| 3 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR DYNAMIC WHEEL BALANCING MACHINE [ Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 8 % ] ]At (Location) SSE/Wheel/PL, WR Maharashtra 1.00 Numbers3 657933430011 Essential Non Stock --- Yes TPI Agency INR Spares(Y)CONCOMITANT ACCESSORIES FOR DYNAMIC WHEEL BALANCING MACHINE as per Bid Document Part II attached below [ Warranty Period: 30 Months after the date of delivery ] ]Consignee SSE/Wheel/PL, WR Maharashtra 1.00 SetInspection Details Stage Inspection Not Required3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyPage 1 of 7 Run Date/Time: 24/09/2024 15:06:54STORES/WESTERN RLYTENDER DOCUMENTTender No 11245036 Closing Date/Time 18/11/2024 11:00For all items Completion : Within 330 Days Firm shall completethe supply,installation &commissioning andknow - how trainingto concern staff ofconsignee atconsignee premiseswithin stipulated timeprescribed in Deliveryperiod.Payment TermsS.No DescriptionPayment Terms1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challancertiï¬ed by consignee gazetted officer, and inspection certiï¬cate issued by the nominated inspectionagency and after successful installation, commissioning. Balance 20% payment shall be made after issueof PTC(Proving Test Certiï¬cate) (to be issued after one month performance observation) by consigneesubject to submission of Bank Guarantee for 10% of the contract value for warranty obligations, validbeyond 6 months period of warranty.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ CentralGovernments in respect of the items stipulated in the contract (and not the raw materials thereof), withinthe original delivery period stipulated in the contract, or last unconditionally extended delivery periodshall be to Railways account. Only such variation shall be admissible which takes place after thesubmission of bid. No claim on account of statutory variation in respect of existing tax/duty will beaccepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quotedrate. No claim on account of statutory variation shall be admissible on account of misclassiï¬cation by thesupplier/ contractor.Standard Governing ConditionsS.No Description1 1) The contract shall be governed by latest version (along with all correction slip) of IRS conditions ofcontract and all other terms and conditions incorporated in the tender documents. (2) The contract shallalso be governed by Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 ofJune 2024 or latest with all corrigendums and amendments, if any, issued before tender closing, availableas public documents of Western Railway on IREPS website (3)(a) It may be noted that conditionsmentioned in tender schedule on IREPS shall prevail over General Conditions of Contract, which in turnshall prevail over IRS Condition of Contract. (b) Terms & Conditions/Speciï¬cations mentioned in NIT shallprevail over conditions mentioned in documents attached with NIT.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 The manufacturer shall have valid ISO-9001 certiï¬cate on the No No Allowedoriginal date ofclosing of tender and a copy of same should be (Mandatory)submitted along with the bid (DYNAMIC WHEELBALANCINGMACHINE shall be in the scope of ISO certificate).2 1) The bidder/ manufacturer must have supplied at least 01 No No Allowednumbers of the similar or higher capacity of DWBM to any of Indian (Mandatory)Railway production unit or Zonal Railways or other GovernmentOrganizations in last 05 years from the date of closing of tender.Firm must upload documentary evidence regarding the pastsuccessful supplies like copies of Receipt Note/InspectionCertiï¬cate/Installation and commissioning report etc. along with theoffer. (2) Performance Certiï¬cate:Out of the item supplied as perclause above, the bidder shall, in their offer, submit performancecertiï¬cate of at least 01 number of machine that must have workedsatisfactorily for at least one year from the date ofcommissioning.The performance certiï¬cate submitted by the biddershould not be more than one year old i.e. it should have beenissued within one 01 year from the tender closing date issued bythe actual end user of the machine.Page 2 of 7 Run Date/Time: 24/09/2024 15:06:54STORES/WESTERN RLYTENDER DOCUMENTTender No 11245036 Closing Date/Time 18/11/2024 11:003 Firm shall submit the para-wise/item-wise compliance of all the No No Allowedparameters mentioned in the technical speciï¬cations mentioned in (Mandatory)the document below. If there is any deviation, the same shall beclearly indicated in the deviation statement. a.BID DOCUMENT PartII4 Firm must upload documentary evidence regarding the past No No Not Allowedsuccessful supply performance like copies of Contract order/ReceiptNote/Inspection Certiï¬cate, Installation and commissioning reportjointly signed with the actual user/consignee, PTC etc. along withthe offer, failing which the offer shall be liable to be rejected.5 (1) Procurement shall be done from manufacturers (OEMs) or No No Allowedauthorized agent / dealer of OEM. (2) Either OEM should quote (Optional)directly or OEM can give Tender Speciï¬c Authorization to its Agent /dealer to quote on their behalf. (3) The authorized dealer shouldsubmit valid tender speciï¬c authorization, along with the offer,failing which their offer will be summarily rejected.6 Earnest Money Deposit (EMD): (1) EMD shall be submitted by No No Allowedtenderer as speciï¬ed in tender schedule, along with their online (Optional)offer. There shall be no exemption from submission of EMD for anytender or by any tenderer except those exempted. (2)Exemption tosubmit EMD will be given in the following cases : (a) OnlyManufacturers having valid UDYAM certiï¬cate under Micro andSmall category are eligible for exemption from EMD. (b) OtherRailways and Government Departments. (c) Indian OrdnanceFactories. (d) PSUs owned by Ministry of Railways and PSUs for thegroup of items that are manufactured by them. (e) Vendorsregistered with Railways for the trade group of the item tendered.(f) Vendors appearing on the approved vendor lists ofRDSO/PUs/CORE, subject to approval status being valid on the dateof tender closing. (g) Vendors registered with Railways for supply ofmedicine, medical equipments and consumables for these items. (h)In tenders issued against PAC, OEM in whose favour PAC has beenissued (i)KVIC and ACASH for items supplied by them.5. COMPLIANCE CONDITIONSCommercial-ComplianceS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 The bidder conï¬rms that Rates and other ï¬nancial terms quoted in No No Not Allowedrelevant columns of ï¬nancial bid will only be ruling terms foracceptance, and such terms quoted anywhere else should beignored. (Denial of this condition not recommended)2 Make in India Policy :- 1) As per clause 1800 of Instructions to No No AllowedTenderers and General Conditions of Tender Indigenous Version 14 (Optional)of June 2024 or latest with all corrigendums and amendments, ifany, issued before the tender closing. 2) The tender will begoverned by Railway Board letter No.2020/RS(G)/779/ 2 dtd.12/06/20 and 2015/RS(G}/779/5(Vol.l) dated 24/09/2020 &2024/RS(G)/779/3(E 3464799) dt.25.06.2024 for Public Procurement(Preference to Make in India)3 Please enter the percentage of local content in the material being No Yes Allowedoffered. Please enter 0 for fully imported items, and 100 for fully (Optional)indigenous items. The deï¬nition and calculation of local contentshall be in accordance with the Make in India policy as incorporatedin the tender conditions.Other ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Inspection by TPI Agency at OEMs premises . Firm to quote place of No No Not Allowedinspection clearly in their offer so as to enable this office toincorporate place of inspection in PO.The machine shall beinspected and tested during different stages of its manufacturestarting from raw material till the completion of machine as perAnnexure-I (QAP) attached for reference.Page 3 of 7 Run Date/Time: 24/09/2024 15:06:54STORES/WESTERN RLYTENDER DOCUMENTTender No 11245036 Closing Date/Time 18/11/2024 11:002 The machine shall be inspected and tested during different stages No No Allowedof its manufacturing starting from raw material , by the purchaser (Mandatory)or his authorized representative (TPI) at the suppliers or his sub-suppliers works for which Bidder has to submit QAP incorporatingthe tests along with stage inspections for the tender items and TPIwill carried out Inspection at manufactures works as per the QAP(Quality Assurance Plan)3 EVALUATION CRITERIA: 1) The inter-se-position of all offers received No No Not Allowedwill be decided on total value of tender quoted by the firm.4 ROAD DELIVERY : In case of Road delivery, the date of delivery at No No Not Alloweddestination (Consignees end) shall only be treated as delivery dateirrespective of F.O.R./F.O.T. condition mentioned elsewhere in thecontract/ tender.5 PERFORMANCE/BANK GUARANTEE: As per clause 0600 of No No Not AllowedInstructions to Tenderers and General Conditions of TenderIndigenous Version 14 of June 2024 or latest with all corrigendumsand amendments, if any, issued before the tender closing.6 WARRANTY / GUARANTEE PERIOD:As per clause 1200 of No No Not AllowedInstructions to Tenderers and General Conditions of TenderIndigenous Version 14 of June 2024 or latest with all corrigendumsand amendments, if any, issued before the tender closing.7 NEFT/RTGS/ECS Payment:As per clause 2900 of Instructions to No No Not AllowedTenderers and General Conditions of Tender Indigenous Version 14of June 2024 or latest with all corrigendums and amendments, ifany, issued before the tender closing.8 GST Compliance:-As per clause 0906 of Instructions to Tenderers No Yes Allowedand General Conditions of Tender Indigenous Version 14 of June (Optional)2024 or latest with all corrigendums and amendments, if any,issued before the tender closing.9 SECURITY DEPOSIT (SD): 1.0 All successful tenderer shall deposit No No AllowedSecurity Deposit (SD) amount @5% of contract value rounded off to (Optional)nearest higher Rs.10, subject to maximum Rs. 50 lakhs for contractvalue up to Rs 50 Cr. In case of contract value above Rs 50 Cr. SDwill be Rs 1 Cr. 2.0 There shall be no exemption from submission ofSecurity Deposit (SD) for any tender or by any tenderer exceptfollowing: i. The Contract value up to Rs.25 (twenty ï¬ve) lakhs. ii.Other Railways and Government Departments. iii. Indian OrdnanceFactories. iv. PSUs owned by Ministry of Railways and PSUs for thegroup of items that are manufactured by them. v. In tenders issuedagainst PAC, OEM in whose favour PAC has been issued. vi. KVICand ACASH for items supplied by them. vii. Vendors registered withRailways for the trade group of the item tendered for orders valuedup to their monetary limit of registration. viii. Vendors appearing onthe approved vendor lists of RDSO/PUs/CORE, subject to approvalstatus being valid on the date of tender closing. ix. Vendorsregistered with Railways for supply of medicine, medicalequipments and consumables for these items. 3.0 Security Deposit(SD) shall remain valid for a period of 60days, beyond the date ofcompletion of all contractual obligations. 4.0 SD from successfultenderer should be received in purchase office within 21 days fromthe date acceptance letter issued by purchaser. In the event ofsuccessful tenderer (s) failing to deposit/submit SD in acceptableform within the prescribed period as aforesaid, the EMD submittedby such successful tenderers shall be automatically adjustedtowards SD. In case where available EMD amount is less thanrequired SD and the successful tenderer does not deposit thebalance SD amount within stipulated time, then EMD shall beforfeited and case be dealt with as that of withdrawal of offer by thetenderer.Page 4 of 7 Run Date/Time: 24/09/2024 15:06:54STORES/WESTERN RLYTENDER DOCUMENTTender No 11245036 Closing Date/Time 18/11/2024 11:0010 SECURITY DEPOSIT (SD): 5.0 Wherever SD has been exempted, for No No Allowedany reason, and the supplier fails to supply goods as per conditions (Optional)of contract, as amended from time to time, Purchaser shall haveright to levy damages from the supplier for failing to comply withthe contractual conditions, not by way of penalty, an amount equalto SD amount, as would have been applicable if the contract waswith a non-exempted vendor. These damages shall be treated asrecoveries outstanding against the vendor and dealt withaccordingly. 6.0 Apart from claiming damages from vendors, in caseof failure to comply with the contractual obligations, Railways shallrecord poor performance of the vendors for taking suitable penalaction. 7.0 SD can be submitted in following format: a. DD in thename of Chief Cashier/WR/CCG. b. Fixed Deposit Receipt dulydischarged and stamped in favour of FA&CAO(S) (Stock items) OrFA&CAO(X) (Non stock Items) Or FA&CAO(C) Churchgate, WesternRailway as the case may be. c. Bank guarantee: In case Bankguarantee is submitted by supplier/contractor, the same should bein the proper prescribed format for BG as per Annexure available onweb site www.ireps.gov.in website link Western Railway/PCMM. Thestamp duty shall be @Rs.5/- per thousand or part thereof for theamount secured for such deed. The title holder of the BG shall bePresident of India acting through the PFA/CCG.8.0 Risk Purchaseclauses shall not be applicable.11 All the conditions of NIT are available on IREPS web Site. No No Not Allowed12 MSE Clause:- (a) (I) MSE participating in the tender as stipulated at No No Allowedpara (b) below , will be exempted from payment off Earnest Money. (Optional)(II) In tenders participating MSEs, as para (b) below quoting as pricewithin price band of L-1 + 15% shall be allow to supply a portion ofthe requirement by bringing down their price to L-1 price in asituation where L-1 price is from someone other than MSE and suchMSEs can together be ordered upto 25% value out of the netprocurement quantity. (b) (I) MSEs, who are interested in availingthemselves of these beneï¬ts, will enclosed with their offer a copy ofUdyam Registration certiï¬cate only. MSE beneï¬ts will not beadmissible based on any other document. (II) Further, as perGazette notiï¬cation Dt.18.10.2022, incase of an upward change interms of investment in plant and machinery or equipment orturnover or both, and consequent re-classiï¬cation, an enterpriseshall continue to avail of all non- tax beneï¬ts of the category (microor small or medium) it was in before the reclassification, for a periodof three years from the date of such upward change. All MSEs shallbe eligible for beneï¬ts of public procurement policy irrespective ofproduct category under with MSEs are registered. However,traders/authorized dealers will not be eligible for such beneï¬ts.(III)The 25% quantity shall be considered to MSE including quantityfor women owned MSEs & for SC/ST owned MSEs as per extant rulesand only be considered if valid certiï¬cate issued by nominatedagencies is uploaded along with offer. If documents are notuploaded this beneï¬t will not be given totenderer. OnlyOEM/Manufacturers will be given beneï¬t of MSE, Trader/Authoriseddealer are excluded from the purview of this Policy13 LAND BORDER CONDITION (A): Attention of the bidders is drawn to Yes Yes AllowedSpecial conditions regarding restrictions on procurement from a (Mandatory)tenderer (bidder) of a country, which shares a land border withIndia, attached with this tender.Bidders should note thatcompliance to Land Border Condition (B) of this tender schedule ismandatory. Bidders are required to attach evidence of validregistration, if applicable to them. Non-compliance shall result insummary rejection of their offer. Any false declaration and non-compliance of the above would be a ground for immediatetermination of the contract and further legal action in accordancewith the laws.14 LAND BORDER CONDITION (B) : I have read and understood Special Yes Yes Allowedconditions regarding restrictions on procurement from a (Mandatory)tenderer(bidder) of a country, which shares a land border withIndia, attached with this tender. I certify that this bidder is not fromsuch a country or, if from such a country, has been registered, withthe Competent Authority. I hereby certify that this bidder fulï¬ls allrequirements in this regard and is eligible to be considered. Whereapplicable, evidence of valid registration by the CompetentAuthority shall be attached.Page 5 of 7 Run Date/Time: 24/09/2024 15:06:54STORES/WESTERN RLYTENDER DOCUMENTTender No 11245036 Closing Date/Time 18/11/2024 11:00Special ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 SPECIAL INSTRUCTIONS FOR MACHINERY & PLANT (M&P) ITEMS : As No No Not Allowedper clause 3900 of Instructions to Tenderers and General Conditionsof Tender Indigenous Version 14 of June 2024 or latest with allcorrigendums and amendments, if any, issued before the tenderclosing.2 Delivery Terms: 1) Dispatch of the Machine: The supplier should No No Not Allowednormally dispatch the machine only after the foundation is ready forinstallation and commissioning of the machine on arrival. GeneralArrangement, Foundation & Related Drawings of machine will besent by the Firm to the Consignee before supply of machine forapproval of approving officer of Consignee. 2) Mode ofDispatch/Delivery: The Supplier shall be responsible fortransportation, unloading of the equipment on receipt and itsmovement to the site of installation including provision of roadmobile crane, forklift etc.3 Marking: Materials are to be invariably stamped with No No Not Allowedmanufacturers name, month & year of manufacture as may bedetailed in the drawing/speciï¬cation of the material, so thatwarranty can be correctly acted upon.Technical-CompliancesS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 1. The cost is inclusive of Design, Manufacture, Supply, Erection and No No Not AllowedCommissioning, Bidder may quote separately along withConcomitant Accessories and List of Tools for each machine forsuccessful operation of machine. 2. Calibration certiï¬cate shall beprovided for Any kind of gauging/measuring instrument installed onmachine with validity of 12 months from the date of commissioning.3. Before Starting of Manufacturing of machine it is required tosubmit General Arrangement Drawing for approval. 4. BeforeDispatch of machine the supplier has to complete the foundationwork ( in no case machine will be accepted by consignee iffoundation is not completed) 5. The machine will not be accepted atconsignees premises unless the Passed Quality/ Quantity InspectionCertificate of RITES/Inspection Agency is produced.2 Bidders are required to submit complete details including values, No No Allowedwrite-up, Drawings, sketch, brochure etc. as per requirement (Mandatory)speciï¬ed in respective clauses mentioned therein. In case ofincomplete / sketchy information, the technical offer beingincomplete is liable to be rejected. Tenderers should clearlyindicate complianceUndertakingsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 1) Price variation clause:- Not applicable. 2)I/We agree to supply the No No Not Allowedtendered stores at the rates quoted by me/us in accordance withthe conditions mentioned in this tender & its documents andconditions available on IREPS. 3) I/We also conï¬rm that Rates andother ï¬nancial terms quoted in relevant columns of ï¬nancial bid willonly be applicable for acceptance. Such terms quoted anywhereelse shall not be considered for inter-se evaluation6. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 5041595.pdf ITT & GCC Version 14 June 20242 4674190.pdf Land Border Condition3 4674206.pdf Land Border Condition Amendment4 4911496.pdf Delivery Schedule5 5041600.pdf Revised IRS Conditions of Contract_Sept 20226 5041674.pdf Bid Document Part II7 5041680.pdf Annexure-I(QAP)Page 6 of 7 Run Date/Time: 24/09/2024 15:06:54STORES/WESTERN RLYTENDER DOCUMENTTender No 11245036 Closing Date/Time 18/11/2024 11:008 4674226.pdf TPI ConditionThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded byPurchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violateprovisions of GFR regarding procurement through GeM.Digitally Signed By SMM-M ( ASHOK KUMAR MEENA ) |
