Bids Are Invited For Head Flash Igniter To Drg No. Iqx-306 In Fc For F. M. C Dc. No. 35573-A Dt 2-9-93 1. Item full Description HEAD FLASH IGNITER TO DRG NO. IQX-306 IN F/C FOR F.M.C DC. NO. 35573-A DT 2-9-93 (Qty: 12452 Nos) 2. Inspection Firm has to follow attached QAP & Monitoring Instruction for Inspection. 3. Inspection Officer Inspection by Executive Director/GSF or his authorized representative at GSF, Cossipore. Kolkata-700 002 4. Price The rates offered shall be Firm & Fixed with full and detailed breakup of various applicable cost elements like Basic Price, packing charges, freight/transport, forwarding charges, handling charges, landing & clearing charges, installation & commencing, training technical assistance, etc.; and duly indicating all the applicable Taxes & Duties along with the relevant taxation rate and value for each of the applicable Tax/Duty, till the execution of the total quantity on the order. To facilities assessment of reasonability of price quoted, the Bidder shall indicate split-up details of the cost elements of the Basis price. No increase shall be permissible on any account after finalization of the order/till delivery of total quantity of the order. Price Quoted should on F.O.R. Destination Basis, for delivery at Buyer premises inclusive of all charges including transit insurance. Seller should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to. 5. Delivery Period 03 months from the date of placement of purchase order. 6. Packing The item should be properly packed for tropical storage and for transport so as to ensure and to protect against loss, damage, corrosion during transit and at destination. 7. PSD The package shall have adequate provision for handling during transit and at destination. Firm has to agree for Performance Security Deposit (PSD) in original amounting to 5% of the total purchase order value within one month from PO date. PSD 5% will be applicable for P.O. value Rs. 10 Lakh or above. PSD have to be submitted in form of Fixed Deposit /Bank Guarantee in original in favour of Executive Director, G.S.F. Cossipore & on behalf of CMD AWEIL, Kanpur. (Name of the bank: State Bank of India, Northern Avenue (Dum Dum), 18B, Dum Dum Road, Kolkata 700002, A/c No. 40464447838, IFSC Code- SBIN0001895). PSD is initially to be given by the supplier for original supply order quantity without option clause quantity. PSD for the original supply order quantity may be returned after 60 days of fulfillment of all contractual obligations of the original supply order quantity including warranty period. Regarding Option Clause, PSD amount to be taken on Option Clause quantity only. PSD for Option Clause quantity may be returned after 60 days of fulfillment of all contractual obligations of the Option Clause quantity including warranty period. 8. FOR Free Delivery at GSF Premises. 9. Offer Validity 180 days from Tender Opening Date. 10. Payment Terms The standard payment terms shall be 100% payment against sellers bill by Account transfer through NEFT/RTGS only for accepted materials within 30 days from the date of receipt of materials or submission of bills/documents, 11. Guarantee/Warranty All the Stores supplied shall be warranted against any defect in material, Workmanship, defective design, materials and non-conformance to intended. performance, manufacturing defects, or dimension etc., for a period of 14 calendar months from the date they are actually put to use or 14 calendar months from the date of receipt and acceptance of supply in Buyers place / buyers designated place, whichever is earlier and the seller shall remedy such defects at his/her own cost or replace free of charge such stores when called upon to do so. Firm Needs to Submit Guarantee/Warranty certificate at the time of Supply. The seller cannot absolve their responsibility for warranty of material even though it is inspected & approved by Inspection authority. In the event of Sellers failure to attend the Warranty defects within a reasonable period of time, the Performance Bank Guarantee will be encashed by the Buyer. The Buyers decision shall be final and binding on Seller in this regard. 12. Applicable Laws/Jurisdiction All questions, disputes or differences arising out of or in connection with contract, if concluded shall be subject to the exclusive jurisdiction of the Court within the local limits whose jurisdiction the place from which the Acceptance of Tender is issued, is situated. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of the Republic of India, as may be in force from time to time. 13. Arbitration a) A tender being issued to Indian private firms should have an arbitration clause as per the Arbitration and Conciliation (Amendment), Act 2015 No. 3 of 2016 published vide the Gazette of india Notification dated 01-01-2016. (b) All the arbitration should be completed and settled as per timelines given in the Act. (c) A tender being issued to Indian Private Firms/Vendors should have an arbitration clause staling the following: All disputes & differences arising out of or in any way touching or concerning this agreement (except those for which specific provision has been made. therein) shall be referred to Sole Arbitrator to be appointed by CMD AWEIL HQ Kanpur with the mutual consent of the parties. The Arbitrator so appointed shall be a Government Servant / Ex Government Servant (with mutual consent) who had not dealt with matter to which this agreement relates and in course of his duties had not expressed views on all or any of the matter in dispute or differences. The Award of Sole Arbitrator shall be final and binding on the parties. FORMAT OF ARBITRATION CLAUSE FOR-INDIGENOUS PRIVATE BIDDERS (i) All disputes or differences arising out of or in connection with the present contract including the one connected with the validity of the present contract or any part thereof, should be settled by bilateral discussions (ii)Any disputes or differences arising out of or in any way touching or concerning this agreement (except those for which specific provision has been made therein) shall be referred to Sole Arbitrator to be appointed by the CMD, AWEIL, Ordnance Factory Kanpur, Kalpi Road, Kanpur 208 009 with the mutual consent of the parties. The Arbitrator so appointed shall be a Government Servant / Ex Government Servant (with mutual consent) who Mad not dealt with matter to which this agreement relates and in course of his duties had not expressed views on all or any of the matter in dispute or differences. The Award of Sole Arbitrator shall be final and binding on the parties (ill) The venue of the arbitration shall be at place of concerned Factory FORMAT OF ARBITRATION CLAUSE-CPSUs/DPSUs In the event of any dispute or difference relating to the interpretation and application of the provisions of the contract, such dispute or difference shall be referred by either party for Arbitration to the sole Arbitrator in the Department of Public Enterprises to be nominated by the Secretary to the Government of India in-Charge of the Department of Public Enterprises. The Arbitration and Conciliation Act, 1996 shall not be applicable to the disputes, provided, however, any party aggrieved by such award may make a further reference for setting aside or revision of the award to be Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such reference the dispute shall be decided by the Law Secretary or the Special Secretary / Additional Secretary, when so authorised by the Law Secretary, whose decision shall bind the Parties finally and conclusively. The Parties to the dispute will share equally the cost of arbitration as intimated by the Arbitrator. If the Department of Public Enterprises fails to settle the dispute, the same will be referred to the Committee constituted by the Cabinet Secretariat. 14. Non-disclosure Except with the written consent of the Buyer/ Bidder, the other Party shall not disclose the TE or consequent Contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party. 15. Termination clause Buyer reserves the right to cancel the order with 15 days notice without any financial liability in the event of any of the following: a) When the item offered by the Seller repeatedly fails in the inspection and/or the Seller is not in position to either rectify the defects or offer items conforming to the contracted quality standards b) When the Seller fails to honour any part of the contract including failure to deliver the contracted stores/ render services in time. c) Adulterated supplies as determined according to Prevention of Food Adulteration Act, 1954 and Rules, 1995 as amended from time to time. d) Supplies inferior to the specified quality. e) Unbranded/deceptively branded / spurious supplies against branded items in the Purchase Order. f) Time expired supplies. g) When the Seller is found to have made any false or fraudulent declaration or statement to get the contract or he is found to be indulging in unethical or unfair trade practices. h) Based on the decision of Arbitration Tribunal. i) The seller is declared bankrupt or become insolvent 16. Option Clause 25% Applicable 17. Registration Firm should have valid registration of the same item i.e. HEAD FLASH IGNITER TO DRG NO. IQX-306 IN F/C FOR F.M.C DC. NO. 35573-A DT 2-9- 93 in any sister Ordnance Factory or Govt. Organization/PSUs. Non registered firms should apply for registration of the tendered item through website with web address http://ddpdoo.gov.in/vendor/. The details of step to be followed by the vendor are mentioned in the link under the caption Help. After applying through the above, vendor has to upload VRRF form along with proof against registration fee payment during submission of bid in GeM portal, else their offer may be ignored for further processing of this case. Offer of the firm shall be rejected without any further communication, if they do not apply for online vendor registration for the tendered item within tender opening date. If firm is already registered for the tendered item with any of the Ordnance Factories, then firm has to upload copy of registration certificate during submission of bid. In case, firm fails to submit aforesaid documents, firms offer shall be rejected during technical evaluation stage. BANK ACCOUNT DETAILS FOR DOO VENDOR PORTAL FOR REGISTRATION FEES PAYMENT: GUN AND SHELL FACTORY (A UNIT OF AWEIL) STATE BANK OF INDIA A/C NO: 40464447838 IFSC: SBIN0001895 MICR: 700002074 BRANCH: NORTHERN AVENUE DUM DUM 18. LD Clause The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be the essence of the contract, and delivery must be completed not later than the dates specified therein. Should the Seller fail to deliver the material to our premises or any consignment thereof within the period prescribed for such delivery, Buyer shall be entitled to recover from the Seller agreed liquidated damages, and not by way of penalty a surn of 0.5% per week of delay or part thereof, subject to a maximum of 10% as our claim towards liquidated damages on the undelivered part of the order. GST @18% will be applicable on LD amount. 19 Uploading of TAX invoice & Bank details Tax invoice and Bank details should be uploaded in GEM portal along with others documents at the time of delivery of material. 20 Tracking Mechanism for Chinese Companies The company, firm and Enterprise etc do not have any investment links with any Chinese companies with links to Public Liberation Army (PLA) & Chinese Communist Party (CCP). 21. Purchase preference to Micro and Small Enterprises (MSEe) Purchase preference will be given to MSEs as defined in public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered. product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid services, the bidder must be the service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (selected by the buyer) of margin of purchase preference/ price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. 22. All other terms and condition are applicable as per Annexure-I Total Quantity : 12452
