Engagement Of Event Management Agency For Decoration And Designing At Nandan - Rabindra Sadan - Kolkata Information Centre Campus For 27Th Kiff- 1 Venue Branding At Nandan & Rabindra Sadan Campus For 7 Days 2 3D Overhead Customized Thematic Gate Of Siz, Howrah-West Bengal

Engagement Of Event Management Agency For Decoration And Designing At Nandan - Rabindra Sadan - Kolkata Information Centre Campus For 27Th Kiff- 1 Venue Branding At Nandan & Rabindra Sadan Campus For 7 Days 2 3D Overhead Customized Thematic Gate Of Size ( 12 X 4 X 4, Overhead 16 ) With Branding. Decoration Of The Gates Will Be Made By Flex Printing / Painted Ply Cut Out / Flex / Starflex / Backlits ( Design Cd Will Be Supplied By I&Ca Deptt And With Proper Illumination. 3 2-D Customized Gate With Decoration & Lettering Of Size ( 12 X 4, Overhead 16With Backside Masking ) :Decoration Of The Gates Will Be Made By Flex Printing / Painted Ply Cut Out / Flex / Starflex / Backlits ( Design Cd Will Be Supplied By I&Ca Deptt Andwith Proper Illumination, If Required ( Bangla Academy, Sisir Mancha Entrance, Ektara Mancha ) . 4 Iron Structure Standee Of Size ( 8 X 4 ) Using Flex And Fitting, Fixing, Transportation & Dismantling. Creative Design Will Be Provided In Due Course. 5 Wooden Structure Standee Of Size ( 8 X 4 ) Using Flex And Fitting, Fixing, Transportation & Dismantling. Creative Design Will Be Provided In Due Course 6 Wooden Structure Hoarding Of Size ( 10 X 5 ) Using Flex And Fitting, Fixing, Transportation & Dismantling. Creative Design Will Be Provided In Due Course 7 Wooden Structure Hoarding With Programme Schedule Of Size ( 8 X 6 ) Using Flex And Fitting, Fixing, Transportation & Dismantling. Creative Design Will Be Provided In Due Course 8 Flex Without Wooden Structure For Entire Premises Including Fitting, Fixing, Transportation & Dismantling. Creative Design Will Be Provided In Due Course 9 Directional Signage Inside The Entire Premises Of Nandan, Rabindra Sadan, Sisir Mancha, Kic, Charukala, Gagaendra Including Fitting, Fixing, Transportation & Dismantling ( 2 Ft X 1.5 Ft ) 10 Arrangement Of Channel Sound System Inside The Campus Along With Announcement Facility From Two End For 7 Days. 11 Arrangement Of Temporary Partitioned Using Octanorm Material At Kic, Sisir Mancha, Rabindra Sadan And Nandan Including Curtains ( Size 500 Running Ft ) 12 Supply Of Chairs In Different Temporary Offices Inside The Nandan- Rabindra Sadan, Kic Campus. 13 Supply Of Tables In Different Temporary Offices Inside The Nandan- Rabindra Sadan, Kic Campus. 14 Supply Of Almirah In Different Temporary Offices Inside The Nandan- Rabindra Sadan, Kic Campus. 15 Co-Ordination Of Publicity And Information On All Social Media Including Preparation Of Av & Audio Clips As Required. 16 Organisation Of Flash Publicity On 3 Days Inclusive Of All In The Run-Up To The Kiff, Such Events To Cover At Least 3 Venues On Each Days 17 Organisation Of Press Conferences For Announcement Of Kiff Opening Ceremony Including Sound System, Stage Decoration, Stage Run With Accesories, Flower Bouquet, Logo Inauguration, Audio-Visual Presentation, Adequate Sound System, Manpower Support, 2 Plasma Tv Etc 18 Programme Chart With Wooden Structure With Flex Printing Of The Venue For Bangla Academy ( 8 Ft X 4 Ft ) . Flex Will Be Changed Daily Basis For Daily Programme. 19 Programme Chart With Wooden Structure With Flex Printing Of The Venue For Ektara Mancha ( 8 Ft X 4 Ft ) . Flex Will Be Changed Daily Basis For Daily Programme. 20 S&F Generator, 125 Kv, Sound Proof, For Power Backup For 7 Days ( Fuel Cost Will Be Provided Separately On The Basis Of Actual Comsumption ) ( 1 No Each Day ) 21 Floral Decoration For 7 Days 22 Floral Decoration ( Orchid & Other Decorative Flower ) In The Campus Of Rabindra Sadan & Nandancampus For 7 Days & Flower Must Be Changed At Least 2 Times In The Total Festival Period. 23 Floral Decoration ( Orchid & Other Decorative Flower ) Inside The Nandan For 7 Days & Flower Must Be Changed For At Least 2 Times In The Total Festive Period. 24 Floral Decoration ( Orchid & Other Decorative Flower ) Inside The Meeting Room Of Nandan For 7 Days & Flower Must Be Changed At Least 3 Times In The Total Festive Period. 25 Flower Bouquet For Receiving Vvips, Honorable Guest, During Presentation Of The Films, During Press Conference 26 Every Day Decoration At Nandan For 7 Days ( Regular Change / Face Lifting ) . Change Once During Kiff 27 Stalls & Desk In The Entire Premises Of Nandan & Rabindra Sadan For 8 Days 28 3X3 Mtrs. Octanorm Stalls With Tarpaulin Cover, Three Side Rack, Carpet On Floor, 2 Chairs, 2 Counter Table, Fan, Sufficient Light, 15Amp. Power Board, Cloth In Ceiling & Front Facia. 29 3X3 Mtrs. Bamboo Structure Stalls With Tarpaulin Cover, Three Side Rack, Carpet On Floor, 2 Chairs, 2 Counter Table, Fan, Sufficient Light, 15Amp. Power Board, Cloth In Ceiling, Front Facia And Collapsible Gate 30 Enquiry Desk In The Nandan Premises 31 Ticket Desk In The Nandan Premises 32 Lightin The Entire Premises Of Nandan & Rabindra Sadan For 7 Days 33 Venue Light For Entire Premises Rabindra Sadan- Nandan – Kic Campus ( 1000 Wt ) 34 Light Engineer For 7 Days. 35 Decorative Light In The Entire Premises For Rabindra Sadan- Nandan – Kic Campus. 36 S&F Generator, 125 Kv, Sound Proof, For Electricity Supply And Power Backup For 7Days ( Fuel Cost Will Be Provided Separately On The Basis Of Actual Comsumption ) ( 1 No. Each Day ) 37 Temporary Venue At Bangla Academy Sabhaghar For 7 Days 38 Temporary Sound System For Bangla Academy Sabhagharwith All Facilities For Workshop / Seminar Etc. 39 Sufficient Lighting Arrangement For Bangla Academy Sabhaghar 40 Arrangement Of Backdrop & Decoration For For Bangla Academy Sabhaghar And Other Items For Organising Different Events Like Panel Discussion, 41 Press Media Zone For 7 Days 42 Development Of Press Media Zone With Proper Lighting, Manpower , Branding , Sound System Etc, At Nandan –Iv With All Facilities Like, Sound System, Xerox Machine With Toner Ink. 43 Manpower & Securityfor Nandan - Rabindra Sadan Entire Premises For 7 Days 44 Event Boys For Co-Ordination With International And National Guests ( 5 Person Each Days ) 45 Events Girls For Co-Ordination With International And National Guests ( 5 Person Each Days ) 46 Presentation Support Staff With Event Boys For 2 Venues Around Kolkata ( 5 Person Each Days ) 47 Hospitality / Reception Support Staff With Event Boys For 3 Hotels In &Around Kolkata ( 5 Person Each Days ) 48 Guest Management System With Supervisor ( 2 Person Each Days ) 49 Event Supervisor ( 2 Person Each Days ) 50 Round Clock Security For The Entire Premises For 7 Days ( At Least 20 Nos. ) 51 Office For Escort At Nandan-Ii For 7 Days 52 Escort Personnel 53 Team Leader For Escort 54 Escort Supervisor 55 Escort Manager 56 Thematic Decoration For 27Th Kiff 57 Thematic Installation Of Creative Ideas & Execution For Rabindra Sadan & Nandan Campus For 7 Days 58 Thematic Wall Branding At Nandan Premises & Outside Wall Of Sisir Mancha And Rabindra Sadan, As Per Theme Of Branding Ideas For 7 Days 59 Cut Out At Nandan Rabindra Sadan Complex As Per Theme Of The Kiff 60 Thematic Installation Of Lighting Ideas For Rabindra Sadan- Nandan – Kic Campus For 7 Days, With Approved Design And Creative Of Kiff 61 Installation On Different Part Of The Venue Per Theme Of The Kiff 62 Scaffholding With Decorative Items 63 Fire Services : Fire-Fighting Equipments, Extinguishers: ( Submission Of Approval Or Certification Of Necessary Statutory Body Is Mandatory ) 64 A B C Type Dry Powder Fire Extinguisher & Spray - 4 / 6 Kg Capacity As Per Statutory Requirement ( All Panels / Dist. Boards Area Must Be Barricaded With Complete Installation Of Fire Extinguishers ) . This Is Applicable For Entire Premises And Surroundings. Rate Should Be Quoted Considering All Necessary Works In This Regard 65 Co2 Fire Extinguisher & Spray - 4 / 6 Kg Capacity As Per Statutory Requirement ( All Panels / Dist. Boards Area Must Be Barricaded With Complete Installation Of Fire Extinguishers ) .This Is Applicable For Entire Premises And Surroundings. Rate Should Be Quoted Considering All Necessary Works In This Regard 66 Misc. 67 Webcasting & Internet Connection 68 Anchor For Nandan & Rabindra Sadan Campus For 7 Days 69 Sanitisation For 7 Days 70 Hand Sanitizer Liquid For Entire Event 71 Hand Sanitizer Spray Bottles 72 Mask With Kiff Branding 73 Manpower Support For Assisting Sanitization Fwith Proper Ppe Dress 74 Govt. Taxes 75 Including All Govt. Taxes

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INR 85000.0 /-

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Name of Work: Engagement of Event Management Agency for decoration and designing at Nandan - Rabindra Sadan - Kolkata Information Centre Campus for 27th KIFF

Sl. No.	Item Description
1	Venue Branding at Nandan & Rabindra Sadan Campus for 7 days
2	3D Overhead Customized Thematic Gate of size (12" x 4" x 4", overhead 16") with branding. Decoration of the gates will be made by flex printing/ painted Ply cut out/ Flex/ Starflex/ backlits (design CD will be supplied by I&CA Deptt and with proper illumination.
3	2-D customized Gate with decoration & lettering of size (12" x 4", overhead 16"with backside masking):Decoration of the gates will be made by flex printing/painted Ply cut out/ Flex/ Starflex/ backlits(design CD will be supplied by I&CA Deptt andwith proper illumination, if required (Bangla Academy, Sisir Mancha Entrance, Ektara Mancha).
4	Iron Structure standee of size (8" x 4") using flex and fitting, fixing, transportation & dismantling. Creative design will be provided in due course.
5	Wooden Structure standee of size (8" x 4") using flex and fitting, fixing, transportation & dismantling. Creative design will be provided in due course
6	Wooden structure hoarding of size (10" x 5") using flex and fitting, fixing, transportation & dismantling. Creative design will be provided in due course
7	Wooden structure hoarding with programme schedule of size (8" x 6")using flex and fitting, fixing, transportation & dismantling. Creative design will be provided in due course
8	Flex without wooden structure for entire premises including fitting, fixing, transportation & dismantling. Creative design will be provided in due course
9	Directional signage inside the entire premises of Nandan, Rabindra Sadan, Sisir Mancha, KIC, Charukala, Gagaendra including fitting, fixing, transportation & dismantling (2 ft X 1.5 ft )
10	Arrangement of channel sound system inside the campus along with announcement facility from two end for 7 days.
11	Arrangement of temporary partitioned using octanorm material at KIC, Sisir Mancha, Rabindra Sadan and Nandan including Curtains (size 500 running ft)
12	Supply of chairs in different temporary offices inside the Nandan- Rabindra Sadan, KIC campus.
13	Supply of tables in different temporary offices inside the Nandan- Rabindra Sadan, KIC campus.
14	Supply of almirah in different temporary offices inside the Nandan- Rabindra Sadan, KIC campus.
15	Co-ordination of publicity and information on all social media including preparation of AV & audio clips as required.
16	Organisation of flash publicity on 3 days inclusive of all in the run-up to the KIFF, such events to cover at least 3 venues on each days
17	Organisation of press conferences for announcement of KIFF opening ceremony including sound system, stage decoration, stage run with accesories, flower bouquet,logo inauguration, audio-visual presentation, adequate sound system, manpower support, 2 plasma TV etc
18	Programme Chart with wooden structure with flex printing of the Venue for Bangla Academy (8 ft X 4 ft). Flex will be changed daily basis for daily programme.
19	Programme Chart with wooden structure with flex printing of the Venue for Ektara Mancha (8 ft X 4 ft). Flex will be changed daily basis for daily programme.
20	S&F Generator, 125 KV, sound proof, for power backup for 7 days (Fuel cost will be provided separately on the basis of actual comsumption) (1 No each Day)
21	Floral Decoration for 7 days
22	Floral decoration (Orchid & other decorative flower) in the campus of Rabindra Sadan & Nandancampus for 7 days & flower must be changed at least 2 times in the total festival period.
23	Floral decoration (Orchid & other decorative flower) inside the Nandan for 7 days & flower must be changed for at least 2 times in the total festive period.
24	Floral Decoration (Orchid & other decorative flower) inside the meeting room of Nandan for 7 days & flower must be changed at least 3 times in the total festive period.
25	Flower Bouquet for receiving VVIPs, honorable guest, during presentation of the films, during press conference
26	Every Day decoration at Nandan for 7 days (regular change/ face lifting). Change once during KIFF
27	Stalls & Desk in the entire premises of Nandan & Rabindra Sadan for 8 days
28	3X3 mtrs. Octanorm stalls with tarpaulin cover, three side rack, carpet on floor, 2 chairs, 2 counter table, fan, sufficient light, 15Amp. Power board, cloth in ceiling & front facia.
29	3X3 mtrs. Bamboo structure stalls with tarpaulin cover, three side rack, carpet on floor, 2 chairs, 2 counter table, fan, sufficient light, 15Amp. Power board, cloth in ceiling, front facia and collapsible gate
30	Enquiry Desk in the Nandan Premises
31	Ticket Desk in the Nandan Premises
32	Lightin the entire premises of Nandan & Rabindra Sadan for 7 days
33	Venue light for entire premises Rabindra Sadan- Nandan – KIC Campus(1000 wt)
34	Light engineer for 7 days.
35	Decorative light in the entire premises for Rabindra Sadan- Nandan – KIC Campus.
36	S&F Generator, 125 KV, sound proof, for electricity supply and power backup for 7days (Fuel cost will be provided separately on the basis of actual comsumption) (1 No. each Day)
37	Temporary venue at Bangla Academy Sabhaghar for 7 days
38	Temporary sound system for Bangla Academy Sabhagharwith all facilities for workshop/ seminar etc.
39	Sufficient Lighting arrangement for Bangla Academy Sabhaghar
40	Arrangement of backdrop & Decoration for for Bangla Academy sabhaghar and other items for organising different events like panel discussion,
41	Press Media Zone for 7 days
42	Development of Press media Zone with proper lighting, manpower , branding , sound system etc, at Nandan –IV with all facilities like, sound system, Xerox machine with toner ink.
43	Manpower & Securityfor Nandan - Rabindra Sadan entire premises for 7 days
44	Event Boys for co-ordination with International and national Guests( 5 person each days )
45	Events Girls for co-ordination with International and national Guests ( 5 person each days )
46	Presentation support staff with Event Boys for 2 venues around Kolkata( 5 person each days )
47	Hospitality / Reception support staff with Event Boys for 3 Hotels in &around Kolkata ( 5 person each days )
48	Guest Management system with supervisor ( 2 person each days )
49	Event Supervisor ( 2 person each days )
50	Round clock security for the entire premises for 7 days (at least 20 nos.)
51	Office for Escort at Nandan-II for 7 days
52	Escort personnel
53	Team leader for escort
54	Escort Supervisor
55	Escort Manager
56	Thematic decoration for 27th KIFF
57	Thematic installation of creative Ideas & execution for Rabindra Sadan & Nandan Campus for 7 days
58	Thematic Wall Branding at Nandan Premises & outside wall of Sisir Mancha and Rabindra Sadan, as per theme of branding ideas for 7 days
59	Cut Out at Nandan Rabindra Sadan Complex as per theme of the KIFF
60	Thematic installation of lighting Ideas for Rabindra Sadan- Nandan – KIC Campus for 7 days, with approved design and creative of KIFF
61	Installation on different part of the venue per theme of the KIFF
62	Scaffholding with decorative items
63	Fire services : Fire-fighting equipments,extinguishers:(Submission of Approval or certification of necessary statutory body is mandatory)
64	A B C Type Dry Powder Fire Extinguisher & spray - 4/6 Kg capacity as per statutory requirement (All Panels/ Dist. Boards area must be barricaded with complete installation of fire extinguishers). This is applicable for entire premises and surroundings. Rate should be quoted considering all necessary works in this regard
65	CO2 Fire Extinguisher & spray - 4/6 Kg capacity as per statutory requirement (All Panels/ Dist. Boards area must be barricaded with complete installation of fire extinguishers).This is applicable for entire premises and surroundings. Rate should be quoted considering all necessary works in this regard
66	Misc.
67	Webcasting & internet Connection
68	Anchor for Nandan & rabindra Sadan Campus for 7 days
69	Sanitisation for 7 days
70	Hand sanitizer liquid for entire event
71	Hand sanitizer spray bottles
72	Mask with KIFF branding
73	Manpower support for assisting sanitization fwith proper PPE Dress
74	Govt. taxes
75	Including all Govt. taxes