tender for request for proposal for selection of an event management agency ( ema ) for conceptualizing, curating and executing tadoba festival-2024 - a festival for celebrating wildlife.= venue preparation & universal peripheral items 2 land preparation at ground 3 preparation of parking area for 50 vip cars 4 thematic entry gate- 02 numbers - 1 general entry & 1 vip ( minimum size 24 ft*20ft ) 5 horticulture ( plants & flowers with pots ) 6 branded & designer flags on pole around the venue 7 medical booth ( 15ft*15ft ) with ambulance. safe exit point for ambulance with doctor. 8 police booth ( 15ft*15ft ) 9 media lounge ( 25ft*15ft ) with furniture 10 fire department booth ( 15ft*15ft ) 11 vip lounge ( hanger area of 15 x 10 meters ) with platform, carpet and air conditioning 12 stalls 100 nos. for books, handicraft, bamboo products etc. 13 branding across the venue on black back flex including signages 14 hoardings of 15x10 feet size ( spaceneed to be provided byauthority ) 15 carpeting across various open spaces 16 cctv camera with setup ( 50 cameras ) 17 bouncers for event 18 security guards – male 19 security guards – female 20 house keeping team 21 silent generators 125 kva for 3 day s 22 fire extinguishers abc clyinder - 4.5 kg 23 fire extinguishers co26kg 24 fire marshall 25 chemical toilet - for vips 26 chemical toilet for public at various locations 27 pvc badges & lanyards 28 general lighting for the common areas using halogen / hmi / led along with cabling 29 photography & videography entire venue & event days - to submit 1000 hi res pictures, 1 comprehensive film of 10 mins and 1 short film teaser of 3 minutes. 30 entertainment / artist 31 day 1 32 by hema malini and ganga ballet ( subject to availability ) or by any other famous artist 33 tribal dance 34 sand artist sudarhan patnaik ( subject to availability ) or by any other famous artist 35 kavi samelan by artist / kumar vishwas 36 day 2 37 performance by india gots talent dancers - 90 mins 38 day 3 39 jungle safari lgistics, water, snacks arrangement, cap, t-shirts, books related to tadoba, guide, drivers in good uniforms. 40 performance by famous celebrity singer - shreya goshal / sonu nigam ( subject to availability ) or by any other fomous celebrity singer 41 hotel / logistics / transfers of all artist 42 food arrangement for artist troupe for 3 days 43 emcee for all three days ( english, hindi, marathi ) 44 food festival / cooking completion 45 foodcourt stalls with platform & carpeting of size ( 15ft x 15ft ) with water supply line & facilities for drainage of used water - all stalls to have the following.1. fascia in design for name of the stall2. ceiling fan / stand fan – 1 no3. adequate ( led / cfls lamps 4nos. each ) 4. 15a switch and socket – 2 nos5. 4 tables6. 2 chairs 46 thematic gate ( size 20ft x 15ft ) 47 fire extinguisher abc ( 4.5 kg ) 48 fire extinguisher co2 ( 6 kg ) 49 general lighting for the common areas using adequate halogen 50 dance, music & cultural performances 51 stage set up size 60 ft *30 ft and height from ground of 4 ft height of platform with carpet for 3 days. separate stages for performance & dignitaries 52 seating arrangement in front of the main stage for 2000 people ingerman hanger tent / dome, floor covered with carpet. the area should be adequately illuminated during evening and night time so that participants can watch cultural shows in the main stage without any difficulty. for 3 days. 53 design and decoration of the entire structure, facade of the structure, internal side walls, ceiling, lighting to be in tandem with the event for 3 days 54 sofa sets for vip, vvip, to be placed on the stage for 3 days 55 railing for 3 days 56 high platform for media, console and camera etc. for 20 people 57 3 green room for artists size 9 ft *9 ft with proper infrastructure of mirror, table chair 58 adequate sound& lightsof reputed brand 59 pa systemmain stageflying -k2 lacoustic or similar 60 pa system delay ground stack - k2 lacoustic 61 pa system subs - k2 lacoustic 62 delay subs- k2 lacoustic 63 front fills - k2 lacoustic 64 podium microphone 65 hand cordless 66 lapel mic 67 headset mic 68 audio mixer 69 artist techrider / requirements 70 pioneer twin cdj set 71 truss 72 box truss main stage 73 u truss for sound 74 front lighting goal post 75 t-truss 76 lights 77 par 64s 78 led pars 79 sharpy 80 wash 81 blinder 82 spot moving head 83 smoke / haze 84 follow spot 2.5 85 profile spot 86 lighting control board 87 l e d 88 side led screen ( to run all content ) :20*12ft. 89 delay led screen 20 ft.*10 ft. 90 digital engagement / social media management 91 creation and maintenance of a microsite / website 92 promotion on social media platforms of official tadoba social media handles 93 miscellaneous 94 arrangement for treasure hunt competition 95 cycles for cyclothon 96 delegate kit bag 97 t-shirts for forest department / school children 98 live screening at gate way of india and girgaon chowpatty in mumbai and gandhi chowk at ballarpur, chandrapur 99 food & beverage for vvip - 100 x 3 days ( breakfast+lunch+dinner ) 100 food & beverage arrangement for officers at - chandrama.officers 200 per day - 3 days 101 food & beverage arrangement forothers at - chandrama.others 250 per day -3 days 102 proper disposal of plastic & all other wastage at chanda club ground and chandrama.