| 2 | COM T 12/13 EXCESS FARE TICKET (EFT) in size 5.5 Inch X 4.25 Inch (BOOKS), with 150 Ieaves.(50 Sets) having One side print 58 GSM IR Logo White Water Mark Security paper in BLACK Ink. Printing instructions: Printing with Raw Material Text matter with One side printing in Bilingual (Hindi and English). Text matter printing in Black colour ink. Numbering to be machine serial numbered on right top corner (in TRIPLICATE) in 6 digits and as per serial number allotted. In no case thenumber shall be printed on dot matrix/inkjet or laser jet printers. Raw Material:- For Text printing over 58 GSM IR Logo White Water Mark Security paper conforming to IS :1848/2007 as amended up to 2018 for Cover page Kraft paper 130 GSM conforming to IS :1397/90 or latest Grade- II Binding Specifications: 150 leaves (50 Sets in TRIPLICATE) Limp Bound with Two Side pins on left side of cover page. OneSeal pin on Right Bottom Corner Numbering Instructions: The commencing No. is to be obtained from AMM/Depot/NER/GKP. Supply should be in a bundle of 20 nos. each with strapping. Manuscripts to be get approved from AMM/Depot/NER/GKP. [ Warranty Period: 30 Months after the date of delivery ] ]Consignee DyCMM/GKP/Depot, NER Uttar Pradesh 16970.00 NumbersInspectionStage Inspection Not RequiredDetails3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyPage 1 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:30For all items Completion : Within 3 Months To be deliveredwithin 3 months fromthe date of issue ofPO.(2)However, thisdelivery schedule isflexible anddeviation may beallowed in Railwayinterest as deemedfit. Railway reservethe right to defer theDP if required inrailway interest.Payment TermsS.No DescriptionPayment Terms1 If tender value is less than Rs. 5 lac:- 100% payments against receipt, inspection and acceptance ofmaterial by the consignee at destination. If tender value is more than Rs. 5 Lac:-95% paymentagainst inspection certiï¬cate issued by the nominated inspection agency as speciï¬ed in the contractand proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspectionand acceptance of the goods by the consignee. In case of dispatch by rail, unqualiï¬ed RailwayReceipt/parcel Way Bill will be taken as the proof of dispatch. In case of dispatch by other meanssuch as road transport, receipted challan signed by the gazette officer at consignee end will be takenas proof of delivery.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended deliveryperiod shall be to Railways account. Only such variation shall be admissible which takes place afterthe submission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in hisquoted rate. No claim on account of statutory variation shall be admissible on account ofmisclassification by the supplier/ contractor.Standard Governing ConditionsS.No Description1 (1) The contract shall be governed by the conditions contained in attached Bid Document . Howeverin case special conditions, if any, differs from general conditions contained in bid documents, specialconditions shall prevail. (2) IRS conditions of contract: The contract shall be governed by latestversion (along with all correction slips) of IRS conditions of contract, and all other terms andconditions incorporated in the tender documents. (3) In case of any conflict for SD/EMD between IRSconditions and NER Bid Documents Version attached, conditions of bid documents shall Prevail.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 The item shall be purchased only Normal Applicable to Yes Yes Allowedfrom the ï¬rm registered/approved as all bidders (Optional)security printers by Indian BanksAssociation, Mumbai / Reserve Bankof India for which they should uploadthe valid documentary evidence,failing which their offer may bepassed over. The ï¬rm should be ISO9001-2000 or latest.5. COMPLIANCE CONDITIONSCheck ListPage 2 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 The bidder conï¬rms that Rates and Normal Applicable to No No Not Allowedother ï¬nancial terms quoted in all biddersrelevant columns of ï¬nancial bid willonly be ruling terms for acceptance,and such terms quoted anywhereelse should be ignored. [Denial ofthis condition not recommended]The bidder agrees to supply thetendered stores at the rates quotedby him in accordance with the IRSConditions of Contract and [or]special Conditions and [or] otherConditions speciï¬ed/attached withthe tender.Commercial-ComplianceS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 Please enter the percentage of local Normal Applicable to Yes Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 or fully imported item.And 100 for fully indigenous item.The deï¬nition and calculation of localcontent shall be in accordance withthe Make in India policy asincorporated in the tender condition.2 Please indicate {Y/N}whether you Normal Applicable to Yes Yes Allowedare interested in availing the benefits all bidders (Optional)available to Micro and SmallEnterprises{MSE} of theirparticipation in Govt. Procurement inreference to the Ministry of Railwaysletter No. 2010/RS(G)363/1 dated13.02.2019 as mentioned in biddocument. If yes, please attach therequisite registration certiï¬catespeciï¬cally for the tendered item forthe same application issued byappropriate agency.3 Also indicate whether MSE is owned Normal Applicable to Yes Yes Allowedby SC/ST/Women/Other. The all bidders (Optional)requisite certiï¬cate is to be uploadedwith tender document. Please notethat in absence of the requisitecertiï¬cate uploaded /submittedalong with offer, such beneï¬ts maynot be extended.4 Bidders willing to quote payment Normal Applicable to Yes Yes Allowedoption as LC(Letter of Credit) may all bidders (Optional)read Para 2.28 & 2.28.1(e) of BidVersion attached and quoteaccordingly.5 Please enter the percentage of local Normal Applicable to No Yes Allowedcontent in the material being offered. all bidders (Optional)Please enter 0 for fully importeditems, and 100 for fully indigenousitems. The deï¬nition and calculationof local content shall be inaccordance with the Make in Indiapolicy as incorporated in the tenderconditions.Other ConditionsPage 3 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:30S.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 (A)Third Party inspection as per Normal Applicable to No No Not AllowedAnnexure -II Special conditions all biddersattached herewith. (B) If tendervalue is more than Rs. 5 Lakh, ThirdParty inspection else Consignee.2 (1) Other procurement solicitations: Normal Applicable to No No Not Allowed1.1 If a Nodal Ministry is satisï¬ed all biddersthat Indian suppliers of an item arenot allowed to participate and/orcompete in procurement by anyforeign government, it may, if itdeems appropriate, restrict orexclude bidders from that countryfrom eligibility for procurement ofthat item and /or other items relatingto that Nodal Ministry. A copy ofevery instruction or decision taken inthis regard shall be sent to theChairman of the StandingCommittee.1.2 For the purpose of sub-paragraphabove, a supplier or bidder shall beconsidered to be from a country if (i)the entity is incorporated in thatcountry, or (ii) a majority of itsshareholding or effective control ofthe entity is exercised from thatcountry; or (iii) more than 50% of thevalue of the item being supplied hasbeen added in that country. Indiansuppliers shall mean those entitieswhich meet any of these tests withrespect to India. Note:-Para 2.24 of attached BidDocument may also be read in thisregard.Page 4 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:303 UNDERTAKINGS:- Normal Applicable to No No Not AllowedCertiï¬cate for Compliance of Rule all bidders144 (xi) in the General FinancialRules (GFRs), 2017:-I/we have read the Orders regardingrestrictions on procurement from abidder of a country which shares aland border with India vide OrderRef. F. No. 6/18/2019-PPD dt.23.07.2020 [containing OfficeMemorandum, Order (PublicProcurement No. 1) & Order (PublicProcurement No. 2)], Order Ref. F.No. 6/18/2019-PPD dt. 23.07.2020[Order (Public Procurement No. 3)]issued by Joint Secretary (PPD),Department of Expenditure, Ministryof Finance, GOI and OM No.DPE/7(4)/2017-Fin. Part-I dt.30.07.2020 issued by the Director,Dept. of Public Enterprises, Govt. ofIndia;(a) I/We hereby certify that I/We arenot from such a country and areeligible to be considered.(b) If from such a country, I/We havebeen registered with the CompetentAuthority as mentioned in the aboveGovt. Order dt 23.07.20. I/We herebycertify that , we fulï¬l allrequirements in this regard and areeligible to be considered (whereapplicable, evidence of validregistration by Competent Authorityshall be attached.NOTE:- (1) Bidder to select Yes incase bidder is falling in category a)else to select No and attachcertificate of registration.(2) To comply bidders are also tocertify either Certiï¬cate A orCertiï¬cate B as given under OtherConditions of this NIT.(2) Para 2.30 of attached BidDocument may also be read in thisregard.4 Certiï¬cate-A for compliance of Rule- Normal Applicable to Yes Yes Allowed144(xi) in the General Financial Rules all bidders (Optional)(GFRs), 2017 (Undertaking given inNIT in this regard may be referredwith)I /we hereby certify that I/we are notfrom such a country, and are eligibleto be considered.Note- Para No. 2.30 of attached BidDocument may also be read in thisregard.Page 5 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:305 Certiï¬cate-B for compliance of Rule- Normal Applicable to Yes Yes Allowed144(xi) in the General Financial Rules all bidders (Optional)(GFRs), 2017 as mentioned in clauseabove, in case the bidders is from acountry which shares land borderwith India vide order referencementioned in related clause abovethe following conï¬rmation to beprovided by the bidders:-(Undertaking given in NIT in thisregard may be referred with)-I/we have been registered with theCompetent Authority as mentionedin the above Govt. Order dt.23.07.2020. I/we hereby certify that,we fulï¬ll all requirements in thisregard and are eligible to beconsidered (where applicable,evidence of valid registration by theCompetent Authority shall beattached).Note- Para No. 2.30 of NER attachedBid Document may also be read inthis regard.Page 6 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:306 1-Tenderers should upload copies of Normal Applicable to Yes Yes Allowedthe documents needed for all bidders (Optional)consideration of their offer e.g.performance documents, NSICcertiï¬cate if available, authorizationcertificate etc.2-Tenderers are advised to quoteeach and every term clearly. Anyvague/incomplete offer is likely to beignored.3-Delivery period should be clearlyindicated. Delivery period quoted invaried ranges e.g. 2-16,weeks, 2-28weeks, 4-36 weeks, 2-10 months 3-8months etc. should be avoided. Insuch cases purchaser reserves theright to accept the lower DeliveryPeriod.4-Railway insists offer only frommanufacturers and their authorizedagents/dealers/ distributors. In caseof offer from authorizedagents/dealers/distributors theymust submit tender speciï¬cauthorization from theirmanufacturer.5-Inspection against manufacturersGC/TC will not be accepted unlessspeciï¬cally mentioned in the tenderenquiry itself. Therefore tenderersmust quote inspection clause as pertender enquiry.6-Tenderers are advised to mentionplace of inspection clearly in theiroffer itself. Change of place ofinspection later on may not beaccepted by the purchaser.7-Firms must carefully examine thecontents of PO and in case of anydiscrepancy noticed they can make arepresentation within 15 days fromthe receipt of PO. Any representationthereafter for DP re-Fixation shall notbe accepted.8-All these instructions shall notcontravene to IRS conditions andother conditions attached with thetender documents.Page 7 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:307 1-Any ï¬rm quoting on behalf of OEM Normal Applicable to No No Not Allowedmust submit tender speciï¬c all biddersauthorization certiï¬cate along withtheir offer and agree for inspectionas per Para 2.3 of attached biddocument, failing which offer shallbe ignored without any backreference.2-The OEM / Authorizeddealers/agents must comply with thefollowing conditions, failing whichtheir offer(s) will be ignored. (i) In atender, either the Indian Agent onbehalf of the Principal/OEM orPrincipal/OEM itself can bid but bothcannot bid simultaneously for thesame item/product in the sametender. (ii) If an agent submits a bidon behalf of the Principal/OEM, thesame agent shall not submit a bid onbehalf of another Principal/OEM inthe same tender for the sameitem/product.3- Neither one agent can representtwo OEM nor can one OEM authorizetwo agents.Purchaser reserves theright to reject both bids in suchcases.\"Special ConditionsS.No. Description Template Condition Confirmation Remarks DocumentsApplicability Required Allowed Uploading1 (1) Firms should upload Bank detail Normal Applicable to No No Not Allowedi.e. Bank name, Bank Account all biddersNumber, IFSC Code, and MICR Codewith their offer. Bidder shouldinvariably indicate GSTIN Numberand HSN Code of the offered Storesduly enclosing the documentaryevidence. (2 ) This is Money Value item.(3) Validity of Offers: Para1.6.3 of BidVersion document attached(4) PVC not Applicable. (5) EMD and SD as per Clause 1.18 &1.19 of attached Bid Document2 SAMPLE CONDITION :- Firms should Normal Applicable to No No Not Allowedsubmit sample within 15 days to all biddersSMM/Depot/NER/GKP from the dateof issue of Purchase Order for ArtWork approval. Other aspect as perdescription and specification.3 Sample of Com T 12/13 Excess Fare Normal Applicable to No No Not AllowedTicket (Local), Size-5.5 inchX4.25 all biddersinch is enclosed herewith.6. Bidders shall confirm and certify on the behalf of the tenderer including its constituentsas under:S.No. Description1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.Page 8 of 9 Run Date/Time: 19/12/2025 11:36:46STORES/NORTH EASTERN RLYTENDER DOCUMENTTender No 28251366 Closing Date/Time 08/01/2026 11:30I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in .I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration3 to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders,execution of contract or payment, the master copy available with the railway Administration shall be final and bindingupon me/us.I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and4attachments in proof of the qualification requirements.I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the5offer and same shall be binding upon me/us.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are6fully responsible for the correctness of the information and documents, submitted by us.I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department7 of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as aHUF/ member of the partnership firm/LLP/JV/Society/Trust.I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time duringprocess for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided8in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituentsunderstand that my/our offer shall be summarily rejected.I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time9 after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit andmay also lead to any other action provided in the contract including banning of business for a period of upto two year.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land borderwith India and certify that I am/We are not from such a country or, if from such a country, have been registered with10the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible tobe considered (evidence of valid registration by the competent authority is enclosed)7. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5629217.pdf NER Bid Document Ver 472 5630906.pdf Sample of com T 12/13 Excess fare Ticket3 5629224.pdf Revised IRS Condition of ContractThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letterno. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By SMM/II ( PARAS NATH SINGH ) |
