Of The No No Not Allowed Store Per Week Or Part Of Week During Which Delivery Is Accepted And The Upper Limit For Recovery Of Ld In Supply Contract Shall Be 10 % Of The Value Of Contract Irrespective Of Delays, Unless Otherwise Specifically Provided In The Contract. 12 Collect Back Scheme For Packing Waste Under Swm: Collection Of Non-Biodegradable Solid Waste After Successful No No Not Allowed Delivery Of The Product / Material From Consignee Place Will Be Arranged By The Supplier 13 Packing & Marking: Firm To Mark Their Name And Month / Year Of Manufacturing As Per Drawing Wherever Indicated. No No Not Allowed In Case The Drawing Does Not Indicate The Same, It Should Be Provided At Location Where It Should Not Affect The Use Of The Item And It Should Not Get Obliterated While In Use. Firm To Note That Single Use Plastic Should Not Be Used In Packing Of Material To Be Supplied Otherwise It Will Be Rejected. 14 The Purchase Preference To Mse Shall Be Considered As Per Para 10.0 Part A, General Instruction To Tenderer Of No Yes Allowed Instruction To Tenderer And General Condition Of Contract Version 2021 / 1 Revised On September 2021 Version ( Optional ) 2021 / 1 Available At Ireps Portal At Link Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tenderconditionsversion2021-1.Pdf And Latest Amendment Available On Tod. Note- 1. As Per Extant Guidelines An Enterprise Registered As Mse Firm With Any Other Organization Under The Ministry Of Micro, Small And Medium Enterprises Shall Register Itself Under Udyam Registration For Getting Mse Benefit Under This Clause. Classification Of Enterprise As Micro, Small Or Medium Enterprise Shall Only Be Considered On The Basis Of Udyam Certificate. Firm Must Attach Udyam Certificate For Claiming Mse Benefit Failing Which No Mse Benefit Will Be Given To The Firm. 2. Please Submit Complete Udyam Certificate Indicating Social Status Of The Mse. 3. Mse Benefit Will Not Be Given To The Traders / Authorized Dealers. 4. Medium Scale Enterprise Shall Clearly Indicate The Date Of Upgradation To Medium Scale From Micro Or Small Enterprise Otherwise They Will Not Be Considered Benefit Under Mse Scheme. 15 Gst Compliance: All The Bidders / Tenders Should Ensure That They Are Gst Compliant And Their Quoted Tax No No Not Allowed Structure / Rates Are As Per Gst Law As Per Para 11 Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf 16 Authorized Dealer: Normally Railways Prefer To Deal With Manufacturer. In Case If Manufacturer Wants To Submit No Yes Allowed Offer Through Their Authored Dealer, The Authorized Dealer Should Submit Tender Specific Valid Authorization Letter ( Optional ) Along With Offer Failing Which Their Offer Will Liable To Be Passed Over. 17 Make In India Policy: As Per Para 19 Of ( A ) General Innstructions Of Instructions To Tenderers & No Yes Allowed General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At ( Optional ) Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf Page 4 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 18 For: In Case Of Road Delivery, The Date Of Delivery At Destination [ Consignees End ] Shall Only Be Treated As Delivery No No Not Allowed Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender 19 Warranty Period: The Vendor Will Provide Comprehensive On-Site Warranty For 36 Months From The Date Of No No Not Allowed Installation Or 42 Months From The Date Of Power On Self-Test ( P.O.T ) , ( If Equipment Is Not Deployed Onsite Within 6 Months. The Vendor Shall Submit Warranty Certificate With Original Equipment Manufacturer Support, Specifically Mentioning The Serial Numbers Of The Equipment Supplied And Also A Commitment To Provide Services In Case Railways Wish To Avail Post Warranties Amc. Warranty Support Shall Cover The Following:- 24Hours X7 Days A Week Support. Equipment Should Be Attended & Repaired Within 12 Hours Of Lodging The Complaint In Case The Equipment Are Not Attended & Repaired Within 12 Hours As Above Or The Quality Of Services Is Unsatisfactory, Then Western Railway At Their Discretion May Levy Suitable Penalty Which Shall Not Exceed Rs.50 / -Per Day Or Part Thereof Per Equipment From The Firm Beyond 12 Hours. The Penalty Is Only A Deterrent To Ensure Quality & Promptness Of Service. If The Penalty Is Not Paid, Railway Shall Recover Them From The Performance Guarantee Submitted. Will Also Cover Incidental Damages And Printer Head Replacement. Battery Wherever Provided In Any Of The Equipment Will Also Be Covered Under Warranty. The Maintenance Of Equipment Shall Comprise Of Following:- A ) The Equipment Shall Be Thoroughly Cleaned For Dust & Foreign Particles, B ) The Condition Of The Equipment , Should Be Checked & Corrective Measures Taken To Avoid Failures, C ) The Equipment Should Be Certified By Location In Charge & Engineer To Be In Working Condition. In Case The Engineer Is Unable To Repair The Equipment On Site And Needs To Take It For Repairs The Service Provider Shall Arrange For Spare Equipment Against The Faulty Equipment Being Taken For Repairs. 20 The Po Will Be Placed For Supply & Installations Of The Pms Equipments Only. Camc Agreement Shall Be Entered No No Not Allowed Into Separately By Consignee Officers As Per The Accepted Rate In The Bid. 21 Comprehensive Annual Maintenance Contract ( Camc ) :The Vendor Will Quote The Camc Charges For The 4Th & 5Th No No Not Allowed Year Within A Ceiling Of 10% Of The Cost Of The Equipment. Western Railway Reserves The Right To Enter Into A Post Warranty Camc Agreement On The Rate Quoted By The Vendor For The 4Th& 5Th Year In The Tender. 22 Comprehensive Annual Maintenance Contract ( Camc ) : The Comprehensive Annual Maintenance Contract No Yes Not Allowed ( Camc ) For Two Years Will Be Applicable After Expiry Of The Warranty Period Of 3 Years. The Rates For Camc Shall Be Quoted Separately By The Bidders. Net Present Value With Annual Discount Factor 10% Of Amc Cost For Two Years Will Be Taken For Evaluation Of Bid Offer. The Camc For The Pms Equipments Will Be Comprehensive And Shall Be Inclusive Of All Spares Material And Labour Cost For Scheduled / Unscheduled Maintenance. Offer Without Camc Will Be Summarily Rejected. 23 Evaluation Criteria : The Evaluation Criteria For This Tender Will Be Total Value-Wise No No Not Allowed 24 Evaluation Criteria : For Inter-Se Ranking Of Tenderers, Total Value Will Be Taken Into Consideration I.E. Total Value Of No No Not Allowed Supply, Installation & Commissioning And Net Present Value Of Amc Charges For 2 Years; Npv Will Be Considered @10% Ror. All The Price Elements Should Be Reflected In The Schedule Of Requirement Column Of The Financial Tabulation Statement In Ireps, Which Only Will Be Considered For Evaluation And Acceptance. Price Elements Mentioned Anywhere Else In The Offer Shall Be Ignored And Not Accepted. 25 Oems Authority: Vendor To Arrange & Regularly Co-Ordinate Complete On- Site All-Inclusive Service Warranty To The No No Not Allowed User By The Oem ( Including Spare Support ) During Warranty And Amc Period. 26 Land Border Conditions Attached. Tenderers Are Requested To Go Through The Same And Act Accordingly No Yes Allowed ( Mandatory ) 6. Documents Attached With Tender S.No. Document Name Document Description 1 4181920.Pdf Land Border Conditions 2 4186774.Pdf Hand Held Scanner Specification Annexure-A 3 4186807.Pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.Pdf Revised Irs Conditions Annexure 5 4205953.Pdf Item Sr.No.1To 3 Supply Location As Per Annexure-1 6 4205962.Pdf Item Sr.No.4To6 Supply Loaction As Per Annexure-2 7 4213128.Pdf Third Party Inspection Anency As Per Annexure-Ii 8 4186885.Pdf Barcode Prniter Specification Annexure-C The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Sales ( Chandra Bahadur Yadava ) , Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 46 Location As Per Attached Annexure -1 [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc Charges For Two Years After Warranty Period Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers Group Grp3-Group-3 1 57Xxns03 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System ( Pms ) As Per Specification Attached As Annexure-A For 46 Location As Per Attached Annexure-1. [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers 2 57Xxns09 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period . Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers Group Grp4-Group-4 1 52Xxns04 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Barcode Printers For Parcel Management System As Per Specification Attached As Annexure-C For 10 Location As Per Attached Annexure- 2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Page 1 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 2 52Xxns10 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Group Grp5-Group-5 1 52Xxns05 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers 2 52Xxns11 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers Group Grp6-Group-6 1 52Xxns06 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System As Per Specification Attached As Annexure-A For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 2 52Xxns12 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% Of The Value Of The Complete Equipments Supplied Shall Be Paid By The Purchaser On Receipt Of Material By The Consignee In Good Condition And Up To Furnishing The Following Documents: I. Preliminary Test Certificate Of Receipt Of Complete Equipment In Good Condition. Ii.Test Certificate By Third- Party Inspection Agency. Iii. Submission Of Pbg Of 3% Of The Value Of The Po For A Period Up To 6 Months Beyond The Last Date Of Comprehensive Warrantee Period. The Comprehensive Warrantee Period Will Start From The Date Of Acceptance Of All The Equipments. Iv Bill Passing Officer For All The Consignee Shall Be Office Of Dy Ccm / Fm / Wr Hq 2. Balance 20% Shall Be Paid After Installation And Commissioning Along With Completion Of Handhold Training Of The Equipments To The Satisfaction Of The Consignee And Up To Furnishing The Following Documents: I ) Final Certificate ( Annexure-B ) Of Successful Commissioning Of Complete Equipment Issued By The Consignee As Per The Inspection, Or One Year Whichever Is Later. Ii ) Submission And Confirmation Of The Validity Of Pbg Bond For 3% Of The Value Of Contract For The Period Of 06 Months Beyond The Last Date Of Warranty Period. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Upto + 30% Anytime Within The Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Instalment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description Page 2 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version ( Along With All Correction Slips ) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents ( Revised Irs Conditions Are Attached In Annexure ) 2 I / We Engage To Supply The Western Railway With The Articles Specified Above Upon The Terms Of The Indian Railway Standard Conditions Of Contract ( Latest Revision ) And Upon The Terms Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 4 83 / 148 / Public / Tenderterms Andconditionsversion2021- 1.Pdf Issued By The Western Railway ( Revised Irs Conditions Are Attached In Annexure ) 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk Order Will Be Placed On The Manufacturer Or Its Authorized Agent. The Manufacturer Firm Must Have Yes Yes Allowed Satisfactorily Executed One Single Purchase Order For A Minimum Of 20 Percent Of The Total Tender Quantity Or ( Mandatory ) Many Small Orders Totaling To 20% Or More Of The Tender Quantity Of Zonal Railways / Pus / Core For The Tendered Item [ Or ] For The Items Having Same Description, But Of Different Sizes / Ratings / Capacities During 5 Previous Financial Years And Current Financial Year Up To Date Of Tender Opening. Purchase Officers Can Consider Such Firms For Bulk Order Duly Keeping In View The Overall Performance Of The Firm. Same / Similar Item Must Include The Performance Of Bar Code Scanner And Any Type Of Printers Mentioned In The Tender Description. Ii. The Onus Of Submission Of Requisite Documents ( Such As Copies Of Receipt Note For Stock Items, Receipt & Acceptance For Non Stock Items, Capacity & Capability Credential, M&P Required For Manufacturing Tendered Item, T&P, Technical Manpower, In House Testing Facilities, Mse Credentials, Financial Credential Pan No / Itcc Etc. ) Along With Their E-Offer Regarding Bulk Order Or Developmental Order Lies With The Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their E-Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Wr [ If Any ] . Iii. Only Manufacturers Or Their Authorized Dealers / Distributors Need To Quote With Tender Specific Authorization From The Manufacturers Failing Which Offer Will Be Summarily Rejected. Authorized Agent Must Attach Tender Specific Authorization For All Items From Their Respective Oems. Iv. In Case Tenderers Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of The Principal, Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Bulk Order In Case Of Change Of Principal. V. Since This Is A Project To Be Completed In Entirety Hence No Developmental Order Shall Be Given Against This Tender. 2 Earnest Money Deposit ( Emd ) For Stores Tenders: 1.1: Emd Shall Be Submitted By Tenderer As Specified In No Yes Allowed Tender Schedule, Along With Their Online Offer. There Shall Be No Exemption From Submission Of Emd For Any ( Optional ) Tender Or By Any Tenderer Except Those Exempted Following: A ] Emd Shall Normally Not Be Called Against Limited Tenders With Estimated Value Up To Rs. 25 Lakhs ( Including Single Tenders, Global Limited Tenders ) ( B ) Micro & Small Enterprises ( Mses ) Registered For The Tendered Item ( C ) Other Railways And Government Departments ( D ) Indian Ordinance Factories ( E ) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway ( F ) Vendors Registered With Railways For The Trade Group Of The Item Tendered ( G ) Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. ( H ) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. ( I ) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. ( J ) Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 1.2: Offers Submitted Without Emd Shall Be Summarily Rejected. 1.3 Emd Amount Will Be As ( Rounded Off To Nearest Higher Rs 10 ( Ten ) - ( I ) For Estimated Value Of Tender Above Rs. 25 Lakhs And Upto Rs. 50 Cr. Emd Will Be @2% Of The Estimated Value Of The Tender Subject To Max. Rs 20 Lakhs ( Ii ) For Estimated Value Of Tender Above Rs. 50 Cr. Emd Will Be Rs. 50 Lakhs. 1.4 All Vendors Exempted From Submission Of Emd As Per Above Paras, Shall Be Required To Sign A Bid Security Declaration In Ireps As Follows I / We Hereby Understand And Accept That If I / We Withdraw Of Modify My / Or Bid During The Period Of Validity, Of If I / We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender, I / We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months, From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Good Issued By Any Unit Of India Railways Published During This Period. 5. Compliance Conditions Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported No Yes Not Allowed Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unusual Conditions Will Not Be Acceptable. No No Not Allowed 2 Delivery: The Delivery Period Shall Be Reckoned From The Date Of Issue Of Advance Po / Letter Of Advance No No Not Allowed Acceptance / Letter Of Acceptance As The Case May Be. Other Conditions Page 3 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual Inspection By Third-Party Inspection Agency At Suppliers Premises Based On Technical Compliance No No Not Allowed Certificate And Guarantee / Warrantee Certificate By Oem.In Case Of Tpi Agency The Special Conditions Are Uploaded As Annexure- Ii 2 Visual Inspection Shall Be Done By Third-Party Inspection Agency In The Suppliers Premises. The Acceptance Shall No No Not Allowed Be Done At The Consignees Premises. This Shall Comprise Of: Physical Verification Of Equipment For The Supply Contract / Purchase Order. Physical Inspection Of Equipment For Any Outward Damage. Power On Self-Test ( Pot ) For Equipment To Be Done By Supplier In Presence Of Railway Representative In Case Any Of The Equipment Is Found Faulty At The Time Of Pot, The Same Shall Be Replaced Immediately. P.O.T Will Normally Be Completed Within 3 Working Days From Date Of Receipt Of The Equipment 3 Material Shall Be Supplied In Original Manufactures Packing. In Case Bidder Is Not An Oem, Documents Certifying No No Not Allowed That The Material Is Sourced From The Oem / Oem Authorized Dealer Will Have To Be Produced By The Firm At The Time Of Delivery. 4 Documentation & Training: One Set Of Manual And Support Documents With Each Equipment Shall Be Made No No Not Allowed Available. All The Hardware Must Be Accompanied By Original Documentation And Full Set Of Accessories Given By The Manufacturers. Any Software For Installation Of The Equipment Shall Be Supplied On A Cd / Dvd. The Supplier Will Familiarize The Cps And Railway Staff At Each Site With Installation, Operation Of The Equipment And Primary Troubleshooting. 5 Installation & Commissioning: Installation And Commissioning Of Equipment Shall Be Done At Locations, Over The No No Not Allowed Geographical Limits Of Western Railway. The Final Commissioning Shall Comprise Of Successful Functioning Of Equipment For 7 Days From The Date Of Commissioning. If Railway Is Not Able To Provide The Site Within 6 Months, Then The Equipment Will Be Deemed To Have Commission And Successful Commissioning Certificate Shall Be Issued To The Supplier. However, The Vendor Shall Extend His Installation / Comprehensive Support As And When Site Is Ready. 6 Firms Are Requested To Attach Performance Statements Of The Tender Item With Their Offer No No Allowed ( Mandatory ) 7 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, No No Not Allowed And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 8 Pms Equipment To Be Supplied, Shall Be Accepted By Railways Subject To Performance Of Compatibility, By No No Not Allowed Testing The Equipment At The Location, So As To Ascertain The Device Adheres To The Specification Essential For The Functioning Of The Parcel Management System 9 Security Deposit As Per Para 8 Of Instructions To Tenderers & General Condition Of No Yes Allowed Contract, Revised On September 2021Version 2021 / 1 Available At Ireps Portal At Link ( Optional ) Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tendertermsandconditionsversion2021- 1.Pdf Bank Guarantee: As Per Para 10.0 Of [ A ] General Instructions Of Instructions To Tenderers & General Condition Ofcontract, Revised On September 2021 Version 2021 / 1 10 Validity : Tenderers To Quote Minimum 120 Days Validity Of Offers. No No Not Allowed 11 Ld For Delayed Supplies: Recoveries Of Liquidated Damages Shall Be Levied @ 1 / 2 % ( Half Percent ) Of The Price Of The No No Not Allowed Store Per Week Or Part Of Week During Which Delivery Is Accepted And The Upper Limit For Recovery Of Ld In Supply Contract Shall Be 10 % Of The Value Of Contract Irrespective Of Delays, Unless Otherwise Specifically Provided In The Contract. 12 Collect Back Scheme For Packing Waste Under Swm: Collection Of Non-Biodegradable Solid Waste After Successful No No Not Allowed Delivery Of The Product / Material From Consignee Place Will Be Arranged By The Supplier 13 Packing & Marking: Firm To Mark Their Name And Month / Year Of Manufacturing As Per Drawing Wherever Indicated. No No Not Allowed In Case The Drawing Does Not Indicate The Same, It Should Be Provided At Location Where It Should Not Affect The Use Of The Item And It Should Not Get Obliterated While In Use. Firm To Note That Single Use Plastic Should Not Be Used In Packing Of Material To Be Supplied Otherwise It Will Be Rejected. 14 The Purchase Preference To Mse Shall Be Considered As Per Para 10.0 Part A, General Instruction To Tenderer Of No Yes Allowed Instruction To Tenderer And General Condition Of Contract Version 2021 / 1 Revised On September 2021 Version ( Optional ) 2021 / 1 Available At Ireps Portal At Link Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tenderconditionsversion2021-1.Pdf And Latest Amendment Available On Tod. Note- 1. As Per Extant Guidelines An Enterprise Registered As Mse Firm With Any Other Organization Under The Ministry Of Micro, Small And Medium Enterprises Shall Register Itself Under Udyam Registration For Getting Mse Benefit Under This Clause. Classification Of Enterprise As Micro, Small Or Medium Enterprise Shall Only Be Considered On The Basis Of Udyam Certificate. Firm Must Attach Udyam Certificate For Claiming Mse Benefit Failing Which No Mse Benefit Will Be Given To The Firm. 2. Please Submit Complete Udyam Certificate Indicating Social Status Of The Mse. 3. Mse Benefit Will Not Be Given To The Traders / Authorized Dealers. 4. Medium Scale Enterprise Shall Clearly Indicate The Date Of Upgradation To Medium Scale From Micro Or Small Enterprise Otherwise They Will Not Be Considered Benefit Under Mse Scheme. 15 Gst Compliance: All The Bidders / Tenders Should Ensure That They Are Gst Compliant And Their Quoted Tax No No Not Allowed Structure / Rates Are As Per Gst Law As Per Para 11 Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf 16 Authorized Dealer: Normally Railways Prefer To Deal With Manufacturer. In Case If Manufacturer Wants To Submit No Yes Allowed Offer Through Their Authored Dealer, The Authorized Dealer Should Submit Tender Specific Valid Authorization Letter ( Optional ) Along With Offer Failing Which Their Offer Will Liable To Be Passed Over. 17 Make In India Policy: As Per Para 19 Of ( A ) General Innstructions Of Instructions To Tenderers & No Yes Allowed General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At ( Optional ) Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf Page 4 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 18 For: In Case Of Road Delivery, The Date Of Delivery At Destination [ Consignees End ] Shall Only Be Treated As Delivery No No Not Allowed Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender 19 Warranty Period: The Vendor Will Provide Comprehensive On-Site Warranty For 36 Months From The Date Of No No Not Allowed Installation Or 42 Months From The Date Of Power On Self-Test ( P.O.T ) , ( If Equipment Is Not Deployed Onsite Within 6 Months. The Vendor Shall Submit Warranty Certificate With Original Equipment Manufacturer Support, Specifically Mentioning The Serial Numbers Of The Equipment Supplied And Also A Commitment To Provide Services In Case Railways Wish To Avail Post Warranties Amc. Warranty Support Shall Cover The Following:- 24Hours X7 Days A Week Support. Equipment Should Be Attended & Repaired Within 12 Hours Of Lodging The Complaint In Case The Equipment Are Not Attended & Repaired Within 12 Hours As Above Or The Quality Of Services Is Unsatisfactory, Then Western Railway At Their Discretion May Levy Suitable Penalty Which Shall Not Exceed Rs.50 / -Per Day Or Part Thereof Per Equipment From The Firm Beyond 12 Hours. The Penalty Is Only A Deterrent To Ensure Quality & Promptness Of Service. If The Penalty Is Not Paid, Railway Shall Recover Them From The Performance Guarantee Submitted. Will Also Cover Incidental Damages And Printer Head Replacement. Battery Wherever Provided In Any Of The Equipment Will Also Be Covered Under Warranty. The Maintenance Of Equipment Shall Comprise Of Following:- A ) The Equipment Shall Be Thoroughly Cleaned For Dust & Foreign Particles, B ) The Condition Of The Equipment , Should Be Checked & Corrective Measures Taken To Avoid Failures, C ) The Equipment Should Be Certified By Location In Charge & Engineer To Be In Working Condition. In Case The Engineer Is Unable To Repair The Equipment On Site And Needs To Take It For Repairs The Service Provider Shall Arrange For Spare Equipment Against The Faulty Equipment Being Taken For Repairs. 20 The Po Will Be Placed For Supply & Installations Of The Pms Equipments Only. Camc Agreement Shall Be Entered No No Not Allowed Into Separately By Consignee Officers As Per The Accepted Rate In The Bid. 21 Comprehensive Annual Maintenance Contract ( Camc ) :The Vendor Will Quote The Camc Charges For The 4Th & 5Th No No Not Allowed Year Within A Ceiling Of 10% Of The Cost Of The Equipment. Western Railway Reserves The Right To Enter Into A Post Warranty Camc Agreement On The Rate Quoted By The Vendor For The 4Th& 5Th Year In The Tender. 22 Comprehensive Annual Maintenance Contract ( Camc ) : The Comprehensive Annual Maintenance Contract No Yes Not Allowed ( Camc ) For Two Years Will Be Applicable After Expiry Of The Warranty Period Of 3 Years. The Rates For Camc Shall Be Quoted Separately By The Bidders. Net Present Value With Annual Discount Factor 10% Of Amc Cost For Two Years Will Be Taken For Evaluation Of Bid Offer. The Camc For The Pms Equipments Will Be Comprehensive And Shall Be Inclusive Of All Spares Material And Labour Cost For Scheduled / Unscheduled Maintenance. Offer Without Camc Will Be Summarily Rejected. 23 Evaluation Criteria : The Evaluation Criteria For This Tender Will Be Total Value-Wise No No Not Allowed 24 Evaluation Criteria : For Inter-Se Ranking Of Tenderers, Total Value Will Be Taken Into Consideration I.E. Total Value Of No No Not Allowed Supply, Installation & Commissioning And Net Present Value Of Amc Charges For 2 Years; Npv Will Be Considered @10% Ror. All The Price Elements Should Be Reflected In The Schedule Of Requirement Column Of The Financial Tabulation Statement In Ireps, Which Only Will Be Considered For Evaluation And Acceptance. Price Elements Mentioned Anywhere Else In The Offer Shall Be Ignored And Not Accepted. 25 Oems Authority: Vendor To Arrange & Regularly Co-Ordinate Complete On- Site All-Inclusive Service Warranty To The No No Not Allowed User By The Oem ( Including Spare Support ) During Warranty And Amc Period. 26 Land Border Conditions Attached. Tenderers Are Requested To Go Through The Same And Act Accordingly No Yes Allowed ( Mandatory ) 6. Documents Attached With Tender S.No. Document Name Document Description 1 4181920.Pdf Land Border Conditions 2 4186774.Pdf Hand Held Scanner Specification Annexure-A 3 4186807.Pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.Pdf Revised Irs Conditions Annexure 5 4205953.Pdf Item Sr.No.1To 3 Supply Location As Per Annexure-1 6 4205962.Pdf Item Sr.No.4To6 Supply Loaction As Per Annexure-2 7 4213128.Pdf Third Party Inspection Anency As Per Annexure-Ii 8 4186885.Pdf Barcode Prniter Specification Annexure-C The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Sales ( Chandra Bahadur Yadava ) , Hand Held Scanners For Parcel Management System ( Pms ) As Per Specification Attached As Annexure-A For 46 Location As Per Attached Annexure-1. [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc Charges For Two Years After Warranty Period . Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 112.00 Numbers Group Grp4-Group-4 1 52Xxns04 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Barcode Printers For Parcel Management System As Per Specification Attached As Annexure-C For 10 Location As Per Attached Annexure- 2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Page 1 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 2 52Xxns10 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Group Grp5-Group-5 1 52Xxns05 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers 2 52Xxns11 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers Group Grp6-Group-6 1 52Xxns06 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System As Per Specification Attached As Annexure-A For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 2 52Xxns12 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% Of The Value Of The Complete Equipments Supplied Shall Be Paid By The Purchaser On Receipt Of Material By The Consignee In Good Condition And Up To Furnishing The Following Documents: I. Preliminary Test Certificate Of Receipt Of Complete Equipment In Good Condition. Ii.Test Certificate By Third- Party Inspection Agency. Iii. Submission Of Pbg Of 3% Of The Value Of The Po For A Period Up To 6 Months Beyond The Last Date Of Comprehensive Warrantee Period. The Comprehensive Warrantee Period Will Start From The Date Of Acceptance Of All The Equipments. Iv Bill Passing Officer For All The Consignee Shall Be Office Of Dy Ccm / Fm / Wr Hq 2. Balance 20% Shall Be Paid After Installation And Commissioning Along With Completion Of Handhold Training Of The Equipments To The Satisfaction Of The Consignee And Up To Furnishing The Following Documents: I ) Final Certificate ( Annexure-B ) Of Successful Commissioning Of Complete Equipment Issued By The Consignee As Per The Inspection, Or One Year Whichever Is Later. Ii ) Submission And Confirmation Of The Validity Of Pbg Bond For 3% Of The Value Of Contract For The Period Of 06 Months Beyond The Last Date Of Warranty Period. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Upto + 30% Anytime Within The Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Instalment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description Page 2 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version ( Along With All Correction Slips ) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents ( Revised Irs Conditions Are Attached In Annexure ) 2 I / We Engage To Supply The Western Railway With The Articles Specified Above Upon The Terms Of The Indian Railway Standard Conditions Of Contract ( Latest Revision ) And Upon The Terms Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 4 83 / 148 / Public / Tenderterms Andconditionsversion2021- 1.Pdf Issued By The Western Railway ( Revised Irs Conditions Are Attached In Annexure ) 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk Order Will Be Placed On The Manufacturer Or Its Authorized Agent. The Manufacturer Firm Must Have Yes Yes Allowed Satisfactorily Executed One Single Purchase Order For A Minimum Of 20 Percent Of The Total Tender Quantity Or ( Mandatory ) Many Small Orders Totaling To 20% Or More Of The Tender Quantity Of Zonal Railways / Pus / Core For The Tendered Item [ Or ] For The Items Having Same Description, But Of Different Sizes / Ratings / Capacities During 5 Previous Financial Years And Current Financial Year Up To Date Of Tender Opening. Purchase Officers Can Consider Such Firms For Bulk Order Duly Keeping In View The Overall Performance Of The Firm. Same / Similar Item Must Include The Performance Of Bar Code Scanner And Any Type Of Printers Mentioned In The Tender Description. Ii. The Onus Of Submission Of Requisite Documents ( Such As Copies Of Receipt Note For Stock Items, Receipt & Acceptance For Non Stock Items, Capacity & Capability Credential, M&P Required For Manufacturing Tendered Item, T&P, Technical Manpower, In House Testing Facilities, Mse Credentials, Financial Credential Pan No / Itcc Etc. ) Along With Their E-Offer Regarding Bulk Order Or Developmental Order Lies With The Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their E-Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Wr [ If Any ] . Iii. Only Manufacturers Or Their Authorized Dealers / Distributors Need To Quote With Tender Specific Authorization From The Manufacturers Failing Which Offer Will Be Summarily Rejected. Authorized Agent Must Attach Tender Specific Authorization For All Items From Their Respective Oems. Iv. In Case Tenderers Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of The Principal, Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Bulk Order In Case Of Change Of Principal. V. Since This Is A Project To Be Completed In Entirety Hence No Developmental Order Shall Be Given Against This Tender. 2 Earnest Money Deposit ( Emd ) For Stores Tenders: 1.1: Emd Shall Be Submitted By Tenderer As Specified In No Yes Allowed Tender Schedule, Along With Their Online Offer. There Shall Be No Exemption From Submission Of Emd For Any ( Optional ) Tender Or By Any Tenderer Except Those Exempted Following: A ] Emd Shall Normally Not Be Called Against Limited Tenders With Estimated Value Up To Rs. 25 Lakhs ( Including Single Tenders, Global Limited Tenders ) ( B ) Micro & Small Enterprises ( Mses ) Registered For The Tendered Item ( C ) Other Railways And Government Departments ( D ) Indian Ordinance Factories ( E ) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway ( F ) Vendors Registered With Railways For The Trade Group Of The Item Tendered ( G ) Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. ( H ) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. ( I ) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. ( J ) Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 1.2: Offers Submitted Without Emd Shall Be Summarily Rejected. 1.3 Emd Amount Will Be As ( Rounded Off To Nearest Higher Rs 10 ( Ten ) - ( I ) For Estimated Value Of Tender Above Rs. 25 Lakhs And Upto Rs. 50 Cr. Emd Will Be @2% Of The Estimated Value Of The Tender Subject To Max. Rs 20 Lakhs ( Ii ) For Estimated Value Of Tender Above Rs. 50 Cr. Emd Will Be Rs. 50 Lakhs. 1.4 All Vendors Exempted From Submission Of Emd As Per Above Paras, Shall Be Required To Sign A Bid Security Declaration In Ireps As Follows I / We Hereby Understand And Accept That If I / We Withdraw Of Modify My / Or Bid During The Period Of Validity, Of If I / We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender, I / We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months, From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Good Issued By Any Unit Of India Railways Published During This Period. 5. Compliance Conditions Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported No Yes Not Allowed Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unusual Conditions Will Not Be Acceptable. No No Not Allowed 2 Delivery: The Delivery Period Shall Be Reckoned From The Date Of Issue Of Advance Po / Letter Of Advance No No Not Allowed Acceptance / Letter Of Acceptance As The Case May Be. Other Conditions Page 3 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual Inspection By Third-Party Inspection Agency At Suppliers Premises Based On Technical Compliance No No Not Allowed Certificate And Guarantee / Warrantee Certificate By Oem.In Case Of Tpi Agency The Special Conditions Are Uploaded As Annexure- Ii 2 Visual Inspection Shall Be Done By Third-Party Inspection Agency In The Suppliers Premises. The Acceptance Shall No No Not Allowed Be Done At The Consignees Premises. This Shall Comprise Of: Physical Verification Of Equipment For The Supply Contract / Purchase Order. Physical Inspection Of Equipment For Any Outward Damage. Power On Self-Test ( Pot ) For Equipment To Be Done By Supplier In Presence Of Railway Representative In Case Any Of The Equipment Is Found Faulty At The Time Of Pot, The Same Shall Be Replaced Immediately. P.O.T Will Normally Be Completed Within 3 Working Days From Date Of Receipt Of The Equipment 3 Material Shall Be Supplied In Original Manufactures Packing. In Case Bidder Is Not An Oem, Documents Certifying No No Not Allowed That The Material Is Sourced From The Oem / Oem Authorized Dealer Will Have To Be Produced By The Firm At The Time Of Delivery. 4 Documentation & Training: One Set Of Manual And Support Documents With Each Equipment Shall Be Made No No Not Allowed Available. All The Hardware Must Be Accompanied By Original Documentation And Full Set Of Accessories Given By The Manufacturers. Any Software For Installation Of The Equipment Shall Be Supplied On A Cd / Dvd. The Supplier Will Familiarize The Cps And Railway Staff At Each Site With Installation, Operation Of The Equipment And Primary Troubleshooting. 5 Installation & Commissioning: Installation And Commissioning Of Equipment Shall Be Done At Locations, Over The No No Not Allowed Geographical Limits Of Western Railway. The Final Commissioning Shall Comprise Of Successful Functioning Of Equipment For 7 Days From The Date Of Commissioning. If Railway Is Not Able To Provide The Site Within 6 Months, Then The Equipment Will Be Deemed To Have Commission And Successful Commissioning Certificate Shall Be Issued To The Supplier. However, The Vendor Shall Extend His Installation / Comprehensive Support As And When Site Is Ready. 6 Firms Are Requested To Attach Performance Statements Of The Tender Item With Their Offer No No Allowed ( Mandatory ) 7 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, No No Not Allowed And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 8 Pms Equipment To Be Supplied, Shall Be Accepted By Railways Subject To Performance Of Compatibility, By No No Not Allowed Testing The Equipment At The Location, So As To Ascertain The Device Adheres To The Specification Essential For The Functioning Of The Parcel Management System 9 Security Deposit As Per Para 8 Of Instructions To Tenderers & General Condition Of No Yes Allowed Contract, Revised On September 2021Version 2021 / 1 Available At Ireps Portal At Link ( Optional ) Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tendertermsandconditionsversion2021- 1.Pdf Bank Guarantee: As Per Para 10.0 Of [ A ] General Instructions Of Instructions To Tenderers & General Condition Ofcontract, Revised On September 2021 Version 2021 / 1 10 Validity : Tenderers To Quote Minimum 120 Days Validity Of Offers. No No Not Allowed 11 Ld For Delayed Supplies: Recoveries Of Liquidated Damages Shall Be Levied @ 1 / 2 % ( Half Percent ) Of The Price Of The No No Not Allowed Store Per Week Or Part Of Week During Which Delivery Is Accepted And The Upper Limit For Recovery Of Ld In Supply Contract Shall Be 10 % Of The Value Of Contract Irrespective Of Delays, Unless Otherwise Specifically Provided In The Contract. 12 Collect Back Scheme For Packing Waste Under Swm: Collection Of Non-Biodegradable Solid Waste After Successful No No Not Allowed Delivery Of The Product / Material From Consignee Place Will Be Arranged By The Supplier 13 Packing & Marking: Firm To Mark Their Name And Month / Year Of Manufacturing As Per Drawing Wherever Indicated. No No Not Allowed In Case The Drawing Does Not Indicate The Same, It Should Be Provided At Location Where It Should Not Affect The Use Of The Item And It Should Not Get Obliterated While In Use. Firm To Note That Single Use Plastic Should Not Be Used In Packing Of Material To Be Supplied Otherwise It Will Be Rejected. 14 The Purchase Preference To Mse Shall Be Considered As Per Para 10.0 Part A, General Instruction To Tenderer Of No Yes Allowed Instruction To Tenderer And General Condition Of Contract Version 2021 / 1 Revised On September 2021 Version ( Optional ) 2021 / 1 Available At Ireps Portal At Link Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tenderconditionsversion2021-1.Pdf And Latest Amendment Available On Tod. Note- 1. As Per Extant Guidelines An Enterprise Registered As Mse Firm With Any Other Organization Under The Ministry Of Micro, Small And Medium Enterprises Shall Register Itself Under Udyam Registration For Getting Mse Benefit Under This Clause. Classification Of Enterprise As Micro, Small Or Medium Enterprise Shall Only Be Considered On The Basis Of Udyam Certificate. Firm Must Attach Udyam Certificate For Claiming Mse Benefit Failing Which No Mse Benefit Will Be Given To The Firm. 2. Please Submit Complete Udyam Certificate Indicating Social Status Of The Mse. 3. Mse Benefit Will Not Be Given To The Traders / Authorized Dealers. 4. Medium Scale Enterprise Shall Clearly Indicate The Date Of Upgradation To Medium Scale From Micro Or Small Enterprise Otherwise They Will Not Be Considered Benefit Under Mse Scheme. 15 Gst Compliance: All The Bidders / Tenders Should Ensure That They Are Gst Compliant And Their Quoted Tax No No Not Allowed Structure / Rates Are As Per Gst Law As Per Para 11 Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf 16 Authorized Dealer: Normally Railways Prefer To Deal With Manufacturer. In Case If Manufacturer Wants To Submit No Yes Allowed Offer Through Their Authored Dealer, The Authorized Dealer Should Submit Tender Specific Valid Authorization Letter ( Optional ) Along With Offer Failing Which Their Offer Will Liable To Be Passed Over. 17 Make In India Policy: As Per Para 19 Of ( A ) General Innstructions Of Instructions To Tenderers & No Yes Allowed General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At ( Optional ) Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf Page 4 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 18 For: In Case Of Road Delivery, The Date Of Delivery At Destination [ Consignees End ] Shall Only Be Treated As Delivery No No Not Allowed Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender 19 Warranty Period: The Vendor Will Provide Comprehensive On-Site Warranty For 36 Months From The Date Of No No Not Allowed Installation Or 42 Months From The Date Of Power On Self-Test ( P.O.T ) , ( If Equipment Is Not Deployed Onsite Within 6 Months. The Vendor Shall Submit Warranty Certificate With Original Equipment Manufacturer Support, Specifically Mentioning The Serial Numbers Of The Equipment Supplied And Also A Commitment To Provide Services In Case Railways Wish To Avail Post Warranties Amc. Warranty Support Shall Cover The Following:- 24Hours X7 Days A Week Support. Equipment Should Be Attended & Repaired Within 12 Hours Of Lodging The Complaint In Case The Equipment Are Not Attended & Repaired Within 12 Hours As Above Or The Quality Of Services Is Unsatisfactory, Then Western Railway At Their Discretion May Levy Suitable Penalty Which Shall Not Exceed Rs.50 / -Per Day Or Part Thereof Per Equipment From The Firm Beyond 12 Hours. The Penalty Is Only A Deterrent To Ensure Quality & Promptness Of Service. If The Penalty Is Not Paid, Railway Shall Recover Them From The Performance Guarantee Submitted. Will Also Cover Incidental Damages And Printer Head Replacement. Battery Wherever Provided In Any Of The Equipment Will Also Be Covered Under Warranty. The Maintenance Of Equipment Shall Comprise Of Following:- A ) The Equipment Shall Be Thoroughly Cleaned For Dust & Foreign Particles, B ) The Condition Of The Equipment , Should Be Checked & Corrective Measures Taken To Avoid Failures, C ) The Equipment Should Be Certified By Location In Charge & Engineer To Be In Working Condition. In Case The Engineer Is Unable To Repair The Equipment On Site And Needs To Take It For Repairs The Service Provider Shall Arrange For Spare Equipment Against The Faulty Equipment Being Taken For Repairs. 20 The Po Will Be Placed For Supply & Installations Of The Pms Equipments Only. Camc Agreement Shall Be Entered No No Not Allowed Into Separately By Consignee Officers As Per The Accepted Rate In The Bid. 21 Comprehensive Annual Maintenance Contract ( Camc ) :The Vendor Will Quote The Camc Charges For The 4Th & 5Th No No Not Allowed Year Within A Ceiling Of 10% Of The Cost Of The Equipment. Western Railway Reserves The Right To Enter Into A Post Warranty Camc Agreement On The Rate Quoted By The Vendor For The 4Th& 5Th Year In The Tender. 22 Comprehensive Annual Maintenance Contract ( Camc ) : The Comprehensive Annual Maintenance Contract No Yes Not Allowed ( Camc ) For Two Years Will Be Applicable After Expiry Of The Warranty Period Of 3 Years. The Rates For Camc Shall Be Quoted Separately By The Bidders. Net Present Value With Annual Discount Factor 10% Of Amc Cost For Two Years Will Be Taken For Evaluation Of Bid Offer. The Camc For The Pms Equipments Will Be Comprehensive And Shall Be Inclusive Of All Spares Material And Labour Cost For Scheduled / Unscheduled Maintenance. Offer Without Camc Will Be Summarily Rejected. 23 Evaluation Criteria : The Evaluation Criteria For This Tender Will Be Total Value-Wise No No Not Allowed 24 Evaluation Criteria : For Inter-Se Ranking Of Tenderers, Total Value Will Be Taken Into Consideration I.E. Total Value Of No No Not Allowed Supply, Installation & Commissioning And Net Present Value Of Amc Charges For 2 Years; Npv Will Be Considered @10% Ror. All The Price Elements Should Be Reflected In The Schedule Of Requirement Column Of The Financial Tabulation Statement In Ireps, Which Only Will Be Considered For Evaluation And Acceptance. Price Elements Mentioned Anywhere Else In The Offer Shall Be Ignored And Not Accepted. 25 Oems Authority: Vendor To Arrange & Regularly Co-Ordinate Complete On- Site All-Inclusive Service Warranty To The No No Not Allowed User By The Oem ( Including Spare Support ) During Warranty And Amc Period. 26 Land Border Conditions Attached. Tenderers Are Requested To Go Through The Same And Act Accordingly No Yes Allowed ( Mandatory ) 6. Documents Attached With Tender S.No. Document Name Document Description 1 4181920.Pdf Land Border Conditions 2 4186774.Pdf Hand Held Scanner Specification Annexure-A 3 4186807.Pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.Pdf Revised Irs Conditions Annexure 5 4205953.Pdf Item Sr.No.1To 3 Supply Location As Per Annexure-1 6 4205962.Pdf Item Sr.No.4To6 Supply Loaction As Per Annexure-2 7 4213128.Pdf Third Party Inspection Anency As Per Annexure-Ii 8 4186885.Pdf Barcode Prniter Specification Annexure-C The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Sales ( Chandra Bahadur Yadava ) , Barcode Printers For Parcel Management System As Per Specification Attached As Annexure-C For 10 Location As Per Attached Annexure- 2 [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 20.00 Numbers Group Grp5-Group-5 1 52Xxns05 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers 2 52Xxns11 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers Group Grp6-Group-6 1 52Xxns06 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System As Per Specification Attached As Annexure-A For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 2 52Xxns12 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% Of The Value Of The Complete Equipments Supplied Shall Be Paid By The Purchaser On Receipt Of Material By The Consignee In Good Condition And Up To Furnishing The Following Documents: I. Preliminary Test Certificate Of Receipt Of Complete Equipment In Good Condition. Ii.Test Certificate By Third- Party Inspection Agency. Iii. Submission Of Pbg Of 3% Of The Value Of The Po For A Period Up To 6 Months Beyond The Last Date Of Comprehensive Warrantee Period. The Comprehensive Warrantee Period Will Start From The Date Of Acceptance Of All The Equipments. Iv Bill Passing Officer For All The Consignee Shall Be Office Of Dy Ccm / Fm / Wr Hq 2. Balance 20% Shall Be Paid After Installation And Commissioning Along With Completion Of Handhold Training Of The Equipments To The Satisfaction Of The Consignee And Up To Furnishing The Following Documents: I ) Final Certificate ( Annexure-B ) Of Successful Commissioning Of Complete Equipment Issued By The Consignee As Per The Inspection, Or One Year Whichever Is Later. Ii ) Submission And Confirmation Of The Validity Of Pbg Bond For 3% Of The Value Of Contract For The Period Of 06 Months Beyond The Last Date Of Warranty Period. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Upto + 30% Anytime Within The Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Instalment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description Page 2 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version ( Along With All Correction Slips ) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents ( Revised Irs Conditions Are Attached In Annexure ) 2 I / We Engage To Supply The Western Railway With The Articles Specified Above Upon The Terms Of The Indian Railway Standard Conditions Of Contract ( Latest Revision ) And Upon The Terms Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 4 83 / 148 / Public / Tenderterms Andconditionsversion2021- 1.Pdf Issued By The Western Railway ( Revised Irs Conditions Are Attached In Annexure ) 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk Order Will Be Placed On The Manufacturer Or Its Authorized Agent. The Manufacturer Firm Must Have Yes Yes Allowed Satisfactorily Executed One Single Purchase Order For A Minimum Of 20 Percent Of The Total Tender Quantity Or ( Mandatory ) Many Small Orders Totaling To 20% Or More Of The Tender Quantity Of Zonal Railways / Pus / Core For The Tendered Item [ Or ] For The Items Having Same Description, But Of Different Sizes / Ratings / Capacities During 5 Previous Financial Years And Current Financial Year Up To Date Of Tender Opening. Purchase Officers Can Consider Such Firms For Bulk Order Duly Keeping In View The Overall Performance Of The Firm. Same / Similar Item Must Include The Performance Of Bar Code Scanner And Any Type Of Printers Mentioned In The Tender Description. Ii. The Onus Of Submission Of Requisite Documents ( Such As Copies Of Receipt Note For Stock Items, Receipt & Acceptance For Non Stock Items, Capacity & Capability Credential, M&P Required For Manufacturing Tendered Item, T&P, Technical Manpower, In House Testing Facilities, Mse Credentials, Financial Credential Pan No / Itcc Etc. ) Along With Their E-Offer Regarding Bulk Order Or Developmental Order Lies With The Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their E-Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Wr [ If Any ] . Iii. Only Manufacturers Or Their Authorized Dealers / Distributors Need To Quote With Tender Specific Authorization From The Manufacturers Failing Which Offer Will Be Summarily Rejected. Authorized Agent Must Attach Tender Specific Authorization For All Items From Their Respective Oems. Iv. In Case Tenderers Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of The Principal, Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Bulk Order In Case Of Change Of Principal. V. Since This Is A Project To Be Completed In Entirety Hence No Developmental Order Shall Be Given Against This Tender. 2 Earnest Money Deposit ( Emd ) For Stores Tenders: 1.1: Emd Shall Be Submitted By Tenderer As Specified In No Yes Allowed Tender Schedule, Along With Their Online Offer. There Shall Be No Exemption From Submission Of Emd For Any ( Optional ) Tender Or By Any Tenderer Except Those Exempted Following: A ] Emd Shall Normally Not Be Called Against Limited Tenders With Estimated Value Up To Rs. 25 Lakhs ( Including Single Tenders, Global Limited Tenders ) ( B ) Micro & Small Enterprises ( Mses ) Registered For The Tendered Item ( C ) Other Railways And Government Departments ( D ) Indian Ordinance Factories ( E ) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway ( F ) Vendors Registered With Railways For The Trade Group Of The Item Tendered ( G ) Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. ( H ) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. ( I ) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. ( J ) Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 1.2: Offers Submitted Without Emd Shall Be Summarily Rejected. 1.3 Emd Amount Will Be As ( Rounded Off To Nearest Higher Rs 10 ( Ten ) - ( I ) For Estimated Value Of Tender Above Rs. 25 Lakhs And Upto Rs. 50 Cr. Emd Will Be @2% Of The Estimated Value Of The Tender Subject To Max. Rs 20 Lakhs ( Ii ) For Estimated Value Of Tender Above Rs. 50 Cr. Emd Will Be Rs. 50 Lakhs. 1.4 All Vendors Exempted From Submission Of Emd As Per Above Paras, Shall Be Required To Sign A Bid Security Declaration In Ireps As Follows I / We Hereby Understand And Accept That If I / We Withdraw Of Modify My / Or Bid During The Period Of Validity, Of If I / We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender, I / We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months, From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Good Issued By Any Unit Of India Railways Published During This Period. 5. Compliance Conditions Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported No Yes Not Allowed Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unusual Conditions Will Not Be Acceptable. No No Not Allowed 2 Delivery: The Delivery Period Shall Be Reckoned From The Date Of Issue Of Advance Po / Letter Of Advance No No Not Allowed Acceptance / Letter Of Acceptance As The Case May Be. Other Conditions Page 3 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual Inspection By Third-Party Inspection Agency At Suppliers Premises Based On Technical Compliance No No Not Allowed Certificate And Guarantee / Warrantee Certificate By Oem.In Case Of Tpi Agency The Special Conditions Are Uploaded As Annexure- Ii 2 Visual Inspection Shall Be Done By Third-Party Inspection Agency In The Suppliers Premises. The Acceptance Shall No No Not Allowed Be Done At The Consignees Premises. This Shall Comprise Of: Physical Verification Of Equipment For The Supply Contract / Purchase Order. Physical Inspection Of Equipment For Any Outward Damage. Power On Self-Test ( Pot ) For Equipment To Be Done By Supplier In Presence Of Railway Representative In Case Any Of The Equipment Is Found Faulty At The Time Of Pot, The Same Shall Be Replaced Immediately. P.O.T Will Normally Be Completed Within 3 Working Days From Date Of Receipt Of The Equipment 3 Material Shall Be Supplied In Original Manufactures Packing. In Case Bidder Is Not An Oem, Documents Certifying No No Not Allowed That The Material Is Sourced From The Oem / Oem Authorized Dealer Will Have To Be Produced By The Firm At The Time Of Delivery. 4 Documentation & Training: One Set Of Manual And Support Documents With Each Equipment Shall Be Made No No Not Allowed Available. All The Hardware Must Be Accompanied By Original Documentation And Full Set Of Accessories Given By The Manufacturers. Any Software For Installation Of The Equipment Shall Be Supplied On A Cd / Dvd. The Supplier Will Familiarize The Cps And Railway Staff At Each Site With Installation, Operation Of The Equipment And Primary Troubleshooting. 5 Installation & Commissioning: Installation And Commissioning Of Equipment Shall Be Done At Locations, Over The No No Not Allowed Geographical Limits Of Western Railway. The Final Commissioning Shall Comprise Of Successful Functioning Of Equipment For 7 Days From The Date Of Commissioning. If Railway Is Not Able To Provide The Site Within 6 Months, Then The Equipment Will Be Deemed To Have Commission And Successful Commissioning Certificate Shall Be Issued To The Supplier. However, The Vendor Shall Extend His Installation / Comprehensive Support As And When Site Is Ready. 6 Firms Are Requested To Attach Performance Statements Of The Tender Item With Their Offer No No Allowed ( Mandatory ) 7 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, No No Not Allowed And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 8 Pms Equipment To Be Supplied, Shall Be Accepted By Railways Subject To Performance Of Compatibility, By No No Not Allowed Testing The Equipment At The Location, So As To Ascertain The Device Adheres To The Specification Essential For The Functioning Of The Parcel Management System 9 Security Deposit As Per Para 8 Of Instructions To Tenderers & General Condition Of No Yes Allowed Contract, Revised On September 2021Version 2021 / 1 Available At Ireps Portal At Link ( Optional ) Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tendertermsandconditionsversion2021- 1.Pdf Bank Guarantee: As Per Para 10.0 Of [ A ] General Instructions Of Instructions To Tenderers & General Condition Ofcontract, Revised On September 2021 Version 2021 / 1 10 Validity : Tenderers To Quote Minimum 120 Days Validity Of Offers. No No Not Allowed 11 Ld For Delayed Supplies: Recoveries Of Liquidated Damages Shall Be Levied @ 1 / 2 % ( Half Percent ) Of The Price Of The No No Not Allowed Store Per Week Or Part Of Week During Which Delivery Is Accepted And The Upper Limit For Recovery Of Ld In Supply Contract Shall Be 10 % Of The Value Of Contract Irrespective Of Delays, Unless Otherwise Specifically Provided In The Contract. 12 Collect Back Scheme For Packing Waste Under Swm: Collection Of Non-Biodegradable Solid Waste After Successful No No Not Allowed Delivery Of The Product / Material From Consignee Place Will Be Arranged By The Supplier 13 Packing & Marking: Firm To Mark Their Name And Month / Year Of Manufacturing As Per Drawing Wherever Indicated. No No Not Allowed In Case The Drawing Does Not Indicate The Same, It Should Be Provided At Location Where It Should Not Affect The Use Of The Item And It Should Not Get Obliterated While In Use. Firm To Note That Single Use Plastic Should Not Be Used In Packing Of Material To Be Supplied Otherwise It Will Be Rejected. 14 The Purchase Preference To Mse Shall Be Considered As Per Para 10.0 Part A, General Instruction To Tenderer Of No Yes Allowed Instruction To Tenderer And General Condition Of Contract Version 2021 / 1 Revised On September 2021 Version ( Optional ) 2021 / 1 Available At Ireps Portal At Link Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tenderconditionsversion2021-1.Pdf And Latest Amendment Available On Tod. Note- 1. As Per Extant Guidelines An Enterprise Registered As Mse Firm With Any Other Organization Under The Ministry Of Micro, Small And Medium Enterprises Shall Register Itself Under Udyam Registration For Getting Mse Benefit Under This Clause. Classification Of Enterprise As Micro, Small Or Medium Enterprise Shall Only Be Considered On The Basis Of Udyam Certificate. Firm Must Attach Udyam Certificate For Claiming Mse Benefit Failing Which No Mse Benefit Will Be Given To The Firm. 2. Please Submit Complete Udyam Certificate Indicating Social Status Of The Mse. 3. Mse Benefit Will Not Be Given To The Traders / Authorized Dealers. 4. Medium Scale Enterprise Shall Clearly Indicate The Date Of Upgradation To Medium Scale From Micro Or Small Enterprise Otherwise They Will Not Be Considered Benefit Under Mse Scheme. 15 Gst Compliance: All The Bidders / Tenders Should Ensure That They Are Gst Compliant And Their Quoted Tax No No Not Allowed Structure / Rates Are As Per Gst Law As Per Para 11 Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf 16 Authorized Dealer: Normally Railways Prefer To Deal With Manufacturer. In Case If Manufacturer Wants To Submit No Yes Allowed Offer Through Their Authored Dealer, The Authorized Dealer Should Submit Tender Specific Valid Authorization Letter ( Optional ) Along With Offer Failing Which Their Offer Will Liable To Be Passed Over. 17 Make In India Policy: As Per Para 19 Of ( A ) General Innstructions Of Instructions To Tenderers & No Yes Allowed General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At ( Optional ) Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf Page 4 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 18 For: In Case Of Road Delivery, The Date Of Delivery At Destination [ Consignees End ] Shall Only Be Treated As Delivery No No Not Allowed Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender 19 Warranty Period: The Vendor Will Provide Comprehensive On-Site Warranty For 36 Months From The Date Of No No Not Allowed Installation Or 42 Months From The Date Of Power On Self-Test ( P.O.T ) , ( If Equipment Is Not Deployed Onsite Within 6 Months. The Vendor Shall Submit Warranty Certificate With Original Equipment Manufacturer Support, Specifically Mentioning The Serial Numbers Of The Equipment Supplied And Also A Commitment To Provide Services In Case Railways Wish To Avail Post Warranties Amc. Warranty Support Shall Cover The Following:- 24Hours X7 Days A Week Support. Equipment Should Be Attended & Repaired Within 12 Hours Of Lodging The Complaint In Case The Equipment Are Not Attended & Repaired Within 12 Hours As Above Or The Quality Of Services Is Unsatisfactory, Then Western Railway At Their Discretion May Levy Suitable Penalty Which Shall Not Exceed Rs.50 / -Per Day Or Part Thereof Per Equipment From The Firm Beyond 12 Hours. The Penalty Is Only A Deterrent To Ensure Quality & Promptness Of Service. If The Penalty Is Not Paid, Railway Shall Recover Them From The Performance Guarantee Submitted. Will Also Cover Incidental Damages And Printer Head Replacement. Battery Wherever Provided In Any Of The Equipment Will Also Be Covered Under Warranty. The Maintenance Of Equipment Shall Comprise Of Following:- A ) The Equipment Shall Be Thoroughly Cleaned For Dust & Foreign Particles, B ) The Condition Of The Equipment , Should Be Checked & Corrective Measures Taken To Avoid Failures, C ) The Equipment Should Be Certified By Location In Charge & Engineer To Be In Working Condition. In Case The Engineer Is Unable To Repair The Equipment On Site And Needs To Take It For Repairs The Service Provider Shall Arrange For Spare Equipment Against The Faulty Equipment Being Taken For Repairs. 20 The Po Will Be Placed For Supply & Installations Of The Pms Equipments Only. Camc Agreement Shall Be Entered No No Not Allowed Into Separately By Consignee Officers As Per The Accepted Rate In The Bid. 21 Comprehensive Annual Maintenance Contract ( Camc ) :The Vendor Will Quote The Camc Charges For The 4Th & 5Th No No Not Allowed Year Within A Ceiling Of 10% Of The Cost Of The Equipment. Western Railway Reserves The Right To Enter Into A Post Warranty Camc Agreement On The Rate Quoted By The Vendor For The 4Th& 5Th Year In The Tender. 22 Comprehensive Annual Maintenance Contract ( Camc ) : The Comprehensive Annual Maintenance Contract No Yes Not Allowed ( Camc ) For Two Years Will Be Applicable After Expiry Of The Warranty Period Of 3 Years. The Rates For Camc Shall Be Quoted Separately By The Bidders. Net Present Value With Annual Discount Factor 10% Of Amc Cost For Two Years Will Be Taken For Evaluation Of Bid Offer. The Camc For The Pms Equipments Will Be Comprehensive And Shall Be Inclusive Of All Spares Material And Labour Cost For Scheduled / Unscheduled Maintenance. Offer Without Camc Will Be Summarily Rejected. 23 Evaluation Criteria : The Evaluation Criteria For This Tender Will Be Total Value-Wise No No Not Allowed 24 Evaluation Criteria : For Inter-Se Ranking Of Tenderers, Total Value Will Be Taken Into Consideration I.E. Total Value Of No No Not Allowed Supply, Installation & Commissioning And Net Present Value Of Amc Charges For 2 Years; Npv Will Be Considered @10% Ror. All The Price Elements Should Be Reflected In The Schedule Of Requirement Column Of The Financial Tabulation Statement In Ireps, Which Only Will Be Considered For Evaluation And Acceptance. Price Elements Mentioned Anywhere Else In The Offer Shall Be Ignored And Not Accepted. 25 Oems Authority: Vendor To Arrange & Regularly Co-Ordinate Complete On- Site All-Inclusive Service Warranty To The No No Not Allowed User By The Oem ( Including Spare Support ) During Warranty And Amc Period. 26 Land Border Conditions Attached. Tenderers Are Requested To Go Through The Same And Act Accordingly No Yes Allowed ( Mandatory ) 6. Documents Attached With Tender S.No. Document Name Document Description 1 4181920.Pdf Land Border Conditions 2 4186774.Pdf Hand Held Scanner Specification Annexure-A 3 4186807.Pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.Pdf Revised Irs Conditions Annexure 5 4205953.Pdf Item Sr.No.1To 3 Supply Location As Per Annexure-1 6 4205962.Pdf Item Sr.No.4To6 Supply Loaction As Per Annexure-2 7 4213128.Pdf Third Party Inspection Anency As Per Annexure-Ii 8 4186885.Pdf Barcode Prniter Specification Annexure-C The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Sales ( Chandra Bahadur Yadava ) , Hand Held Mini Printers For Parcel Management System As Per Specification Attached As Annexure-B For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 41.00 Numbers Group Grp6-Group-6 1 52Xxns06 Basic Machine Non Stock --- Yes Tpi Agency Inr ( Y ) Hand Held Scanners For Parcel Management System As Per Specification Attached As Annexure-A For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] Consignee Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 2 52Xxns12 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% Of The Value Of The Complete Equipments Supplied Shall Be Paid By The Purchaser On Receipt Of Material By The Consignee In Good Condition And Up To Furnishing The Following Documents: I. Preliminary Test Certificate Of Receipt Of Complete Equipment In Good Condition. Ii.Test Certificate By Third- Party Inspection Agency. Iii. Submission Of Pbg Of 3% Of The Value Of The Po For A Period Up To 6 Months Beyond The Last Date Of Comprehensive Warrantee Period. The Comprehensive Warrantee Period Will Start From The Date Of Acceptance Of All The Equipments. Iv Bill Passing Officer For All The Consignee Shall Be Office Of Dy Ccm / Fm / Wr Hq 2. Balance 20% Shall Be Paid After Installation And Commissioning Along With Completion Of Handhold Training Of The Equipments To The Satisfaction Of The Consignee And Up To Furnishing The Following Documents: I ) Final Certificate ( Annexure-B ) Of Successful Commissioning Of Complete Equipment Issued By The Consignee As Per The Inspection, Or One Year Whichever Is Later. Ii ) Submission And Confirmation Of The Validity Of Pbg Bond For 3% Of The Value Of Contract For The Period Of 06 Months Beyond The Last Date Of Warranty Period. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Upto + 30% Anytime Within The Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Instalment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description Page 2 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 1 Irs Conditions Of Contract: The Contract Shall Be Governed By Latest Version ( Along With All Correction Slips ) Of Irs Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents ( Revised Irs Conditions Are Attached In Annexure ) 2 I / We Engage To Supply The Western Railway With The Articles Specified Above Upon The Terms Of The Indian Railway Standard Conditions Of Contract ( Latest Revision ) And Upon The Terms Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 4 83 / 148 / Public / Tenderterms Andconditionsversion2021- 1.Pdf Issued By The Western Railway ( Revised Irs Conditions Are Attached In Annexure ) 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk Order Will Be Placed On The Manufacturer Or Its Authorized Agent. The Manufacturer Firm Must Have Yes Yes Allowed Satisfactorily Executed One Single Purchase Order For A Minimum Of 20 Percent Of The Total Tender Quantity Or ( Mandatory ) Many Small Orders Totaling To 20% Or More Of The Tender Quantity Of Zonal Railways / Pus / Core For The Tendered Item [ Or ] For The Items Having Same Description, But Of Different Sizes / Ratings / Capacities During 5 Previous Financial Years And Current Financial Year Up To Date Of Tender Opening. Purchase Officers Can Consider Such Firms For Bulk Order Duly Keeping In View The Overall Performance Of The Firm. Same / Similar Item Must Include The Performance Of Bar Code Scanner And Any Type Of Printers Mentioned In The Tender Description. Ii. The Onus Of Submission Of Requisite Documents ( Such As Copies Of Receipt Note For Stock Items, Receipt & Acceptance For Non Stock Items, Capacity & Capability Credential, M&P Required For Manufacturing Tendered Item, T&P, Technical Manpower, In House Testing Facilities, Mse Credentials, Financial Credential Pan No / Itcc Etc. ) Along With Their E-Offer Regarding Bulk Order Or Developmental Order Lies With The Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their E-Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Wr [ If Any ] . Iii. Only Manufacturers Or Their Authorized Dealers / Distributors Need To Quote With Tender Specific Authorization From The Manufacturers Failing Which Offer Will Be Summarily Rejected. Authorized Agent Must Attach Tender Specific Authorization For All Items From Their Respective Oems. Iv. In Case Tenderers Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of The Principal, Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Bulk Order In Case Of Change Of Principal. V. Since This Is A Project To Be Completed In Entirety Hence No Developmental Order Shall Be Given Against This Tender. 2 Earnest Money Deposit ( Emd ) For Stores Tenders: 1.1: Emd Shall Be Submitted By Tenderer As Specified In No Yes Allowed Tender Schedule, Along With Their Online Offer. There Shall Be No Exemption From Submission Of Emd For Any ( Optional ) Tender Or By Any Tenderer Except Those Exempted Following: A ] Emd Shall Normally Not Be Called Against Limited Tenders With Estimated Value Up To Rs. 25 Lakhs ( Including Single Tenders, Global Limited Tenders ) ( B ) Micro & Small Enterprises ( Mses ) Registered For The Tendered Item ( C ) Other Railways And Government Departments ( D ) Indian Ordinance Factories ( E ) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway ( F ) Vendors Registered With Railways For The Trade Group Of The Item Tendered ( G ) Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. ( H ) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. ( I ) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. ( J ) Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 1.2: Offers Submitted Without Emd Shall Be Summarily Rejected. 1.3 Emd Amount Will Be As ( Rounded Off To Nearest Higher Rs 10 ( Ten ) - ( I ) For Estimated Value Of Tender Above Rs. 25 Lakhs And Upto Rs. 50 Cr. Emd Will Be @2% Of The Estimated Value Of The Tender Subject To Max. Rs 20 Lakhs ( Ii ) For Estimated Value Of Tender Above Rs. 50 Cr. Emd Will Be Rs. 50 Lakhs. 1.4 All Vendors Exempted From Submission Of Emd As Per Above Paras, Shall Be Required To Sign A Bid Security Declaration In Ireps As Follows I / We Hereby Understand And Accept That If I / We Withdraw Of Modify My / Or Bid During The Period Of Validity, Of If I / We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender, I / We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months, From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Good Issued By Any Unit Of India Railways Published During This Period. 5. Compliance Conditions Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported No Yes Not Allowed Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unusual Conditions Will Not Be Acceptable. No No Not Allowed 2 Delivery: The Delivery Period Shall Be Reckoned From The Date Of Issue Of Advance Po / Letter Of Advance No No Not Allowed Acceptance / Letter Of Acceptance As The Case May Be. Other Conditions Page 3 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual Inspection By Third-Party Inspection Agency At Suppliers Premises Based On Technical Compliance No No Not Allowed Certificate And Guarantee / Warrantee Certificate By Oem.In Case Of Tpi Agency The Special Conditions Are Uploaded As Annexure- Ii 2 Visual Inspection Shall Be Done By Third-Party Inspection Agency In The Suppliers Premises. The Acceptance Shall No No Not Allowed Be Done At The Consignees Premises. This Shall Comprise Of: Physical Verification Of Equipment For The Supply Contract / Purchase Order. Physical Inspection Of Equipment For Any Outward Damage. Power On Self-Test ( Pot ) For Equipment To Be Done By Supplier In Presence Of Railway Representative In Case Any Of The Equipment Is Found Faulty At The Time Of Pot, The Same Shall Be Replaced Immediately. P.O.T Will Normally Be Completed Within 3 Working Days From Date Of Receipt Of The Equipment 3 Material Shall Be Supplied In Original Manufactures Packing. In Case Bidder Is Not An Oem, Documents Certifying No No Not Allowed That The Material Is Sourced From The Oem / Oem Authorized Dealer Will Have To Be Produced By The Firm At The Time Of Delivery. 4 Documentation & Training: One Set Of Manual And Support Documents With Each Equipment Shall Be Made No No Not Allowed Available. All The Hardware Must Be Accompanied By Original Documentation And Full Set Of Accessories Given By The Manufacturers. Any Software For Installation Of The Equipment Shall Be Supplied On A Cd / Dvd. The Supplier Will Familiarize The Cps And Railway Staff At Each Site With Installation, Operation Of The Equipment And Primary Troubleshooting. 5 Installation & Commissioning: Installation And Commissioning Of Equipment Shall Be Done At Locations, Over The No No Not Allowed Geographical Limits Of Western Railway. The Final Commissioning Shall Comprise Of Successful Functioning Of Equipment For 7 Days From The Date Of Commissioning. If Railway Is Not Able To Provide The Site Within 6 Months, Then The Equipment Will Be Deemed To Have Commission And Successful Commissioning Certificate Shall Be Issued To The Supplier. However, The Vendor Shall Extend His Installation / Comprehensive Support As And When Site Is Ready. 6 Firms Are Requested To Attach Performance Statements Of The Tender Item With Their Offer No No Allowed ( Mandatory ) 7 Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, No No Not Allowed And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 8 Pms Equipment To Be Supplied, Shall Be Accepted By Railways Subject To Performance Of Compatibility, By No No Not Allowed Testing The Equipment At The Location, So As To Ascertain The Device Adheres To The Specification Essential For The Functioning Of The Parcel Management System 9 Security Deposit As Per Para 8 Of Instructions To Tenderers & General Condition Of No Yes Allowed Contract, Revised On September 2021Version 2021 / 1 Available At Ireps Portal At Link ( Optional ) Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tendertermsandconditionsversion2021- 1.Pdf Bank Guarantee: As Per Para 10.0 Of [ A ] General Instructions Of Instructions To Tenderers & General Condition Ofcontract, Revised On September 2021 Version 2021 / 1 10 Validity : Tenderers To Quote Minimum 120 Days Validity Of Offers. No No Not Allowed 11 Ld For Delayed Supplies: Recoveries Of Liquidated Damages Shall Be Levied @ 1 / 2 % ( Half Percent ) Of The Price Of The No No Not Allowed Store Per Week Or Part Of Week During Which Delivery Is Accepted And The Upper Limit For Recovery Of Ld In Supply Contract Shall Be 10 % Of The Value Of Contract Irrespective Of Delays, Unless Otherwise Specifically Provided In The Contract. 12 Collect Back Scheme For Packing Waste Under Swm: Collection Of Non-Biodegradable Solid Waste After Successful No No Not Allowed Delivery Of The Product / Material From Consignee Place Will Be Arranged By The Supplier 13 Packing & Marking: Firm To Mark Their Name And Month / Year Of Manufacturing As Per Drawing Wherever Indicated. No No Not Allowed In Case The Drawing Does Not Indicate The Same, It Should Be Provided At Location Where It Should Not Affect The Use Of The Item And It Should Not Get Obliterated While In Use. Firm To Note That Single Use Plastic Should Not Be Used In Packing Of Material To Be Supplied Otherwise It Will Be Rejected. 14 The Purchase Preference To Mse Shall Be Considered As Per Para 10.0 Part A, General Instruction To Tenderer Of No Yes Allowed Instruction To Tenderer And General Condition Of Contract Version 2021 / 1 Revised On September 2021 Version ( Optional ) 2021 / 1 Available At Ireps Portal At Link Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 148 / Public / Tenderconditionsversion2021-1.Pdf And Latest Amendment Available On Tod. Note- 1. As Per Extant Guidelines An Enterprise Registered As Mse Firm With Any Other Organization Under The Ministry Of Micro, Small And Medium Enterprises Shall Register Itself Under Udyam Registration For Getting Mse Benefit Under This Clause. Classification Of Enterprise As Micro, Small Or Medium Enterprise Shall Only Be Considered On The Basis Of Udyam Certificate. Firm Must Attach Udyam Certificate For Claiming Mse Benefit Failing Which No Mse Benefit Will Be Given To The Firm. 2. Please Submit Complete Udyam Certificate Indicating Social Status Of The Mse. 3. Mse Benefit Will Not Be Given To The Traders / Authorized Dealers. 4. Medium Scale Enterprise Shall Clearly Indicate The Date Of Upgradation To Medium Scale From Micro Or Small Enterprise Otherwise They Will Not Be Considered Benefit Under Mse Scheme. 15 Gst Compliance: All The Bidders / Tenders Should Ensure That They Are Gst Compliant And Their Quoted Tax No No Not Allowed Structure / Rates Are As Per Gst Law As Per Para 11 Of Instructions To Tenderers & General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf 16 Authorized Dealer: Normally Railways Prefer To Deal With Manufacturer. In Case If Manufacturer Wants To Submit No Yes Allowed Offer Through Their Authored Dealer, The Authorized Dealer Should Submit Tender Specific Valid Authorization Letter ( Optional ) Along With Offer Failing Which Their Offer Will Liable To Be Passed Over. 17 Make In India Policy: As Per Para 19 Of ( A ) General Innstructions Of Instructions To Tenderers & No Yes Allowed General Condition Of Contract, Revised On September 2021 Version 2021 / 1 Available At Ireps Portal At ( Optional ) Link Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 483 / 14 8 / Public / Tendertermsandconditionsversion2021-1.Pdf Page 4 Of 5 Run Date / Time: 10 / 03 / 2023 12:36:25Stores / Western Rly Tender Document Tender No 14225013 Closing Date / Time 10 / 04 / 2023 11:00 18 For: In Case Of Road Delivery, The Date Of Delivery At Destination [ Consignees End ] Shall Only Be Treated As Delivery No No Not Allowed Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender 19 Warranty Period: The Vendor Will Provide Comprehensive On-Site Warranty For 36 Months From The Date Of No No Not Allowed Installation Or 42 Months From The Date Of Power On Self-Test ( P.O.T ) , ( If Equipment Is Not Deployed Onsite Within 6 Months. The Vendor Shall Submit Warranty Certificate With Original Equipment Manufacturer Support, Specifically Mentioning The Serial Numbers Of The Equipment Supplied And Also A Commitment To Provide Services In Case Railways Wish To Avail Post Warranties Amc. Warranty Support Shall Cover The Following:- 24Hours X7 Days A Week Support. Equipment Should Be Attended & Repaired Within 12 Hours Of Lodging The Complaint In Case The Equipment Are Not Attended & Repaired Within 12 Hours As Above Or The Quality Of Services Is Unsatisfactory, Then Western Railway At Their Discretion May Levy Suitable Penalty Which Shall Not Exceed Rs.50 / -Per Day Or Part Thereof Per Equipment From The Firm Beyond 12 Hours. The Penalty Is Only A Deterrent To Ensure Quality & Promptness Of Service. If The Penalty Is Not Paid, Railway Shall Recover Them From The Performance Guarantee Submitted. Will Also Cover Incidental Damages And Printer Head Replacement. Battery Wherever Provided In Any Of The Equipment Will Also Be Covered Under Warranty. The Maintenance Of Equipment Shall Comprise Of Following:- A ) The Equipment Shall Be Thoroughly Cleaned For Dust & Foreign Particles, B ) The Condition Of The Equipment , Should Be Checked & Corrective Measures Taken To Avoid Failures, C ) The Equipment Should Be Certified By Location In Charge & Engineer To Be In Working Condition. In Case The Engineer Is Unable To Repair The Equipment On Site And Needs To Take It For Repairs The Service Provider Shall Arrange For Spare Equipment Against The Faulty Equipment Being Taken For Repairs. 20 The Po Will Be Placed For Supply & Installations Of The Pms Equipments Only. Camc Agreement Shall Be Entered No No Not Allowed Into Separately By Consignee Officers As Per The Accepted Rate In The Bid. 21 Comprehensive Annual Maintenance Contract ( Camc ) :The Vendor Will Quote The Camc Charges For The 4Th & 5Th No No Not Allowed Year Within A Ceiling Of 10% Of The Cost Of The Equipment. Western Railway Reserves The Right To Enter Into A Post Warranty Camc Agreement On The Rate Quoted By The Vendor For The 4Th& 5Th Year In The Tender. 22 Comprehensive Annual Maintenance Contract ( Camc ) : The Comprehensive Annual Maintenance Contract No Yes Not Allowed ( Camc ) For Two Years Will Be Applicable After Expiry Of The Warranty Period Of 3 Years. The Rates For Camc Shall Be Quoted Separately By The Bidders. Net Present Value With Annual Discount Factor 10% Of Amc Cost For Two Years Will Be Taken For Evaluation Of Bid Offer. The Camc For The Pms Equipments Will Be Comprehensive And Shall Be Inclusive Of All Spares Material And Labour Cost For Scheduled / Unscheduled Maintenance. Offer Without Camc Will Be Summarily Rejected. 23 Evaluation Criteria : The Evaluation Criteria For This Tender Will Be Total Value-Wise No No Not Allowed 24 Evaluation Criteria : For Inter-Se Ranking Of Tenderers, Total Value Will Be Taken Into Consideration I.E. Total Value Of No No Not Allowed Supply, Installation & Commissioning And Net Present Value Of Amc Charges For 2 Years; Npv Will Be Considered @10% Ror. All The Price Elements Should Be Reflected In The Schedule Of Requirement Column Of The Financial Tabulation Statement In Ireps, Which Only Will Be Considered For Evaluation And Acceptance. Price Elements Mentioned Anywhere Else In The Offer Shall Be Ignored And Not Accepted. 25 Oems Authority: Vendor To Arrange & Regularly Co-Ordinate Complete On- Site All-Inclusive Service Warranty To The No No Not Allowed User By The Oem ( Including Spare Support ) During Warranty And Amc Period. 26 Land Border Conditions Attached. Tenderers Are Requested To Go Through The Same And Act Accordingly No Yes Allowed ( Mandatory ) 6. Documents Attached With Tender S.No. Document Name Document Description 1 4181920.Pdf Land Border Conditions 2 4186774.Pdf Hand Held Scanner Specification Annexure-A 3 4186807.Pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.Pdf Revised Irs Conditions Annexure 5 4205953.Pdf Item Sr.No.1To 3 Supply Location As Per Annexure-1 6 4205962.Pdf Item Sr.No.4To6 Supply Loaction As Per Annexure-2 7 4213128.Pdf Third Party Inspection Anency As Per Annexure-Ii 8 4186885.Pdf Barcode Prniter Specification Annexure-C The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Sales ( Chandra Bahadur Yadava ) , Hand Held Scanners For Parcel Management System As Per Specification Attached As Annexure-A For 10 Location As Per Attached Annexure-2 [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc Charges For Two Years After Warranty Period. Warranty Period: 3 Years, Amc Period: 2 Years, Rate Of Discounting: 10 % At ( Location ) Chief Commercial Manager Churchgate , Wr Maharashtra 45.00 Numbers

Refer document

INR 633270.0 /-

Refer document

Sl. No.	Item Description
1	Equipment For Parcel Management System
2	Barcode Printers - for Parcel Management System as per specification attached as Annexure-C for 46 location as per attached Annexure-1 [ Warranty Period: 36 Months after the date of delivery ]
3	AMC charges for two years after warranty period Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 59.00 Numbers Group GRP2-GROUP-2 1 57XXNS02 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 46 location as per attached Annexure -1 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers 2 57XXNS08 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers Group GRP3-GROUP-3 1 57XXNS03 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System(PMS)as per specification attached as Annexure-A for 46 location as per attached Annexure-1. [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers 2 57XXNS09 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period . Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers Group GRP4-GROUP-4 1 52XXNS04 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Barcode Printers for Parcel Management System as per specification attached as Annexure-C for 10 location as per attached Annexure- 2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Page 1 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 2 52XXNS10 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Group GRP5-GROUP-5 1 52XXNS05 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers 2 52XXNS11 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers Group GRP6-GROUP-6 1 52XXNS06 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System as per specification attached as Annexure-A for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 2 52XXNS12 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% of the value of the complete equipments supplied shall be paid by the purchaser on receipt of material by the consignee in good condition and up to furnishing the following documents: i. Preliminary Test Certificate of receipt of complete equipment in good condition. ii.Test Certificate by third- party inspection agency. iii. Submission of PBG of 3% of the value of the PO for a period up to 6 months beyond the last date of Comprehensive Warrantee period. The Comprehensive Warrantee period will start from the date of acceptance of all the equipments. iv Bill passing officer for all the consignee shall be office of Dy CCM/ FM/ WR HQ 2. Balance 20% shall be paid after installation and commissioning along with completion of handhold training of the equipments to the satisfaction of the consignee and up to furnishing the following documents: i) Final certificate (Annexure-B) of successful commissioning of complete equipment issued by the consignee as per the inspection, or one year whichever is later. ii) Submission and confirmation of the validity of PBG Bond for 3% of the value of contract for the period of 06 months beyond the last date of warranty period. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description 1 The purchaser shall be entitled to vary the order quantity upto + 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise + 30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. Standard Governing Conditions S.No Description Page 2 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents ( Revised IRS conditions are attached in annexure) 2 I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/4 83/148/public/Tenderterms andConditionsVERSION2021- 1.pdf issued by the Western Railway ( Revised IRS conditions are attached in annexure) 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have Yes Yes Allowed satisfactorily executed one single purchase order for a minimum of 20 percent of the total tender quantity or (Mandatory) many small orders totaling to 20% or more of the tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender opening. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. Same/Similar item must include the performance of Bar code scanner and Any type of printers mentioned in the tender description. ii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non stock items, Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding Bulk order or Developmental order lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with WR [ if any]. iii. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. Authorized agent must attach tender specific authorization for all items from their respective OEMs. iv. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. v. Since this is a project to be completed in entirety hence no developmental order shall be given against this tender. 2 Earnest Money Deposit (EMD) for stores Tenders: 1.1: EMD shall be submitted by tenderer as specified in No Yes Allowed tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any (Optional) tender or by any tenderer except those exempted following: a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders) (b) Micro & small Enterprises (MSEs) registered for the tendered item (c) Other Railways and Government Departments (d) Indian ordinance Factories (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. (j) KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2: Offers submitted without EMD shall be summarily rejected. 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported No Yes Not Allowed items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 UNUSUAL CONDITIONS WILL NOT BE ACCEPTABLE. No No Not Allowed 2 Delivery: The delivery period shall be reckoned from the date of issue of Advance PO / Letter of Advance No No Not Allowed Acceptance /letter of Acceptance as the case may be. Other Conditions Page 3 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual inspection by Third-Party Inspection agency at suppliers premises based on Technical Compliance No No Not Allowed Certificate and Guarantee/ Warrantee Certificate by OEM.In case of TPI agency the special conditions are uploaded as annexure- II 2 Visual Inspection shall be done by Third-party inspection agency in the suppliers premises. The acceptance shall No No Not Allowed be done at the consignees premises. This shall comprise of: Physical verification of equipment for the supply contract/purchase order. Physical inspection of equipment for any outward damage. Power on self-test (POT)for equipment to be done by supplier in presence of Railway representative In case any of the equipment is found faulty at the time of POT, the same shall be replaced immediately. P.O.T will normally be completed within 3 working days from date of receipt of the equipment 3 Material shall be supplied in original manufactures packing. In case bidder is not an OEM, documents certifying No No Not Allowed that the material is sourced from the OEM/OEM authorized dealer will have to be produced by the firm at the time of delivery. 4 Documentation & Training: One set of manual and support documents with each equipment shall be made No No Not Allowed available. All the hardware must be accompanied by original documentation and full set of accessories given by the manufacturers. Any software for installation of the equipment shall be supplied on a CD/DVD. The supplier will familiarize the CPS and Railway Staff at each site with installation, operation of the equipment and primary troubleshooting. 5 Installation & Commissioning: Installation and commissioning of equipment shall be done at locations, over the No No Not Allowed geographical limits of Western Railway. The final commissioning shall comprise of successful functioning of equipment for 7 days from the date of commissioning. If Railway is not able to provide the site within 6 months, then the equipment will be deemed to have commission and successful commissioning certificate shall be issued to the supplier. However, the Vendor shall extend his installation/ comprehensive support as and when site is ready. 6 Firms are requested to attach performance statements of the tender item with their offer No No Allowed (Mandatory) 7 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, No No Not Allowed and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 8 PMS equipment to be supplied, shall be accepted by Railways subject to Performance of Compatibility, by No No Not Allowed TESTING the equipment at the location, so as to ascertain the device adheres to the specification essential for the functioning of the Parcel Management System 9 Security Deposit As per Para 8 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF No Yes Allowed CONTRACT, revised on September 2021version 2021/1 available at IREPS portal at link (Optional) https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderTermsandConditionsVERSION2021- 1.pdf Bank Guarantee: As per para 10.0 of [A] GENERAL INSTRUCTIONS of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OFCONTRACT, revised on September 2021 version 2021/1 10 Validity : Tenderers to quote minimum 120 days validity of offers. No No Not Allowed 11 LD for delayed supplies: Recoveries of liquidated damages shall be levied @ 1/2 % (Half percent) of the price of the No No Not Allowed store per week or part of week during which delivery is accepted and the upper limit for recovery of LD in supply contract shall be 10 % of the value of contract irrespective of delays, unless otherwise specifically provided in the contract. 12 Collect back scheme for packing waste under SWM: Collection of non-biodegradable solid waste after successful No No Not Allowed delivery of the product / material from consignee place will be arranged by the supplier 13 Packing & Marking: Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. No No Not Allowed In case the drawing does not indicate the same, it should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected. 14 The purchase preference to MSE shall be considered as per Para 10.0 PART A, General instruction to tenderer of No Yes Allowed Instruction to Tenderer and General Condition of Contract Version 2021/1 revised on September 2021 version (Optional) 2021/1 available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-1.pdf and latest amendment available on TOD. Note- 1. As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Firm MUST attach UDYAM certificate for claiming MSE benefit failing which No MSE benefit will be given to the firm. 2. Please submit complete Udyam certificate indicating social status of the MSE. 3. MSE benefit will not be given to the traders/authorized dealers. 4. Medium scale enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small enterprise otherwise they will not be considered benefit under MSE scheme. 15 GST COMPLIANCE: All the bidders / tenders should ensure that they are GST compliant and their quoted tax No No Not Allowed structure / rates are as per GST law as per Para 11 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf 16 Authorized Dealer: Normally Railways prefer to deal with manufacturer. In case if manufacturer wants to submit No Yes Allowed offer through their authored dealer, the Authorized dealer should submit tender specific valid authorization letter (Optional) along with offer failing which their offer will liable to be passed over. 17 Make in India policy: As per para 19 of (A) GENERAL INNSTRUCTIONS of INSTRUCTIONS TO TENDERERS & No Yes Allowed GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at (Optional) link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf Page 4 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 18 FOR: In case of road delivery, the date of delivery at destination[consignees end] shall only be treated as delivery No No Not Allowed date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender 19 Warranty Period: The Vendor will provide comprehensive on-site warranty for 36 months from the date of No No Not Allowed installation or 42 months from the date of Power on self-test (P.O.T), (if equipment is not deployed onsite within 6 months. The vendor shall submit Warranty certificate with Original Equipment Manufacturer support, specifically mentioning the serial numbers of the equipment supplied and also a commitment to provide services in case Railways wish to avail Post warranties AMC. Warranty support shall cover the following:- 24hours x7 days a week support. Equipment should be attended & repaired within 12 hours of lodging the complaint In case the equipment are not attended & repaired within 12 hours as above or the quality of services is unsatisfactory, then Western Railway at their discretion may levy suitable penalty which shall not exceed Rs.50/-per day or part thereof per equipment from the firm beyond 12 hours. The penalty is only a deterrent to ensure quality & promptness of service. If the penalty is not paid, Railway shall recover them from the Performance Guarantee submitted. Will also cover Incidental damages and Printer head Replacement. Battery wherever provided in any of the equipment will also be covered under warranty. The Maintenance of equipment shall comprise of following:- a) The equipment shall be thoroughly cleaned for dust & foreign particles, b) The condition of the equipment ,should be checked & corrective measures taken to avoid failures, c) The equipment should be certified by Location in Charge & Engineer to be in working condition. In case the engineer is unable to repair the equipment on site and needs to take it for repairs the service provider shall arrange for spare equipment against the faulty equipment being taken for repairs. 20 The PO will be placed for supply & installations of the PMS equipments only. CAMC agreement shall be entered No No Not Allowed into separately by Consignee officers as per the accepted rate in the bid. 21 Comprehensive Annual Maintenance Contract(CAMC):The Vendor will quote the CAMC Charges for the 4th & 5th No No Not Allowed year within a ceiling of 10% of the cost of the equipment. Western Railway reserves the right to enter into a Post warranty CAMC agreement on the rate quoted by the vendor for the 4th& 5th year in the tender. 22 Comprehensive Annual Maintenance Contract (CAMC): The Comprehensive Annual Maintenance Contract No Yes Not Allowed (CAMC) for two years will be applicable after expiry of the warranty period of 3 years. The rates for CAMC shall be quoted separately by the bidders. Net present value with annual discount factor 10% of AMC cost for two years will be taken for evaluation of bid offer. The CAMC for the PMS equipments will be comprehensive and shall be inclusive of all spares material and labour cost for scheduled / unscheduled maintenance. Offer without CAMC will be summarily rejected. 23 Evaluation Criteria : The Evaluation Criteria for this tender will be Total Value-wise No No Not Allowed 24 Evaluation Criteria : For Inter-se ranking of tenderers, total value will be taken into consideration i.e. total value of No No Not Allowed supply, installation & commissioning and Net Present Value of AMC charges for 2 years; NPV will be considered @10% ROR. All the price elements should be reflected in the Schedule of requirement column of the financial tabulation statement in IREPS, which only will be considered for evaluation and acceptance. Price elements mentioned anywhere else in the offer shall be ignored and not accepted. 25 OEMs authority: Vendor to arrange & regularly co-ordinate complete on- site all-inclusive service warranty to the No No Not Allowed user by the OEM (including spare support) during warranty and AMC period. 26 Land Border conditions attached. Tenderers are requested to go through the same and act accordingly No Yes Allowed (Mandatory) 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4181920.pdf Land Border conditions 2 4186774.pdf Hand Held Scanner Specification Annexure-A 3 4186807.pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.pdf Revised IRS conditions annexure 5 4205953.pdf Item Sr.No.1to 3 supply location as per Annexure-1 6 4205962.pdf Item Sr.No.4to6 supply loaction as per Annexure-2 7 4213128.pdf Third party Inspection anency as per Annexure-II 8 4186885.pdf Barcode Prniter Specification Annexure-C The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Dy.CMM-SALES ( CHANDRA BAHADUR YADAVA )
4	Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 46 location as per attached Annexure -1 [ Warranty Period: 36 Months after the date of delivery ]
5	AMC charges for two years after warranty period Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers Group GRP3-GROUP-3 1 57XXNS03 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System(PMS)as per specification attached as Annexure-A for 46 location as per attached Annexure-1. [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers 2 57XXNS09 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period . Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers Group GRP4-GROUP-4 1 52XXNS04 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Barcode Printers for Parcel Management System as per specification attached as Annexure-C for 10 location as per attached Annexure- 2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Page 1 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 2 52XXNS10 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Group GRP5-GROUP-5 1 52XXNS05 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers 2 52XXNS11 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers Group GRP6-GROUP-6 1 52XXNS06 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System as per specification attached as Annexure-A for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 2 52XXNS12 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% of the value of the complete equipments supplied shall be paid by the purchaser on receipt of material by the consignee in good condition and up to furnishing the following documents: i. Preliminary Test Certificate of receipt of complete equipment in good condition. ii.Test Certificate by third- party inspection agency. iii. Submission of PBG of 3% of the value of the PO for a period up to 6 months beyond the last date of Comprehensive Warrantee period. The Comprehensive Warrantee period will start from the date of acceptance of all the equipments. iv Bill passing officer for all the consignee shall be office of Dy CCM/ FM/ WR HQ 2. Balance 20% shall be paid after installation and commissioning along with completion of handhold training of the equipments to the satisfaction of the consignee and up to furnishing the following documents: i) Final certificate (Annexure-B) of successful commissioning of complete equipment issued by the consignee as per the inspection, or one year whichever is later. ii) Submission and confirmation of the validity of PBG Bond for 3% of the value of contract for the period of 06 months beyond the last date of warranty period. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description 1 The purchaser shall be entitled to vary the order quantity upto + 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise + 30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. Standard Governing Conditions S.No Description Page 2 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents ( Revised IRS conditions are attached in annexure) 2 I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/4 83/148/public/Tenderterms andConditionsVERSION2021- 1.pdf issued by the Western Railway ( Revised IRS conditions are attached in annexure) 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have Yes Yes Allowed satisfactorily executed one single purchase order for a minimum of 20 percent of the total tender quantity or (Mandatory) many small orders totaling to 20% or more of the tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender opening. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. Same/Similar item must include the performance of Bar code scanner and Any type of printers mentioned in the tender description. ii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non stock items, Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding Bulk order or Developmental order lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with WR [ if any]. iii. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. Authorized agent must attach tender specific authorization for all items from their respective OEMs. iv. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. v. Since this is a project to be completed in entirety hence no developmental order shall be given against this tender. 2 Earnest Money Deposit (EMD) for stores Tenders: 1.1: EMD shall be submitted by tenderer as specified in No Yes Allowed tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any (Optional) tender or by any tenderer except those exempted following: a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders) (b) Micro & small Enterprises (MSEs) registered for the tendered item (c) Other Railways and Government Departments (d) Indian ordinance Factories (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. (j) KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2: Offers submitted without EMD shall be summarily rejected. 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported No Yes Not Allowed items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 UNUSUAL CONDITIONS WILL NOT BE ACCEPTABLE. No No Not Allowed 2 Delivery: The delivery period shall be reckoned from the date of issue of Advance PO / Letter of Advance No No Not Allowed Acceptance /letter of Acceptance as the case may be. Other Conditions Page 3 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual inspection by Third-Party Inspection agency at suppliers premises based on Technical Compliance No No Not Allowed Certificate and Guarantee/ Warrantee Certificate by OEM.In case of TPI agency the special conditions are uploaded as annexure- II 2 Visual Inspection shall be done by Third-party inspection agency in the suppliers premises. The acceptance shall No No Not Allowed be done at the consignees premises. This shall comprise of: Physical verification of equipment for the supply contract/purchase order. Physical inspection of equipment for any outward damage. Power on self-test (POT)for equipment to be done by supplier in presence of Railway representative In case any of the equipment is found faulty at the time of POT, the same shall be replaced immediately. P.O.T will normally be completed within 3 working days from date of receipt of the equipment 3 Material shall be supplied in original manufactures packing. In case bidder is not an OEM, documents certifying No No Not Allowed that the material is sourced from the OEM/OEM authorized dealer will have to be produced by the firm at the time of delivery. 4 Documentation & Training: One set of manual and support documents with each equipment shall be made No No Not Allowed available. All the hardware must be accompanied by original documentation and full set of accessories given by the manufacturers. Any software for installation of the equipment shall be supplied on a CD/DVD. The supplier will familiarize the CPS and Railway Staff at each site with installation, operation of the equipment and primary troubleshooting. 5 Installation & Commissioning: Installation and commissioning of equipment shall be done at locations, over the No No Not Allowed geographical limits of Western Railway. The final commissioning shall comprise of successful functioning of equipment for 7 days from the date of commissioning. If Railway is not able to provide the site within 6 months, then the equipment will be deemed to have commission and successful commissioning certificate shall be issued to the supplier. However, the Vendor shall extend his installation/ comprehensive support as and when site is ready. 6 Firms are requested to attach performance statements of the tender item with their offer No No Allowed (Mandatory) 7 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, No No Not Allowed and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 8 PMS equipment to be supplied, shall be accepted by Railways subject to Performance of Compatibility, by No No Not Allowed TESTING the equipment at the location, so as to ascertain the device adheres to the specification essential for the functioning of the Parcel Management System 9 Security Deposit As per Para 8 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF No Yes Allowed CONTRACT, revised on September 2021version 2021/1 available at IREPS portal at link (Optional) https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderTermsandConditionsVERSION2021- 1.pdf Bank Guarantee: As per para 10.0 of [A] GENERAL INSTRUCTIONS of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OFCONTRACT, revised on September 2021 version 2021/1 10 Validity : Tenderers to quote minimum 120 days validity of offers. No No Not Allowed 11 LD for delayed supplies: Recoveries of liquidated damages shall be levied @ 1/2 % (Half percent) of the price of the No No Not Allowed store per week or part of week during which delivery is accepted and the upper limit for recovery of LD in supply contract shall be 10 % of the value of contract irrespective of delays, unless otherwise specifically provided in the contract. 12 Collect back scheme for packing waste under SWM: Collection of non-biodegradable solid waste after successful No No Not Allowed delivery of the product / material from consignee place will be arranged by the supplier 13 Packing & Marking: Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. No No Not Allowed In case the drawing does not indicate the same, it should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected. 14 The purchase preference to MSE shall be considered as per Para 10.0 PART A, General instruction to tenderer of No Yes Allowed Instruction to Tenderer and General Condition of Contract Version 2021/1 revised on September 2021 version (Optional) 2021/1 available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-1.pdf and latest amendment available on TOD. Note- 1. As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Firm MUST attach UDYAM certificate for claiming MSE benefit failing which No MSE benefit will be given to the firm. 2. Please submit complete Udyam certificate indicating social status of the MSE. 3. MSE benefit will not be given to the traders/authorized dealers. 4. Medium scale enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small enterprise otherwise they will not be considered benefit under MSE scheme. 15 GST COMPLIANCE: All the bidders / tenders should ensure that they are GST compliant and their quoted tax No No Not Allowed structure / rates are as per GST law as per Para 11 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf 16 Authorized Dealer: Normally Railways prefer to deal with manufacturer. In case if manufacturer wants to submit No Yes Allowed offer through their authored dealer, the Authorized dealer should submit tender specific valid authorization letter (Optional) along with offer failing which their offer will liable to be passed over. 17 Make in India policy: As per para 19 of (A) GENERAL INNSTRUCTIONS of INSTRUCTIONS TO TENDERERS & No Yes Allowed GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at (Optional) link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf Page 4 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 18 FOR: In case of road delivery, the date of delivery at destination[consignees end] shall only be treated as delivery No No Not Allowed date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender 19 Warranty Period: The Vendor will provide comprehensive on-site warranty for 36 months from the date of No No Not Allowed installation or 42 months from the date of Power on self-test (P.O.T), (if equipment is not deployed onsite within 6 months. The vendor shall submit Warranty certificate with Original Equipment Manufacturer support, specifically mentioning the serial numbers of the equipment supplied and also a commitment to provide services in case Railways wish to avail Post warranties AMC. Warranty support shall cover the following:- 24hours x7 days a week support. Equipment should be attended & repaired within 12 hours of lodging the complaint In case the equipment are not attended & repaired within 12 hours as above or the quality of services is unsatisfactory, then Western Railway at their discretion may levy suitable penalty which shall not exceed Rs.50/-per day or part thereof per equipment from the firm beyond 12 hours. The penalty is only a deterrent to ensure quality & promptness of service. If the penalty is not paid, Railway shall recover them from the Performance Guarantee submitted. Will also cover Incidental damages and Printer head Replacement. Battery wherever provided in any of the equipment will also be covered under warranty. The Maintenance of equipment shall comprise of following:- a) The equipment shall be thoroughly cleaned for dust & foreign particles, b) The condition of the equipment ,should be checked & corrective measures taken to avoid failures, c) The equipment should be certified by Location in Charge & Engineer to be in working condition. In case the engineer is unable to repair the equipment on site and needs to take it for repairs the service provider shall arrange for spare equipment against the faulty equipment being taken for repairs. 20 The PO will be placed for supply & installations of the PMS equipments only. CAMC agreement shall be entered No No Not Allowed into separately by Consignee officers as per the accepted rate in the bid. 21 Comprehensive Annual Maintenance Contract(CAMC):The Vendor will quote the CAMC Charges for the 4th & 5th No No Not Allowed year within a ceiling of 10% of the cost of the equipment. Western Railway reserves the right to enter into a Post warranty CAMC agreement on the rate quoted by the vendor for the 4th& 5th year in the tender. 22 Comprehensive Annual Maintenance Contract (CAMC): The Comprehensive Annual Maintenance Contract No Yes Not Allowed (CAMC) for two years will be applicable after expiry of the warranty period of 3 years. The rates for CAMC shall be quoted separately by the bidders. Net present value with annual discount factor 10% of AMC cost for two years will be taken for evaluation of bid offer. The CAMC for the PMS equipments will be comprehensive and shall be inclusive of all spares material and labour cost for scheduled / unscheduled maintenance. Offer without CAMC will be summarily rejected. 23 Evaluation Criteria : The Evaluation Criteria for this tender will be Total Value-wise No No Not Allowed 24 Evaluation Criteria : For Inter-se ranking of tenderers, total value will be taken into consideration i.e. total value of No No Not Allowed supply, installation & commissioning and Net Present Value of AMC charges for 2 years; NPV will be considered @10% ROR. All the price elements should be reflected in the Schedule of requirement column of the financial tabulation statement in IREPS, which only will be considered for evaluation and acceptance. Price elements mentioned anywhere else in the offer shall be ignored and not accepted. 25 OEMs authority: Vendor to arrange & regularly co-ordinate complete on- site all-inclusive service warranty to the No No Not Allowed user by the OEM (including spare support) during warranty and AMC period. 26 Land Border conditions attached. Tenderers are requested to go through the same and act accordingly No Yes Allowed (Mandatory) 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4181920.pdf Land Border conditions 2 4186774.pdf Hand Held Scanner Specification Annexure-A 3 4186807.pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.pdf Revised IRS conditions annexure 5 4205953.pdf Item Sr.No.1to 3 supply location as per Annexure-1 6 4205962.pdf Item Sr.No.4to6 supply loaction as per Annexure-2 7 4213128.pdf Third party Inspection anency as per Annexure-II 8 4186885.pdf Barcode Prniter Specification Annexure-C The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Dy.CMM-SALES ( CHANDRA BAHADUR YADAVA )
6	Hand Held Scanners for Parcel Management System(PMS)as per specification attached as Annexure-A for 46 location as per attached Annexure-1. [ Warranty Period: 36 Months after the date of delivery ]
7	AMC charges for two years after warranty period . Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 112.00 Numbers Group GRP4-GROUP-4 1 52XXNS04 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Barcode Printers for Parcel Management System as per specification attached as Annexure-C for 10 location as per attached Annexure- 2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Page 1 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 2 52XXNS10 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Group GRP5-GROUP-5 1 52XXNS05 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers 2 52XXNS11 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers Group GRP6-GROUP-6 1 52XXNS06 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System as per specification attached as Annexure-A for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 2 52XXNS12 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% of the value of the complete equipments supplied shall be paid by the purchaser on receipt of material by the consignee in good condition and up to furnishing the following documents: i. Preliminary Test Certificate of receipt of complete equipment in good condition. ii.Test Certificate by third- party inspection agency. iii. Submission of PBG of 3% of the value of the PO for a period up to 6 months beyond the last date of Comprehensive Warrantee period. The Comprehensive Warrantee period will start from the date of acceptance of all the equipments. iv Bill passing officer for all the consignee shall be office of Dy CCM/ FM/ WR HQ 2. Balance 20% shall be paid after installation and commissioning along with completion of handhold training of the equipments to the satisfaction of the consignee and up to furnishing the following documents: i) Final certificate (Annexure-B) of successful commissioning of complete equipment issued by the consignee as per the inspection, or one year whichever is later. ii) Submission and confirmation of the validity of PBG Bond for 3% of the value of contract for the period of 06 months beyond the last date of warranty period. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description 1 The purchaser shall be entitled to vary the order quantity upto + 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise + 30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. Standard Governing Conditions S.No Description Page 2 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents ( Revised IRS conditions are attached in annexure) 2 I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/4 83/148/public/Tenderterms andConditionsVERSION2021- 1.pdf issued by the Western Railway ( Revised IRS conditions are attached in annexure) 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have Yes Yes Allowed satisfactorily executed one single purchase order for a minimum of 20 percent of the total tender quantity or (Mandatory) many small orders totaling to 20% or more of the tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender opening. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. Same/Similar item must include the performance of Bar code scanner and Any type of printers mentioned in the tender description. ii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non stock items, Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding Bulk order or Developmental order lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with WR [ if any]. iii. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. Authorized agent must attach tender specific authorization for all items from their respective OEMs. iv. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. v. Since this is a project to be completed in entirety hence no developmental order shall be given against this tender. 2 Earnest Money Deposit (EMD) for stores Tenders: 1.1: EMD shall be submitted by tenderer as specified in No Yes Allowed tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any (Optional) tender or by any tenderer except those exempted following: a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders) (b) Micro & small Enterprises (MSEs) registered for the tendered item (c) Other Railways and Government Departments (d) Indian ordinance Factories (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. (j) KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2: Offers submitted without EMD shall be summarily rejected. 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported No Yes Not Allowed items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 UNUSUAL CONDITIONS WILL NOT BE ACCEPTABLE. No No Not Allowed 2 Delivery: The delivery period shall be reckoned from the date of issue of Advance PO / Letter of Advance No No Not Allowed Acceptance /letter of Acceptance as the case may be. Other Conditions Page 3 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual inspection by Third-Party Inspection agency at suppliers premises based on Technical Compliance No No Not Allowed Certificate and Guarantee/ Warrantee Certificate by OEM.In case of TPI agency the special conditions are uploaded as annexure- II 2 Visual Inspection shall be done by Third-party inspection agency in the suppliers premises. The acceptance shall No No Not Allowed be done at the consignees premises. This shall comprise of: Physical verification of equipment for the supply contract/purchase order. Physical inspection of equipment for any outward damage. Power on self-test (POT)for equipment to be done by supplier in presence of Railway representative In case any of the equipment is found faulty at the time of POT, the same shall be replaced immediately. P.O.T will normally be completed within 3 working days from date of receipt of the equipment 3 Material shall be supplied in original manufactures packing. In case bidder is not an OEM, documents certifying No No Not Allowed that the material is sourced from the OEM/OEM authorized dealer will have to be produced by the firm at the time of delivery. 4 Documentation & Training: One set of manual and support documents with each equipment shall be made No No Not Allowed available. All the hardware must be accompanied by original documentation and full set of accessories given by the manufacturers. Any software for installation of the equipment shall be supplied on a CD/DVD. The supplier will familiarize the CPS and Railway Staff at each site with installation, operation of the equipment and primary troubleshooting. 5 Installation & Commissioning: Installation and commissioning of equipment shall be done at locations, over the No No Not Allowed geographical limits of Western Railway. The final commissioning shall comprise of successful functioning of equipment for 7 days from the date of commissioning. If Railway is not able to provide the site within 6 months, then the equipment will be deemed to have commission and successful commissioning certificate shall be issued to the supplier. However, the Vendor shall extend his installation/ comprehensive support as and when site is ready. 6 Firms are requested to attach performance statements of the tender item with their offer No No Allowed (Mandatory) 7 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, No No Not Allowed and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 8 PMS equipment to be supplied, shall be accepted by Railways subject to Performance of Compatibility, by No No Not Allowed TESTING the equipment at the location, so as to ascertain the device adheres to the specification essential for the functioning of the Parcel Management System 9 Security Deposit As per Para 8 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF No Yes Allowed CONTRACT, revised on September 2021version 2021/1 available at IREPS portal at link (Optional) https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderTermsandConditionsVERSION2021- 1.pdf Bank Guarantee: As per para 10.0 of [A] GENERAL INSTRUCTIONS of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OFCONTRACT, revised on September 2021 version 2021/1 10 Validity : Tenderers to quote minimum 120 days validity of offers. No No Not Allowed 11 LD for delayed supplies: Recoveries of liquidated damages shall be levied @ 1/2 % (Half percent) of the price of the No No Not Allowed store per week or part of week during which delivery is accepted and the upper limit for recovery of LD in supply contract shall be 10 % of the value of contract irrespective of delays, unless otherwise specifically provided in the contract. 12 Collect back scheme for packing waste under SWM: Collection of non-biodegradable solid waste after successful No No Not Allowed delivery of the product / material from consignee place will be arranged by the supplier 13 Packing & Marking: Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. No No Not Allowed In case the drawing does not indicate the same, it should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected. 14 The purchase preference to MSE shall be considered as per Para 10.0 PART A, General instruction to tenderer of No Yes Allowed Instruction to Tenderer and General Condition of Contract Version 2021/1 revised on September 2021 version (Optional) 2021/1 available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-1.pdf and latest amendment available on TOD. Note- 1. As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Firm MUST attach UDYAM certificate for claiming MSE benefit failing which No MSE benefit will be given to the firm. 2. Please submit complete Udyam certificate indicating social status of the MSE. 3. MSE benefit will not be given to the traders/authorized dealers. 4. Medium scale enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small enterprise otherwise they will not be considered benefit under MSE scheme. 15 GST COMPLIANCE: All the bidders / tenders should ensure that they are GST compliant and their quoted tax No No Not Allowed structure / rates are as per GST law as per Para 11 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf 16 Authorized Dealer: Normally Railways prefer to deal with manufacturer. In case if manufacturer wants to submit No Yes Allowed offer through their authored dealer, the Authorized dealer should submit tender specific valid authorization letter (Optional) along with offer failing which their offer will liable to be passed over. 17 Make in India policy: As per para 19 of (A) GENERAL INNSTRUCTIONS of INSTRUCTIONS TO TENDERERS & No Yes Allowed GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at (Optional) link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf Page 4 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 18 FOR: In case of road delivery, the date of delivery at destination[consignees end] shall only be treated as delivery No No Not Allowed date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender 19 Warranty Period: The Vendor will provide comprehensive on-site warranty for 36 months from the date of No No Not Allowed installation or 42 months from the date of Power on self-test (P.O.T), (if equipment is not deployed onsite within 6 months. The vendor shall submit Warranty certificate with Original Equipment Manufacturer support, specifically mentioning the serial numbers of the equipment supplied and also a commitment to provide services in case Railways wish to avail Post warranties AMC. Warranty support shall cover the following:- 24hours x7 days a week support. Equipment should be attended & repaired within 12 hours of lodging the complaint In case the equipment are not attended & repaired within 12 hours as above or the quality of services is unsatisfactory, then Western Railway at their discretion may levy suitable penalty which shall not exceed Rs.50/-per day or part thereof per equipment from the firm beyond 12 hours. The penalty is only a deterrent to ensure quality & promptness of service. If the penalty is not paid, Railway shall recover them from the Performance Guarantee submitted. Will also cover Incidental damages and Printer head Replacement. Battery wherever provided in any of the equipment will also be covered under warranty. The Maintenance of equipment shall comprise of following:- a) The equipment shall be thoroughly cleaned for dust & foreign particles, b) The condition of the equipment ,should be checked & corrective measures taken to avoid failures, c) The equipment should be certified by Location in Charge & Engineer to be in working condition. In case the engineer is unable to repair the equipment on site and needs to take it for repairs the service provider shall arrange for spare equipment against the faulty equipment being taken for repairs. 20 The PO will be placed for supply & installations of the PMS equipments only. CAMC agreement shall be entered No No Not Allowed into separately by Consignee officers as per the accepted rate in the bid. 21 Comprehensive Annual Maintenance Contract(CAMC):The Vendor will quote the CAMC Charges for the 4th & 5th No No Not Allowed year within a ceiling of 10% of the cost of the equipment. Western Railway reserves the right to enter into a Post warranty CAMC agreement on the rate quoted by the vendor for the 4th& 5th year in the tender. 22 Comprehensive Annual Maintenance Contract (CAMC): The Comprehensive Annual Maintenance Contract No Yes Not Allowed (CAMC) for two years will be applicable after expiry of the warranty period of 3 years. The rates for CAMC shall be quoted separately by the bidders. Net present value with annual discount factor 10% of AMC cost for two years will be taken for evaluation of bid offer. The CAMC for the PMS equipments will be comprehensive and shall be inclusive of all spares material and labour cost for scheduled / unscheduled maintenance. Offer without CAMC will be summarily rejected. 23 Evaluation Criteria : The Evaluation Criteria for this tender will be Total Value-wise No No Not Allowed 24 Evaluation Criteria : For Inter-se ranking of tenderers, total value will be taken into consideration i.e. total value of No No Not Allowed supply, installation & commissioning and Net Present Value of AMC charges for 2 years; NPV will be considered @10% ROR. All the price elements should be reflected in the Schedule of requirement column of the financial tabulation statement in IREPS, which only will be considered for evaluation and acceptance. Price elements mentioned anywhere else in the offer shall be ignored and not accepted. 25 OEMs authority: Vendor to arrange & regularly co-ordinate complete on- site all-inclusive service warranty to the No No Not Allowed user by the OEM (including spare support) during warranty and AMC period. 26 Land Border conditions attached. Tenderers are requested to go through the same and act accordingly No Yes Allowed (Mandatory) 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4181920.pdf Land Border conditions 2 4186774.pdf Hand Held Scanner Specification Annexure-A 3 4186807.pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.pdf Revised IRS conditions annexure 5 4205953.pdf Item Sr.No.1to 3 supply location as per Annexure-1 6 4205962.pdf Item Sr.No.4to6 supply loaction as per Annexure-2 7 4213128.pdf Third party Inspection anency as per Annexure-II 8 4186885.pdf Barcode Prniter Specification Annexure-C The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Dy.CMM-SALES ( CHANDRA BAHADUR YADAVA )
8	Barcode Printers for Parcel Management System as per specification attached as Annexure-C for 10 location as per attached Annexure- 2 [ Warranty Period: 36 Months after the date of delivery ]
9	AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 20.00 Numbers Group GRP5-GROUP-5 1 52XXNS05 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers 2 52XXNS11 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers Group GRP6-GROUP-6 1 52XXNS06 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System as per specification attached as Annexure-A for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 2 52XXNS12 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% of the value of the complete equipments supplied shall be paid by the purchaser on receipt of material by the consignee in good condition and up to furnishing the following documents: i. Preliminary Test Certificate of receipt of complete equipment in good condition. ii.Test Certificate by third- party inspection agency. iii. Submission of PBG of 3% of the value of the PO for a period up to 6 months beyond the last date of Comprehensive Warrantee period. The Comprehensive Warrantee period will start from the date of acceptance of all the equipments. iv Bill passing officer for all the consignee shall be office of Dy CCM/ FM/ WR HQ 2. Balance 20% shall be paid after installation and commissioning along with completion of handhold training of the equipments to the satisfaction of the consignee and up to furnishing the following documents: i) Final certificate (Annexure-B) of successful commissioning of complete equipment issued by the consignee as per the inspection, or one year whichever is later. ii) Submission and confirmation of the validity of PBG Bond for 3% of the value of contract for the period of 06 months beyond the last date of warranty period. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description 1 The purchaser shall be entitled to vary the order quantity upto + 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise + 30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. Standard Governing Conditions S.No Description Page 2 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents ( Revised IRS conditions are attached in annexure) 2 I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/4 83/148/public/Tenderterms andConditionsVERSION2021- 1.pdf issued by the Western Railway ( Revised IRS conditions are attached in annexure) 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have Yes Yes Allowed satisfactorily executed one single purchase order for a minimum of 20 percent of the total tender quantity or (Mandatory) many small orders totaling to 20% or more of the tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender opening. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. Same/Similar item must include the performance of Bar code scanner and Any type of printers mentioned in the tender description. ii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non stock items, Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding Bulk order or Developmental order lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with WR [ if any]. iii. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. Authorized agent must attach tender specific authorization for all items from their respective OEMs. iv. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. v. Since this is a project to be completed in entirety hence no developmental order shall be given against this tender. 2 Earnest Money Deposit (EMD) for stores Tenders: 1.1: EMD shall be submitted by tenderer as specified in No Yes Allowed tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any (Optional) tender or by any tenderer except those exempted following: a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders) (b) Micro & small Enterprises (MSEs) registered for the tendered item (c) Other Railways and Government Departments (d) Indian ordinance Factories (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. (j) KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2: Offers submitted without EMD shall be summarily rejected. 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported No Yes Not Allowed items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 UNUSUAL CONDITIONS WILL NOT BE ACCEPTABLE. No No Not Allowed 2 Delivery: The delivery period shall be reckoned from the date of issue of Advance PO / Letter of Advance No No Not Allowed Acceptance /letter of Acceptance as the case may be. Other Conditions Page 3 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual inspection by Third-Party Inspection agency at suppliers premises based on Technical Compliance No No Not Allowed Certificate and Guarantee/ Warrantee Certificate by OEM.In case of TPI agency the special conditions are uploaded as annexure- II 2 Visual Inspection shall be done by Third-party inspection agency in the suppliers premises. The acceptance shall No No Not Allowed be done at the consignees premises. This shall comprise of: Physical verification of equipment for the supply contract/purchase order. Physical inspection of equipment for any outward damage. Power on self-test (POT)for equipment to be done by supplier in presence of Railway representative In case any of the equipment is found faulty at the time of POT, the same shall be replaced immediately. P.O.T will normally be completed within 3 working days from date of receipt of the equipment 3 Material shall be supplied in original manufactures packing. In case bidder is not an OEM, documents certifying No No Not Allowed that the material is sourced from the OEM/OEM authorized dealer will have to be produced by the firm at the time of delivery. 4 Documentation & Training: One set of manual and support documents with each equipment shall be made No No Not Allowed available. All the hardware must be accompanied by original documentation and full set of accessories given by the manufacturers. Any software for installation of the equipment shall be supplied on a CD/DVD. The supplier will familiarize the CPS and Railway Staff at each site with installation, operation of the equipment and primary troubleshooting. 5 Installation & Commissioning: Installation and commissioning of equipment shall be done at locations, over the No No Not Allowed geographical limits of Western Railway. The final commissioning shall comprise of successful functioning of equipment for 7 days from the date of commissioning. If Railway is not able to provide the site within 6 months, then the equipment will be deemed to have commission and successful commissioning certificate shall be issued to the supplier. However, the Vendor shall extend his installation/ comprehensive support as and when site is ready. 6 Firms are requested to attach performance statements of the tender item with their offer No No Allowed (Mandatory) 7 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, No No Not Allowed and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 8 PMS equipment to be supplied, shall be accepted by Railways subject to Performance of Compatibility, by No No Not Allowed TESTING the equipment at the location, so as to ascertain the device adheres to the specification essential for the functioning of the Parcel Management System 9 Security Deposit As per Para 8 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF No Yes Allowed CONTRACT, revised on September 2021version 2021/1 available at IREPS portal at link (Optional) https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderTermsandConditionsVERSION2021- 1.pdf Bank Guarantee: As per para 10.0 of [A] GENERAL INSTRUCTIONS of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OFCONTRACT, revised on September 2021 version 2021/1 10 Validity : Tenderers to quote minimum 120 days validity of offers. No No Not Allowed 11 LD for delayed supplies: Recoveries of liquidated damages shall be levied @ 1/2 % (Half percent) of the price of the No No Not Allowed store per week or part of week during which delivery is accepted and the upper limit for recovery of LD in supply contract shall be 10 % of the value of contract irrespective of delays, unless otherwise specifically provided in the contract. 12 Collect back scheme for packing waste under SWM: Collection of non-biodegradable solid waste after successful No No Not Allowed delivery of the product / material from consignee place will be arranged by the supplier 13 Packing & Marking: Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. No No Not Allowed In case the drawing does not indicate the same, it should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected. 14 The purchase preference to MSE shall be considered as per Para 10.0 PART A, General instruction to tenderer of No Yes Allowed Instruction to Tenderer and General Condition of Contract Version 2021/1 revised on September 2021 version (Optional) 2021/1 available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-1.pdf and latest amendment available on TOD. Note- 1. As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Firm MUST attach UDYAM certificate for claiming MSE benefit failing which No MSE benefit will be given to the firm. 2. Please submit complete Udyam certificate indicating social status of the MSE. 3. MSE benefit will not be given to the traders/authorized dealers. 4. Medium scale enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small enterprise otherwise they will not be considered benefit under MSE scheme. 15 GST COMPLIANCE: All the bidders / tenders should ensure that they are GST compliant and their quoted tax No No Not Allowed structure / rates are as per GST law as per Para 11 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf 16 Authorized Dealer: Normally Railways prefer to deal with manufacturer. In case if manufacturer wants to submit No Yes Allowed offer through their authored dealer, the Authorized dealer should submit tender specific valid authorization letter (Optional) along with offer failing which their offer will liable to be passed over. 17 Make in India policy: As per para 19 of (A) GENERAL INNSTRUCTIONS of INSTRUCTIONS TO TENDERERS & No Yes Allowed GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at (Optional) link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf Page 4 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 18 FOR: In case of road delivery, the date of delivery at destination[consignees end] shall only be treated as delivery No No Not Allowed date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender 19 Warranty Period: The Vendor will provide comprehensive on-site warranty for 36 months from the date of No No Not Allowed installation or 42 months from the date of Power on self-test (P.O.T), (if equipment is not deployed onsite within 6 months. The vendor shall submit Warranty certificate with Original Equipment Manufacturer support, specifically mentioning the serial numbers of the equipment supplied and also a commitment to provide services in case Railways wish to avail Post warranties AMC. Warranty support shall cover the following:- 24hours x7 days a week support. Equipment should be attended & repaired within 12 hours of lodging the complaint In case the equipment are not attended & repaired within 12 hours as above or the quality of services is unsatisfactory, then Western Railway at their discretion may levy suitable penalty which shall not exceed Rs.50/-per day or part thereof per equipment from the firm beyond 12 hours. The penalty is only a deterrent to ensure quality & promptness of service. If the penalty is not paid, Railway shall recover them from the Performance Guarantee submitted. Will also cover Incidental damages and Printer head Replacement. Battery wherever provided in any of the equipment will also be covered under warranty. The Maintenance of equipment shall comprise of following:- a) The equipment shall be thoroughly cleaned for dust & foreign particles, b) The condition of the equipment ,should be checked & corrective measures taken to avoid failures, c) The equipment should be certified by Location in Charge & Engineer to be in working condition. In case the engineer is unable to repair the equipment on site and needs to take it for repairs the service provider shall arrange for spare equipment against the faulty equipment being taken for repairs. 20 The PO will be placed for supply & installations of the PMS equipments only. CAMC agreement shall be entered No No Not Allowed into separately by Consignee officers as per the accepted rate in the bid. 21 Comprehensive Annual Maintenance Contract(CAMC):The Vendor will quote the CAMC Charges for the 4th & 5th No No Not Allowed year within a ceiling of 10% of the cost of the equipment. Western Railway reserves the right to enter into a Post warranty CAMC agreement on the rate quoted by the vendor for the 4th& 5th year in the tender. 22 Comprehensive Annual Maintenance Contract (CAMC): The Comprehensive Annual Maintenance Contract No Yes Not Allowed (CAMC) for two years will be applicable after expiry of the warranty period of 3 years. The rates for CAMC shall be quoted separately by the bidders. Net present value with annual discount factor 10% of AMC cost for two years will be taken for evaluation of bid offer. The CAMC for the PMS equipments will be comprehensive and shall be inclusive of all spares material and labour cost for scheduled / unscheduled maintenance. Offer without CAMC will be summarily rejected. 23 Evaluation Criteria : The Evaluation Criteria for this tender will be Total Value-wise No No Not Allowed 24 Evaluation Criteria : For Inter-se ranking of tenderers, total value will be taken into consideration i.e. total value of No No Not Allowed supply, installation & commissioning and Net Present Value of AMC charges for 2 years; NPV will be considered @10% ROR. All the price elements should be reflected in the Schedule of requirement column of the financial tabulation statement in IREPS, which only will be considered for evaluation and acceptance. Price elements mentioned anywhere else in the offer shall be ignored and not accepted. 25 OEMs authority: Vendor to arrange & regularly co-ordinate complete on- site all-inclusive service warranty to the No No Not Allowed user by the OEM (including spare support) during warranty and AMC period. 26 Land Border conditions attached. Tenderers are requested to go through the same and act accordingly No Yes Allowed (Mandatory) 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4181920.pdf Land Border conditions 2 4186774.pdf Hand Held Scanner Specification Annexure-A 3 4186807.pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.pdf Revised IRS conditions annexure 5 4205953.pdf Item Sr.No.1to 3 supply location as per Annexure-1 6 4205962.pdf Item Sr.No.4to6 supply loaction as per Annexure-2 7 4213128.pdf Third party Inspection anency as per Annexure-II 8 4186885.pdf Barcode Prniter Specification Annexure-C The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Dy.CMM-SALES ( CHANDRA BAHADUR YADAVA )
10	Hand Held Mini Printers for Parcel Management System as per specification attached as Annexure-B for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ]
11	AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 41.00 Numbers Group GRP6-GROUP-6 1 52XXNS06 Basic Machine Non Stock --- Yes TPI Agency INR (Y) Hand Held Scanners for Parcel Management System as per specification attached as Annexure-A for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ] Consignee CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 2 52XXNS12 AMC (Y) Non Stock --- Yes CONSIGNEE INR AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Completion : Within 3 Months --- Payment Terms S.No Description Payment Terms 1 1. 80% of the value of the complete equipments supplied shall be paid by the purchaser on receipt of material by the consignee in good condition and up to furnishing the following documents: i. Preliminary Test Certificate of receipt of complete equipment in good condition. ii.Test Certificate by third- party inspection agency. iii. Submission of PBG of 3% of the value of the PO for a period up to 6 months beyond the last date of Comprehensive Warrantee period. The Comprehensive Warrantee period will start from the date of acceptance of all the equipments. iv Bill passing officer for all the consignee shall be office of Dy CCM/ FM/ WR HQ 2. Balance 20% shall be paid after installation and commissioning along with completion of handhold training of the equipments to the satisfaction of the consignee and up to furnishing the following documents: i) Final certificate (Annexure-B) of successful commissioning of complete equipment issued by the consignee as per the inspection, or one year whichever is later. ii) Submission and confirmation of the validity of PBG Bond for 3% of the value of contract for the period of 06 months beyond the last date of warranty period. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description 1 The purchaser shall be entitled to vary the order quantity upto + 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise + 30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. Standard Governing Conditions S.No Description Page 2 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents ( Revised IRS conditions are attached in annexure) 2 I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/4 83/148/public/Tenderterms andConditionsVERSION2021- 1.pdf issued by the Western Railway ( Revised IRS conditions are attached in annexure) 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have Yes Yes Allowed satisfactorily executed one single purchase order for a minimum of 20 percent of the total tender quantity or (Mandatory) many small orders totaling to 20% or more of the tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender opening. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. Same/Similar item must include the performance of Bar code scanner and Any type of printers mentioned in the tender description. ii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non stock items, Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding Bulk order or Developmental order lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with WR [ if any]. iii. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. Authorized agent must attach tender specific authorization for all items from their respective OEMs. iv. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. v. Since this is a project to be completed in entirety hence no developmental order shall be given against this tender. 2 Earnest Money Deposit (EMD) for stores Tenders: 1.1: EMD shall be submitted by tenderer as specified in No Yes Allowed tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any (Optional) tender or by any tenderer except those exempted following: a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders) (b) Micro & small Enterprises (MSEs) registered for the tendered item (c) Other Railways and Government Departments (d) Indian ordinance Factories (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. (j) KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2: Offers submitted without EMD shall be summarily rejected. 1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw of modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported No Yes Not Allowed items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 UNUSUAL CONDITIONS WILL NOT BE ACCEPTABLE. No No Not Allowed 2 Delivery: The delivery period shall be reckoned from the date of issue of Advance PO / Letter of Advance No No Not Allowed Acceptance /letter of Acceptance as the case may be. Other Conditions Page 3 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Visual inspection by Third-Party Inspection agency at suppliers premises based on Technical Compliance No No Not Allowed Certificate and Guarantee/ Warrantee Certificate by OEM.In case of TPI agency the special conditions are uploaded as annexure- II 2 Visual Inspection shall be done by Third-party inspection agency in the suppliers premises. The acceptance shall No No Not Allowed be done at the consignees premises. This shall comprise of: Physical verification of equipment for the supply contract/purchase order. Physical inspection of equipment for any outward damage. Power on self-test (POT)for equipment to be done by supplier in presence of Railway representative In case any of the equipment is found faulty at the time of POT, the same shall be replaced immediately. P.O.T will normally be completed within 3 working days from date of receipt of the equipment 3 Material shall be supplied in original manufactures packing. In case bidder is not an OEM, documents certifying No No Not Allowed that the material is sourced from the OEM/OEM authorized dealer will have to be produced by the firm at the time of delivery. 4 Documentation & Training: One set of manual and support documents with each equipment shall be made No No Not Allowed available. All the hardware must be accompanied by original documentation and full set of accessories given by the manufacturers. Any software for installation of the equipment shall be supplied on a CD/DVD. The supplier will familiarize the CPS and Railway Staff at each site with installation, operation of the equipment and primary troubleshooting. 5 Installation & Commissioning: Installation and commissioning of equipment shall be done at locations, over the No No Not Allowed geographical limits of Western Railway. The final commissioning shall comprise of successful functioning of equipment for 7 days from the date of commissioning. If Railway is not able to provide the site within 6 months, then the equipment will be deemed to have commission and successful commissioning certificate shall be issued to the supplier. However, the Vendor shall extend his installation/ comprehensive support as and when site is ready. 6 Firms are requested to attach performance statements of the tender item with their offer No No Allowed (Mandatory) 7 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, No No Not Allowed and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 8 PMS equipment to be supplied, shall be accepted by Railways subject to Performance of Compatibility, by No No Not Allowed TESTING the equipment at the location, so as to ascertain the device adheres to the specification essential for the functioning of the Parcel Management System 9 Security Deposit As per Para 8 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF No Yes Allowed CONTRACT, revised on September 2021version 2021/1 available at IREPS portal at link (Optional) https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderTermsandConditionsVERSION2021- 1.pdf Bank Guarantee: As per para 10.0 of [A] GENERAL INSTRUCTIONS of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OFCONTRACT, revised on September 2021 version 2021/1 10 Validity : Tenderers to quote minimum 120 days validity of offers. No No Not Allowed 11 LD for delayed supplies: Recoveries of liquidated damages shall be levied @ 1/2 % (Half percent) of the price of the No No Not Allowed store per week or part of week during which delivery is accepted and the upper limit for recovery of LD in supply contract shall be 10 % of the value of contract irrespective of delays, unless otherwise specifically provided in the contract. 12 Collect back scheme for packing waste under SWM: Collection of non-biodegradable solid waste after successful No No Not Allowed delivery of the product / material from consignee place will be arranged by the supplier 13 Packing & Marking: Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. No No Not Allowed In case the drawing does not indicate the same, it should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected. 14 The purchase preference to MSE shall be considered as per Para 10.0 PART A, General instruction to tenderer of No Yes Allowed Instruction to Tenderer and General Condition of Contract Version 2021/1 revised on September 2021 version (Optional) 2021/1 available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-1.pdf and latest amendment available on TOD. Note- 1. As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Firm MUST attach UDYAM certificate for claiming MSE benefit failing which No MSE benefit will be given to the firm. 2. Please submit complete Udyam certificate indicating social status of the MSE. 3. MSE benefit will not be given to the traders/authorized dealers. 4. Medium scale enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small enterprise otherwise they will not be considered benefit under MSE scheme. 15 GST COMPLIANCE: All the bidders / tenders should ensure that they are GST compliant and their quoted tax No No Not Allowed structure / rates are as per GST law as per Para 11 of INSTRUCTIONS TO TENDERERS & GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf 16 Authorized Dealer: Normally Railways prefer to deal with manufacturer. In case if manufacturer wants to submit No Yes Allowed offer through their authored dealer, the Authorized dealer should submit tender specific valid authorization letter (Optional) along with offer failing which their offer will liable to be passed over. 17 Make in India policy: As per para 19 of (A) GENERAL INNSTRUCTIONS of INSTRUCTIONS TO TENDERERS & No Yes Allowed GENERAL CONDITION OF CONTRACT, revised on September 2021 version 2021/1 available at IREPS portal at (Optional) link https://www.ireps.gov.in/ireps/upload/repository/railway/483/14 8/public/TenderTermsandConditionsVERSION2021-1.pdf Page 4 of 5 Run Date/Time: 10/03/2023 12:36:25STORES/WESTERN RLY TENDER DOCUMENT Tender No 14225013 Closing Date/Time 10/04/2023 11:00 18 FOR: In case of road delivery, the date of delivery at destination[consignees end] shall only be treated as delivery No No Not Allowed date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender 19 Warranty Period: The Vendor will provide comprehensive on-site warranty for 36 months from the date of No No Not Allowed installation or 42 months from the date of Power on self-test (P.O.T), (if equipment is not deployed onsite within 6 months. The vendor shall submit Warranty certificate with Original Equipment Manufacturer support, specifically mentioning the serial numbers of the equipment supplied and also a commitment to provide services in case Railways wish to avail Post warranties AMC. Warranty support shall cover the following:- 24hours x7 days a week support. Equipment should be attended & repaired within 12 hours of lodging the complaint In case the equipment are not attended & repaired within 12 hours as above or the quality of services is unsatisfactory, then Western Railway at their discretion may levy suitable penalty which shall not exceed Rs.50/-per day or part thereof per equipment from the firm beyond 12 hours. The penalty is only a deterrent to ensure quality & promptness of service. If the penalty is not paid, Railway shall recover them from the Performance Guarantee submitted. Will also cover Incidental damages and Printer head Replacement. Battery wherever provided in any of the equipment will also be covered under warranty. The Maintenance of equipment shall comprise of following:- a) The equipment shall be thoroughly cleaned for dust & foreign particles, b) The condition of the equipment ,should be checked & corrective measures taken to avoid failures, c) The equipment should be certified by Location in Charge & Engineer to be in working condition. In case the engineer is unable to repair the equipment on site and needs to take it for repairs the service provider shall arrange for spare equipment against the faulty equipment being taken for repairs. 20 The PO will be placed for supply & installations of the PMS equipments only. CAMC agreement shall be entered No No Not Allowed into separately by Consignee officers as per the accepted rate in the bid. 21 Comprehensive Annual Maintenance Contract(CAMC):The Vendor will quote the CAMC Charges for the 4th & 5th No No Not Allowed year within a ceiling of 10% of the cost of the equipment. Western Railway reserves the right to enter into a Post warranty CAMC agreement on the rate quoted by the vendor for the 4th& 5th year in the tender. 22 Comprehensive Annual Maintenance Contract (CAMC): The Comprehensive Annual Maintenance Contract No Yes Not Allowed (CAMC) for two years will be applicable after expiry of the warranty period of 3 years. The rates for CAMC shall be quoted separately by the bidders. Net present value with annual discount factor 10% of AMC cost for two years will be taken for evaluation of bid offer. The CAMC for the PMS equipments will be comprehensive and shall be inclusive of all spares material and labour cost for scheduled / unscheduled maintenance. Offer without CAMC will be summarily rejected. 23 Evaluation Criteria : The Evaluation Criteria for this tender will be Total Value-wise No No Not Allowed 24 Evaluation Criteria : For Inter-se ranking of tenderers, total value will be taken into consideration i.e. total value of No No Not Allowed supply, installation & commissioning and Net Present Value of AMC charges for 2 years; NPV will be considered @10% ROR. All the price elements should be reflected in the Schedule of requirement column of the financial tabulation statement in IREPS, which only will be considered for evaluation and acceptance. Price elements mentioned anywhere else in the offer shall be ignored and not accepted. 25 OEMs authority: Vendor to arrange & regularly co-ordinate complete on- site all-inclusive service warranty to the No No Not Allowed user by the OEM (including spare support) during warranty and AMC period. 26 Land Border conditions attached. Tenderers are requested to go through the same and act accordingly No Yes Allowed (Mandatory) 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4181920.pdf Land Border conditions 2 4186774.pdf Hand Held Scanner Specification Annexure-A 3 4186807.pdf Hand Held Mini Printer Specification Annexure-B 4 4232619.pdf Revised IRS conditions annexure 5 4205953.pdf Item Sr.No.1to 3 supply location as per Annexure-1 6 4205962.pdf Item Sr.No.4to6 supply loaction as per Annexure-2 7 4213128.pdf Third party Inspection anency as per Annexure-II 8 4186885.pdf Barcode Prniter Specification Annexure-C The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Dy.CMM-SALES ( CHANDRA BAHADUR YADAVA )
12	Hand Held Scanners for Parcel Management System as per specification attached as Annexure-A for 10 location as per attached Annexure-2 [ Warranty Period: 36 Months after the date of delivery ]
13	AMC charges for two years after warranty period. Warranty Period: 3 years, AMC Period: 2 years, Rate of Discounting: 10 % At (Location) CHIEF COMMERCIAL MANAGER CHURCHGATE , WR Maharashtra 45.00 Numbers