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| 1 | StructureWaterproof and Fire Retardant International made Hangar with Aluminum structure having a span of 50 metres (as per onsite requirement) in width with waterproof and fire-retardant sheet (Copy of certificate to be attached) should be strong enough to sustain high speed wind/rain pressure. The hangar structure should cover stalls (3x3 Mtr.) having passage of 3 mtr. (at least) in between the line of stalls with entry and exit gate. Wooden platform of 4”-9” height made with 19mm thick hard board and bed supported with providing 2”x2” wooden batons in properly leveled having no undulation, create no sound on using and covered with brand (*) new laminated carpet (two colour, one for stall and other colour for passage) on complete area and 150 ceiling fans covering the entire hangar structure. One side of hangar should be covered with Glass Wall / Transparent Sheet as per requirement (Entire Ceiling and both walls from inside of both hangars should be covered with multi-colour cloth/fabric) and entire Hangar structure should be surrounded by Tin Wall with Blue/White Cloth (neat and clean) wall (4 sides) in addition to TRUSS. 10 LED metal lights & 50 Mojo Iron Barricades (Height 4 ft. x Length 6ft.) with wheels should be provided one day before start of the Book Festival. Auditorium (Image at Annexure-VII)Fire retardant (Certificate to be attached with tender document with validity)The flex/branding of the book Festival may be affixed/provided on the Hangar structures (Stall Hangar structure and Auditorium Hangar structure as per the designs mentioned at Page No.38-39) as per the details given below:1. Branding on both sides of the hood (Triangular shapes) of all Hangar structures.2. Branding on the Roof of each Hangar Structures (30mtr.x30mtr.).3. Branding on left and right panels of main entry and exit point.4. Branding on Pillar at the main entry.5. Decoration of Entry Point of the structures with flowers/artificial flowers in consultation with Festival/Officer In-charge. The designs of the Gates should be provided by the vendors for finalizing by the Festival/Officer In-charge. Note: Designs of all branding will be provided by NBT.Note: All branding should be on Iron Frame except roof branding).Note: Two hoardings of size 20’x20’ will also be required before the start of the book Festival.In case the Auditorium is required to be constructed outside the Hangar structure, the wooden platform with brand new synthetic laminated carpet (as per the specification mention below) is also required in the Auditorium.*Providing & laying on hire basis a brand new laminated carpet, non-woven needle punch carpet of genuine fiber minimum overall weight 1000 gm/ sgm (+ 5%) having minimum 3.90 mm thickness preferable containing 375 gm polyester fiber or equivalent fiber (+ 5%) and the carpet should not loss the thickness more than 25% after 1000 impact and of required shades & laying with approved adhesive or double side tape wherever required etc. as per the direction of Officer-In-Charge, I/C covering with polythene sheet till the inauguration of a Festival. In case of Dew factor, Contractor should cover the entire structure of the Hangars with waterproof tripal/polythene to avoid damaging of books.Please Note: Apart from, the entire Hangar structures along with all Stalls/Pagodas should be covered with Fire Retardant/Prevention Solution Spray to avoid any incident to be occurred due to fire. A certificate of the authorized agency(s) of the concerned State for the above work is also required to be submitted to the Officer In-charge of the Festival a day before start of the Book Festival. |
| 2 | Stall: Size 3m x 3m: Stall should be covered with three side Orange/Maroon octonorm paneling (size 3.3 ft. x 8 ft.) with computerized vinyl pasting of name fascia in English & Hindi Language (with flag numbering as per the image shown at Annexure–V), each with prefab octonorm system of the white colour in each stall, consisting of 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour, 9 LED light (each of 9 watts), one octonorm table for counter of the same colour, two black cushioned chair with arms, a multi-plug point (four points) for computer with 20 Amp socket with switch, one mayur jug with cold water facility (20 ltr.) on per day basis / 02 litr. drinking water bottle (two) on per day basis in each stall as per the direction of the officer in-charge, one new Dustbin and one dark Blue Curtain (Cotton fabric) with uniform colour with provision of fastening and covering the stalls of equivalent size (3mtrx3mtr = 9 sqm). The curtain should be made available to the participants a day before start of the Book. 4mtr.x4mtr. Polythene to cover the books is also required in each stall. Laying & fixing of new brand laminated carpet (*) in the entire passage of Hangar Structure including the stall area should be provided by the contractor |
| 3 | Kashmiri Hangar (Author’s Corner): Following items will be required in Author’s Corner:i) Stage: Size 24’ x 20’ x 2’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red color. ii) 50 Mineral Water Bottles (200 ML) for guests on stage, on per day basis. iii) 1 Podiums with NBT Logo on sun board on three sides as per design provided by NBT.iv) 06 Executive wooden cushioned arm chairs with 03 centre glass tables and side tables. v) 01 LED Screen Wall (8’x12’) OR as per stage requirementvi) 15 Ceiling Fan. |
| 4 | Pagoda (3mtr.x3mtr.)Pagoda structure on wooden platform with covering of synthetic needle punch with new laminated carpet of good quality having covered with three side Orange/Maroon octonorm paneling (size: 3.3ft. x 8 ft.) with computerized vinyl pasting of name fascia in English & Hindi Language (with flag numbering as per the image shown at Annexure–V of Tender), each with prefab octonorm system of the white colour in each stall, consisting of 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour, 9 LED light (each of 9 watts), one octonorm table for counter of the same colour, two black cushioned chair with arms, a multi-plug point (four points) for computer with 20 Amp socket with switch, one mayur jug with cold water facility (20 ltr.) on per day basis / 02 litr. drinking water bottle (two) on per day basis in each stall as per the direction of the officer in-charge, one new Dustbin and one kanat of good quality of size 3mx3m size with provision of proper hanging system for covering/closing the stall after the Book Festival timings. The kanat should be made available to the participants a day before start of the Book Festival. 4mtr.x4mtr. Polythene to cover the books is also required in each stall. Laying & fixing of new brand laminated carpet (*) in the entire passage of Hangar structure including the stall area should be provided by the contractor. |
| 5 | Canopy: size: 3mtr.x3mtr. with 3 side cover, clear height: 7 feet, full height till Dome: 10 feet, colour-white, a multi-plug point (four points) for computer with 20 Amp socket with switch and 1 Halogen Light of 100 watt, 4 visitor chairs and 1 round table (Top 4ft.x4ft.) with legs (height 30 inches) and Fascia Name. The canopy contains 3 removable side walls, can install and disassemble as needed. |
| 6 | Thematic Customized Gate:Thematic/Customized gate in line with the theme of the Book Fair with detailed specifications as shown and approved during Digital Presentation or as per designed provided by NBT.Thematic Gate comprises of Backlit, Wooden Frame, MDF board. Vinyl pasting and handmade painting (if required) with sufficient parco / LED light. |
| 7 | Stage: Size 48’ x 24’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red color; • 1 table 20’ x 3’ with table cloth and frill in front OR 10 Center Glass tables with side tables.• 1 lightening lamp• 15 executive wooden cushioned arm chairs with 10 side table of 3ft x 2ft size having vinyl pasting 4 side (design to be provided by NBT)• 10 Standing AC Tower (each of 5 ton)• 10 Ceiling Fan • 01 LED Screen Wall (40’x12’) OR as per stage requirement • 20 LED Parco Light/ Beam Light (multi-colored on truss structure) for cultural Events / programs & Cultural• Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Festival/Officer In-charge• The arrangement of stairs with ramp with railings for support (both sides of stage) having vinyl pasting on 4 sides • 100 Mineral Water Bottles (200 ML) for guests on stage, on per day basis • 20 Name plates of the guests on stage as per the direction of the Festival/Officer In-Charge. • 50 Mojo Barricades of 4ft. (Height) x 6 ft. (Width) with wheels• 2 Podiums with NBT Logo on sun board on three sides as per design provided by NBT2 Green Room in the form of Pagoda • Size 6mtr.x6mtr. with three side covered with orange paneling, wooden platform with new brand laminated synthetic carpet. • 12 Spot Lights (9 watt each)• 4 LED Halogen lights (100 watt each)4 full length mirror with proper standTruss structure from main gate to main stage with decoration of multi-colour paper streamer/cloth on passage area with 3D images of both side printed & laminated book covers as per the design shown at Annexure-XI (Approx 1500 Sqmtr.) |
| 8 | Complete PA system and Stage set-up for organizing Cultural / Rock Band Programmes with Operator for inaugural function and other programs along with provision of fusion and rock musical band playing for the 9 days during the Book Festival with two helper along with the provision of additional sound & lights as per Tech Rider of Artists (As per the terms & conditions given at Annexure-VIII) Box Truss – Aluminum box truss 60X40X25 with Aviation Grade material for safety and as per stage size (on all four sides) Truss and scaffolding/speaker tower as required Sharpy designing/Pattern as per Artist Warm white LED Par Blinder (4X4 Motleys) Colour LED (54X3, 32X3) Colour Wash Atomic Strobe RGBW Smoke Machine High powered LED Percons Avolite light controller/designing of lights patterns Line array complete PA system venue suited dual, Audio system (Conical long throw system) – (Lacoustic, JBL, DnB martin equivalent) bass Audio subwoofer (Lacoustic, JBL, DnB equivalent) Side fill JBL, 835P Foot monitors JBL 915 for stage Angled Curvature type for musicians 1x32 channel soundcraft mixer digital with presets and files (Allen heath) Amplifier audio digital with audio files for Pa venue (Crown, Labgruppen, equivalent) Amplifier crowns XTI-6002 for stage DI boxes BSS/radial Cordless mic Sennheiser 945 for Emeee Shure MX series podium Cordless shure for singer Shure QLXD laple headset Wired mirophones Sm58 & SM57 for stage (Shure/Sennheiser) Mic stand box big & small XLR snack long patch cord networking cabling Console software Laptop/playable engineer Walkie talkie with talk back feature |
| 9 | FOH console 24 channels (Yamaha/Avid S6L) with required connecting cables for equipment with 6 cordless mike (along with operator) |
| 10 | Announcement General PA System (Digital) with 12 Loudspeakers with 25–30-watt LMP and 1 Standing Mike (JBL/Sony/Phillips) for Announcement purpose |
| 11 | Executive Sofa Sets (3-seater) with white cover and 1 central table |
| 12 | Executive Sofa Sets (2-seater) with white cover and 1 central table |
| 13 | Executive Sofa Sets (1-seater) with white cover and 1 central table |
| 14 | Chairs with white cover for seat and back |
| 15 | Wheel Chair with Attendant with proper uniform |
| 16 | Queue Manager |
| 17 | Brand new laminated carpet (*) for floor area (same specification as given for carpet in structure at s.no. 1) |
| 18 | Brand new Ribbed Laminated Carpet |
| 19 | Standing Air Conditioner (Tower) – 2.5 ton |
| 20 | Wooden Platform (4” to 9” height) with new laminated carpet |
| 21 | Iron Pole (height 20’) with 10 LED lights each of 200 Watt to be fixed on different locations |
| 22 | Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment. |
| 23 | Brand New Dustbins (Big Size) Plastic with cover |
| 24 | Supervisor with Sweepers for cleaning of ground are required one day before start of the Book Festival and till the end of the Festival (10:00 a.m. to 8:00 p.m.) Supervisor Sweepers |
| 25 | Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue one day before start of the Book Festival and thereafter round the clock till the end of the Book Festival: Supervisor [preferably Ex-serviceman (age below 50 years) or well experienced security person below the age of 45 years] - Rates may be given for one supervisor for 24 hours duty (for 10 days) Guards (well experienced security person below the age of 40 years) - Rates may be given for one Guard for 24 hours duty (for 10 days) |
| 26 | Fresh painted Steel Almirah with lock and key (Big) |
| 27 | Fresh painted Steel Almirah with lock and key (Small) |
| 28 | Flex printing without framing & mounting |
| 29 | Printing of flex & Hoarding with mounting on iron frame in different locations (onsite/offsite), including Gates, Participants Lists, Backdrops, signages, etc. |
| 30 | Vinyl digital print (3.3 ft. x 8 ft.) |
| 31 | Sunboard (5mm) – As per requirement |
| 32 | Selfie Point on Sunboard (5mm with digital vinyl print and mounting/framing) having heavy base (picture enclosed) – Size: 4’x6’ and as per requirement |
| 33 | Pedestal Fan/Ceiling Fan |
| 34 | Maroon Octonorm panels/walls (1mtr.) with frame (8 ft. height) |
| 35 | Orange Coloured octonorm panels/walls (1mtr.) with frame (8 ft. height) |
| 36 | LED Spot Light (9 watt) |
| 37 | Octonorm Table |
| 38 | Black Cushioned Chair |
| 39 | A multi-plug point (four points) for computer with 20 Amp socket with switch |
| 40 | Dark Blue Curtain (Cotton fabric) with uniform colour with provision of fastening and covering the stalls of equivalent size (3mtrx3mtr = 9 sqm) |
| 41 | Green Net |
| 42 | Tea/Coffee Vending Machine with sugar/milk/tea/disposable medium size cup with trained Operator for preparing tea/coffee for the guests during the entire period of the Festival (300 cup per day basis) |
| 43 | Wooden/steel tables 2’x5’ with frill |
| 44 | Pagoda (5mtr.x5mtr.) with 2 tables, 2 chair, 2 electric points and 1 Halogen Light of 100 watt with Fascia Name |
| 45 | Pagoda (3mtr.x3mtr.) with 1 table, 2 chair, 2 electric points and 1 Halogen Light of 100 watt with Fascia Name |
| 46 | Door with proper lock and key system |
| 47 | LED Wall Screen of Size 8’x12’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s, sound system and stage fold back speakers of 600 watts (2), sound mixing console and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program. |
| 48 | Mojo Iron Barricades (Height 4 ft. x Length 6ft.) with wheel – As per onsite requirement/as per directions of the Officer In-Charge |
| 49 | LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points |
| 50 | Providing of Labour for routine miscellaneous work from 10:00 a.m. to 9:00 p.m. (Rate may be given on per day basis) |
| 51 | Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fi |
| 52 | 3 in 1 laser printer with cartridge, Scanner & photocopier with A-4 Size Paper ream (HP/Canon) |
| 53 | Lease Line with Wi-fi internet connection having 500 mbps with proper distribution at 10 different locations |
| 54 | Halogen LED Lights of 200 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring |
| 55 | 5-Watt LED Colored / decorative bulbs |
| 56 | Tungsten outdoor warm lighting for decoration on trees |
| 57 | Silent Generator set: The generator should be in operational condition one day before start of the Book Festival and till the conclusion of the Festival. One 125 KVA Generator set (with fuel and operator) for full duration One 62 KVA Generator set (with fuel and operator) for full duration |
| 58 | Main line connection for total job from electric and generator set sources and providing a line for connection inside the stalls of participants, illumination of Main Gate and toilet, area of the exhibition ground and any other area of the ground, if required with proper and sufficient supply. It shall be the duty of the Bidder to get the temporary electric connection for the Festival at his own cost one day before start of the Book Festival. The Bidder shall arrange installation of the connection, tendering of Security Deposit etc., to Government Authorities at his own cost. Only actual consumption charges will be reimbursed to the Bidder by NBT on production of original bill. In case of any problem for getting electric connection, it shall be the sole responsibility of the Bidder to provide adequate supply through hiring more generators at his own cost one day before start of the Book Festival and no extra payment shall be given to Bidder for hiring and providing such extra generator, if any.Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Festival period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor.2. Only one time payment as quoted by the Tenderer will be made in case of any increase or decrease in number of stalls. |
| 59 | Street light iron poles (20’x2-½’’) |
| 60 | Photography for 10 days (Photographs should be provided in the hard disk and Pen Drive after the Book Festival). 200 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera with minimum 3 cameras with photographer with each camera for 10 days.• Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge. |
| 61 | Videography for 10 days (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival) along with 20 Minute short documentary of the programs. • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 3 Full HD Video Cameras setup with minimum 3 videographers with each camera for 10 days.• Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge |
| 62 | One Drone Camera with operator for videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival). • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ.• Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge |
| 63 | Live streaming on social media channels with Social Media Team of 2 members (YouTube & Facebook) |
| 64 | CCTV Cameras with live telecast on Screen (LED 52”) with complete installation with a control room access Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration) |
| 65 | Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty |
| 66 | Hiring of taxi (Innova) minimum 80 km and 12 hours duty |
| 67 | Digital Kiosk of latest version (Android with touch Screen) |
| 68 | Indian Flag (Khadi cloth) with mounting on Pole (20 feet height) with 100 watt LED (4 nos.) halogen light to be focused from bottom to top |
| 69 | Round Table (Top 4ft.x4ft.) with legs (height 30 inches) with frill |
| 70 | VVIP Lounge consisting of the following (specification as per images enclosed at annexure VIII) – As per onsite requirement/as per directions of the Officer In-Charge:• Size – 90-100 sq. mtr. Or as per onsite requirement• 3 Sofa three seater with white cover/cloth• 2 Sofa two seater with white cover/cloth• 5 Glass Central Table • 5 Dustbins, each of 20 Litre• Attached washroom 6' x 16' (western washroom fittings)• 10 multi-plug points (with four points) for computer with 20 Amp socket with switch• 20 LED light • 4 Tower Air Conditioner 5 ton (each cottage)• 10 VIP chairs• 2 Big Almirahs• Photo Frame – 2 ft. x 4 ft. (Image will be provided by NBT)• 5 Pedestal Fans• 5 Ceiling Fans • 4 Insect Killer with Aluminium Body – Fly Catcher Machine (30 watt)• LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points for relay of Live Programme |
| 71 | Thematic Installation / Sculpture with complete set-up:Each Sculpture is to be made and placed on carpeted platform (wooden platform & carpet) at ideal height as per the size and design approved in the presentation and will consist the following items:i) 4-5 Parco lightsii) Cloth for masking the platform from all sidesiii) 5-6 Queue Manager |
| 72 | Acrylic words installation on wooden base platform with carpet |
| 73 | Lunch/Dinner (Veg. Thaali containing Jeera Rice, Sabji, Dal, Chapati- 04, Raita/Curd, Paneer, Salad & Sweet etc.) |
| 74 | Brand New Dustbins (120 ltr ) Plastic with cover as per the image attached. |
| 75 | PVC White or coloured sky advertising Balloon, 0.33 MM, size 15x15 ft. (As per image shown at Annexure-XIII) |
