tender for empanelment of event management agency for aiims gorakhpur-tender no. aiims-gkp/event.mgmt./25-26/01 dated:16/02/2026 signature and stamp of bidder 15 | p a g e annexure – v format for financial bid (to be submitted in boq format) s. no items description with specification doq qty. basic rental charges per day excluding gst 1 fabrication & setup 1.01 fabrication, installation and erection of stage height- 2-4 feet per sq. ft. 1 1.02 carpeting of stage per sq. ft. 1 1.03 flower decoration with real flowers per running ft. 1 1.04 podium with front branding no. 1 1.05 dias (2 ft.) with 10 seating capacity no. 1 1.06 led wall with flex framing from all three sides per sq. ft. 1 1.07 led wall p3/p4 per sq. ft. 1 1.08 led tv (51 inch or above) no. 1 1.09 side wings per sq. ft. 1 1.10 carpeting (red & green) per sq. ft.. 1 1.11 vip sofa with cover size- 3 seater no. 1 1.12 vip sofa with cover size- 1 seater no. 1 1.13 centre table no. 1 1.14 round table set 1 1.15 buffet table size- 2.5 x 5 feet no. 1 1.16 chairs with arm rest no. 1 1.17 chairs without arm rest no. 1 1.18 dunlop chair no. 1 1.19 standee with iron frame per sq. ft. 1 1.20 reception desk no 1 1.21 octonal stall (3mx3m) with 1 table, 2 chairs & power plug set 1 1.22 partition of auditorium with flex & frame per sq. ft. 1 1.23 pedestral fan no. 1 1.24 industrial cooler no. 1 1.25 ice pedestral fan no. 1 1.26 entry gate structure with flex branding per sq. ft. 1 1.27 poster standee (3 x 4 ft) no. 1 1.28 tirpal tent arrangement for cooking (15x30x30) for 1 day – 900 sq. ft. set 1 1.29 waterproof canopy 10 x 10 feet. per. sq. ft 1 1.30 arebian tent 16 x 16 feet per. sq. ft 1 1.31 arebian tent 20 x 20 feet per. sq. ft 1 1.32 vip box gate flex and frame 2 x 10-2 & 8 x 2.5-1 no. 1 1.33 student gate flex and frame 2 x 10-2 & 8 x 2.5-1 no. 1 tender no. aiims-gkp/event.mgmt./25-26/01 dated:16/02/2026 signature and stamp of bidder 16 | p a g e 1.34 cinematography, aerial cinematography, editing, post production, pre production, color grading & motion graphics, logistics, a/v studio rental, equipment rental, voice over recording. duration 5 minutes 1.35 photography with 2 camera setup (photography and editing) per event 1 1.36 badges no. 1 1.37 plants no. 1 1.38 truss (aluminium) per sq ft 1 1.39 genset 125 kva per day 1 1.40 series light for decoration of building per mtr. 1 1.41 band for entertainment (with 5 instruments and 2 singers) set 1 1.42 master of ceremony (female) no. 1 1.43 master of ceremony (male) no. 1 1.44 ushers (boys/girls) no. 1 1.45 rollup standee 2*5 280 gsm flex solvent printing no. 1 1.46 garden umbrella 48” radius- 8 ribs polyester material 6ft foldable powder coated with stand no. 1 1.47 certificate/photo frame- a5 size 300 gsm hard sheet with frame, 4 color printing no. 1 1.48 medals 5 mm thickness and 2.5-inch diameter no. 1 1.49 250 ml mineral water bottle no. 1 1.50 event coordinator for a full day of the activity no. 1 1.51 3 sq. ft logo rangoli and decoration with rose petals no. 1 1.52 inauguration setup with samai flower/ rangoli decor sq. ft 1 1.53 transportation” mini truck/tata ace etc. 20 km- 50 km 1 1.54 transportation: auto/taxi etc. 20 km- 50 km 1 1.55 normal flex printing sq. ft 1 1.56 samai with oil, mainbatti etc. no. 1 1.57 wings bouquets no. 1 1.58 vinyl for door, 20 x 20 (total- 400 per sq. ft) per. sq. ft 1 1.59 tray big with velvet cloth no. 1 1.60 wings banner prints with fitting, 8 x 36 (total-576 sq.ft.) per. sq. ft 1 1.61 iron standy with vinyl with foam sheet, 2.5 x 1 no. 1 1.62 door flower decoration with samai no. 1 1.63 fabric flag media 5 x 4 no. 1 1.64 acrylic sandwich board with stud installation per sq. ft. 1 2 sound & light 2.01 top + base (4) set 1 2.02 feedback monitor no. 1 2.03 amplifier no. 1 2.04 mixer no. 1 2.05 cordless mike no. 1 2.06 podium mike no. 1 2.07 coller mike no. 1 2.08 switcher no. 1 2.09 led par light with stunning colour effect for different occasion no. 1 2.10 high watt box speakers/ line arrey no. 1 2.11 metal lights no. 1 2.12 led flood lights- 50 watt no. 1 2.13 led flood lights- 100 watt no. 1 2.14 led flood lights- 200 watt no. 1 3 items to be purchased 3.01 printed coffee mug no 1 3.02 cloth bags- waterproof cloth material wielding & d cut handle. size: w11.5” x h14” no. 1 3.03 t-shirt: 100% cotton, 260 gsm, pique polo, well dark blue/orange color and cuff for stability, three smart buttons. no. 1 3.04 cap printed logo of aiims gorakhpur no. 1 3.05 invitation cards: a4, 300 gsm sinar art card with printed envelope no. 1 3.06 leaflet: 8.5” x 3.5” 100 gsm sinar art- 4+0 color no. 1 3.07 jute bag for guest with logo print, 2 x 1 no. 1z