bids are invited for event or seminar or workshop or exhibition or expo management service - national; conferences; conceptualization and planning, coordination and staffing, it related work, participation arrangements, venue development, complete execution of activity; .. - placards at udaipur airport/ railway station/bus stand , ushers at airports/railway stations/bus stand/places in udaipur to receive and escort guests to the vehicles for 4 days (indicative dates from 04th to 7th oct 2026) , welcome kit at hotel rooms consisting of a folder with welcome note,progam schedule, qr code, hotel layout, etc. as per itinerary provided by bpcl , frame standee with black satin cover digital printing matt finish opaque media print size: 3x6 (at hotel for 2 days, indicative dates from 5th to 6th oct 2026) , entry arch gate at hall entrance made of wood with 3d event logo gate top size is 20x2ft and legs size is 2x10ft four sided (for 2 days, indicative dates from 5th to 6th oct 2026) , direction signages- standee : 3 x6 (for 2 days, indicative dates from 5th to 6th oct 2026) , welcome by band with local flaire (1 day, indicative date 5th oct 2026) , welcome of guests with rajasthani cap. basic rate of cap is rs. 350 , welcome of guests with shawl/ stroll. basic rate of shawl/ stroll is rs. 350 , manned registration desk (branding) with theme backdrop -(for 2 days, indicative dates from 5th to 6th oct 2026); desk will be provided by hotel authorities , selfie booth with 3d event logo on ground with back backdrop and red carpeting in bottom. selfie booth to be thoughtfully curated and relevant props aligned to the approved theme and meeting context.logo size is 14ftx3ft (3d) backdrop size: 14x10ft and red carpeting with floor size: 14ftx8ft (for 2 days, indicative dates from 5th to 6th oct 2026) , providing shawl for felicitation of speakers ( basic rate rs 2500 ) , providing saplings for felicitation of speakers ( basic rate rs 500 ) , backdrops having branding/ logo at reception or any location with flex mounted on frame , conference folder with pen and customised diary – good quality with event logo embossed of value max rs. 1500/- each , providing hindi books to each participant as per the theme of the event. basic rate of the book to be rs. 350/- each , name -tent card acrylic , badges & lanyards , stage setup , green room arrangement : 8x8 approx. with mirror, fan, cloths hanger, table, chair. (for 2 days, indicative dates from 5th to 6th oct 2026) , fresh flower decoration on stage & tables (for 2 days, indicative dates from 5th to 6th oct 2026) , bouquet , single sofa/ special chairs for conference on stage (for 2 days, indicative dates from 5th to 6th oct 2026) , teapoys (on stage) (for 2 days, indicative dates from 5th to 6th oct 2026) , 2 seater sofa (for 2 days, indicative dates from 5th to 6th oct 2026) , table in front of 2 seater sofa (for 2 days, indicative dates from 5th to 6th oct 2026) , premium chairs dressing for hall (conference) (for 2 days, indicative dates from 5th to 6th oct 2026) , round table with dressing (for 2 days, indicative dates from 5th to 6th oct 2026) , red carpet in hall/ entrance around 6 ft wide , video display - centre led 2.8mm a3 pro. led wall backdrop with maximum coverage of the space, or agencies to suggest suitable equivalent, indicative dimensions 40x12 (for 2 days, indicative dates from 5th to 6th oct 2026) , preview plasma/ led tv with stand 55 inch with stand 6pc (for 2 days, indicative dates from 5th to 6th oct 2026) , playback (for 2 days, indicative dates from 5th to 6th oct 2026) , control laptop with clicker. podium laptop (for 2 days, indicative dates from 5th to 6th oct 2026) , dvd player (for 2 days, indicative dates from 5th to 6th oct 2026) , software power point latest version to be loaded in laptop (for 2 days, indicative dates from 5th to 6th oct 2026) , show control (for 2 days, indicative dates from 5th to 6th oct 2026) , watchout server ( 1 backup server ) (for 2 days, indicative dates from 5th to 6th oct 2026) , analog way seamless switcher (for 2 days, indicative dates from 5th to 6th oct 2026) , video jockey (for 2 days, indicative dates from 5th to 6th oct 2026) , lrd controller for 2 days, indicative dates from 5th to 6th oct 2026 , flex with spot lights on the side screen for 2 days, indicative dates from 5th to 6th oct 2026 , pa sound system for 120+ pax according to room size, consisting of the following - , required truss arrangement for -