Appointment Of An Event Management Agency For Planning, Organising And Conducting Events / Activities Related To The Visit Of The Vvip In Mumbai Port Trust - 2 Vvip Lounges / Waiting Roomsproviding The Following At Site : 3 Non Ac German Pagoda St, mumbai-Maharashtra

Appointment Of An Event Management Agency For Planning, Organising And Conducting Events / Activities Related To The Visit Of The Vvip In Mumbai Port Trust - 2 Vvip Lounges / Waiting Roomsproviding The Following At Site : 3 Non Ac German Pagoda Structure With Platform Of Size 6.0 Meter X 6.0 Meter 4 Double Seater Sofas For VipS 5 Glass Coffee Tables For Vvip 6 Banquets Chairs With Covers 7 Branding Walls Inside Vvip Lounge 20 X 8 8 Vvip Portable Washrooms With One Uropean Wc And Two Urinals Each 9 Pa For Announcements With Mics 10 Fnb Arrangements ( Tea, Coffee, Cookies, Juice Etc ) Including Pantry To Serve 50 Guests. 11 Floral Stands 12 Venue Construction 13 View Cutter Walls 14 Venue Branding With Required Supports. 15 Framing & Masking As Per Requirement 16 Red Carpet Including Bollards As Per Requirement. 17 Que Managers 18 Directional Signages 4 Feet X 8 Feet ( Wooden Framing With Digitally Printed Flex Mounted On It. 19 Green Plants For Venue Barricading 20 Enroute Branding 21 Metal Frames With White Masking On Both Sides Of The Entire Route 22 Branding Dropdowns Wherever Required.5 X 10 23 Support Structures For Masking & Branding Dropdowns 24 Venue Branding 25 Directional Signages 4 Feet X 8 Feet ( Wooden Framing With Digitally Printed Flex Mounted On It. 26 Inauguration Venue At 1 Id 27 Flag Off 28 Stage Riser 24 X 16X 2 Height With Grey Carpet On Top 29 Stage Backdrop 24 X 8 30 Red Carpet 31 Que Managers 32 Pa System For Flag Off Area 33 Green Planters For Venue Barricading 34 Floral Arrangementsfor The Flag Off Stage. 35 Satin Flags With Pole 36 Floral Stands 37 Main Stage Setup 38 Air Conditioned German Hanger Structure ( With Wooden Platform & Grey Carpet ) 39 Pillar - Box Arch Gate With Flex Mounted On It - For Sides And Metal Base With Wooden Cladding On It. 40 Main Stage With Stage Size 60 X 30 X 4 Height Including, Riser With Carpet On Top With Metal Support For Structure, Framing & Masking Of Skirting Of Stage Riser With Flex On Top, Digital Printing On Frontlit Flex, Framing & Masking Of Skirting Of Stage Riser With Flex On Top - Side, Steps With Railing On Top ( Backstage ) , Pipe For Extension With Clamping Of The Scaffolding Height. 41 Stage Backdrop With Side Wings 6X6 42 Side Led Panels 20X6 43 Floral Arrangements At The Stage 44 Branded Podium 45 Platform For Led Screenas Per Requirement 46 Delay Led Screens 12X9 Size 47 Platform For Delays Led Screen 48 Sofas For Vvips - 2 Seaters 49 Glass Coffee Tables For Vvips 50 Banquet Chairs With Covers 51 Bollards / Que Managers Behind Vvip Seating 52 Sound & Light Console With Masking And Riser Of Size 30Ft X 12Ft X 2 Ft ( 2 Level ) 53 Platforms For Camera Set Up 54 Providing Mobile Chemical Bio- Toilets With Attendants For Usage By 500 Pax ( Atleast 4 Toilets +8 Urinals + 3 Wash Basins Having Luxury Plumbing Fittings ) 55 Signages & Markers4 Feet X 3 Feet ( Wooden Framing With Digitally Printed Flex Mounted On It. 56 Additional House Lights For Urinals 57 Mojo Barricading 58 Fnb Arrangements For Audience ( Water / Snack Boxes / Tea / Coffee ) To Be Handed Over To The Audience After The VvipS Left The Venue. 59 Vvip Lounges 60 Ac German Pagoda Structure With Platform 61 1 Seater White Sofa 62 Octonorm Table 63 Two Seater Sofas For Vvips 64 Glass Coffee Tables For Vvips 65 Banquet Chairs With Covers 66 Branding Walls Inside Vvip Lounge 20 X 8 67 Vvip Portable Washrooms Attached 68 Fnb Arrangements ( Tea, Coffee, Cookies, Dry Fruits, Juice Etc ) 69 Red Carpet 70 Pmo Lounge 71 Ac Octanorm Structure ( 40 X 20 ) With Platform Along With Office Swivel Chairs To Seat Approx 20-25 People From Pm Entourage. 72 Sofas For Vvips 73 Glass Coffee Tables For Vvips 74 Banquet Chairs With Covers 75 Branding Walls Inside Vvip Lounge 40 X 8 76 Vvip Portable Washrooms Attached 77 Fnb Arrangements ( Tea, Coffee, Cookies, Dry Fruit, Juice Etc ) 78 Red Carpet 79 Sound Set Up 80 Pa For 500 Pax ( Line Array Jbl / Adamson Or Equivalent ) 81 Delay Speakers Stack 82 Dual 18 Bins For Bass Or Equivalent 83 Stage Monitors 84 Handheld Cordless Mics / Lapel Mics / Podium Mikes As Per Requirement 85 Digital Sound Mixer 86 Media Box For Aprox 30 Media Perons 87 Sound Engineers 88 Requisite Cables & Connectors 89 Light & Truss Set Up ( Main Stage ) 90 Par Cans For Face Lights 91 Led Par Cans 92 Sharpie Lights 93 Molphie Blinders 94 Led Batons 95 Follow Spot 96 Haze Machine 97 Light Engineer 98 Truss Bars - 80 99 T Truss 100 Audio Visual Set Up 101 Led Screens 18 X 12 102 Backstage Preview Plasmas 103 Preview Plasmas 104 Seamless Switcher 105 Laptops For Playback 106 Hd Camera Setup 107 Live Video Mixer With Recorder & Seamless Switcher Set-Up 108 Jimmy Jib With Cam And Extra Long Boom 109 Hdd Recording 110 Digital Photographer 111 Prerecording For Event Videos / Avs ( 2 Camera Setup For 1 Day ) 112 Content Packaging ( Editing, Stitching, Voice Over Etc ) 113 Drone Shooting At Various Locations Including Jawahar Dweep And Other Project Sites ( Recommendatory Letters For Obtaining Noc Will Be Issued By Mbpt ) 114 Power Supply And Distribution 115 125 Kva Genset For Sound & Av - 2 Shifts 116 125 Kva For Lights - 2 Shifts 117 62 Kva For Reception Area -1 Shift 118 62 Kva For Setup Lighting 119 Communication 120 Walkies For The Crew 121 Clear Coms For Console & Backstage Co-Ordination 122 Manpower 123 Volunteers 124 Hostesses 125 Artist 126 Emcee For Inauguration English And Hindi 127 Emcee Script English And Hindi 128 Registration Kits ( Matter & Materials To Be Approved By The Mbpt ) 129 Accreditation For Organisers 130 Accreditation For Government Authorities & Vips 131 Accreditation For Visitors 132 Crew Accreditation 133 Labour & Transportation 134 Labour For Fabrication, Venue Construction, Sound, Light & Av 135 Heavy Vehicles For Transportation For Fabrication, Venue Construction, Sound, Light & Av Etc. Complete As Directed. 136 Fire & Safety 137 Fire Extinguishers Abc Type 138 Fire Extinguishers Co2 Type 139 Fire Extinguishers Mechanical Foam Type 140 Sand Buckets 141 Fire Marshals 142 Fire Retardant Traetmentat Stage And Backside 143 Health & Safety Support 144 Cardiac Ambulance 145 Fire Engines For 2 Days 146 Security Outside Green Gate 147 Traffic Management With Min 10 Guards 148 Housekeeping 149 Housekeeping Of The Entire Vvip Movement Area 150 Fumigation 151 Fumigation Of The Entire Vviparea

Sr No	CorrigendumDate	Corrignedum	CorrigendumType	NewSubmissionDate
1	11-Jan-2022	Pre Bid Video Conference Link	Other	20-01-2022
2	20-Jan-2022	C1 T902021 Due Date Extension	Date	03-02-2022
3	27-Jan-2022	C2 Financial Bid	Financial Bid	03-02-2022

INR 10500 /-

INR 350000.0 /-

Refer document

Name of Work: Tender No. E. 90 /2021: Appointment of an Event Management Agency for planning, organising and conducting Events/Activities related to the visit of the VVIP in Mumbai Port Trust

Sl. No.	Item Description
1	Reception Area at BPS
2	VVIP Lounges / Waiting Rooms Providing the following at site :
3	Non AC German Pagoda Structure with Platform of size 6.0 meter x 6.0 Meter
4	Double seater Sofas for VIP"s
5	Glass Coffee Tables for VVIP
6	Banquets Chairs with covers
7	Branding Walls inside VVIP Lounge 20" x 8"
8	VVIP Portable Washrooms with one Uropean WC and Two Urinals each
9	PA for Announcements with mics
10	FnB Arrangements (Tea, Coffee, Cookies, Juice etc) including pantry to serve 50 guests.
11	Floral Stands
12	Venue construction
13	View Cutter Walls
14	Venue Branding with required supports.
15	Framing & Masking as per requirement
16	Red Carpet including bollards as per requirement.
17	Que Managers
18	Directional Signages 4 feet X 8 Feet (Wooden Framing With digitally printed Flex Mounted on It.
19	Green Plants for Venue barricading
20	Enroute Branding
21	Metal Frames with White Masking on both sides of the entire route
22	Branding Dropdowns wherever required. 5" x 10"
23	Support structures for masking & Branding Dropdowns
24	Venue Branding
25	Directional Signages 4 feet X 8 Feet (Wooden Framing With digitally printed Flex Mounted on It.
26	Inauguration Venue at 1 ID
27	Flag Off
28	Stage Riser 24" x 16"X 2" height with Grey carpet on top
29	Stage Backdrop 24" x 8"
30	Red Carpet
31	Que Managers
32	PA system for Flag off area
33	Green Planters for venue barricading
34	Floral Arrangementsfor the flag off stage.
35	Satin Flags with pole
36	Floral Stands
37	Main Stage Setup
38	Air Conditioned German Hanger Structure (With wooden Platform & Grey carpet)
39	Pillar - Box Arch Gate With Flex Mounted On It - for Sides and Metal Base with Wooden Cladding on it.
40	Main Stage with Stage size 60" x 30" X 4" height including, Riser With Carpet On Top with Metal Support for Structure, Framing & Masking Of Skirting Of Stage Riser With Flex On Top, Digital Printing On Frontlit Flex,Framing & Masking Of Skirting Of Stage Riser With Flex On Top - Side,Steps With Railing On Top (Backstage), Pipe for Extension with Clamping of the Scaffolding Height.
41	Stage Backdrop with Side Wings 6"X6"
42	Side LED Panels 20"X6"
43	Floral Arrangements at the Stage
44	Branded Podium
45	Platform For Led Screenas per requirement
46	Delay LED Screens 12"X9" size
47	Platform For Delays Led Screen
48	Sofas for VVIPs - 2 seaters
49	Glass Coffee tables for VVIPs
50	Banquet chairs with covers
51	Bollards / Que Managers Behind VVIP seating
52	Sound & Light console with masking and riser of size 30ft x 12ft x 2 ft (2 Level)
53	Platforms for camera set up
54	Providing Mobile Chemical Bio- Toilets with attendants for usage by 500 pax (Atleast 4 toilets +8 urinals + 3 wash basins having luxury plumbing fittings)
55	Signages & markers4 feet X 3 Feet (Wooden Framing With digitally printed Flex Mounted on It.
56	Additional house lights for urinals
57	Mojo Barricading
58	FnB Arrangements for Audience (water / snack boxes / tea/ coffee) to be handed over to the audience after the VVIP"s left the venue.
59	VVIP Lounges
60	AC German pagoda Structure with platform
61	1 seater White sofa
62	Octonorm Table
63	Two seater Sofas for VVIPs
64	Glass Coffee tables for VVIPs
65	Banquet chairs with covers
66	Branding Walls Inside VVIP lounge 20" x 8"
67	VVIP Portable Washrooms Attached
68	FnB Arrangements (Tea, Coffee, Cookies, Dry fruits,Juice etc)
69	Red carpet
70	PMO Lounge
71	AC Octanorm Structure (40" x 20") with Platform along with Office swivel chairs to seat approx 20-25 people from PM entourage.
72	Sofas for VVIPs
73	Glass Coffee tables for VVIPs
74	Banquet chairs with covers
75	Branding Walls Inside VVIP lounge 40" x 8"
76	VVIP Portable Washrooms Attached
77	FnB Arrangements (Tea, Coffee, Cookies,Dry fruit, Juice etc)
78	Red carpet
79	Sound Set Up
80	PA for 500 PAX (Line Array JBL/ Adamson or equivalent)
81	Delay Speakers stack
82	Dual 18" Bins for Bass or equivalent
83	Stage Monitors
84	Handheld cordless mics / Lapel Mics / Podium Mikes as per requirement
85	Digital Sound Mixer
86	Media Box for aprox 30 media perons
87	Sound Engineers
88	Requisite Cables & connectors
89	Light & Truss Set Up (Main Stage)
90	Par Cans for face lights
91	LED Par Cans
92	Sharpie lights
93	Molphie Blinders
94	LED Batons
95	Follow Spot
96	Haze machine
97	Light Engineer
98	Truss bars - 80"
99	T Truss
100	Audio Visual set up
101	LED Screens 18" x 12"
102	Backstage Preview Plasmas
103	Preview Plasmas
104	Seamless Switcher
105	Laptops for playback
106	HD Camera Setup
107	Live video mixer with recorder & Seamless switcher set-up
108	Jimmy jib with cam and extra long boom
109	HDD recording
110	Digital Photographer
111	Prerecording for Event videos / Avs (2 Camera setup for 1 day)
112	Content Packaging (Editing, Stitching, Voice over etc)
113	Drone shooting at various locations including Jawahar Dweep and other project sites ( Recommendatory letters for obtaining NOC will be issued by MbPT)
114	Power supply and distribution
115	125 KVA genset for Sound & AV - 2 Shifts
116	125 KVA for Lights - 2 Shifts
117	62 KVA for Reception Area -1 Shift
118	62 KVA for Setup lighting
119	Communication
120	Walkies for the Crew
121	Clear Coms for Console & backstage co-ordination
122	Manpower
123	Volunteers
124	Hostesses
125	Artist
126	Emcee for Inauguration English and Hindi
127	Emcee Script English and Hindi
128	Registration Kits (Matter & Materials to be approved by the MbPT)
129	Accreditation for Organisers
130	Accreditation for Government authorities & VIPs
131	Accreditation for Visitors
132	Crew accreditation
133	Labour & Transportation
134	Labour for Fabrication, Venue Construction, Sound, Light & AV
135	Heavy Vehicles for Transportation for Fabrication, Venue Construction, Sound, Light & AV etc. complete as directed.
136	Fire & safety
137	Fire extinguishers ABC type
138	Fire extinguishers CO2 type
139	Fire extinguishers Mechanical Foam type
140	Sand Buckets
141	Fire marshals
142	Fire retardant traetmentat stage and backside
143	Health & Safety Support
144	Cardiac Ambulance
145	Fire Engines for 2 days
146	Security Outside Green Gate
147	Traffic Management with min 10 guards
148	Housekeeping
149	Housekeeping of the entire VVIP movement Area
150	Fumigation
151	Fumigation of the entire VVIPArea