Engagement Of Event Management Agency For Organizing Closing Ceremony Of 28Th Kiff At Rabindra Sadan- 1 Decoration Of Stage 2 Tables ( 5’X3’ ) With Cover. 3 Vip Chairs 4 Low Table With Covers 5 Carpeting From Main Stage To Connecting Road 6 D, Howrah-West Bengal

Engagement Of Event Management Agency For Organizing Closing Ceremony Of 28Th Kiff At Rabindra Sadan- 1 Decoration Of Stage 2 Tables ( 5’X3’ ) With Cover. 3 Vip Chairs 4 Low Table With Covers 5 Carpeting From Main Stage To Connecting Road 6 Deluxe Sofa Set For Vvip ( 1 Seater ) 7 Flower Decoration On The Front Of Dais : Original & Artificial Flowers & Orchids ( Combination Of Violet, Blue & Yellow & White ) As Per Stage 8 Thematic Set Backdrop Of Main Stage With Conceptual Installation And Thematic Light For Customised Set & Led Screen Accordingly For Back Drop ( Concept Will Be Shown In Pre-Bid Meeting ) 9 Console For Sound, Light, Av 8X24x3 Cu.Ft 10 Goal Post Truss Of Size ( 16 X 8 ) For Array Sound 11 T- Truss Of Size ( 14 X 8 ) For Light 12 Raiser For Led 24X4x4 Cu.Ft 13 Podium With Display With Proper Branding Of Kiff 14 Masking And Framing: As Required 15 Installation Of Stage Lighting 16 Led Par 64 17 Led Wash Light 18 Par 19 Led Par 20 Moving Head 21 Surphee 22 Light Engineer 23 Proper Wiring For Entire Connection And Should Be In Frls ( Isi Marks ) In Rigid Pvc Conduit And Proper Earthling. Necessary Support For Entertainment Prog. And Artistes Management System Should Be Obtain In Advance As Per Their Requirement And Necessary Manpower For The Operation 24 Branding, Gates, Publicity, Etc. Creative Idea For Venue Branding With Proper Safety Measure 25 Wooden Standee, 8’X8’ Sq. Ft ( Painted Ply Cut Out / Flex / Starflex / Backlits ) With Proper Illumination, If Required And Including Hiring, Fitting, Fixing & Transportation 26 Flex Iron Structure For Entire Premises Including Fitting, Fixing, Transportation & Dismantling. Creative Design Will Be Provided In Due Course 27 Directional Signage : Vos ( 2X1.5Sq.Ft ) 28 Installation Of Sound System 29 Array System On Liner For Entire Sound Modulation 30 Stage Monitor 31 Out Box Speaker 32 Amplifier 33 Mixture Console ( 64 Channels ) 34 Microphones ( With Stands ) 35 Cordless Microphones 36 Lapel Microphone 37 Head Set 38 Dvd Player 39 Twin Cd Player 40 Voltage Stabilizer ( 10 Kw ) 41 Power Board 42 Sound Engineer 43 Proper Wiring For Entire Connection And Should Be In Frls ( Isi Marks ) In Rigid Pvc Conduit. Necessary Support For Entertainment Prog. And Artistes Management System Should Be Obtain In Advance As Per Their Requirement And Necessary Manpower For The Operation 44 Supply Of Uttorio, Flower Bouquet & Sweet Packets 45 Sweets Packets For Eminent Guests @ Rs.1000 Per Packet With Proper Packing 46 Still& Video Recordingand Online Dv Shooting With Live Feed Connectivity ( If Any ) For Award Giving Ceremony 47 Av Set-Up As Stage Backdrop / Led 48 Video Display For Back Stage Management 49 Video Display For Console Management 50 Laptop With Connectivity 51 Switcher 52 Mixer & Monitor 53 Dvd Player 54 Xvga Cabling 55 Cabling & Technicians 56 Online Editing Setup With Editor 57 Online Feed For Direct Telecast 58 Video Camera Hd 59 Still Camera 60 Video Graphics 61 Consoles, Media Enclosure & Feed Room ( If Any ) : 2000 Sq.Ft 62 Internet 63 Webcasting Including All 64 Live Telecast At Nandan Complex 65 Downloading Signal For Av Displaying In Led In Nandan And Kic Venue. Technical Support Laptop With Operator 66 Plasma Tv 67 Dg Set: - 68 Temporary Providing And Testing Silent ( Soundproof ) Dg Set Of Following Sizes And Getting Approval From Electrical Inspector And Pollution Control Board Also Including Of Loading, Unloading And Transportation Up To Site. Mode Of Measurement: Based On Actual Work Executed On Site. ( A ) 125 Kva. The Scope Includes Earthing Of Dg Sets For Each Panel / Distribution Board. All The Panels / Distribution Boards Should Be Enclosed By Enclosure Box And Barricading With Proper Technician. ( This Is Total No Of Requirement And Rate Should Be Quoted For Total Programme Of 3 Days ) ( Fuel Cost Will Be Provided Separately On The Basis Of Actual Comsumption ) 69 Arrangement Of Giant Screen / Lcd Projector For Live Telecast Of The Event Inside And Outside The Venue. 70 Providing And Setting Up Of Led Screens ( 3.8Mm Pixel Pitch ) With Processor And Screen Pro Switching System. All Cabling Should Be Fibre Optics With Hd Signal. Live Feed From The Main Event Conclave Shall Be Telecast On The Led Screen Installed In This Area. 71 Fire Services : Fire-Fighting Equipments, Extinguishers: 72 A B C Type Dry Powder Fire Extinguisher - 4 / 6 Kg Capacityas Per Statutory Requirement 73 Co2 Fire Extinguisher - 4 / 6 Kg Capacityas Per Statutory Requirement 74 Vehicles With Escort For The Guests & Artistes, Thaali Girls & Associates 75 Lady Hostess To Escort Guests With Proper Dress And Make Up 76 Thaali Girls With Proper Dress And Make Up 77 Boys: As Promoters For Stage Management With Proper Dress 78 Event Supervisor 79 Walky Talky 80 Clear Com 81 Installation Of Cctv Arrangement ( 16Nos. ) : 82 Installation Of Cctv Arrangement ( 16Nos. ) :To Be Installed At Different Places Considering The Vvip Movement. Work Comprises:- I ) 10 Channel Stand Alone Digital Video Recorder With 500 Gb Sata Hard Disk Drive Ii ) Ir Camera 20Mtrs 800Tvls. Iii ) Ir Camera 30 Mtrs 600Tvls. Iv ) Power Supply 12 V. 3Amp. V ) Bnc / Power Jacks.Vi ) 22 Monitor. Vii ) Cable Line. Viii ) Technicians. Cctv Camera Including Ptz Camera At Prominent Location As Directed By Police Department Control Shall Be In Lounge Including Camera, Dvr, Control Panel, Wiring And All Other Necessary Accessoriesall Wiring Should Be In Frls ( Isi Mark ) & In Rigid Pvc Conduit Protected With Elcb & Voltage Stabilizer & Dedicated Earthling 83 Barricading Within Venue 84 Specially Designed Barricading Apx.1.2 To 1.5 Mt. High Made From Holo Section Of Aluminium, Ss Pipes Or Ms Sections Keeping All Beauty And Decorative Measure. These Should Be Used For Barricading General Public From Vvip. Using Railing And Proper Covering . ( Approximately Entire Venue ) 85 Sanitization 86 Hand Sanitizer Spray Bottles 87 Govt. Taxes 88 Including All Govt. Taxes

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INR 45000.0 /-

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Name of Work: Engagement of Event Management Agency for organizing Closing Ceremony of 28th KIFF at Rabindra Sadan

Sl. No.	Item Description
1	Decoration of Stage
2	Tables (5’X3’) with cover.
3	VIP chairs
4	Low table with covers
5	Carpeting from main stage to connecting road
6	Deluxe sofa set for VVIP (1 seater)
7	Flower decoration on the front of dais : Original & artificial flowers & orchids (combination of violet, blue & yellow & white) As per stage
8	Thematic Set Backdrop of main stage with conceptual installation and Thematic light for customised set & LED Screen accordingly for back drop(Concept will be shown in pre-bid meeting)
9	Console for sound, light, Av 8X24X3 Cu.ft
10	Goal post truss of size (16" x 8") for array sound
11	T- Truss of size (14" x 8") for light
12	Raiser for LED 24X4X4 Cu.ft
13	Podium with display with proper branding of KIFF
14	Masking and framing: as required
15	Installation of stage lighting
16	LED Par 64
17	LED Wash Light
18	Par
19	LED Par
20	Moving Head
21	Surphee
22	Light engineer
23	Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation
24	Branding,gates, Publicity, etc. Creative idea for venue branding with proper safety measure
25	Wooden Standee, 8’X8’ sq. Ft (painted Ply cut out/ Flex/ Starflex/ backlits) with proper illumination, if required and including Hiring, fitting, fixing & transportation
26	Flex Iron structure for entire premises including fitting, fixing, transportation & dismantling. Creative design will be provided in due course
27	Directional Signage : VOS (2"x1.5sq.ft)
28	Installation of sound system
29	Array system on liner for entire sound modulation
30	Stage Monitor
31	Out Box Speaker
32	Amplifier
33	Mixture Console (64 channels)
34	Microphones (with stands)
35	Cordless microphones
36	Lapel Microphone
37	Head set
38	DVD player
39	Twin CD player
40	Voltage Stabilizer (10 kw)
41	Power board
42	Sound Engineer
43	Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation
44	Supply of Uttorio, Flower Bouquet & Sweet packets
45	Sweets Packets for Eminent guests @ Rs.1000 per packet with proper packing
46	Still& Video recordingand online DV shooting with live feed connectivity (if any) for Award giving ceremony
47	AV set-up as Stage Backdrop/ LED
48	Video Display for Back Stage Management
49	Video Display for console Management
50	Laptop with Connectivity
51	Switcher
52	Mixer & Monitor
53	DVD Player
54	XVGA Cabling
55	Cabling & Technicians
56	Online editing setup with Editor
57	Online Feed for direct telecast
58	Video Camera HD
59	Still camera
60	Video graphics
61	Consoles, Media enclosure & Feed room (if any): 2000 sq.ft
62	Internet
63	Webcasting including All
64	Live telecast at Nandan Complex
65	Downloading Signal for AV Displaying in LED in Nandan and KIC Venue. Technical support Laptop with operator
66	Plasma TV
67	DG Set: -
68	Temporary Providing and testing Silent (Soundproof) DG set of following sizes and getting approval from Electrical inspector and pollution control board also including of loading, unloading and transportation up to site. Mode of measurement: Based on actual work executed on site. (a) 125 KVA. The scope includes earthing of DG sets for each panel/distribution board. All the panels/distribution boards should be enclosed by enclosure box and barricading with proper Technician. (This is total no of requirement and rate should be quoted for total programme of 3 days) (Fuel cost will be provided separately on the basis of actual comsumption)
69	Arrangement of Giant Screen/LCD projector for live telecast of the event inside and outside the venue.
70	Providing and setting up of LED screens (3.8mm pixel pitch) with processor and screen pro switching system. All cabling should be fibre optics with HD signal. Live feed from the main event conclave shall be telecast on the LED screen installed in this area.
71	Fire services : Fire-fighting equipments,extinguishers:
72	A B C Type Dry Powder Fire Extinguisher - 4/6 Kg capacityas per statutory requirement
73	CO2 Fire Extinguisher - 4/6 Kg capacityas per statutory requirement
74	Vehicles with escort for the guests & artistes, Thaali Girls & associates
75	Lady Hostess to escort guests with proper dress and make up
76	Thaali Girls with proper dress and make up
77	Boys: as Promoters for stage management with proper dress
78	Event Supervisor
79	Walky Talky
80	Clear com
81	Installation of CCTV arrangement (16nos.):
82	Installation of CCTV arrangement (16nos.):To be installed at different places considering the VVIP movement. Work comprises:- i) 10 channel stand Alone Digital video recorder with 500 GB sata hard disk drive ii)IR camera 20mtrs 800tvls. iii)IR camera 30 mtrs 600tvls. iv) Power supply 12 V. 3AMP. v) BNC/power jacks.vi) 22" monitor. vii) cable line. viii) Technicians. CCTV camera including PTZ camera at prominent location as directed by Police department Control shall be in Lounge including camera, DVR, control panel, wiring and all other necessary accessoriesAll wiring should be in FRLS (ISI mark) & in rigid PVC conduit protected with ELCB & voltage stabilizer & dedicated earthling
83	Barricading within venue
84	Specially designed barricading apx.1.2 to 1.5 Mt. high made from holo section of aluminium, SS pipes or MS sections keeping all beauty and decorative measure. These should be used for barricading general public from VVIP. Using railing and proper covering . (approximately entire venue)
85	Sanitization
86	Hand sanitizer spray bottles
87	Govt. taxes
88	Including all Govt. Taxes