Supply Of Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System Etc. (Detailed Description As Per Item Description)Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System Etc. (Detailed Description As Per Item Description),Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 196 Nos. Demu(Tc) At C& W Workshop, New Bongaigaon As Per Annexure V [ Warranty Period: 36 Months After The Date Of Delivery ] ] , Camc For 05 (Five) Years For 196 Nos. Of Demu(Tc) Coaches After The Completion Of Warranty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 196.00 Numbers Group G2-Group Icf Gs Coaches 1 33653630 (G2) Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 280 Nos. Of Icf Gs Coaches (Gs & Slrd/Slr) At C&W Workshop, New Bongaigaon As Per Annexure Vi [ Warranty Period: 36 Months After The Date Of D Elivery ] ] Consignee Sse/Drg/Nbq, Nfr Assam 280.00 Numbers Inspection Details Stage Inspection Not Required 2 3365363 (G2) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 280 Nos. Of Icf Gs Coaches (Gs & Slrd/Slr) After The Completio N Of Warranty Period As Per Annexure Ii. [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Disc Ounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 280.00 Numbers Page 1 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 Group G3-Group Icf Non-Ac Coaches 1 33692828 (G3) Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 145 Nos. Icf Non-Ac Coaches (Wgscn) At C& W Workshop, New Bongaigaon As Per Annexure Vii [ Warranty Period: 36 Months After The Date Of Deliver Y ] ] Consignee Sse/Drg/Nbq, Nfr Assam 145.00 Numbers Inspection Details Stage Inspection Not Required 2 3369282 (G3) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 145 Nos. Icf Non-Ac Coaches (Wgscn) After The Completion Of Warranty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discount Ing: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 145.00 Numbers Group G4-Group Icf Ac Coaches 1 33769990 (G4) Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 50 Nos. Of Icf Ac Coaches (Wgaccw,Wgacc N) At C&W Workshop, New Bongaigaon As Per Annexure Viii [ Warranty Period: 36 Months After The Date Of Delivery ] ] Consignee Sse/Drg/Nbq, Nfr Assam 50.00 Numbers Inspection Details Stage Inspection Not Required 2 3376999 (G4) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 50 Nos. Of Icf Ac Coaches (Wgaccw,Wgaccn) After The Comple Tion Of Warranty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Di Scounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 50.00 Numbers Group G5-Group Demu Dpc/Dtc Coaches 1 479019160040 Basic Non Stock --- Yes Tpi Agency Inr (G5) Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 68 Nos. Demu(Dpc/Dtc) At C& W Workshop, New Bongaigaon As Per Annexure Ix [ Warranty Period: 36 Months After The Date Of Delivery ] ] Consignee Sse/Drg/Nbq, Nfr Assam 68.00 Numbers Inspection Details Stage Inspection Not Required 2 4790191 (G5) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 68 Nos. Of Demu(Dpc/Dtc) Coaches After The Completion Of Warr Anty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 68.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply Page 2 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion One-Fourth (1/4) Of : Within 120 Days Thereafter The Total Work Should Be Completed Within Every Month Of The Overall Work Completion Period. However, Railway Reserves The Right To Change The Dp On Need Basis. Payment Terms S.No Description Payment Terms 1 60 % Payment Against Inspection Certificate Issued By The Nominated Inspection Agency As Specified In The Contract And Proof Of Delivery Of The Material To Consignee, And Balance 40% After Receipt, Inspection And Acceptance Of The Goods By The Consignee Subject To Submission Of Performance Bank Guarantee For The 10% Of The Value Of The Contract Towards Warranty Obligations, Which Shall Be Valid For 42 Months. Statutory Variation Clause S.No Description 1 Svc Will Be Applicable. Statutory Variation In Taxes And Duties Or Fresh Imposition Of Taxes And Duties By State/Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/Vendor/Bidder/Contractor. Option Clause S.No Description 1 Unless Otherwise Speciï¬Ed In The Tender Document, The Purchaser Shall Be Entitled To Increase The Order Quantity By (+) 30% Anytime Within The Delivery Period (Including Extended Delivery Period). The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderers Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original OffEr. As Per Extant Instruction, Operation Of The Option Clause Can Be Made Any Time Within Contractual Delivery Period Giving Reasonable Time To The ϬRm To Supply The Enhanced Quantity. It May Be Noted That For Invocation Of The Option Clause, Validity Of The Contract Will Be Considered Up To The Contractual Delivery Period Even Though The Supplies Have Been Completed In Advance. Standard Governing Conditions S.No Description 1 Tender Shall Be Governed As Per Nfr Instructions To Tenderers For E-Tenders On Ireps Ver Jan 2025 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility : Condition Shall Be Opened As Part Of Technical Bid Only Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 3 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 1 Railway Reserves The Right To Make The Normal Applicable To Yes Yes Allowed Procurement From The Manufacturer Of The All Bidders (Optional) Tendered Item Therefore Manufacturers Or Their Authorized Distributor/Dealer/Agent With Tenders Speciï¬C Authorization Can Only Quote. Oems Can Authorize And Give Tender Speciï¬C Authorization To Its Agent / Dealers To Quote On Their Behalf Provided The Oem Takes Full Responsibility For The Quality Of The Material Including Warranty Obligation And After-Sale-Service. In Such Cases The Authorized Agents / Dealers Would Also Give An Undertaking As Follows: (I) That He Will Be Responsible For All The Contractual Obligations Including Quality Aspects, Replacement Of Parts / Items And Warranty / Guarantee Obligations Including Camc. (Ii) That He Will Be Responsible For After-Sale-Service. The OffEr Without Tender Speciï¬C Authorisation Letter Of The Oem Will Be Summarily Rejected, If The Bidder Is Not The Manufacturer Of Item. The Oem Authorization Certiï¬Cate Wherever Required Should Be On Companys Letter Head And Must Contain The Full Name, Designation, Active E-Mail Address And Mobile Number Of The Authorized Signatory Along With Companys Stamp. Without These The Authorization Certiï¬Cate From Oem Will Not Be Considered As Valid And OffEr Will Be Summarily Rejected Without Any Back Reference And No Representation Will Be Entertained. Buyer Can Seek The Authentication Of Authorization Certiï¬Cate From Oem, If Required. 2 If Bidder Is An Oem, It Has To Submit The Normal Applicable To Yes Yes Allowed Documentary Proof Of Being The All Bidders (Optional) Manufacturer On Companys Letter Head And Must Contain Full Name, Designation, Active E-Mail Address & Mobile Number Of The Authorized Signatory With Companys Stamp. Without These The Oem Certiï¬Cate Will Not Be Considered As Valid And OffEr Will Be Summarily Rejected Without Any Back Reference And No Representation Will Be Entertained. Page 4 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 3 The Bidder Shall Provide Valid Stqc Normal Applicable To Yes Yes Allowed Certiï¬Cation As Per The Requirement Of All Bidders (Optional) Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025, Version 3.1 For Both The Camera And Software Of The Mnvr As Follows: 1. If The Bidder Is The Original Equipment Manufacturer (Oem): - The Bidder Must Submit Stqc Certiï¬Cation For Both The Camera And Software Of Mnvr. 2. If The Bidder Is A Oem Of One Of The Items (Either Camera Or Software Of Mnvr): - The Bidder Must Submit Stqc Certiï¬Cation For The Item They Manufacture. - The Bidder Must Also Submit The Stqc Certiï¬Cation Of The Oem For The Item They Are Procuring From The Oem. 3. If The Bidder Is A Not Oem Of Both Items (Camera And Software Of Mnvr), In That Case: - The Bidder Must Submit The Stqc Certiï¬Cation For Both The Camera And Software Of Mnvr Of The Oems. The Stqc Certiï¬Cations To Be Provided; Issued On Or Before The Tender Opening Date. Compliance Of Stqc Requirements Is Mandatory For Bid Consideration, Failing Which Offer Will Be Summarily Rejected. Page 5 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 4 Performance Clause: Normal Applicable To Yes Yes Allowed For Bulk Order All Bidders (Optional) A) The Bidder Should Have Successfully Completed/Executed The Work Of Supply, Installation & Commissioning Of Minimum 100 Nos. Cctv Cameras As Part Of One Or More Cctv Surveillance Systems In Railways Rolling Stock (Coaches/Locomotives) Including Metros/Ncrtc Coaches Within India During Last ϬVe (05) ϬNancial Years & Current ϬNancial Year Ending Last Day Of Month Previous To The One In Which The Tender Is Invited. Or B) The Bidder Should Have Successfully Completed/ Executed The Work Of Supply, Installation & Commissioning Of Minimum 1000 Nos. Cctv Cameras As Part Of One Or More Cctv Surveillance Systems In Road Mobility Vehicles Of Central/State Govt. Department/Organization/Psu During Last ϬVe (05) ϬNancial Years & Current ϬNancial Year Ending Last Day Of Month Previous To The One In Which The Tender Is Invited. For Developmental Order: - Other Sources Who Have Successfully Completed/ Executed The Work Mentioned Above, But Who Do Not Meet The Minimum Past Performance For Bulk Orders Specified Above, Can Be Considered For Placement Of Developmental Order For The Quantity Up To Maximum 20% Of The Npq Provided They Submit Necessary Documentary Proof Showing The Details Of Supplied Items Along With Value As Required. Such Tenderers Are To Note That Non Submission Of Such Documents Shall Be Taken As They Are Not Having Any Such Past Performance And/Or Capacity, And Their OffEr Will Be Rejected And No Back Reference In This Regard Will Be Made. Following Documents To Be Submitted With OffEr: - (I) Copies Of Po Or Any Other Associated Documents Specifying Details Of Work Done. And (Ii) Satisfaction Completion Certiï¬Cate/Performance Certiï¬Cate Of Such Order By Government/Psu/ Corporate. (Iii) The Certiï¬Cate Issued By The Ca Of The Bidder Clearly Specifying Project Name, Purchase Order/Work Order Number Along With Date Of Work Order/Purchase Order, Numbers Of Ip Based Cctv Cameras Commissioned, Type Of Client, Which Are Meeting The Technical Qualiï¬Cation Criteria During The Period Speciï¬Ed Under The Criterion. 5 Parameter Wise Compliance Of The Normal Applicable To Yes Yes Allowed Technical Requirement Of The Constituent All Bidders (Optional) Items To Be Submitted As Per Para 4 Of Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025 Version 3.1. Performa Attached At Annexure Xii, Xiii, Xiv, Xv, Xvi And Xvii To Examine The Suitability Of The Technical Parameters Of The Offered Product. Page 6 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 6 Emd Clause: Normal Applicable To No No Not Allowed Tenderers Are Required To Deposit Earnest All Bidders Money Online Equivalent To The Amount Mentioned In The Tender Document. Tenderers Not Submitting Earnest Money Should Clearly Indicate In Their OffEr The Reasons For The Same, And Failure To Do So Will Be Taken As Unwillingness On Their Part To Deposit The Earnest Money. B) Amount Of Emd (Rounded Off To Nearest Higher Rs. 10 (Ten)) To Be Taken In Tenders, Wherever Applicable. A) It Will Be @ 2% Of The Estimated Tender Value Up To Rs. 50 Cr. Subject To Maximum Emd Of Rs. 20 Lakh. B) Emd Will Be Rs. 50 Lakh For Tenders Above Rs. 50 Cr. C) Exemption From Submission Of Earnest Money: The Under Noted Categories Of Tenderers Are Liable To Get The Exemption From Deposit Earnest Money:- A. Firms Registered With Mse For Tendered Item. B. Tender Cases Of Value Up To And Including Rs. 25 Lakh Unless Otherwise Mentioned In The Tender. C. Other Railways And Government Departments. D. Indian Ordinance Factories. E. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered. G. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. I. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. D) OffErs Of Tenderers Who Do Not Submit Earnest Money, And Are Also Not Exempted From Submission Of Earnest Money Shall Be Summarily Rejected. E) The Purchaser Reserves The Right To Forfeit The Earnest Money Deposit If The Tenderer Withdraws Or Revises His OffEr Within The Validity Period Or Fails To Deposit Security Money In Terms Of Clause Para-9 Of The Instruction To Tenderers. F) No Interest Shall Be Payable By The Purchaser On The Earnest Money If Tender Is Cancelled By Railway Administration And Emd Returned. Emd Of Unsuccessful Bidders And Tenderers Shall Be Released Immediately After ϬNalization Of The Tender. For Detail Appreciation Para-3 Of Instruction For Tenderers May Be Referred. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance : Condition Shall Be Opened As Part Of Technical Bid Only. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers Have To Quote The For Normal Applicable To Yes No Not Allowed Destination Rate. All Bidders Page 7 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 2 (A) Mse Sources, Who Are Interested For Normal Applicable To Yes Yes Allowed Availing Beneï¬Ts Under Mse Act All Bidders (Optional) Mentioned In The Notiï¬Cation Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certiï¬Cate Duly Marking The Tendered Item In The Certiï¬Cate Otherwise Claim For Beneï¬Ts Under Mse Act May Not Be Entertained. (B) Mse Source Owned By Sc/St/Woman Should Upload Necessary Documents To Get The Beneï¬Ts In Regard To Their Category I.E. The Ownership Of Mse Pertains To Sc/St/Other Category Clearly. Absence Of This Information In The Registration Certiï¬Cate Would Be Taken As Mse Falling In The Category Of Others 3 In Keeping With The Public Procurement Normal Applicable To Yes Yes Not Allowed (Preference To Make In India) Order, 2017, All Bidders As Amended, Public Procurement Of This Item Is Restricted To Class - I And Class-Ii Local Suppliers Only. Thus, Only Class-I And Class-Ii Local Supplier As Deï¬Ned Under The Public Procurement (Preference To Make In India) Order, 2017, As Amended Time To Time Shall Be Eligible To Bid In This Tender. OffEr From Vendors Who Do Not Quality To Be Class -I (Local Content :Minimum 50% ) Or Class-Ii (Local Content: Minimum 20% But Less Than 50%) Local Supplier, Shall Be Summarily Rejected And, Therefore, Such Vendors Should Not Participate In The Tender. In Case Any Vendor Who Does Not Qualify To Be A Class I Or Class-Ii Local Supplier For The Tendered Item Participates In The Tender, Such A Bidder Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Bidder On This Account. 4 Make In India Policy: Normal Applicable To Yes Yes Allowed (A) This Tender Complies With Public All Bidders (Optional) Procurement Policy (Make In India) Order 201, Revised On 16.09.2017, Issued By Department Of Industrial, Promotion And Policy, Ministry Of Commerce Circulated Vide Rly. Bd Letter No. 2015/Rs(G)/779/2/Pt.1, Dtd. 25.09.20 Or Latest. (B) Please Declare The Percentage Of Local Content In The Material Being OffEred. Please Enter 0 For Fully Imported Item And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In Nfr Instructions To Tenderers With The Details Of The Location(S) At Which The Local Value Addition Is Made. (C) In Case Of Procurement For Value In Access Of Rs. 10 Crs. The Class-I Local Supplier/Class-Ii Local Supplier Shall Be Required To Provide A Certiï¬Cate From The Statutory Auditor Or Cost Auditor Of The Company (In Case Of Companies) Or From Practicing Cost Accountant Or Practicing Chartered Accounts (In Respect Of Suppliers Other Than Companies) Giving The Percentage Of Local Content At The Time Of Execution Of The Purchase Order Failing Which A Penalty Upto 10% Of The Contract Value May Be Imposed As Per Railway Board Circular 2020/Rs(G)/779/2/ Pt. 1(E3322671) Dt. 20.08.2024 Page 8 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 5 Beneï¬Ts To Micro And Small Enterprises Normal Applicable To No No Not Allowed (Mses): As Per The Extant Public All Bidders Procurement Policy Of The Government Of India, Micro And Small Enterprises (Mses) Having Current And Valid Registration For The Tendered Item Are Entitled For Beneï¬Ts And Preferential Treatments Speciï¬Ed In Nfr Instructions To Tenderers. 6 Contractor Must Provide Poc( Proof Of Normal Applicable To Yes Yes Allowed Concept) For Retro-ϬTment Of Vss As Per All Bidders (Optional) Rdso Spec. Rdso/Spn/Tc/106/2025 Version 3.1 And Railway Board L/No. 2025/Dev.Cell/Cc1/1-E3485651 Dtd. 21.07.2025 Of Any Zr. If The Bidder Does Not Have A Poc From Any Other Zone Of Railways (Zr), Then A Poc From North Frontier Railway (Nfr) Is Required To Be Done. 7 Scope Of Supply (Bid Price To Include All Normal Applicable To Yes Yes Allowed Cost Components): On Site Supply, All Bidders (Optional) Transportation, Installation, Testing And Commissioning Of Goods With Camc For 5 Years 8 In Addition To The Above, ϬRm Has To Normal Applicable To Yes Yes Allowed Submit Clause Wise Compliance Of The All Bidders (Mandatory) Special Conditions Mentioned In The Annexure Xii (Special Conditions) Failing Which The OffEr Of Vendor May Not Be Considered. 9 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection To Be Done By Third Party (Tpi) Normal Applicable To No No Not Allowed Agency. All Bidders 2 The Tenderer Shall Submit A Copy Of Normal Applicable To Yes Yes Allowed Certiï¬Cate Stating That All Their All Bidders (Mandatory) Statements/Documents Submitted Alongwith Bid Are True And Factual. Standard Format Of Certiï¬Cate To Be Submitted By The Bidder Is Enclosed In Annexure Iii. Non Submission Of Above Certiï¬Cate By The Bidder Shall Result In Summarily Rejection Of His/Their Bid. It Shall Be Mandatorily Incumbent Upon The Tenderer To Identify State And Submit The Supporting Documents Duly Self Attested/Digitally Signed By Which They/He Is Qualifying The Qualifying Criteria Mentioned In Tender Document. Page 9 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 3 Security Deposit: Normal Applicable To Yes Yes Allowed 1). The Successful Tenderers Shall, Within All Bidders (Optional) 21 Days After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit Security Deposit A Sum Equal To (A) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore. (B) Rs 1 Cr Or As ϬXed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulï¬Llment Of The Contract Unless Otherwise Sd Waival Is Speciï¬Cally Mentioned In Tender/Loa. (C) However, All Tenders Shall Have Security Deposit 5% Of Contract Value. 2). The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Oï¬Ƒce Saving Banks. The Guarantee Bonds/Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-1. 2.2 Payment Of Security Money In The Form Of Pay Order/Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3). The Security Deposit (Sd) Shall Be Taken From All Vendors For Contracts Above Rs.25 Lakh Subject To Following Exemptions: A. The Store Contract Cases Of Value Upto Rs. 25 Lakh B. Other Railways And Government Departments. C. Indian Ordinance Factories. D. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. E. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. G. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 4 Validity Of The OffEr Will Be 180 Days From Normal Applicable To Yes No Not Allowed The Date Of Closing Of The Tender All Bidders Page 10 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 5 Warrantee Clause: Guarantee/Warranty Normal Applicable To Yes Yes Allowed Period 3 Years From The Date Of All Bidders (Optional) Commissioning Of Ordered Qty Including Preventive Maintenance & 05 Years Camc Post Warranty. The Contractor Shall Ensure Round The Clock Availability Of Qualiï¬Ed Engineer At The Nominated Coaching Shed For The ϬRst Three Years. After Expiry Of Warranty, The Camc For 5 [Five] Year As Per Terms And Conditions Shall Be Applicable. Annexure X (Scope Of Warranty) Has To Be Complied By The Bidder 6 Acceptance Of Tender: Normal Applicable To No No Not Allowed (A) The Purchaser Reserves The Right To All Bidders Reject Any Or All Of The Tenders In Part Or Full At His Sole Discretion Without Assigning Any Reason. (B) Railway Does Not Pledge Itself To Accept The Lowest Or Any Tenders And Reserves To Itself The Right Of Acceptance Of The Whole Or Any Part Of The Quantity OffEred. (C) The Decision Of Railways With Regard To Allotment Of Quantity So As To Insure Uninterrupted Supply Of Sleepers Will Be ϬNal. (D) The Acceptance Of The Tender Will Be Communicated By Letter Of Acceptance Direct To The Tenderers. In Case Where A Counter OffEr Is Issued, The Unconditional Acceptance Of Counter OffEr Will Result In A Validity Concluded Contract Through Formal Letter Of Acceptance May Be Forwarded To The Contractor At A Letter Date. 7 The Purchaser Reserves The Right To Normal Applicable To No No Not Allowed Discharge The Tender In Case Cartel Is All Bidders Suspected Or The Tender Is Not Found To Be Advantageous/Reasonable For Railways. 8 All Supply, Installation, Testing, Normal Applicable To Yes Yes Not Allowed Commissioning, And Associated Work All Bidders Under This Contract Shall Be Carried Out Strictly In Accordance With Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025 Version 3.1 9 Bidders Are Required To Specify The Normal Applicable To Yes Yes Allowed Make/Brand And Product Numbers For The All Bidders (Optional) Items And Provide A Detailed Breakup Of The OffEred Rates As Per The Format Given In Annexure Iv. 10 Annual Maintenance Contract:- The Normal Applicable To Yes Yes Allowed Detailed Terms And Conditions Of Amc Shall All Bidders (Optional) Be As Given In Attached Annexure Ii Camc. 11 Camc Orders Would Be Placed By Normal Applicable To No No Not Allowed Respective Consignee Before The Expiry Of All Bidders Warranty Period. 12 Camc Is Mandatory After The Completion Normal Applicable To Yes Yes Allowed Of Warranty Period And Tenderers Should All Bidders (Optional) Note That Comprehensive Annual Contract After Completion Of Warranty Period Will Be Executed By The Respective Coaching Depot/ Workshop Where The Coach Will Be Homed As Per Conditions Of Comprehensive Amc In The Attached Document Annexure-Ii 13 Contractor Has To Quote Rate In Normal Applicable To Yes Yes Not Allowed Accordance To Documents Attached. All Bidders 14 List Of Items For Demu(Tc), Icf Gs, Icf Normal Applicable To No No Not Allowed Non-Ac Coaches, Icf Ac Coaches, Demu All Bidders (Dpc/Dtc) Are Attached In Annexure V, Vi, Vii, Viii, Ix Respectively. Page 11 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 15 Work Will Be Executed In Any Coaching Normal Applicable To No No Not Allowed Depot/Workshop Under Nfr Jurisdiction All Bidders 16 Splitting Clause: Normal Applicable To No No Not Allowed The Purchaser Reserved The Right To Split All Bidders The Bulk Order Quantity Between Two Or More Firms In Terms Of Para-7.3 Of Instructions To Tenderers For E- Tenders. 17 This Is A Double Bid System Tender Case. Normal Applicable To No No Not Allowed All Bidders 18 (A) In The Event Of Any Contradiction Or Normal Applicable To No No Not Allowed ConflIct Between The Nfr Instructions To All Bidders Tenderers And The Attached Documents, The Conditions Speciï¬Ed In The Attached Documents Will Prevail. (B) In The Event Of Any Contradiction Or ConflIct Between The Nit And The Attached Documents, The Conditions Speciï¬Ed In The Nit Will Prevail. Note: The Warranty Period Would Be 36 Months After The Date Of Commissioning. The Warranty Period Described In The Item Details (I.E. 36 Months After The Date Of Delivery) Shall Be Neglected As This Is Due To System Glitch. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers Are Requested To Go Through Normal Applicable To No No Not Allowed Annexure Ii For Detailed Terms And All Bidders Conditions For Applicability Of Camc Including Pricing Therein. 2 Firm Has To Provide The Rate Of All Normal Applicable To No No Not Allowed Components I.E. On Site Supply, All Bidders Transportation, Installation, Testing And Commissioning Of Goods With Camc For 5 Years. Camc Contract Will Be Placed Separately Before The Expiry Of Warranty Period By Consignee. Inter Se-Ranking Will Be Decided On Cumulative Process, Considering The Cost Of The Tender Description And Camc. Bids Submitted Without Comprehensive Annual Maintenance Contract (Camc) Rates Will Be Considered Unresponsive To The Nfr Bid And Will Be Summarily Rejected. 3 Firm Has To OffEr Individual Prototype For Normal Applicable To No No Not Allowed Inspection For ϬRst Coach Of Each Type In All Bidders The List (Icf Ac, Icf Non Ac, Icf Gs, Demu Tc/Dpc/Dtc) Within 60 Days After Placement Of Purchase Order. Failing Which Their Purchase Order May Be Cancelled. Tenderers Who Have An Approved Poc For A Speciï¬C Coach From Any Zonal Railway Will Be Exempt From Prototype Approval For That Particular Coach, As Per Railway Board Letter No. 2025/Dev.Cell/Lcc1/1 - E3485651 Dated 21.07.2025. 4 In Addition To The Above, ϬRm Has To Normal Applicable To No No Not Allowed Submit Clause Wise Compliance Of The All Bidders Special Conditions Mentioned In The Annexure Xii (Special Conditions) Failing Which The OffEr Of Vendor May Not Be Considered. Page 12 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers To Quote And Supply The Normal Applicable To Yes Yes Allowed Materials Exactly As Per Tendered Size And All Bidders (Optional) Specification. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 A). I/We Agree To Supply The Tendered Normal Applicable To No No Not Allowed Stores At The Rates Quoted By Me/Us In All Bidders Accordance With Special And Other Conditions Speciï¬Ed/Attached With The Tender. B). I/We Have Gone Through The Instructions To Tenderers, Attached With The Tender And I/We Agree The Same. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Rblettercctv.Pdf Rblettercctv.Pdf 2 5504905.Pdf Annexure Xvii (Technical Requirement Microphone) 3 5491919.Pdf Annexure Ii Camc 4 5491922.Pdf Scope Of Work 5 5491856.Pdf Annexure-I (Delivey Terms) 6 5491933.Pdf Annexure Iii (Railway Board Letter) 7 5491934.Pdf Nfr Instruction To Tenderers 8 5507289.Pdf Annexure Iv (Breakup) 9 5499954.Pdf Annexure V (Demu Tc) 10 5499956.Pdf Annexure Vi (Icf Gs) 11 5499958.Pdf Annexure Vii (Icf Non-Ac) 12 5499962.Pdf Annexure Viii (Icf Ac) 13 5499968.Pdf Annexure Ix (Demu Dpc_Dtc) Page 13 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 14 5499975.Pdf Annexure X (Scope Of Warranty) 15 5507293.Pdf Annexure Xi (Special Conditions) 16 5504888.Pdf Annexure Xii (Technical Requirement For Hht) 17 5504892.Pdf Annexure Xiii (Technical Requirement For Camera) 18 5504895.Pdf Annexure Xiv (Technical Requirement For Mnvr) 19 5504901.Pdf Annexure Xv (Technical Requirement For Software) 20 5504904.Pdf Annexure Xvi (Technical Requirement For Cables) 21 5491923.Pdf Rdso Specification For Vss The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/ E And G ( Vikas Rathi ) , Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 280 Nos. Of Icf Gs Coaches (Gs & Slrd/Slr) At C&W Workshop, New Bongaigaon As Per Annexure Vi [ Warranty Period: 36 Months After The Date Of D Elivery ] ] , Camc For 05 (Five) Years For 280 Nos. Of Icf Gs Coaches (Gs & Slrd/Slr) After The Completio N Of Warranty Period As Per Annexure Ii. [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Disc Ounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 280.00 Numbers Page 1 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly , Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 145 Nos. Icf Non-Ac Coaches (Wgscn) At C& W Workshop, New Bongaigaon As Per Annexure Vii [ Warranty Period: 36 Months After The Date Of Deliver Y ] ] , Camc For 05 (Five) Years For 145 Nos. Icf Non-Ac Coaches (Wgscn) After The Completion Of Warranty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discount Ing: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 145.00 Numbers Group G4-Group Icf Ac Coaches 1 33769990 (G4) Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 50 Nos. Of Icf Ac Coaches (Wgaccw,Wgacc N) At C&W Workshop, New Bongaigaon As Per Annexure Viii [ Warranty Period: 36 Months After The Date Of Delivery ] ] Consignee Sse/Drg/Nbq, Nfr Assam 50.00 Numbers Inspection Details Stage Inspection Not Required 2 3376999 (G4) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 50 Nos. Of Icf Ac Coaches (Wgaccw,Wgaccn) After The Comple Tion Of Warranty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Di Scounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 50.00 Numbers Group G5-Group Demu Dpc/Dtc Coaches 1 479019160040 Basic Non Stock --- Yes Tpi Agency Inr (G5) Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 68 Nos. Demu(Dpc/Dtc) At C& W Workshop, New Bongaigaon As Per Annexure Ix [ Warranty Period: 36 Months After The Date Of Delivery ] ] Consignee Sse/Drg/Nbq, Nfr Assam 68.00 Numbers Inspection Details Stage Inspection Not Required 2 4790191 (G5) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 68 Nos. Of Demu(Dpc/Dtc) Coaches After The Completion Of Warr Anty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 68.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply Page 2 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion One-Fourth (1/4) Of : Within 120 Days Thereafter The Total Work Should Be Completed Within Every Month Of The Overall Work Completion Period. However, Railway Reserves The Right To Change The Dp On Need Basis. Payment Terms S.No Description Payment Terms 1 60 % Payment Against Inspection Certificate Issued By The Nominated Inspection Agency As Specified In The Contract And Proof Of Delivery Of The Material To Consignee, And Balance 40% After Receipt, Inspection And Acceptance Of The Goods By The Consignee Subject To Submission Of Performance Bank Guarantee For The 10% Of The Value Of The Contract Towards Warranty Obligations, Which Shall Be Valid For 42 Months. Statutory Variation Clause S.No Description 1 Svc Will Be Applicable. Statutory Variation In Taxes And Duties Or Fresh Imposition Of Taxes And Duties By State/Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/Vendor/Bidder/Contractor. Option Clause S.No Description 1 Unless Otherwise Speciï¬Ed In The Tender Document, The Purchaser Shall Be Entitled To Increase The Order Quantity By (+) 30% Anytime Within The Delivery Period (Including Extended Delivery Period). The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderers Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original OffEr. As Per Extant Instruction, Operation Of The Option Clause Can Be Made Any Time Within Contractual Delivery Period Giving Reasonable Time To The ϬRm To Supply The Enhanced Quantity. It May Be Noted That For Invocation Of The Option Clause, Validity Of The Contract Will Be Considered Up To The Contractual Delivery Period Even Though The Supplies Have Been Completed In Advance. Standard Governing Conditions S.No Description 1 Tender Shall Be Governed As Per Nfr Instructions To Tenderers For E-Tenders On Ireps Ver Jan 2025 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility : Condition Shall Be Opened As Part Of Technical Bid Only Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 3 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 1 Railway Reserves The Right To Make The Normal Applicable To Yes Yes Allowed Procurement From The Manufacturer Of The All Bidders (Optional) Tendered Item Therefore Manufacturers Or Their Authorized Distributor/Dealer/Agent With Tenders Speciï¬C Authorization Can Only Quote. Oems Can Authorize And Give Tender Speciï¬C Authorization To Its Agent / Dealers To Quote On Their Behalf Provided The Oem Takes Full Responsibility For The Quality Of The Material Including Warranty Obligation And After-Sale-Service. In Such Cases The Authorized Agents / Dealers Would Also Give An Undertaking As Follows: (I) That He Will Be Responsible For All The Contractual Obligations Including Quality Aspects, Replacement Of Parts / Items And Warranty / Guarantee Obligations Including Camc. (Ii) That He Will Be Responsible For After-Sale-Service. The OffEr Without Tender Speciï¬C Authorisation Letter Of The Oem Will Be Summarily Rejected, If The Bidder Is Not The Manufacturer Of Item. The Oem Authorization Certiï¬Cate Wherever Required Should Be On Companys Letter Head And Must Contain The Full Name, Designation, Active E-Mail Address And Mobile Number Of The Authorized Signatory Along With Companys Stamp. Without These The Authorization Certiï¬Cate From Oem Will Not Be Considered As Valid And OffEr Will Be Summarily Rejected Without Any Back Reference And No Representation Will Be Entertained. Buyer Can Seek The Authentication Of Authorization Certiï¬Cate From Oem, If Required. 2 If Bidder Is An Oem, It Has To Submit The Normal Applicable To Yes Yes Allowed Documentary Proof Of Being The All Bidders (Optional) Manufacturer On Companys Letter Head And Must Contain Full Name, Designation, Active E-Mail Address & Mobile Number Of The Authorized Signatory With Companys Stamp. Without These The Oem Certiï¬Cate Will Not Be Considered As Valid And OffEr Will Be Summarily Rejected Without Any Back Reference And No Representation Will Be Entertained. Page 4 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 3 The Bidder Shall Provide Valid Stqc Normal Applicable To Yes Yes Allowed Certiï¬Cation As Per The Requirement Of All Bidders (Optional) Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025, Version 3.1 For Both The Camera And Software Of The Mnvr As Follows: 1. If The Bidder Is The Original Equipment Manufacturer (Oem): - The Bidder Must Submit Stqc Certiï¬Cation For Both The Camera And Software Of Mnvr. 2. If The Bidder Is A Oem Of One Of The Items (Either Camera Or Software Of Mnvr): - The Bidder Must Submit Stqc Certiï¬Cation For The Item They Manufacture. - The Bidder Must Also Submit The Stqc Certiï¬Cation Of The Oem For The Item They Are Procuring From The Oem. 3. If The Bidder Is A Not Oem Of Both Items (Camera And Software Of Mnvr), In That Case: - The Bidder Must Submit The Stqc Certiï¬Cation For Both The Camera And Software Of Mnvr Of The Oems. The Stqc Certiï¬Cations To Be Provided; Issued On Or Before The Tender Opening Date. Compliance Of Stqc Requirements Is Mandatory For Bid Consideration, Failing Which Offer Will Be Summarily Rejected. Page 5 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 4 Performance Clause: Normal Applicable To Yes Yes Allowed For Bulk Order All Bidders (Optional) A) The Bidder Should Have Successfully Completed/Executed The Work Of Supply, Installation & Commissioning Of Minimum 100 Nos. Cctv Cameras As Part Of One Or More Cctv Surveillance Systems In Railways Rolling Stock (Coaches/Locomotives) Including Metros/Ncrtc Coaches Within India During Last ϬVe (05) ϬNancial Years & Current ϬNancial Year Ending Last Day Of Month Previous To The One In Which The Tender Is Invited. Or B) The Bidder Should Have Successfully Completed/ Executed The Work Of Supply, Installation & Commissioning Of Minimum 1000 Nos. Cctv Cameras As Part Of One Or More Cctv Surveillance Systems In Road Mobility Vehicles Of Central/State Govt. Department/Organization/Psu During Last ϬVe (05) ϬNancial Years & Current ϬNancial Year Ending Last Day Of Month Previous To The One In Which The Tender Is Invited. For Developmental Order: - Other Sources Who Have Successfully Completed/ Executed The Work Mentioned Above, But Who Do Not Meet The Minimum Past Performance For Bulk Orders Specified Above, Can Be Considered For Placement Of Developmental Order For The Quantity Up To Maximum 20% Of The Npq Provided They Submit Necessary Documentary Proof Showing The Details Of Supplied Items Along With Value As Required. Such Tenderers Are To Note That Non Submission Of Such Documents Shall Be Taken As They Are Not Having Any Such Past Performance And/Or Capacity, And Their OffEr Will Be Rejected And No Back Reference In This Regard Will Be Made. Following Documents To Be Submitted With OffEr: - (I) Copies Of Po Or Any Other Associated Documents Specifying Details Of Work Done. And (Ii) Satisfaction Completion Certiï¬Cate/Performance Certiï¬Cate Of Such Order By Government/Psu/ Corporate. (Iii) The Certiï¬Cate Issued By The Ca Of The Bidder Clearly Specifying Project Name, Purchase Order/Work Order Number Along With Date Of Work Order/Purchase Order, Numbers Of Ip Based Cctv Cameras Commissioned, Type Of Client, Which Are Meeting The Technical Qualiï¬Cation Criteria During The Period Speciï¬Ed Under The Criterion. 5 Parameter Wise Compliance Of The Normal Applicable To Yes Yes Allowed Technical Requirement Of The Constituent All Bidders (Optional) Items To Be Submitted As Per Para 4 Of Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025 Version 3.1. Performa Attached At Annexure Xii, Xiii, Xiv, Xv, Xvi And Xvii To Examine The Suitability Of The Technical Parameters Of The Offered Product. Page 6 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 6 Emd Clause: Normal Applicable To No No Not Allowed Tenderers Are Required To Deposit Earnest All Bidders Money Online Equivalent To The Amount Mentioned In The Tender Document. Tenderers Not Submitting Earnest Money Should Clearly Indicate In Their OffEr The Reasons For The Same, And Failure To Do So Will Be Taken As Unwillingness On Their Part To Deposit The Earnest Money. B) Amount Of Emd (Rounded Off To Nearest Higher Rs. 10 (Ten)) To Be Taken In Tenders, Wherever Applicable. A) It Will Be @ 2% Of The Estimated Tender Value Up To Rs. 50 Cr. Subject To Maximum Emd Of Rs. 20 Lakh. B) Emd Will Be Rs. 50 Lakh For Tenders Above Rs. 50 Cr. C) Exemption From Submission Of Earnest Money: The Under Noted Categories Of Tenderers Are Liable To Get The Exemption From Deposit Earnest Money:- A. Firms Registered With Mse For Tendered Item. B. Tender Cases Of Value Up To And Including Rs. 25 Lakh Unless Otherwise Mentioned In The Tender. C. Other Railways And Government Departments. D. Indian Ordinance Factories. E. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered. G. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. I. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. D) OffErs Of Tenderers Who Do Not Submit Earnest Money, And Are Also Not Exempted From Submission Of Earnest Money Shall Be Summarily Rejected. E) The Purchaser Reserves The Right To Forfeit The Earnest Money Deposit If The Tenderer Withdraws Or Revises His OffEr Within The Validity Period Or Fails To Deposit Security Money In Terms Of Clause Para-9 Of The Instruction To Tenderers. F) No Interest Shall Be Payable By The Purchaser On The Earnest Money If Tender Is Cancelled By Railway Administration And Emd Returned. Emd Of Unsuccessful Bidders And Tenderers Shall Be Released Immediately After ϬNalization Of The Tender. For Detail Appreciation Para-3 Of Instruction For Tenderers May Be Referred. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance : Condition Shall Be Opened As Part Of Technical Bid Only. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers Have To Quote The For Normal Applicable To Yes No Not Allowed Destination Rate. All Bidders Page 7 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 2 (A) Mse Sources, Who Are Interested For Normal Applicable To Yes Yes Allowed Availing Beneï¬Ts Under Mse Act All Bidders (Optional) Mentioned In The Notiï¬Cation Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certiï¬Cate Duly Marking The Tendered Item In The Certiï¬Cate Otherwise Claim For Beneï¬Ts Under Mse Act May Not Be Entertained. (B) Mse Source Owned By Sc/St/Woman Should Upload Necessary Documents To Get The Beneï¬Ts In Regard To Their Category I.E. The Ownership Of Mse Pertains To Sc/St/Other Category Clearly. Absence Of This Information In The Registration Certiï¬Cate Would Be Taken As Mse Falling In The Category Of Others 3 In Keeping With The Public Procurement Normal Applicable To Yes Yes Not Allowed (Preference To Make In India) Order, 2017, All Bidders As Amended, Public Procurement Of This Item Is Restricted To Class - I And Class-Ii Local Suppliers Only. Thus, Only Class-I And Class-Ii Local Supplier As Deï¬Ned Under The Public Procurement (Preference To Make In India) Order, 2017, As Amended Time To Time Shall Be Eligible To Bid In This Tender. OffEr From Vendors Who Do Not Quality To Be Class -I (Local Content :Minimum 50% ) Or Class-Ii (Local Content: Minimum 20% But Less Than 50%) Local Supplier, Shall Be Summarily Rejected And, Therefore, Such Vendors Should Not Participate In The Tender. In Case Any Vendor Who Does Not Qualify To Be A Class I Or Class-Ii Local Supplier For The Tendered Item Participates In The Tender, Such A Bidder Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Bidder On This Account. 4 Make In India Policy: Normal Applicable To Yes Yes Allowed (A) This Tender Complies With Public All Bidders (Optional) Procurement Policy (Make In India) Order 201, Revised On 16.09.2017, Issued By Department Of Industrial, Promotion And Policy, Ministry Of Commerce Circulated Vide Rly. Bd Letter No. 2015/Rs(G)/779/2/Pt.1, Dtd. 25.09.20 Or Latest. (B) Please Declare The Percentage Of Local Content In The Material Being OffEred. Please Enter 0 For Fully Imported Item And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In Nfr Instructions To Tenderers With The Details Of The Location(S) At Which The Local Value Addition Is Made. (C) In Case Of Procurement For Value In Access Of Rs. 10 Crs. The Class-I Local Supplier/Class-Ii Local Supplier Shall Be Required To Provide A Certiï¬Cate From The Statutory Auditor Or Cost Auditor Of The Company (In Case Of Companies) Or From Practicing Cost Accountant Or Practicing Chartered Accounts (In Respect Of Suppliers Other Than Companies) Giving The Percentage Of Local Content At The Time Of Execution Of The Purchase Order Failing Which A Penalty Upto 10% Of The Contract Value May Be Imposed As Per Railway Board Circular 2020/Rs(G)/779/2/ Pt. 1(E3322671) Dt. 20.08.2024 Page 8 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 5 Beneï¬Ts To Micro And Small Enterprises Normal Applicable To No No Not Allowed (Mses): As Per The Extant Public All Bidders Procurement Policy Of The Government Of India, Micro And Small Enterprises (Mses) Having Current And Valid Registration For The Tendered Item Are Entitled For Beneï¬Ts And Preferential Treatments Speciï¬Ed In Nfr Instructions To Tenderers. 6 Contractor Must Provide Poc( Proof Of Normal Applicable To Yes Yes Allowed Concept) For Retro-ϬTment Of Vss As Per All Bidders (Optional) Rdso Spec. Rdso/Spn/Tc/106/2025 Version 3.1 And Railway Board L/No. 2025/Dev.Cell/Cc1/1-E3485651 Dtd. 21.07.2025 Of Any Zr. If The Bidder Does Not Have A Poc From Any Other Zone Of Railways (Zr), Then A Poc From North Frontier Railway (Nfr) Is Required To Be Done. 7 Scope Of Supply (Bid Price To Include All Normal Applicable To Yes Yes Allowed Cost Components): On Site Supply, All Bidders (Optional) Transportation, Installation, Testing And Commissioning Of Goods With Camc For 5 Years 8 In Addition To The Above, ϬRm Has To Normal Applicable To Yes Yes Allowed Submit Clause Wise Compliance Of The All Bidders (Mandatory) Special Conditions Mentioned In The Annexure Xii (Special Conditions) Failing Which The OffEr Of Vendor May Not Be Considered. 9 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection To Be Done By Third Party (Tpi) Normal Applicable To No No Not Allowed Agency. All Bidders 2 The Tenderer Shall Submit A Copy Of Normal Applicable To Yes Yes Allowed Certiï¬Cate Stating That All Their All Bidders (Mandatory) Statements/Documents Submitted Alongwith Bid Are True And Factual. Standard Format Of Certiï¬Cate To Be Submitted By The Bidder Is Enclosed In Annexure Iii. Non Submission Of Above Certiï¬Cate By The Bidder Shall Result In Summarily Rejection Of His/Their Bid. It Shall Be Mandatorily Incumbent Upon The Tenderer To Identify State And Submit The Supporting Documents Duly Self Attested/Digitally Signed By Which They/He Is Qualifying The Qualifying Criteria Mentioned In Tender Document. Page 9 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 3 Security Deposit: Normal Applicable To Yes Yes Allowed 1). The Successful Tenderers Shall, Within All Bidders (Optional) 21 Days After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit Security Deposit A Sum Equal To (A) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore. (B) Rs 1 Cr Or As ϬXed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulï¬Llment Of The Contract Unless Otherwise Sd Waival Is Speciï¬Cally Mentioned In Tender/Loa. (C) However, All Tenders Shall Have Security Deposit 5% Of Contract Value. 2). The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Oï¬Ƒce Saving Banks. The Guarantee Bonds/Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-1. 2.2 Payment Of Security Money In The Form Of Pay Order/Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3). The Security Deposit (Sd) Shall Be Taken From All Vendors For Contracts Above Rs.25 Lakh Subject To Following Exemptions: A. The Store Contract Cases Of Value Upto Rs. 25 Lakh B. Other Railways And Government Departments. C. Indian Ordinance Factories. D. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. E. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. G. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 4 Validity Of The OffEr Will Be 180 Days From Normal Applicable To Yes No Not Allowed The Date Of Closing Of The Tender All Bidders Page 10 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 5 Warrantee Clause: Guarantee/Warranty Normal Applicable To Yes Yes Allowed Period 3 Years From The Date Of All Bidders (Optional) Commissioning Of Ordered Qty Including Preventive Maintenance & 05 Years Camc Post Warranty. The Contractor Shall Ensure Round The Clock Availability Of Qualiï¬Ed Engineer At The Nominated Coaching Shed For The ϬRst Three Years. After Expiry Of Warranty, The Camc For 5 [Five] Year As Per Terms And Conditions Shall Be Applicable. Annexure X (Scope Of Warranty) Has To Be Complied By The Bidder 6 Acceptance Of Tender: Normal Applicable To No No Not Allowed (A) The Purchaser Reserves The Right To All Bidders Reject Any Or All Of The Tenders In Part Or Full At His Sole Discretion Without Assigning Any Reason. (B) Railway Does Not Pledge Itself To Accept The Lowest Or Any Tenders And Reserves To Itself The Right Of Acceptance Of The Whole Or Any Part Of The Quantity OffEred. (C) The Decision Of Railways With Regard To Allotment Of Quantity So As To Insure Uninterrupted Supply Of Sleepers Will Be ϬNal. (D) The Acceptance Of The Tender Will Be Communicated By Letter Of Acceptance Direct To The Tenderers. In Case Where A Counter OffEr Is Issued, The Unconditional Acceptance Of Counter OffEr Will Result In A Validity Concluded Contract Through Formal Letter Of Acceptance May Be Forwarded To The Contractor At A Letter Date. 7 The Purchaser Reserves The Right To Normal Applicable To No No Not Allowed Discharge The Tender In Case Cartel Is All Bidders Suspected Or The Tender Is Not Found To Be Advantageous/Reasonable For Railways. 8 All Supply, Installation, Testing, Normal Applicable To Yes Yes Not Allowed Commissioning, And Associated Work All Bidders Under This Contract Shall Be Carried Out Strictly In Accordance With Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025 Version 3.1 9 Bidders Are Required To Specify The Normal Applicable To Yes Yes Allowed Make/Brand And Product Numbers For The All Bidders (Optional) Items And Provide A Detailed Breakup Of The OffEred Rates As Per The Format Given In Annexure Iv. 10 Annual Maintenance Contract:- The Normal Applicable To Yes Yes Allowed Detailed Terms And Conditions Of Amc Shall All Bidders (Optional) Be As Given In Attached Annexure Ii Camc. 11 Camc Orders Would Be Placed By Normal Applicable To No No Not Allowed Respective Consignee Before The Expiry Of All Bidders Warranty Period. 12 Camc Is Mandatory After The Completion Normal Applicable To Yes Yes Allowed Of Warranty Period And Tenderers Should All Bidders (Optional) Note That Comprehensive Annual Contract After Completion Of Warranty Period Will Be Executed By The Respective Coaching Depot/ Workshop Where The Coach Will Be Homed As Per Conditions Of Comprehensive Amc In The Attached Document Annexure-Ii 13 Contractor Has To Quote Rate In Normal Applicable To Yes Yes Not Allowed Accordance To Documents Attached. All Bidders 14 List Of Items For Demu(Tc), Icf Gs, Icf Normal Applicable To No No Not Allowed Non-Ac Coaches, Icf Ac Coaches, Demu All Bidders (Dpc/Dtc) Are Attached In Annexure V, Vi, Vii, Viii, Ix Respectively. Page 11 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 15 Work Will Be Executed In Any Coaching Normal Applicable To No No Not Allowed Depot/Workshop Under Nfr Jurisdiction All Bidders 16 Splitting Clause: Normal Applicable To No No Not Allowed The Purchaser Reserved The Right To Split All Bidders The Bulk Order Quantity Between Two Or More Firms In Terms Of Para-7.3 Of Instructions To Tenderers For E- Tenders. 17 This Is A Double Bid System Tender Case. Normal Applicable To No No Not Allowed All Bidders 18 (A) In The Event Of Any Contradiction Or Normal Applicable To No No Not Allowed ConflIct Between The Nfr Instructions To All Bidders Tenderers And The Attached Documents, The Conditions Speciï¬Ed In The Attached Documents Will Prevail. (B) In The Event Of Any Contradiction Or ConflIct Between The Nit And The Attached Documents, The Conditions Speciï¬Ed In The Nit Will Prevail. Note: The Warranty Period Would Be 36 Months After The Date Of Commissioning. The Warranty Period Described In The Item Details (I.E. 36 Months After The Date Of Delivery) Shall Be Neglected As This Is Due To System Glitch. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers Are Requested To Go Through Normal Applicable To No No Not Allowed Annexure Ii For Detailed Terms And All Bidders Conditions For Applicability Of Camc Including Pricing Therein. 2 Firm Has To Provide The Rate Of All Normal Applicable To No No Not Allowed Components I.E. On Site Supply, All Bidders Transportation, Installation, Testing And Commissioning Of Goods With Camc For 5 Years. Camc Contract Will Be Placed Separately Before The Expiry Of Warranty Period By Consignee. Inter Se-Ranking Will Be Decided On Cumulative Process, Considering The Cost Of The Tender Description And Camc. Bids Submitted Without Comprehensive Annual Maintenance Contract (Camc) Rates Will Be Considered Unresponsive To The Nfr Bid And Will Be Summarily Rejected. 3 Firm Has To OffEr Individual Prototype For Normal Applicable To No No Not Allowed Inspection For ϬRst Coach Of Each Type In All Bidders The List (Icf Ac, Icf Non Ac, Icf Gs, Demu Tc/Dpc/Dtc) Within 60 Days After Placement Of Purchase Order. Failing Which Their Purchase Order May Be Cancelled. Tenderers Who Have An Approved Poc For A Speciï¬C Coach From Any Zonal Railway Will Be Exempt From Prototype Approval For That Particular Coach, As Per Railway Board Letter No. 2025/Dev.Cell/Lcc1/1 - E3485651 Dated 21.07.2025. 4 In Addition To The Above, ϬRm Has To Normal Applicable To No No Not Allowed Submit Clause Wise Compliance Of The All Bidders Special Conditions Mentioned In The Annexure Xii (Special Conditions) Failing Which The OffEr Of Vendor May Not Be Considered. Page 12 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers To Quote And Supply The Normal Applicable To Yes Yes Allowed Materials Exactly As Per Tendered Size And All Bidders (Optional) Specification. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 A). I/We Agree To Supply The Tendered Normal Applicable To No No Not Allowed Stores At The Rates Quoted By Me/Us In All Bidders Accordance With Special And Other Conditions Speciï¬Ed/Attached With The Tender. B). I/We Have Gone Through The Instructions To Tenderers, Attached With The Tender And I/We Agree The Same. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Rblettercctv.Pdf Rblettercctv.Pdf 2 5504905.Pdf Annexure Xvii (Technical Requirement Microphone) 3 5491919.Pdf Annexure Ii Camc 4 5491922.Pdf Scope Of Work 5 5491856.Pdf Annexure-I (Delivey Terms) 6 5491933.Pdf Annexure Iii (Railway Board Letter) 7 5491934.Pdf Nfr Instruction To Tenderers 8 5507289.Pdf Annexure Iv (Breakup) 9 5499954.Pdf Annexure V (Demu Tc) 10 5499956.Pdf Annexure Vi (Icf Gs) 11 5499958.Pdf Annexure Vii (Icf Non-Ac) 12 5499962.Pdf Annexure Viii (Icf Ac) 13 5499968.Pdf Annexure Ix (Demu Dpc_Dtc) Page 13 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 14 5499975.Pdf Annexure X (Scope Of Warranty) 15 5507293.Pdf Annexure Xi (Special Conditions) 16 5504888.Pdf Annexure Xii (Technical Requirement For Hht) 17 5504892.Pdf Annexure Xiii (Technical Requirement For Camera) 18 5504895.Pdf Annexure Xiv (Technical Requirement For Mnvr) 19 5504901.Pdf Annexure Xv (Technical Requirement For Software) 20 5504904.Pdf Annexure Xvi (Technical Requirement For Cables) 21 5491923.Pdf Rdso Specification For Vss The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/ E And G ( Vikas Rathi ) , Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 50 Nos. Of Icf Ac Coaches (Wgaccw,Wgacc N) At C&W Workshop, New Bongaigaon As Per Annexure Viii [ Warranty Period: 36 Months After The Date Of Delivery ] ] , Camc For 05 (Five) Years For 50 Nos. Of Icf Ac Coaches (Wgaccw,Wgaccn) After The Comple Tion Of Warranty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Di Scounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 50.00 Numbers Group G5-Group Demu Dpc/Dtc Coaches 1 479019160040 Basic Non Stock --- Yes Tpi Agency Inr (G5) Machine (Y) Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 68 Nos. Demu(Dpc/Dtc) At C& W Workshop, New Bongaigaon As Per Annexure Ix [ Warranty Period: 36 Months After The Date Of Delivery ] ] Consignee Sse/Drg/Nbq, Nfr Assam 68.00 Numbers Inspection Details Stage Inspection Not Required 2 4790191 (G5) Amc (Y) Non Stock --- Yes Consignee Inr Camc For 05 (Five) Years For 68 Nos. Of Demu(Dpc/Dtc) Coaches After The Completion Of Warr Anty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 68.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply Page 2 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion One-Fourth (1/4) Of : Within 120 Days Thereafter The Total Work Should Be Completed Within Every Month Of The Overall Work Completion Period. However, Railway Reserves The Right To Change The Dp On Need Basis. Payment Terms S.No Description Payment Terms 1 60 % Payment Against Inspection Certificate Issued By The Nominated Inspection Agency As Specified In The Contract And Proof Of Delivery Of The Material To Consignee, And Balance 40% After Receipt, Inspection And Acceptance Of The Goods By The Consignee Subject To Submission Of Performance Bank Guarantee For The 10% Of The Value Of The Contract Towards Warranty Obligations, Which Shall Be Valid For 42 Months. Statutory Variation Clause S.No Description 1 Svc Will Be Applicable. Statutory Variation In Taxes And Duties Or Fresh Imposition Of Taxes And Duties By State/Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/Vendor/Bidder/Contractor. Option Clause S.No Description 1 Unless Otherwise Speciï¬Ed In The Tender Document, The Purchaser Shall Be Entitled To Increase The Order Quantity By (+) 30% Anytime Within The Delivery Period (Including Extended Delivery Period). The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderers Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original OffEr. As Per Extant Instruction, Operation Of The Option Clause Can Be Made Any Time Within Contractual Delivery Period Giving Reasonable Time To The ϬRm To Supply The Enhanced Quantity. It May Be Noted That For Invocation Of The Option Clause, Validity Of The Contract Will Be Considered Up To The Contractual Delivery Period Even Though The Supplies Have Been Completed In Advance. Standard Governing Conditions S.No Description 1 Tender Shall Be Governed As Per Nfr Instructions To Tenderers For E-Tenders On Ireps Ver Jan 2025 4. Eligibility Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Eligibility : Condition Shall Be Opened As Part Of Technical Bid Only Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 3 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 1 Railway Reserves The Right To Make The Normal Applicable To Yes Yes Allowed Procurement From The Manufacturer Of The All Bidders (Optional) Tendered Item Therefore Manufacturers Or Their Authorized Distributor/Dealer/Agent With Tenders Speciï¬C Authorization Can Only Quote. Oems Can Authorize And Give Tender Speciï¬C Authorization To Its Agent / Dealers To Quote On Their Behalf Provided The Oem Takes Full Responsibility For The Quality Of The Material Including Warranty Obligation And After-Sale-Service. In Such Cases The Authorized Agents / Dealers Would Also Give An Undertaking As Follows: (I) That He Will Be Responsible For All The Contractual Obligations Including Quality Aspects, Replacement Of Parts / Items And Warranty / Guarantee Obligations Including Camc. (Ii) That He Will Be Responsible For After-Sale-Service. The OffEr Without Tender Speciï¬C Authorisation Letter Of The Oem Will Be Summarily Rejected, If The Bidder Is Not The Manufacturer Of Item. The Oem Authorization Certiï¬Cate Wherever Required Should Be On Companys Letter Head And Must Contain The Full Name, Designation, Active E-Mail Address And Mobile Number Of The Authorized Signatory Along With Companys Stamp. Without These The Authorization Certiï¬Cate From Oem Will Not Be Considered As Valid And OffEr Will Be Summarily Rejected Without Any Back Reference And No Representation Will Be Entertained. Buyer Can Seek The Authentication Of Authorization Certiï¬Cate From Oem, If Required. 2 If Bidder Is An Oem, It Has To Submit The Normal Applicable To Yes Yes Allowed Documentary Proof Of Being The All Bidders (Optional) Manufacturer On Companys Letter Head And Must Contain Full Name, Designation, Active E-Mail Address & Mobile Number Of The Authorized Signatory With Companys Stamp. Without These The Oem Certiï¬Cate Will Not Be Considered As Valid And OffEr Will Be Summarily Rejected Without Any Back Reference And No Representation Will Be Entertained. Page 4 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 3 The Bidder Shall Provide Valid Stqc Normal Applicable To Yes Yes Allowed Certiï¬Cation As Per The Requirement Of All Bidders (Optional) Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025, Version 3.1 For Both The Camera And Software Of The Mnvr As Follows: 1. If The Bidder Is The Original Equipment Manufacturer (Oem): - The Bidder Must Submit Stqc Certiï¬Cation For Both The Camera And Software Of Mnvr. 2. If The Bidder Is A Oem Of One Of The Items (Either Camera Or Software Of Mnvr): - The Bidder Must Submit Stqc Certiï¬Cation For The Item They Manufacture. - The Bidder Must Also Submit The Stqc Certiï¬Cation Of The Oem For The Item They Are Procuring From The Oem. 3. If The Bidder Is A Not Oem Of Both Items (Camera And Software Of Mnvr), In That Case: - The Bidder Must Submit The Stqc Certiï¬Cation For Both The Camera And Software Of Mnvr Of The Oems. The Stqc Certiï¬Cations To Be Provided; Issued On Or Before The Tender Opening Date. Compliance Of Stqc Requirements Is Mandatory For Bid Consideration, Failing Which Offer Will Be Summarily Rejected. Page 5 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 4 Performance Clause: Normal Applicable To Yes Yes Allowed For Bulk Order All Bidders (Optional) A) The Bidder Should Have Successfully Completed/Executed The Work Of Supply, Installation & Commissioning Of Minimum 100 Nos. Cctv Cameras As Part Of One Or More Cctv Surveillance Systems In Railways Rolling Stock (Coaches/Locomotives) Including Metros/Ncrtc Coaches Within India During Last ϬVe (05) ϬNancial Years & Current ϬNancial Year Ending Last Day Of Month Previous To The One In Which The Tender Is Invited. Or B) The Bidder Should Have Successfully Completed/ Executed The Work Of Supply, Installation & Commissioning Of Minimum 1000 Nos. Cctv Cameras As Part Of One Or More Cctv Surveillance Systems In Road Mobility Vehicles Of Central/State Govt. Department/Organization/Psu During Last ϬVe (05) ϬNancial Years & Current ϬNancial Year Ending Last Day Of Month Previous To The One In Which The Tender Is Invited. For Developmental Order: - Other Sources Who Have Successfully Completed/ Executed The Work Mentioned Above, But Who Do Not Meet The Minimum Past Performance For Bulk Orders Specified Above, Can Be Considered For Placement Of Developmental Order For The Quantity Up To Maximum 20% Of The Npq Provided They Submit Necessary Documentary Proof Showing The Details Of Supplied Items Along With Value As Required. Such Tenderers Are To Note That Non Submission Of Such Documents Shall Be Taken As They Are Not Having Any Such Past Performance And/Or Capacity, And Their OffEr Will Be Rejected And No Back Reference In This Regard Will Be Made. Following Documents To Be Submitted With OffEr: - (I) Copies Of Po Or Any Other Associated Documents Specifying Details Of Work Done. And (Ii) Satisfaction Completion Certiï¬Cate/Performance Certiï¬Cate Of Such Order By Government/Psu/ Corporate. (Iii) The Certiï¬Cate Issued By The Ca Of The Bidder Clearly Specifying Project Name, Purchase Order/Work Order Number Along With Date Of Work Order/Purchase Order, Numbers Of Ip Based Cctv Cameras Commissioned, Type Of Client, Which Are Meeting The Technical Qualiï¬Cation Criteria During The Period Speciï¬Ed Under The Criterion. 5 Parameter Wise Compliance Of The Normal Applicable To Yes Yes Allowed Technical Requirement Of The Constituent All Bidders (Optional) Items To Be Submitted As Per Para 4 Of Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025 Version 3.1. Performa Attached At Annexure Xii, Xiii, Xiv, Xv, Xvi And Xvii To Examine The Suitability Of The Technical Parameters Of The Offered Product. Page 6 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 6 Emd Clause: Normal Applicable To No No Not Allowed Tenderers Are Required To Deposit Earnest All Bidders Money Online Equivalent To The Amount Mentioned In The Tender Document. Tenderers Not Submitting Earnest Money Should Clearly Indicate In Their OffEr The Reasons For The Same, And Failure To Do So Will Be Taken As Unwillingness On Their Part To Deposit The Earnest Money. B) Amount Of Emd (Rounded Off To Nearest Higher Rs. 10 (Ten)) To Be Taken In Tenders, Wherever Applicable. A) It Will Be @ 2% Of The Estimated Tender Value Up To Rs. 50 Cr. Subject To Maximum Emd Of Rs. 20 Lakh. B) Emd Will Be Rs. 50 Lakh For Tenders Above Rs. 50 Cr. C) Exemption From Submission Of Earnest Money: The Under Noted Categories Of Tenderers Are Liable To Get The Exemption From Deposit Earnest Money:- A. Firms Registered With Mse For Tendered Item. B. Tender Cases Of Value Up To And Including Rs. 25 Lakh Unless Otherwise Mentioned In The Tender. C. Other Railways And Government Departments. D. Indian Ordinance Factories. E. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered. G. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. I. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. D) OffErs Of Tenderers Who Do Not Submit Earnest Money, And Are Also Not Exempted From Submission Of Earnest Money Shall Be Summarily Rejected. E) The Purchaser Reserves The Right To Forfeit The Earnest Money Deposit If The Tenderer Withdraws Or Revises His OffEr Within The Validity Period Or Fails To Deposit Security Money In Terms Of Clause Para-9 Of The Instruction To Tenderers. F) No Interest Shall Be Payable By The Purchaser On The Earnest Money If Tender Is Cancelled By Railway Administration And Emd Returned. Emd Of Unsuccessful Bidders And Tenderers Shall Be Released Immediately After ϬNalization Of The Tender. For Detail Appreciation Para-3 Of Instruction For Tenderers May Be Referred. 5. Compliance Conditions Important All Documents Uploaded And Remarks / Confirmation Entered By The Bidders Against Any Compliance : Condition Shall Be Opened As Part Of Technical Bid Only. Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers Have To Quote The For Normal Applicable To Yes No Not Allowed Destination Rate. All Bidders Page 7 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 2 (A) Mse Sources, Who Are Interested For Normal Applicable To Yes Yes Allowed Availing Beneï¬Ts Under Mse Act All Bidders (Optional) Mentioned In The Notiï¬Cation Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certiï¬Cate Duly Marking The Tendered Item In The Certiï¬Cate Otherwise Claim For Beneï¬Ts Under Mse Act May Not Be Entertained. (B) Mse Source Owned By Sc/St/Woman Should Upload Necessary Documents To Get The Beneï¬Ts In Regard To Their Category I.E. The Ownership Of Mse Pertains To Sc/St/Other Category Clearly. Absence Of This Information In The Registration Certiï¬Cate Would Be Taken As Mse Falling In The Category Of Others 3 In Keeping With The Public Procurement Normal Applicable To Yes Yes Not Allowed (Preference To Make In India) Order, 2017, All Bidders As Amended, Public Procurement Of This Item Is Restricted To Class - I And Class-Ii Local Suppliers Only. Thus, Only Class-I And Class-Ii Local Supplier As Deï¬Ned Under The Public Procurement (Preference To Make In India) Order, 2017, As Amended Time To Time Shall Be Eligible To Bid In This Tender. OffEr From Vendors Who Do Not Quality To Be Class -I (Local Content :Minimum 50% ) Or Class-Ii (Local Content: Minimum 20% But Less Than 50%) Local Supplier, Shall Be Summarily Rejected And, Therefore, Such Vendors Should Not Participate In The Tender. In Case Any Vendor Who Does Not Qualify To Be A Class I Or Class-Ii Local Supplier For The Tendered Item Participates In The Tender, Such A Bidder Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Bidder On This Account. 4 Make In India Policy: Normal Applicable To Yes Yes Allowed (A) This Tender Complies With Public All Bidders (Optional) Procurement Policy (Make In India) Order 201, Revised On 16.09.2017, Issued By Department Of Industrial, Promotion And Policy, Ministry Of Commerce Circulated Vide Rly. Bd Letter No. 2015/Rs(G)/779/2/Pt.1, Dtd. 25.09.20 Or Latest. (B) Please Declare The Percentage Of Local Content In The Material Being OffEred. Please Enter 0 For Fully Imported Item And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In Nfr Instructions To Tenderers With The Details Of The Location(S) At Which The Local Value Addition Is Made. (C) In Case Of Procurement For Value In Access Of Rs. 10 Crs. The Class-I Local Supplier/Class-Ii Local Supplier Shall Be Required To Provide A Certiï¬Cate From The Statutory Auditor Or Cost Auditor Of The Company (In Case Of Companies) Or From Practicing Cost Accountant Or Practicing Chartered Accounts (In Respect Of Suppliers Other Than Companies) Giving The Percentage Of Local Content At The Time Of Execution Of The Purchase Order Failing Which A Penalty Upto 10% Of The Contract Value May Be Imposed As Per Railway Board Circular 2020/Rs(G)/779/2/ Pt. 1(E3322671) Dt. 20.08.2024 Page 8 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 5 Beneï¬Ts To Micro And Small Enterprises Normal Applicable To No No Not Allowed (Mses): As Per The Extant Public All Bidders Procurement Policy Of The Government Of India, Micro And Small Enterprises (Mses) Having Current And Valid Registration For The Tendered Item Are Entitled For Beneï¬Ts And Preferential Treatments Speciï¬Ed In Nfr Instructions To Tenderers. 6 Contractor Must Provide Poc( Proof Of Normal Applicable To Yes Yes Allowed Concept) For Retro-ϬTment Of Vss As Per All Bidders (Optional) Rdso Spec. Rdso/Spn/Tc/106/2025 Version 3.1 And Railway Board L/No. 2025/Dev.Cell/Cc1/1-E3485651 Dtd. 21.07.2025 Of Any Zr. If The Bidder Does Not Have A Poc From Any Other Zone Of Railways (Zr), Then A Poc From North Frontier Railway (Nfr) Is Required To Be Done. 7 Scope Of Supply (Bid Price To Include All Normal Applicable To Yes Yes Allowed Cost Components): On Site Supply, All Bidders (Optional) Transportation, Installation, Testing And Commissioning Of Goods With Camc For 5 Years 8 In Addition To The Above, ϬRm Has To Normal Applicable To Yes Yes Allowed Submit Clause Wise Compliance Of The All Bidders (Mandatory) Special Conditions Mentioned In The Annexure Xii (Special Conditions) Failing Which The OffEr Of Vendor May Not Be Considered. 9 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection To Be Done By Third Party (Tpi) Normal Applicable To No No Not Allowed Agency. All Bidders 2 The Tenderer Shall Submit A Copy Of Normal Applicable To Yes Yes Allowed Certiï¬Cate Stating That All Their All Bidders (Mandatory) Statements/Documents Submitted Alongwith Bid Are True And Factual. Standard Format Of Certiï¬Cate To Be Submitted By The Bidder Is Enclosed In Annexure Iii. Non Submission Of Above Certiï¬Cate By The Bidder Shall Result In Summarily Rejection Of His/Their Bid. It Shall Be Mandatorily Incumbent Upon The Tenderer To Identify State And Submit The Supporting Documents Duly Self Attested/Digitally Signed By Which They/He Is Qualifying The Qualifying Criteria Mentioned In Tender Document. Page 9 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 3 Security Deposit: Normal Applicable To Yes Yes Allowed 1). The Successful Tenderers Shall, Within All Bidders (Optional) 21 Days After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit Security Deposit A Sum Equal To (A) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore. (B) Rs 1 Cr Or As ϬXed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulï¬Llment Of The Contract Unless Otherwise Sd Waival Is Speciï¬Cally Mentioned In Tender/Loa. (C) However, All Tenders Shall Have Security Deposit 5% Of Contract Value. 2). The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Oï¬Ƒce Saving Banks. The Guarantee Bonds/Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-1. 2.2 Payment Of Security Money In The Form Of Pay Order/Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3). The Security Deposit (Sd) Shall Be Taken From All Vendors For Contracts Above Rs.25 Lakh Subject To Following Exemptions: A. The Store Contract Cases Of Value Upto Rs. 25 Lakh B. Other Railways And Government Departments. C. Indian Ordinance Factories. D. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. E. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. G. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 4 Validity Of The OffEr Will Be 180 Days From Normal Applicable To Yes No Not Allowed The Date Of Closing Of The Tender All Bidders Page 10 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 5 Warrantee Clause: Guarantee/Warranty Normal Applicable To Yes Yes Allowed Period 3 Years From The Date Of All Bidders (Optional) Commissioning Of Ordered Qty Including Preventive Maintenance & 05 Years Camc Post Warranty. The Contractor Shall Ensure Round The Clock Availability Of Qualiï¬Ed Engineer At The Nominated Coaching Shed For The ϬRst Three Years. After Expiry Of Warranty, The Camc For 5 [Five] Year As Per Terms And Conditions Shall Be Applicable. Annexure X (Scope Of Warranty) Has To Be Complied By The Bidder 6 Acceptance Of Tender: Normal Applicable To No No Not Allowed (A) The Purchaser Reserves The Right To All Bidders Reject Any Or All Of The Tenders In Part Or Full At His Sole Discretion Without Assigning Any Reason. (B) Railway Does Not Pledge Itself To Accept The Lowest Or Any Tenders And Reserves To Itself The Right Of Acceptance Of The Whole Or Any Part Of The Quantity OffEred. (C) The Decision Of Railways With Regard To Allotment Of Quantity So As To Insure Uninterrupted Supply Of Sleepers Will Be ϬNal. (D) The Acceptance Of The Tender Will Be Communicated By Letter Of Acceptance Direct To The Tenderers. In Case Where A Counter OffEr Is Issued, The Unconditional Acceptance Of Counter OffEr Will Result In A Validity Concluded Contract Through Formal Letter Of Acceptance May Be Forwarded To The Contractor At A Letter Date. 7 The Purchaser Reserves The Right To Normal Applicable To No No Not Allowed Discharge The Tender In Case Cartel Is All Bidders Suspected Or The Tender Is Not Found To Be Advantageous/Reasonable For Railways. 8 All Supply, Installation, Testing, Normal Applicable To Yes Yes Not Allowed Commissioning, And Associated Work All Bidders Under This Contract Shall Be Carried Out Strictly In Accordance With Rdso Speciï¬Cation No. Rdso/Spn/Tc/106/2025 Version 3.1 9 Bidders Are Required To Specify The Normal Applicable To Yes Yes Allowed Make/Brand And Product Numbers For The All Bidders (Optional) Items And Provide A Detailed Breakup Of The OffEred Rates As Per The Format Given In Annexure Iv. 10 Annual Maintenance Contract:- The Normal Applicable To Yes Yes Allowed Detailed Terms And Conditions Of Amc Shall All Bidders (Optional) Be As Given In Attached Annexure Ii Camc. 11 Camc Orders Would Be Placed By Normal Applicable To No No Not Allowed Respective Consignee Before The Expiry Of All Bidders Warranty Period. 12 Camc Is Mandatory After The Completion Normal Applicable To Yes Yes Allowed Of Warranty Period And Tenderers Should All Bidders (Optional) Note That Comprehensive Annual Contract After Completion Of Warranty Period Will Be Executed By The Respective Coaching Depot/ Workshop Where The Coach Will Be Homed As Per Conditions Of Comprehensive Amc In The Attached Document Annexure-Ii 13 Contractor Has To Quote Rate In Normal Applicable To Yes Yes Not Allowed Accordance To Documents Attached. All Bidders 14 List Of Items For Demu(Tc), Icf Gs, Icf Normal Applicable To No No Not Allowed Non-Ac Coaches, Icf Ac Coaches, Demu All Bidders (Dpc/Dtc) Are Attached In Annexure V, Vi, Vii, Viii, Ix Respectively. Page 11 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 15 Work Will Be Executed In Any Coaching Normal Applicable To No No Not Allowed Depot/Workshop Under Nfr Jurisdiction All Bidders 16 Splitting Clause: Normal Applicable To No No Not Allowed The Purchaser Reserved The Right To Split All Bidders The Bulk Order Quantity Between Two Or More Firms In Terms Of Para-7.3 Of Instructions To Tenderers For E- Tenders. 17 This Is A Double Bid System Tender Case. Normal Applicable To No No Not Allowed All Bidders 18 (A) In The Event Of Any Contradiction Or Normal Applicable To No No Not Allowed ConflIct Between The Nfr Instructions To All Bidders Tenderers And The Attached Documents, The Conditions Speciï¬Ed In The Attached Documents Will Prevail. (B) In The Event Of Any Contradiction Or ConflIct Between The Nit And The Attached Documents, The Conditions Speciï¬Ed In The Nit Will Prevail. Note: The Warranty Period Would Be 36 Months After The Date Of Commissioning. The Warranty Period Described In The Item Details (I.E. 36 Months After The Date Of Delivery) Shall Be Neglected As This Is Due To System Glitch. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers Are Requested To Go Through Normal Applicable To No No Not Allowed Annexure Ii For Detailed Terms And All Bidders Conditions For Applicability Of Camc Including Pricing Therein. 2 Firm Has To Provide The Rate Of All Normal Applicable To No No Not Allowed Components I.E. On Site Supply, All Bidders Transportation, Installation, Testing And Commissioning Of Goods With Camc For 5 Years. Camc Contract Will Be Placed Separately Before The Expiry Of Warranty Period By Consignee. Inter Se-Ranking Will Be Decided On Cumulative Process, Considering The Cost Of The Tender Description And Camc. Bids Submitted Without Comprehensive Annual Maintenance Contract (Camc) Rates Will Be Considered Unresponsive To The Nfr Bid And Will Be Summarily Rejected. 3 Firm Has To OffEr Individual Prototype For Normal Applicable To No No Not Allowed Inspection For ϬRst Coach Of Each Type In All Bidders The List (Icf Ac, Icf Non Ac, Icf Gs, Demu Tc/Dpc/Dtc) Within 60 Days After Placement Of Purchase Order. Failing Which Their Purchase Order May Be Cancelled. Tenderers Who Have An Approved Poc For A Speciï¬C Coach From Any Zonal Railway Will Be Exempt From Prototype Approval For That Particular Coach, As Per Railway Board Letter No. 2025/Dev.Cell/Lcc1/1 - E3485651 Dated 21.07.2025. 4 In Addition To The Above, ϬRm Has To Normal Applicable To No No Not Allowed Submit Clause Wise Compliance Of The All Bidders Special Conditions Mentioned In The Annexure Xii (Special Conditions) Failing Which The OffEr Of Vendor May Not Be Considered. Page 12 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Tenderers To Quote And Supply The Normal Applicable To Yes Yes Allowed Materials Exactly As Per Tendered Size And All Bidders (Optional) Specification. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 A). I/We Agree To Supply The Tendered Normal Applicable To No No Not Allowed Stores At The Rates Quoted By Me/Us In All Bidders Accordance With Special And Other Conditions Speciï¬Ed/Attached With The Tender. B). I/We Have Gone Through The Instructions To Tenderers, Attached With The Tender And I/We Agree The Same. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Rblettercctv.Pdf Rblettercctv.Pdf 2 5504905.Pdf Annexure Xvii (Technical Requirement Microphone) 3 5491919.Pdf Annexure Ii Camc 4 5491922.Pdf Scope Of Work 5 5491856.Pdf Annexure-I (Delivey Terms) 6 5491933.Pdf Annexure Iii (Railway Board Letter) 7 5491934.Pdf Nfr Instruction To Tenderers 8 5507289.Pdf Annexure Iv (Breakup) 9 5499954.Pdf Annexure V (Demu Tc) 10 5499956.Pdf Annexure Vi (Icf Gs) 11 5499958.Pdf Annexure Vii (Icf Non-Ac) 12 5499962.Pdf Annexure Viii (Icf Ac) 13 5499968.Pdf Annexure Ix (Demu Dpc_Dtc) Page 13 Of 14 Run Date/Time: 01/09/2025 12:40:24Stores/N F Rly Tender Document Tender No 50255258A Closing Date/Time 26/09/2025 14:30 14 5499975.Pdf Annexure X (Scope Of Warranty) 15 5507293.Pdf Annexure Xi (Special Conditions) 16 5504888.Pdf Annexure Xii (Technical Requirement For Hht) 17 5504892.Pdf Annexure Xiii (Technical Requirement For Camera) 18 5504895.Pdf Annexure Xiv (Technical Requirement For Mnvr) 19 5504901.Pdf Annexure Xv (Technical Requirement For Software) 20 5504904.Pdf Annexure Xvi (Technical Requirement For Cables) 21 5491923.Pdf Rdso Specification For Vss The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/ E And G ( Vikas Rathi ) , Supply, Installation, Testing & Commissioning Of Ip Based Video Surveillance System As Per R Dso Specification No. Rdso/Spn/Tc/106/2025, Version 3.1 In 68 Nos. Demu(Dpc/Dtc) At C& W Workshop, New Bongaigaon As Per Annexure Ix [ Warranty Period: 36 Months After The Date Of Delivery ] ] , Camc For 05 (Five) Years For 68 Nos. Of Demu(Dpc/Dtc) Coaches After The Completion Of Warr Anty Period As Per Annexure Ii [ Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Drg/Nbq, Nfr Assam 68.00 Numbers
