Tender For Dynamic Wheel Balancing Machine Including All The Accessories As Per Attached In Terms And Conditions. , Cost Of Comprehensive Annual Maintenance Contract For 5 Years After Expi, Dibrugarh-Assam

Tender For Dynamic Wheel Balancing Machine Including All The Accessories As Per Attached In Terms And Conditions. , Cost Of Comprehensive Annual Maintenance Contract For 5 Years After Expiry Of Warranty Of 2 Years Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Mws / Dbws , Nfr Assam 1.00 Numbers 3 65792655 Optional Non Stock --- No Tpi Agency Inr Spares ( Y ) Cost Of Optional Accessories With Break Up Of Individual Items . Consignee Sse / Mws / Dbws , Nfr Assam 1.00 Numbers 4 65792656 Essential Non Stock --- Yes Consignee Inr Services ( Y ) Page 1 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 Cost Of Preventive Maintenance Charges During 1St And 2Nd Years Of Warranty Period. At ( Location ) Sse / Mws / Dbws , Nfr Assam 1.00 Numbers 5 65792658 Essential Non Stock --- Yes Consignee Inr Services ( Y ) Cost Of Turnkey Charges Viz Foundation , Installation, Commissioning And Prove Out Test At ( Location ) Sse / Mws / Dbws , Nfr Assam 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion : --- Within 60 Days Thereafter Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 5% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Unified Bidding Documents ( Rev. 02 Of Sept. 2019 ) Containing ( I ) Special Conditions Of Contract ( Ii ) Instructions To Tenderers ( Iii ) Irs Terms And Conditions Of Contract And Other Terms And Conditions Incorporated In The Nit. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 2 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 1 [ A ] Order Will Be Placed On The Manufacturer Or Its Authorized Agent Having Yes Yes Allowed Proven Performance. The Manufacturer Firm Must Have Satisfactorily ( Mandatory ) Executed Order Of Zonal Railways / Pus / Core, Other Govt. , Semi Govt. Organization For The Tendered Against Purchase Order Placed During Three Preceding Completed Financial Year And Current Year Up To Date Of Tender Opening. . [ B ] The Onus Of Submission Of Requisite Documents In Support Of Supply { [ I ] Receipt Notes / Proof Of Acceptance Of Material By Consignee [ Ii ] Inspection Certificate With Self Declaration By The Bidder That Supply Has Been Accepted By Consignee Or [ Iii ] Gem Contract And Crac. Furnishing Of False Declaration Shall Render Termination Of Contract And Further Action As Per Terms And Conditions Of Contract } Lies With Tenderers. In Case The Tenderers Do Not Submit The Requisite Documents As Detailed Above Along With Their Offer, The Tender Will Be Decided On The Basis Of Their Past Supply Performance Records As Available With Nfr ( If Any ] And No Back Reference Shall Be Made In This Regard. [ C ] In Case Tenderer Participates As An Authorized Agent, Then The Performance As Required Above Shall Be That Of Principal Authorizing The Agent. It May So Happen That The Agent Has Credentials Of Past Supply For A Different Principal But This Will Not Be Considered As Performance For Placing Order In Case Of Change Of Principal. 2 Manufacturers Or Their Authorized Distributor / Dealer / Agent With Tenders Yes Yes Allowed Specific Authorization Can Only Quote. Oems Can Authorize And Give Tender ( Mandatory ) Specific Authorization To Its Agent / Dealers To Quote On Their Behalf Provided The Manufacturer Takes Full Responsibility For The Quality Of The Material Including Warranty Obligation And The Inspection Of Product Against Railways Order Is Carried Out At The Manufacturers Premises. The Offer Without Tender Specific Authorisation Letter Will Be Summarily Rejected If Tenderer Is Not Manufacturer / Oem 3 The System Should Have Traceability Of National Physical Lab New Delhi Yes Yes Not Allowed Or Government Test House For Testing Of Working Load Of System For Safety Implication Of Load And Valid Certificate Of Traceability To Be Submitted Along With Supply. 4 The Oem Authorization Letter To Be Attached Along With Offer For After Sales Yes Yes Not Allowed Service Duly Confirming That They Will Stand Guarantee / Warranty For Period Of 2 Years After The Supply Or Else Offer Will Not Be Considered. 5 Qualifying Criteria As Per Para 16 Of Specification Except 16.5 Which Is To Be Yes Yes Not Allowed Ignored.Documentary Evidence Of Every Other Point To Be Enclosed Or Else Offer Liable To Be Ignored 5. Compliance Conditions Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Check List Of Documents To Be Attached With E-Tender: No No Not Allowed Please See And Comply Para3.8;Instructions For Tenders Of Unified Bidding Documents ( Rev-02 Of Sept-2019 ) . 2 I / We Agree To Supply Tendered Stores At The Rates Quoted By Me / Us In No No Not Allowed Accordance With The Irs Conditions Of Contract And [ Or ] Special Conditions And [ Or ] Other Conditions Specified / Attached With The Tender. 3 Camc For 5 Years Will Start After Expiry Of Guarantee / Warranty Period. No No Not Allowed 4 Evaluation Criteria- Offers Received Will Be Evaluated Considering The Total No No Not Allowed Value Of Items Along With Camc Charges For 5 Years After Warranty, Worked Out Based On The Npv Method By Discounting The Same @ 10% Per Annum. 5 Amc Rate Should Be Proposed For Technical Evaluation Only. Amc May Be No No Not Allowed Started As Required By The Consignee. 6 Offers Without Camc Will Be Summarily Rejected. No No Not Allowed Page 3 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Mode Of Dispatch By Road On Door Delivery Basis. Please See The Place Of Yes Yes Not Allowed Supply At Attached Document. 2 For: Destination. Yes Yes Not Allowed 3 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions 4 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Guarantee / Warranty- Equipment / Machine Should Be Guaranteed Against No No Not Allowed Any Defects For A Minimum Period Of 24 Months From The Date Of Commissioning Or 30 Months From The Date Of Delivery Whichever Is Earlier. During The Guarantee Period Supplier Should Supply Spares And Service And Service Free Of Cost. Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Tpi No No Not Allowed Page 4 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 2 Earnest Money 1. Tenderers Are Required To Deposit Earnest Money Yes Yes Allowed Online Equivalent To The Amount Mentioned In The Tender Document. ( Optional ) Tenderers Not Submitting Earnest Money Should Clearly Indicate In Their Offer The Reasons For The Same, And Failure To Do So Will Be Taken As Unwillingness On Their Part To Deposit The Earnest Money. 2. Amount Of Emd ( Rounded Off To Nearest Higher Rs. 10 ( Ten ) ) To Be Taken In Tenders, Wherever Applicable. A ) It Will Be @ 2% Of The Estimated Tender Value Up To Rs. 50 Cr. Subject To Maximum Emd Of Rs. 20 Lakh. B ) Emd Will Be Rs. 50 Lakh For Tenders Above Rs. 50 Cr. 3. Exemption From Submission Of Earnest Money: The Under Noted Categories Of Tenderers Need Not Deposit Earnest Money:- A. Firms Registered With Mse For Tendered Item As Specified In Para-3 ( B ) ( I ) / Nsic. B. Tender Cases Of Value Up To And Including Rs. 25 Lakh Unless Otherwise Mentioned In The Tender. C. Other Railways And Government Departments. D. Indian Ordinance Factories. E. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. F. Vendors Registered With Railways For The Trade Group Of The Item Tendered. G. Vendors Appearing On The Approved Vendor Lists Of Dso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. H. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. I. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 4. Offers Of Tenderers Who Do Not Submit Earnest Money, And Are Also Not Exempted From Submission Of Earnest Money Shall Be Summarily Rejected. 5. The Purchaser Reserves The Right To Forfeit The Earnest Money Deposit If The Tenderer Withdraws Or Revises His Offer Within The Validity Period Or Fails To Deposit Security Money In Terms Of Clause6 Of This Document. 6. No Interest Shall Be Payable By The Purchaser On The Earnest Money. Emd Of Unsuccessful Bidders And Tenderers Shall Be Released Immediately After Finalization Of The Tender. Page 5 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 3 Security Deposit:- 1. The Successful Tenderers Shall, Within 21 Days Yes Yes Allowed After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit ( Optional ) Security Deposit A Sum Equal To ( A ) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore ( B ) Rs 1 Cr Or As Fixed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulfilment Of The Contract Unless Otherwise Sd Waival Is Specifically Mentioned In Tender / Loa. ( C ) However, All Tenders Opened Till 31 / 03 / 2023 Shall Have Security Deposit 3% Of Contract Value. 2. The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Office Saving Banks. The Guarantee Bonds / Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-5. 2.2 Payment Of Security Money In The Form Of Pay Order / Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3 The Security Deposit ( Sd ) Shall Be Taken From All Vendors Subject To Following Exemptions: A. Other Railways And Government Departments. B. Indian Ordinance Factories. C. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. D. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. E. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. F. Vendors Appearing On The Approved Vendor Lists Of Rdso / Pus / Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. G. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 4 Mse Sources, Who Are Interested For Availing Benefits Under Mse Act Yes Yes Allowed Mentioned In The Notification Of Ministry Of Msme, Should Upload Valid ( Optional ) Document Maintained Under Mse Act Such As Nsic Certificate Etc. Duly Marking The Tendered Item In The Certificate. Otherwise, Claim For Benefits Under Mse Act May Not Be Entertained. 5 Mse Source Owned By Sc / St Should Also Upload Necessary Documents To Yes Yes Allowed Get The Benefits About The Status In Regard To Their Category I.E. The ( Optional ) Ownership Of Mse Pertains To Sc / St / Other Category Clearly. Absence Of Any Such Information In The Registration Certificate Would Be Taken As Mse Failing In The Category As Others 6 Firm Should Quote Hsn Code. Yes Yes Allowed ( Optional ) 7 Firm Should Quote Gstin No. Yes Yes Allowed ( Optional ) 8 Tenderers Must Submit Performance Documents Such As Copies Of Recent Yes Yes Allowed Purchase Orders For The Tendered Item Or Similar Items Received From Any ( Optional ) Zonal Railways / Psu With Receipt Notes / Completion Certificate. Please Note That Non Submission Of Such Documents Shall Be Taken As They Are Not Having Any Such Past Performance And Their Offers Shall Be Considered Further As Per Extant Rules. Page 6 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 9 The Govt Of India Make In India Policy Circulated By Rly. Bds Letter Yes Yes Allowed No.2020 / Rs ( G ) / 779 / 2 / Pt.I Dtd. 25.9.2020 & As Amended From Time To Time ( Optional ) Shall Be Applicable. Please Enter The Percentage Of Local Content In The Material Being Offered. Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items.. 10 Training- One Week Training On Operation And Maintenance Of Equipment To Yes Yes Not Allowed Be Given By Firm For Railway Personal Free Of Cost At The Consignee Site At The Time Of Commissioning . 11 Printed Literature On Equipment And Necessary Operating Maintenance Yes Yes Allowed Manual And Electric Circuit Diagram If Any Should Be Uploaded Along With ( Optional ) The Quotation. 12 Tenderer Must Mention Make / Brand Yes Yes Not Allowed 13 Firm To Submit Performance Guarantee For @ 5% Of The Contract Value For Yes Yes Not Allowed Warranty Obligations, Valid Beyond 6 Months Period Of Warranty Before Claiming And Payment. Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderer Are Requested To Read The Irs Conditions Of Contract 2022 And Yes Yes Allowed Unified Bidding Documents ( Rev-02 Of Sept-2019 ) & Specification ( Optional ) Very Carefully Before Submission Of Bids. Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 I / We Also Confirm That Rates And Other Financial Terms Quoted In Relevant No No Not Allowed Column Of Financial Bid Will Only Be Ruling Terms For Acceptance. Such Terms Quoted Anywhere Else Should Be Ignored. [ Denial Of This Condition Not Recommended ] . 6. Documents Attached With Tender S.No. Document Name Document Description 1 4484667.Pdf Unified Bidding Document 2 4570143.Pdf Specification 3 4484673.Pdf Tpi Annexure 4 4484669.Pdf Irs Conditions Of Contract 2022 The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Page 7 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly Tender Document Tender No 60235030 Closing Date / Time 06 / 10 / 2023 14:30 Dy.Cmm / Dsl ( Jayanta Kumar Choudhury ) , Cost Of Optional Accessories With Break Up Of Individual Items . , Cost Of Preventive Maintenance Charges During 1St And 2Nd Years Of Warranty Period. At ( Location ) Sse / Mws / Dbws , Nfr Assam 1.00 Numbers 5 65792658 Essential Non Stock --- Yes Consignee Inr Services ( Y ) Cost Of Turnkey Charges Viz Foundation , Installation, Commissioning And Prove Out Test At ( Location ) Sse / Mws / Dbws , Nfr Assam 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion : --- Within 60 Days Thereafter Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 5% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Unified Bidding Documents ( Rev. 02 Of Sept. 2019 ) Containing ( I ) Special Conditions Of Contract ( Ii ) Instructions To Tenderers ( Iii ) Irs Terms And Conditions Of Contract And Other Terms And Conditions Incorporated In The Nit. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 2 Of 8 Run Date / Time: 08 / 09 / 2023 11:45:50Stores / N F Rly , Cost Of Turnkey Charges Viz Foundation , Installation, Commissioning And Prove Out Test At ( Location ) Sse / Mws / Dbws , Nfr Assam 1.00 Numbers

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INR 97920.0 /-

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Sl. No.	Item Description
1	Dynamic Wheel Balancing Machine
2	Dynamic Wheel Balancing Machine including all the accessories as per attached in terms and conditions.
3	Cost of Comprehensive Annual Maintenance Contract for 5 years after expiry of warranty of 2 years Warranty Period: 2 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/MWS/DBWS , NFR Assam 1.00 Numbers 3 65792655 Optional Non Stock --- No TPI Agency INR Spares (Y) Cost of Optional Accessories with break up of individual items . Consignee SSE/MWS/DBWS , NFR Assam 1.00 Numbers 4 65792656 Essential Non Stock --- Yes CONSIGNEE INR Services (Y) Page 1 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 Cost of Preventive maintenance Charges during 1st and 2nd years of warranty period. At (Location) SSE/MWS/DBWS , NFR Assam 1.00 Numbers 5 65792658 Essential Non Stock --- Yes CONSIGNEE INR Services (Y) Cost of Turnkey Charges viz Foundation ,Installation, Commissioning and prove out test At (Location) SSE/MWS/DBWS , NFR Assam 1.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Commencement : Within 0 Days of issue of Contract, Completion : --- Within 60 Days thereafter Payment Terms S.No Description Payment Terms 1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan certified by consignee gazetted officer, and inspection certificate issued by the nominated inspection agency. Balance 20% payment shall be made after successful installation, commissioning and acceptance of the equipment by consignee subject to submission of Bank Guarantee for 5% of the contract value for warranty obligations, valid beyond 6 months period of warranty. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Standard Governing Conditions S.No Description 1 The contract shall be governed by UNIFIED BIDDING DOCUMENTS (Rev. 02 of Sept. 2019) CONTAINING (i) Special Conditions of Contract (ii) Instructions to Tenderers (iii) IRS Terms and conditions of Contract and other terms and conditions incorporated in the NIT. 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 2 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 1 [A] Order will be placed on the manufacturer or its authorized agent having Yes Yes Allowed proven performance. The manufacturer firm must have satisfactorily (Mandatory) executed order of Zonal Railways/ PUS/CORE, other Govt. ,Semi Govt. organization for the tendered against purchase order placed during three preceding completed financial year and current year up to date of tender opening. . [B] The onus of submission of requisite documents in support of supply { [i] Receipt Notes/Proof of acceptance of material by consignee [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee or [iii] GeM contract and CRAC. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract} lies with tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as available with NFR ( if any] and no back reference shall be made in this regard. [C] In case tenderer participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing order in case of change of Principal. 2 Manufacturers or their authorized Distributor/ Dealer/Agent with Tenders Yes Yes Allowed specific authorization can only quote. OEMs can authorize and give Tender (Mandatory) Specific Authorization to its Agent / dealers to quote on their behalf provided the manufacturer takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises. The offer without Tender Specific Authorisation Letter will be summarily rejected if tenderer is not manufacturer/OEM 3 The System Should Have Traceability of National Physical Lab New Delhi Yes Yes Not Allowed or Government Test House for testing of working load of system for safety implication of load and valid certificate of traceability to be submitted along with supply. 4 The OEM authorization letter to be attached along with offer for after sales Yes Yes Not Allowed service duly confirming that they will stand guarantee / warranty for period of 2 years after the supply or else offer will not be considered. 5 Qualifying criteria as per para 16 of specification except 16.5 which is to be Yes Yes Not Allowed ignored.Documentary evidence of every other point to be enclosed or else offer liable to be ignored 5. COMPLIANCE CONDITIONS Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 CHECK LIST OF DOCUMENTS TO BE ATTACHED With E-TENDER: No No Not Allowed Please see and comply Para3.8;INSTRUCTIONS FOR TENDERS OF UNIFIED BIDDING DOCUMENTS(Rev-02 of Sept-2019). 2 I/We agree to supply tendered stores at the rates quoted by me/us in No No Not Allowed accordance with the IRS conditions of contract and [or] special conditions and [or] other conditions specified/attached with the tender. 3 CAMC for 5 years will start after expiry of guarantee/Warranty period. No No Not Allowed 4 Evaluation Criteria- Offers received will be evaluated considering the total No No Not Allowed value of items along with CAMC charges for 5 years after warranty, worked out based on the NPV method by discounting the same @ 10% per annum. 5 AMC rate should be proposed for technical evaluation only. AMC may be No No Not Allowed started as required by the consignee. 6 Offers without CAMC will be summarily rejected. No No Not Allowed Page 3 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Mode of dispatch By Road on door delivery basis. Please see the place of Yes Yes Not Allowed supply at attached document. 2 FOR: Destination. Yes Yes Not Allowed 3 Please enter the percentage of local content in the material being offered. Yes Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions 4 Please enter the percentage of local content in the material being offered. No Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Guarantee/Warranty- Equipment /machine should be guaranteed against No No Not Allowed any defects for a minimum period of 24 months from the date of commissioning or 30 months from the date of delivery whichever is earlier. During the Guarantee period supplier should supply spares and service and service free of cost. Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection by TPI No No Not Allowed Page 4 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 2 EARNEST MONEY 1. Tenderers are required to deposit Earnest Money Yes Yes Allowed online equivalent to the amount mentioned in the tender document. (Optional) Tenderers not submitting Earnest Money should clearly indicate in their offer the reasons for the same, and failure to do so will be taken as unwillingness on their part to deposit the Earnest Money. 2. Amount of EMD (rounded off to nearest higher Rs. 10 (ten)) to be taken in tenders, Wherever applicable. a) It will be @ 2% of the estimated tender value up to Rs. 50 Cr. subject to maximum EMD of Rs. 20 lakh. b) EMD will be Rs. 50 lakh for tenders above Rs. 50 Cr. 3. Exemption from Submission of Earnest Money: The under noted categories of tenderers need not deposit Earnest Money:- a. Firms registered with MSE for tendered item as specified in para-3(b)(I)/NSIC. b. Tender cases of value up to and including Rs. 25 lakh unless otherwise mentioned in the tender. c. Other Railways and Government departments. d. Indian Ordinance factories. e. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. f. Vendors registered with Railways for the trade group of the item tendered. g. Vendors appearing on the approved vendor lists of DSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. i. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. 4. Offers of tenderers who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected. 5. The purchaser reserves the right to forfeit the Earnest Money Deposit if the tenderer withdraws or revises his offer within the validity period or fails to deposit Security Money in terms of Clause6 of this document. 6. No interest shall be payable by the purchaser on the Earnest Money. EMD of unsuccessful bidders and tenderers shall be released immediately after finalization of the tender. Page 5 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 3 SECURITY DEPOSIT:- 1. The successful tenderers shall, within 21 days Yes Yes Allowed after written notice of acceptance of tender has been posted to him, deposit (Optional) Security Deposit a sum equal to (a)5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfilment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders opened till 31/03/2023 shall have Security Deposit 3% of contract value. 2. The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-5. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3 The Security Deposit (SD) shall be taken from all vendors subject to following exemptions: a. Other Railways and Government departments. b. Indian Ordinance factories. c. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. d. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. e. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. f. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. g. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. 4 MSE sources, who are interested for availing benefits under MSE Act Yes Yes Allowed mentioned in the notification of Ministry of MSME, should upload valid (Optional) document maintained under MSE Act such as NSIC Certificate etc. duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSE Act may not be entertained. 5 MSE source owned by SC/ST should also upload necessary documents to Yes Yes Allowed get the benefits about the status in regard to their category i.e. the (Optional) ownership of MSE pertains to SC/ST/Other category clearly. Absence of any such information in the registration certificate would be taken as MSE failing in the category as OTHERS 6 Firm should quote HSN code. Yes Yes Allowed (Optional) 7 Firm should quote GSTIN No. Yes Yes Allowed (Optional) 8 Tenderers must submit performance documents such as copies of recent Yes Yes Allowed Purchase Orders for the tendered item or similar items received from any (Optional) Zonal Railways /PSU with Receipt notes/completion certificate. Please note that non submission of such documents shall be taken as they are not having any such past performance and their offers shall be considered further as per extant rules. Page 6 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 9 The GOVT of India Make in India Policy circulated by Rly. Bds letter Yes Yes Allowed No.2020/RS(G)/779/2/Pt.I dtd. 25.9.2020 & as amended from time to time (Optional) shall be applicable. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items.. 10 Training- One week Training on operation and maintenance of equipment to Yes Yes Not Allowed be given by firm for Railway personal free of cost at the consignee site at the time of commissioning . 11 Printed literature on equipment and necessary operating maintenance Yes Yes Allowed manual and electric circuit diagram if any should be uploaded along with (Optional) the quotation. 12 Tenderer must mention Make/Brand Yes Yes Not Allowed 13 Firm to submit Performance Guarantee for @ 5% of the contract value for Yes Yes Not Allowed warranty obligations, valid beyond 6 months period of warranty before claiming and payment. Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderer are requested to read the IRS conditions of contract 2022 and Yes Yes Allowed UNIFIED BIDDING DOCUMENTS (Rev-02 of Sept-2019) & specification (Optional) very carefully before submission of bids. Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 I/We also confirm that rates and other financial terms quoted in relevant No No Not Allowed column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored.[Denial of this condition not recommended]. 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4484667.pdf Unified Bidding Document 2 4570143.pdf Specification 3 4484673.pdf TPI Annexure 4 4484669.pdf IRS conditions of contract 2022 The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Page 7 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY TENDER DOCUMENT Tender No 60235030 Closing Date/Time 06/10/2023 14:30 Dy.CMM/DSL ( JAYANTA KUMAR CHOUDHURY )
4	Cost of Optional Accessories with break up of individual items .
5	Cost of Preventive maintenance Charges during 1st and 2nd years of warranty period. At (Location) SSE/MWS/DBWS , NFR Assam 1.00 Numbers 5 65792658 Essential Non Stock --- Yes CONSIGNEE INR Services (Y) Cost of Turnkey Charges viz Foundation ,Installation, Commissioning and prove out test At (Location) SSE/MWS/DBWS , NFR Assam 1.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Commencement : Within 0 Days of issue of Contract, Completion : --- Within 60 Days thereafter Payment Terms S.No Description Payment Terms 1 80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan certified by consignee gazetted officer, and inspection certificate issued by the nominated inspection agency. Balance 20% payment shall be made after successful installation, commissioning and acceptance of the equipment by consignee subject to submission of Bank Guarantee for 5% of the contract value for warranty obligations, valid beyond 6 months period of warranty. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Standard Governing Conditions S.No Description 1 The contract shall be governed by UNIFIED BIDDING DOCUMENTS (Rev. 02 of Sept. 2019) CONTAINING (i) Special Conditions of Contract (ii) Instructions to Tenderers (iii) IRS Terms and conditions of Contract and other terms and conditions incorporated in the NIT. 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 2 of 8 Run Date/Time: 08/09/2023 11:45:50STORES/N F RLY
6	Cost of Turnkey Charges viz Foundation ,Installation, Commissioning and prove out test At (Location) SSE/MWS/DBWS , NFR Assam 1.00 Numbers