Tender For Selection Of Event Management Agency For Erecting Hangars, Octonorm Stalls Including Other Ancillary Services On Rental Basis For Mahalaxmi Saras Exhibition -2022-23, bandra-Maharashtra

Selection Of Event Management Agency For Erecting Hangars, Octonorm Stalls Including Other Ancillary Services On Rental Basis For Mahalaxmi Saras Exhibition -2022-23-2 Waterproof Aluminium German Hanger For Exhibition Area With Fire Retardant Top Covering, Side Covers, Front Facade Etc. All The Structures / Hangars Should Be High Quality German Technology Aluminium Structure 3 Proper Tin Shedding 8 Feet High With Covering White Cloth / Barricading Of Entire Areafor Safety Purpose With Provision Of Appropriate Brandings Of The Event. 4 Adequate General Led Lighting Inside The Hanger Of 9000Sq.Mtr Area ( Natural White Led Light ) 5 Construction Of Approx. 441 Nos. Well-Designed Exhibition Octonorm Stalls Size 2X2m, Outdoor Stalls To Be Provided With Wooden Platform ( Construction Of Stalls With Aluminium R8 System With Powder Coated Finish With Laminated Panels & Fascia Having Name For State And Stall Number With Cut Out Letters ) . Accessories For Each Stall:A.Wooden / Glass Shelves / Racks As Per Requirement With Proper Clamps, Etc.B. Power Socket 5 And 15 Amp. C. Waste Paper Basket With Bio-Degradable Garbage Bags 6 Octonorm 1 Tables In Each Stall ( Construction Of Table With Aluminium R8system With Powder Coated Finish With Board On Top ) 7 Good Quality Banquet 2 Chairs In Each Stall 8 2 Led Spot Lights In Each Stall With Proper Hooks And Wiring 9 Construction Of Well Designed Billing Counter ( 4 Mx 3M ) With Platform, Adequate Lighting & All Required Furniture, Billing Equipment Etc. 10 Providing Ceiling Fans Inside The Hangar As Per The Requirement 11 B. Stage Setup 12 Stage Setup : 40 Ft X 32 Ft X 5.50Ft High Ms Structure With Scaffolding / Truss Blocks With Plyboard On Top & Following Items :A. Steps On Both Side 8 Ft Wide With Railing And Masking B. Arrangement Of Floral Belt In Front Of Stage With Decoration With Flowers With Led Plazma 13 Double Seater Sofa 14 Single Seater Sofa 15 Centre Table 16 Good Quality Banquet Chairs 17 Podium With Branding 18 Led Riser 40 Ft X 4 Ft X 10 Ft With Masking & Carpet From All Sides 19 Green Rooms With Wooden Platform With Proper Lighting And Other Required Items Like Adequate Mirror / Cloth Stand / Spot Lights / Power Points / Tables / Chairs And All Other Furniture Required Of Approx. 250 Sq. Ft Each 20 Platform For Media Setup With Carpet, Masking From All Sides And Required Furnitures With Necessary Fixtures & Lighting Of Size 8 Ft X 6 Ft X 4 Ft 21 Platform For Light & Sound Console With Carpet, Masking From All Sides Including Required Furnitures, Etc With Necessary Fixtures & Lightingof Size 24 Ft X 6 Ft X 4 Ft 22 C. Sound Items ( Reputed Brand 3 Way Sound System ( Jbl Vertec / Rcf Ttl Series Or Equivalent ) 23 Platform For Camera Setup With Carpet, Masking From All Sides Including Required Furnitures, Etcwith Necessary Fixtures & Lighting Of Size 8 Ft X6 Ft X4 Ft 24 Pa Top Line Array 25 Delay Speakers / Top With Stands 26 Pa Side Fills 27 Pa Front Fills 28 Pa Bassb 29 Stage Monitor 30 Digital Mixer 64 Channel B 31 Amp / Cabling / Racks 32 Power Amplifiers & Crossover ( As Per Requirement ) 33 Di Box ( As Per Requirement ) 34 Cordless Microphone With Similar Configuration As That Of Shure / Sennheiser 35 Central Pa Sound System For Entire Venue And Parking With Suitable Sound Outreach At All Places 36 Sound Technician 37 D. Lights Items 38 Box Truss For Lights Of 20 Ft Height With Proper Base And Support 39 P3 Led Wall 40 Ft X 10 Ft For Stage Backdrop With Technician And Operator Supportfor One Day 40 High Resolution Led Screens Inside And Outside Hangar Structure For The General Public To Show The Schemes And Programs Of The Ministry With Technician And Operator Support For The Led Screen. ( I ) 10 X 10 Feet -2 Nos 41 Platform For High Resolution Screen With Masking ( I ) 10 X 4 Feet-2 Nos 42 Beams Sharpy Beam 200 43 Profile Lights 44 Led Par 32 45 Led Par 64 46 Led Beam Par 47 4 Way Molefay 48 Dimmer Pack ( As Per Requirement ) 49 Avolite Pearlfor Controlling The Light Set Up ( As Per Requirement ) 50 E. Video & Photography 51 Video Coverage Of Inaugural Function & All Other Major Events / Function During The Fair And Video Coverage Of Stalls ( 04 Copies Of Dvds Must Be Provided To With Proper Mixing And Editing In Addition To Source Media ) .Live Video Coverage Of The Cultural Events And Inaugural Function In The Led Panel. 52 Still Photography Coverage ( 1000 Selected Photos In Size 5X7 Inch With 2Numbers Of Albumsin Addition To All The Photographs In Digital Format Must Be Provided . [ Photographer Should Be Available With Hd Camera In The Entire Period Of Fair At Event Site ] . 53 Seamless Switcher 54 F. Manpower 55 Attendant / Facilitators ( Male &Female ) Well Experienced Duly Uniformed As Per Our Requirement 56 Mts ( Multi Tasking Staff ) For Managing Registration Counter & Other Areas Of Exhibition 57 Charges For Sanitation / Cleaning Workers For Cleaning Materials Wearing Caps And T-Shirts With Printed Logo Of Umed - Msrlm 58 Charges For Sanitation / Cleaning Supervisor For Cleaning Materials Wearing Caps And T-Shirts With Printed Logo Of Umed - Msrlm 59 T- Shirts For Staff 60 G. Vip Lounge 61 Construction Of Well Designed One Air Conditioned ( With Tower Ac ) Vvip Room With Proper Wooden Platform, Flooring, Carpeting And False Ceiling , Lights Etc. Rates Including Flower Decoration ( Every Day ) , Fridge, Crockery For Minimum 20 Persons / Fancy Cushion Chairs / Two And Three Seater Sofas, Centre Tables, Coffee Tables And Other Required Items For Beautification Of The Room. 62 Construction Of Well Designed One Air Conditioned ( With Tower Ac ) Vip Room With Proper Wooden Platform, Flooring, Carpeting And False Ceiling , Lights Etc. Rates Including Flower Decoration ( Every Day ) , Fridge, Crockery For Minimum 20 Persons / Fancy Cushion Chairs / Two And Three Seater Sofas, Centre Tables, Coffee Tables And Other Required Items For Beautification Of The Room. 63 Construction Of Well Designed One Air Conditioned ( With Tower Ac ) Room With Proper Wooden Platform, Flooring, Carpeting And False Ceiling , Lights Etc. Rates Including Flower Decoration ( Every Day ) , Fridge, Crockery For Minimum 10 Persons / Fancy Cushion Chairs / Two And Three Seater Sofas, Centre Tables, Coffee Tables And Other Required Items For Beautification Of The Room. 64 H. Conference Room 65 Construction Of Well Designed Air Conditioned ( With Tower Ac ) Conference Room Cum State Coordinator Room / Meeting Room With Wooden Structure / Platform / Flooring / False Ceiling And Proper Carpeting And Proper Lighting. Conference Table / B2b Area With Sufficient Number Of Chairs And Other Required Furnitures Like Sofa / Coffee Table / Side Tables Etc.Interior Of The Room Should Be Well Thematic Decoration For Seating Arrangement Of 100 Persons. 66 Sound System For Conference / Meeting Room With02 Cordless Handheld Mic, Goose Neck Talk Back System Mic, Amplifier, Speakers Suitable Along With Technician 67 I. Theme Area 68 Designing And Conceptualisation Of Well Designed Theme Area With Proper Display, Lighting, Logos, Graphics And Artwork Complete With Raised Platform, Designer Wooden Flooring, Reception And Required Furnitures. Led Screen - 2 Nos ( Size 42 Inch ) , Wooden Digital Poster And Other Par Can / Fancy Lights With Colourful Decoration. Photo Gallery Of Shg Products. 69 J. Food Court -J1- Food Court Area - Pavilion Setup 70 Weather Proof Pandal For Setting Up Kitchen Pot Wash Area, Require A Roof Cover To Be Installed, 15 Ft. Height To The Backside Of The Kitchen Work Area For Washing Big Utensils And For Resting Purpose. 71 Setting Up 8 Individual Stall ( As Per Drawing / Layout ) Inside The Main Pandhal ( German Hanger ) As Per Direction Of Food Court Management Committee. Stall Will Be Cover With All Side Along With Door With Lock Facility.Each Stall Having Minimum Area And Requirement: • One Administrative Office With Power Plug With 3 Pins - 5M X 5M. , Should Be Furnished With 1 Table And 5Numbers Of Chairs ( Armless ) , Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube• One Finance Room - 5M X 5M, Should Be Furnished With 1 Table And 5Numbers Of Chairs ( Armless ) , Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube• One Infant Feeding Room With Power Plug With 3 Pins - 5M X 5M, Shouldbe Furnished With 1 Table And 10 Numbers Of Chairs ( Armless ) , Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube• Five Common Store Space For Raw Materials, 1 Store Room = 5M X 5M, Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube.The Stalls Should Be Provided With Boards For Providing Stall Numbers And Stall Names 72 Setting Up 70 Individual Stall Inside The Main Pandhal As Per Direction Of Food Court Management Committee Of Jute Frame ( Dyed Jute ) With Adequate Support System Of Bamboo ( 10 Ft Height ) Of Below Mentioned Size: 7 Ft X 7 Ft - 70 Nos With The Table On 3 Sides With The Proper Cover 73 Straight Panel Behind The Food Stalls 74 Almirah With Safe Locker Facility– 2 Numbers ( For Admin And Finance Room ) 75 Foldable Square Tables For Kitchen Area. 76 Round Dining Tables With Cloths Cover Over The Tablesin Dinning Area ( 4 Ft Radius ) 77 Standing Tables ( Standard Size ) 78 Square Table With Drawers For Coupon / Billing Counter 79 Chairs Without Arms For Dinning Area. 80 Chairs ( Armless ) In Each 8 Coupon / Billing Counter 81 Chairs ( Armless ) In Each Stall For 70 Food Stalls 82 K- Plumbing And Water Arrangement 83 Syntex Water Tanks With A Total Capacity Of 30000 Litres With Motor And Necessary Plumbing Arrangements At Ground Level Near The Raised Syntex Tank For Continuous Water Supplyto The Kitchen / Food Court And Wherever Necessary With Adequate Backup Other Than 30, 000 Liters 84 Plumbing Lines Of 25 Mm Pvc Pipes To Kitchen, Food Court, Etc ( As Required As Per Direction Of Food Court Management Committee ) 85 Kitchen Sinks ( 2Ft X 2 Ft. ) With Water Taps With Necessary Plumbing And Drainage Arrangements. 86 Supplying With Pot Wash Area Sink With Water Taps With Necessary Plumbing And Drainage Arrangements ( Sink Specification - 3Ft X 3 Ft. ) 87 Hand Wash Basins Of 5 Numbers On Strong Stands And Providing The Same With Continuous Water Supply For Washing And Necessary Drainage Of The Used Water 88 Grease Filters 89 L- Electrical And Electronic Arrangements 90 Hire And Labour Charges For Providing And Fixing Exhaust Fans In Cooking Area As Per Is Specifications With Suitable And Safe Wiring 91 15A Power Sockets ( With 3 Pins ) Giving Connection With Safe Wiring And Insulation As Per Is Standards And Specifications As Required In Food Stalls And Kitchen Area 92 M. Kitchen Vessels And Cooking Equipments 93 Providing Domestic Stove ( 2 Burner ) ( As Per Direction Of Food Court Managemnt Committee ) 94 Errecting And Providing Gas Pipe Line And Connection As Per Directions And Specifications M / S Mahanagar Gas Ltd 95 Provide Deep Freezer ( 300 Ltr ) With Power Supply ( As Required As Per Direction Of Food Court Management Committee ) 96 N. Waste Management 97 Kitchen Area Providing Waste Bin For Food Waste ( Green ) - 20 Waste Bins With 100 Ltrs Capacity Waste Bins For Plastic Waste ( Red ) – 10 Waste Bins With 50 Ltrs Capacity Waste Bin For Paper Waste ( Yellow ) - 10 Waste Bins With 50 Ltrs Capacity 98 Dining Area- Providing Waste Bin For Food Waste ( Green ) - 20 Waste Bins With 100 Ltrs Capacity Waste Bins For Plastic Waste ( Red ) – 20 Waste Bins With 100 Ltrs Capacity Waste Bin For Paper Waste ( Yellow ) - 20 Waste Bins With 100 Ltrs Capacity 99 Providing Bio-Degradable Garbage Bags ( One Packets Having 50 Pieces ) 100 Garbage Cleaning & Collection Van ( 2 Times A Day ) With Manpower For The Entire Period Of The Show. Waste Disposal Should Be Done As Per The Municilaplity Norms By The Contractor 101 O. Human Resource / Manpower Requirement 102 Charges For Sanitation / Cleaning Workers For 15 Days With Cleaning Materials 103 Q. Toilets 104 Portable Chemical Toilets ( Each Separate For Ladies And Gents ) With Proper Staff.Facility Should Be Provided One Day Before The Event. 105 Adequate Cleaning And Sanitizer Material For Toilets, Hand Wash, Paper Napkin, Cented Phenyls, Odonils Etc For The Entire Exhibition Period. 106 R.Electricals & Gensets 107 Power Distribution With Armored Cables From Main Panel Board & Generator Up To Exhibition Hall / Stage / All Hangers / Food Area And All Over The Ground & Sub Distribution With Main Panel Switch Board & Sub Main Panel Board. 1500 Kw 108 Lighting Poles With Proper Wiring / Earthing For Entire Venuewith Adequate Number Of Poles Should Be Provided. 109 Metal / Flood Lights For All Over The Venue 110 Electrical Cabling Of Entire Venue With Proper Covering 111 Ground Earthling Through The Area For Generator And Lighting 112 Cabling & Changeover Box / Main Panel With Proper Fittings 113 S. Branding And Printing 114 Branding Of The Entire Venue Including, Hangar Facades & Side Covering Of The Hanger Structures, Stage Side Panels, Standee, Pole Buntings, Welcome Hoardings, Signages Etc. Vinyl Flex Print. ( Block Out Flex ) , Large Display Of The Layout Of Stalls. 115 Construction Of Theme Based Flood Lit Gates Based On Theme Main Entrance & Hangar Entry / Exit ( Artistic Design, Decoration ) 116 Mdf With Paint Finish 3D Block Letters Of #Mahalaxmi Saras ( 2.5 X 20 Ft ) With Platform 2 Ft Height 117 Id Cards With Lanyards With Hologram 118 T. Security, Cctv & Fire Services 119 Security Guards Male-20, Female-10 ( 9.00 A.M. To 9.00 P.M. 120 Security Supervisor Male-2, Female-1 ( ( 9.00 A.M. To 9.00 P.M. ) 121 Security Guards Male-15 ( 9.00 P.M. To 9.00 A.M. ) 122 Security Supervisor Male-4 ( 9.00 P.M. To 9.00 A.M. ) 123 Dfmd Machines With Staff With Auto Entry Counting Facility 124 Hhmd Machine With Staff 125 Providing Of Fire Extinguishers In Exhibition Area Abc Type Cylinders With Sand Buckets ( Co2 Water And Powder Mix With Refilling Dates ) . Sufficient Equipment To Be Placed At Various Locations As Per Directions Of Fire Department. 126 Cctv Cameras Set Up All Over The Venue, Cameras Shall Have Night Vision With Operator & Technician 127 Lcd Monitors For Ccctv Camera 128 Recording Dvr 129 Construction Of Room With Octonorm ( 3 M X 3 M ) In Each Hangar For Monitoring Of Cctv Cameras Etc. With Chair, Table, Operator & Technician Near Police Control Room 130 Frisking Area At Entry Points ( 4 M X 2 M ) 131 Emergency Exit Gate Without Branding 132 U.Registration & Help Desk 133 Construction Of Registration Desk Of ( 10 X 5 ) Meter Well Designed Structure With Adequate Lighting, Platform, Carpet, Counter, Brochure Stand & Banquet Chair& One Steel Almirah With Lock Facility. 134 3 X 3M German Pagoda For Help Desk, Police Control, First Aid, Lost & Found Etc With Coveredfrom All Sides And Tophaving Wooden Platform, Carpet, Adequate Lighting & Basic Furniture ( Pagoda With Aluminium Structure With Waterproof And Fireproof Retardant Sheet Should Be Strong Enough To Sustain High-Speed Wind / Rain Pressure ) 135 V.First Aid Facilities ( Medical Facilities ) 136 Construction Of A First Aid Room 6 M X 3Mwith All Required Facilities Curtains / Divider In German Pagoda 137 W.Others 138 Construction Of Store Room ( 3 M X 3 M ) Aluminium R8system With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 139 Construction Of Housekeeping Room ( 3 M X 3 M ) Aluminium R8 System With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 140 Construction Of Fire Service Room ( 3 M X 3 M ) Aluminium R8system With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 141 Construction Of Security Room ( 3 M X 3 M ) Aluminium R8system With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 142 Carpeting - Non Woven Needle Punch Laying & Fixing Of Brand New Carpet Subject To Actual Requirement And As Per The Direction Of Core Committee. 143 Coir Type Carpet For Outdoor & Other Required Area 144 Drinking Water Tanker For Cooking Purpose ( 10000 Ltr Tanker Capacity ) Or As Per Direction Of Food Management Committee 145 Green Agro Net For Passage Area 146 Landscaping With Good Quality Natural Potted Plants In Entire Exhibition Area 147 Proper Ground Levelling Of Main Exhibition Ground As Well As Parking Ground With Road Roller And Jcb ( Refer Site Layout Plan )

Sr No	CorrigendumDate	Corrignedum	CorrigendumType	NewSubmissionDate
1	07-Nov-2022	Date Extended	Date	15-11-2022

INR 25000 /-

INR 1000000.0 /-

Refer document

Name of Work: Selection of Event Management Agency for Erecting Hangars, Octonorm Stalls including other ancillary services on rental basis for Mahalaxmi Saras Exhibition -2022-23 for SMMU MSRLM

Sl. No.	Item Description
1	A. EXHIBITION AREA
2	Waterproof aluminium German Hanger for exhibition area with fire retardant top covering, side covers, front facade etc. All the structures / hangars should be HIGH QUALITY GERMAN TECHNOLOGY ALUMINIUM STRUCTURE
3	Proper tin shedding 8 feet high with covering white cloth/barricading of entire areafor safety purpose with provision of appropriate brandings of the event.
4	Adequate general LED Lighting inside the hanger of 9000sq.mtr area (natural white LED light)
5	Construction of approx. 441 nos. well-designed exhibition octonorm stalls size 2x2m, outdoor stalls to be provided with wooden platform (construction of stalls with aluminium R8 system with powder coated finish with laminated panels & fascia having name for State and stall number with cut out letters). Accessories for each stall:A.Wooden/glass shelves/racks as per requirement with proper clamps, etc. B. Power socket 5 and 15 amp. C. Waste paper basket with bio-degradable garbage bags
6	Octonorm 1 Tables in each stall (construction of table with aluminium R8system with powder coated finish with board on top)
7	Good quality banquet 2 chairs in each stall
8	2 LED spot lights in each stall with proper hooks and wiring
9	Construction of well designed billing counter (4 Mx 3M) with platform, adequate lighting & all required furniture,billing equipment etc.
10	Providing Ceiling Fans inside the hangar as per the requirement
11	B. STAGE SETUP
12	Stage setup : 40 ft x 32 ft x 5.50ft high MS structure with scaffolding/truss blocks with plyboard on top & following items :A. Steps on both side 8 ft wide with railing and masking B. Arrangement of floral belt in front of stage with decoration with flowers with LED Plazma
13	Double seater sofa
14	Single seater sofa
15	Centre table
16	Good quality banquet chairs
17	Podium with branding
18	LED riser 40 ft x 4 ft x 10 ft with masking & carpet from all sides
19	Green rooms with wooden platform with proper lighting and other required items like adequate mirror/cloth stand/spot lights/power points/tables/chairs and all other furniture required of approx. 250 sq. ft each
20	Platform for media setup with carpet, masking from all sides and required furnitures with necessary fixtures & lighting of size 8 ft x 6 ft x 4 ft
21	Platform for light & sound console with carpet, masking from all sides including required furnitures, etc with necessary fixtures & lightingof size 24 ft x 6 ft x 4 ft
22	C. SOUND ITEMS(Reputed brand 3 way sound system (JBL Vertec/RCF TTL series or equivalent)
23	Platform for camera setup with carpet, masking from all sides including required furnitures, etcwith necessary fixtures & lighting of size 8 ft x6 ft x4 ft
24	PA Top Line Array
25	Delay speakers/top with stands
26	PA Side Fills
27	PA Front Fills
28	PA BassB
29	Stage Monitor
30	Digital Mixer 64 channel B
31	Amp/ Cabling / Racks
32	Power Amplifiers & Crossover (as per requirement)
33	DI box (as per requirement)
34	Cordless Microphone with similar configuration as that of Shure/Sennheiser
35	Central PA Sound system for entire venue and parking with suitable sound outreach at all places
36	Sound technician
37	D. LIGHTS ITEMS
38	Box truss for lights of 20 ft height with proper base and support
39	P3 LED Wall 40 ft x 10 ft for stage backdrop with technician and operator supportfor one day
40	High resolution LED screens inside and outside hangar structure for the general public to show the schemes and programs of the Ministry with technician and operator support for the LED Screen. (i)10 x 10 feet -2 Nos
41	Platform for high resolution screen with masking (i)10 x 4 feet-2 Nos
42	Beams Sharpy Beam 200
43	Profile Lights
44	LED par 32
45	LED par 64
46	LED Beam par
47	4 way Molefay
48	Dimmer Pack (as per requirement)
49	Avolite Pearlfor controlling the light set up (as per requirement)
50	E. VIDEO & PHOTOGRAPHY
51	Video Coverage of Inaugural Function & all other major events/function during the fair and video coverage of stalls (04 copies of DVDs must be provided to with proper mixing and editing in addition to source media). Live video coverage of the cultural events and inaugural function in the LED panel.
52	Still photography coverage (1000 selected photos in size 5x7 inch with 2numbers of albumsin addition to all the photographs in digital format must be provided .[Photographer should be available with HD camera in the entire period of Fair at Event Site].
53	Seamless switcher
54	F. MANPOWER
55	Attendant/facilitators (Male &Female) well experienced duly uniformed as per our requirement
56	MTS (multi tasking staff) for managing registration counter & other areas of exhibition
57	Charges for sanitation/cleaning workers for Cleaning materials wearing Caps and T-shirts with printed logo of UMED - MSRLM
58	Charges for sanitation/cleaning Supervisor for Cleaning materials wearing Caps and T-shirts with printed logo of UMED - MSRLM
59	T- Shirts for Staff
60	G. VIP LOUNGE
61	Construction of well designed one air conditioned(with Tower AC) VVIP room with proper wooden platform, flooring, carpeting and false ceiling ,lights etc. rates including flower decoration (every day), fridge, crockery for minimum 20 persons/fancy cushion chairs/two and three seater sofas, centre tables, coffee tables and other required items for beautification of the room.
62	Construction of well designed one air conditioned(with Tower AC) VIP room with proper wooden platform, flooring, carpeting and false ceiling ,lights etc. rates including flower decoration (every day), fridge, crockery for minimum 20 persons/fancy cushion chairs/two and three seater sofas, centre tables, coffee tables and other required items for beautification of the room.
63	Construction of well designed one air conditioned(with Tower AC) room with proper wooden platform, flooring, carpeting and false ceiling ,lights etc. rates including flower decoration (every day), fridge, crockery for minimum 10 persons/fancy cushion chairs/two and three seater sofas, centre tables, coffee tables and other required items for beautification of the room.
64	H. CONFERENCE ROOM
65	Construction of well designed air conditioned (with Tower AC) conference room cum State Coordinator Room/Meeting room with wooden structure/platform/flooring/false ceiling and proper carpeting and proper lighting. Conference table/ B2B Area with sufficient number of chairs and other required furnitures like sofa/coffee table/side tables etc.interior of the room should be well thematic decoration for seating arrangement of 100 persons.
66	Sound System for conference/meeting room with02 Cordless Handheld Mic, Goose neck talk back system mic, Amplifier, Speakers Suitable along with technician
67	I. THEME AREA
68	Designing and conceptualisation of well designed Theme area with proper display, lighting, logos, graphics and artwork complete with raised platform, designer wooden flooring, reception and required furnitures. LED screen - 2 nos(Size 42 inch), wooden digital poster and other par can/fancy lights with colourful decoration. Photo gallery of SHG Products.
69	J. FOOD COURT -J1- Food Court Area - Pavilion Setup
70	Weather proof pandal for setting up Kitchen pot wash area, Require a roof cover to be installed, 15 ft. Height to the backside of the kitchen work area for washing big utensils and for resting purpose.
71	Setting up 8 individual stall (as per drawing/layout) inside the main pandhal(german hanger) as per direction of Food court management committee. Stall will be cover with all side along with Door with lock facility. Each stall having minimum area and requirement: • One administrative office with power plug with 3 pins - 5M x 5M. , should be furnished with 1 table and 5numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube • One finance room - 5M x 5M, should be furnished with 1 table and 5numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube • One infant Feeding room with power plug with 3 pins - 5M x 5M, shouldbe furnished with 1 table and 10 numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube • Five common store space for raw materials, 1 store room = 5M x 5M, should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube. The stalls should be provided with boards for providing stall numbers and stall names
72	Setting up 70 individual stall inside the main pandhal as per direction of Food court management committee of Jute frame (Dyed Jute) with adequate support system of bamboo(10 ft height) of below mentioned size: 7 ft x 7 ft - 70 nos with the table on 3 sides with the proper cover
73	Straight panel behind the food stalls
74	Almirah with safe locker facility– 2 numbers (for admin and finance room)
75	Foldable square tables for kitchen area.
76	Round dining tables with cloths cover over the tablesin dinning area (4 ft radius)
77	Standing tables (standard size)
78	Square table with drawers for coupon / billing counter
79	Chairs without arms for dinning area.
80	Chairs(armless) in each 8 coupon / billing counter
81	Chairs(armless) in each stall for 70 Food stalls
82	K- Plumbing and Water arrangement
83	Syntex water tanks with a total capacity of 30000 litres with motor and necessary plumbing arrangements at ground level near the raised syntex tank for continuous water supplyto the kitchen/food court and wherever necessary with adequate backup other than 30,000 liters
84	Plumbing lines of 25 mm pvc pipes to kitchen, food court, etc (as required as per direction of Food court management committee)
85	Kitchen sinks (2ft X 2 ft.) with water taps with necessary plumbing and drainage arrangements.
86	Supplying with Pot wash area sink with water taps with necessary plumbing and drainage arrangements(sink specification - 3ft X 3 ft.)
87	Hand wash basins of 5 numbers on strong stands and providing the same with continuous water supply for washing and necessary drainage of the used water
88	Grease filters
89	L- Electrical and Electronic Arrangements
90	Hire and Labour charges for providing and fixing Exhaust fans in cooking area as per IS specifications with suitable and safe wiring
91	15A power sockets (with 3 pins) giving connection with safe wiring and insulation as per IS standards and specifications as required in Food Stalls and Kitchen area
92	M. Kitchen Vessels and cooking equipments
93	Providing Domestic stove (2 Burner) (as per direction of Food court managemnt committee)
94	Errecting and Providing gas pipe line and connection as per directions and specifications M/S Mahanagar gas Ltd
95	Provide Deep Freezer (300 ltr) with power supply (as required as per direction of Food court management committee)
96	N. Waste Management
97	Kitchen Area Providing waste bin for food waste(green) - 20 waste bins with 100 ltrs capacity Waste bins for plastic waste(red) – 10 waste bins with 50 ltrs capacity Waste bin for paper waste (yellow)- 10 waste bins with 50 ltrs capacity
98	Dining Area- Providing waste bin for food waste(green) - 20 waste bins with 100 ltrs capacity Waste bins for plastic waste(red) – 20 waste bins with 100 ltrs capacity Waste bin for paper waste (yellow)- 20 waste bins with 100 ltrs capacity
99	Providing bio-degradable garbage bags(One packets having 50 pieces)
100	Garbage cleaning & collection van (2 times a day) with manpower for the entire period of the show. Waste disposal should be done as per the municilaplity norms by the contractor
101	O. Human Resource/ Manpower Requirement
102	Charges for sanitation/cleaning workers for 15 days with cleaning materials
103	Q. TOILETS
104	Portable chemical toilets (each separate for Ladies and Gents) with proper staff.Facility should be provided one day before the event.
105	Adequate Cleaning and Sanitizer Material for toilets, hand wash, paper napkin, cented phenyls, odonils etc for the entire exhibition period.
106	R.ELECTRICALS & GENSETS
107	Power distribution with armored cables from main panel board & generator up to Exhibition hall/stage/all hangers/food area and all over the ground & sub distribution with main panel switch board & sub main panel board. 1500 KW
108	Lighting Poles with proper wiring/earthing for Entire Venuewith adequate number of poles should be provided.
109	Metal/flood lights for all over the venue
110	Electrical cabling of entire venue with proper covering
111	Ground Earthling through the area for generator and lighting
112	Cabling & Changeover box/main panel with proper fittings
113	S. BRANDING AND PRINTING
114	Branding of the entire venue including, hangar facades & side covering of the hanger structures, stage side panels, standee, pole buntings, welcome hoardings, signages etc. Vinyl flex print.(Block out flex), large display of the layout of stalls.
115	Construction of theme based flood lit Gates based on Theme main entrance & hangar entry/exit (Artistic Design, Decoration)
116	MDF with paint finish 3d block letters of #MAHALAXMI SARAS (2.5 X 20 ft) with platform 2 ft height
117	ID cards with lanyards with hologram
118	T. SECURITY, CCTV & FIRE SERVICES
119	Security guards Male-20, Female-10 (9.00 a.m. to 9.00 p.m.
120	Security Supervisor Male-2, Female-1 ((9.00 a.m. to 9.00 p.m.)
121	Security guards Male-15 (9.00 p.m. to 9.00 a.m. )
122	Security Supervisor Male-4(9.00 p.m. to 9.00 a.m. )
123	DFMD machines with staff with auto entry counting facility
124	HHMD Machine with staff
125	Providing of Fire extinguishers in exhibition area ABC type cylinders with sand buckets (CO2 Water and Powder mix with Refilling Dates). Sufficient equipment to be placed at various locations as per directions of Fire Department.
126	CCTV Cameras set up all over the venue, cameras shall have night vision with operator & technician
127	LCD Monitors for CCCTV camera
128	Recording DVR
129	Construction of room with octonorm (3 M x 3 M) in each hangar for monitoring of CCTV cameras etc. with chair, table, operator & technician near police control room
130	Frisking area at entry points (4 M x 2 M)
131	Emergency Exit Gate without Branding
132	U.REGISTRATION & HELP DESK
133	Construction of Registration Desk of (10 x 5) meter well designed structure with adequate lighting, platform, carpet, counter, brochure stand & banquet chair& one steel almirah with lock facility.
134	3 x 3M German pagoda for help desk, police control, first aid, lost & found etc with Coveredfrom all sides and tophaving wooden platform, carpet, adequate lighting & basic furniture (Pagoda with Aluminium Structure with Waterproof and Fireproof retardant sheet should be strong enough to sustain High-Speed Wind/Rain Pressure)
135	V.FIRST AID FACILITIES (MEDICAL FACILITIES)
136	Construction of a First Aid Room 6 M X 3Mwith all required facilities curtains/divider in German Pagoda
137	W.Others
138	Construction of Store Room (3 M X 3 M) aluminium R8system with powder coated finish with laminated panels, carpet, lighting & basic furniture
139	Construction of Housekeeping room (3 M X 3 M) aluminium R8 system with powder coated finish with laminated panels, carpet, lighting & basic furniture
140	Construction of Fire service room (3 M X 3 M) aluminium R8system with powder coated finish with laminated panels, carpet, lighting & basic furniture
141	Construction of Security room (3 M X 3 M) aluminium R8system with powder coated finish with laminated panels, carpet, lighting & basic furniture
142	Carpeting - Non woven needle punch laying & fixing of brand new carpet subject to actual requirement and as per the direction of Core Committee.
143	Coir type carpet for outdoor & other required area
144	Drinking water tanker for cooking purpose (10000 ltr tanker capacity) or as per direction of food management committee
145	Green Agro Net for Passage Area
146	Landscaping with good quality natural potted plants in entire exhibition area
147	Proper Ground Levelling of Main Exhibition Ground as well as Parking Ground with road roller and JCB (Refer site layout plan)