tender for hiring event management agency for organizing two days national conference by pngrb in association with mngl on 17th and 18th february 2026 at pune. - club (flex on frame), size - 4ft x 2ft, qty - 20, no. of days - 2 3 box gate at entrance (flex on frame) - pillars, size - 2.5ft x 8ft , qty - 2, no. of days - 2 4 box gate at entrance (flex on frame) - top panel, size - 2.5fft x 12ft, qty - 4, no. of days - 2 5 red carpet from box gate to glass door entry, size - 10ft x 100ft, qty - 1, no. of days - 2, remarks - new carpet 6 standees inside venue towards main event area & other area for branding, size - 6ft x 3ft, qty - 8, no. of days - 2 7 digital standee, size - 6ft x 3ft, qty - 2, no. of days - 2, remarks - content to be provided by client 8 registration counter - tables with branding, size - 8ft x 2.5ft, qty - 1, no. of days - 2, remarks - including tables 9 red carpet at registration area, size - 25ft x 25ft, qty - 1, no. of days - 2, remarks - new carpet 10 registration back drop - l shape - flex on frame - with led strip, size - 8ft x 8ft, qty - 1, no. of days - 2 11 mngl branding lanyards with 130 gsm paper card printout in plastic pouch, size - as per design, qty - 125, no. of days - 1, remarks - with printer 12 main event area 13 main stage with grey carpet towards golf course end of the hall (opposite to main entrance of the hall), size - 28ft x 12ft x 1.5ft, qty - 1, no. of days - 2, remarks - new carpet 14 stage skirting - front - flex on frame with mngl branding, size - 28ft x 1.5ft, qty - 1, no. of days - 2, remarks - optional 15 stage skirting side, size - 12ft x 1.5ft, qty - 2, no. of days - 2, remarks - optional 16 real natural floral décor at edge of the stage , size - 28 running ft, qty - 1, no. of days - 2, remarks - optional (exotic flowers organic) 17 table top tent cards - with branding - both side - 180 gsm glossy print, size - as per design (a5), qty - 50, no. of days - 2 18 steps with lite border, qty - 1, no. of days - 2 19 sofas - white leather , size - 2 seater, qty - 12, no. of days - 2 20 teapoys in front of sofas, size - as required, qty - 6, no. of days - 2 21 single seating chairs with arms for panel discussion, size - 1 seater, qty - 8, no. of days - 2 22 wooden peg tables between the chairs on the stage (square shaped equal to chair height), size -as required, qty - 5, no. of days - 2 23 samai with floral décor, size - as required, qty - 1, no. of days - 1 24 console masking - front, size - 12ft x 4ft, qty - 1, no. of days - 2 25 console masking -side, size - 4ft x 4ft, qty - 2, no. of days - 2 26 tables for console, size - 4ft x 2ft, qty - 4, no. of days - 2 27 mngl mascot - vinyl on sunboard with self stand, size - 6ft x 3ft, qty - 4, no. of days - 2 28 vip lounge - at f&b area - red carpet with 2 seater sofas - white leather + teapoy + q managers (red velvet) + teapoys, size - na, qty - 9, no. of days - 2 29 silent coolers medium size, size - as required, qty - 6, no. of days - 2 30 photo booth - platform + 3d letters + backdrop + red carpet, size - 12ft x 8ft, 8ft x 8ft, qty - 1, no. of days - 2 31 visuals 32 led wall - p-3 (3.98) - center, size - 20ft x 8ft, qty - 1, no. of days - 2 33 led side wall , size - 4ft x 8ft, qty - 1, no. of days - 2 34 switcher, qty - 1, no. of days - 2 35 spliter, qty - 1, no. of days - 2 36 ppt slide changer with lazer pointer, qty - 1, no. of days - 2 37 resolume operating system, qty - 1, no. of days - 2 38 comfort plasma - in front of stage - with stand, size - 42 inches, qty - 1, no. of days - 2 39 vj, qty - 1, no. of days - 2 40 adequate cabling, qty - 2, no. of days - 2 41 delay tv screens on stand, size - 65 inches, qty - 2, no. of days - 2 42 sound 43 sound- jbl vrx 4 base 4 tops, qty - 1, no. of days - 2 44 stage monitors, qty - 2, no. of days - 2 45 cordless mikes, qty - 4, no. of days - 2 46 podium mike, qty - 1, no. of days - 2 47 lapel mike, qty - 4, no. of days - 2 48 sound engineer, qty - 1, no. of days - 2 49 adequate cabling , qty - 1, no. of days - 2 50 lights 51 regular led pars , qty - 24, no. of days - 2, remarks - for ambiance highlights 52 warm led pars on stand, qty - 8, no. of days - 2, remarks - for photography 53 sharpy lights, qty - 4, no. of days - 2, remarks - for the musical performance 54 blinder lights, qty - 2, no. of days - 2 55 light designer., qty - 1, no. of days - 2, remarks - will be responsible for the light arrangements 56 cabling and technicians, qty - 1, no. of days - 2 57 t - truss for light , qty - 1, no. of days - 2, remarks - mounting for the lights 58 manpower 59 anchor , qty - 1, no. of days - 2, remarks - profiles will be shared 60 female usher - for registration, qty - 2, no. of days - 2 61 videographer (full event video), qty - 1, no. of days - 2, remarks - raw footage will be provided 62 photographer (digital clicks), qty - 1, no. of days - 2, remarks - raw footage will be provided 63 cinematographer (for event reel), qty - 1, no. of days - 2, remarks - 4 clips of 45sec. each from each day 64 power supply 65 lights- 64 kva (with fuel for 6 hours) , qty - 2, no. of days - 2, remarks - permissions included 66 64 kva genset (for sound & led wall) (6hrs shift), qty - 1, no. of days - 2 67 labour / transportation 68 labour - set-up and dismantle, qty - 30, no. of days - 2 69 transport - sound / light / led / fabrication, qty - 4, no. of days -