this request for proposal document is limited tender for the empaneled agencies for event of mpstdc government of madhya pradesh only-3 prominent focal points across city on star flex 4 prominent focal points across city on star flex 5 pole bunting/box bunting on star flex 6 flags - various colors with coloured printing on both sides 7 hpm, amit shah ji, hcm, cutouts on star flex 8 help desk with back wall branding and table branding at various places at event venue. 9 standees for signages across setup 10 welcome gate - venue (box gate/m gate) 11 welcome gate - venue (costomised thematic wooden) vvip entries 12 other branding 13 water proof tents covered with good quality cloth from top and sides with wooden flooring and carpeting, with sufficient lighting 14 frame structure (german hanger) in extruded ridges & corner connection in anchor base plates in iron tension cables for roof and sides walls. roof covered with multi colored waterproof, side soft covers with fire retardant fabric. providing uniformly raised platform with 2 layers of 19 mm thick plywood/block boards supported by wooden battons. aircool shall be done by using units of suitable tonnage with inflatable white colour ducts properly suspended from the top. the hangar would be fitted with adequate amount of roof lighting, emergency lights, emergency exits,exit signages, fire exit signages, fire extinguishers. tuv certified for wind speed of 120 kmph. 15 (german hanger) extention both side of main dome 16 carpet & cloth ceiling for main dome & dome extention 17 main event stage with carpet & both side stairs, adhered with all safety checks and cross bars underneath the stage - 5 ft height 18 scaffold support for led wall & side panel of main stage 19 white masking for the stage - sides 20 center curved led wall - split screen mechanism to be implemented & complete system with all necessary fitting 21 led wall both side design pannel - as per theme (wooden fabricated) 22 led wall stage riser with carpet & black masking (height- 2) 23 floral decoration - overall main stage area 24 podium with digital front, mics and hdmi cable connection 25 vvip dias chairs 26 vvip tables for the stage dias chairs 27 flower pots for dias - small size 28 goal post truss both side of stage for lights and sound for main hall as per stage size (with strong support) 29 truss bar (hugging truss) infront of stage for lights (with strong support) 30 complete lighting for the stage (complete system with all necessary fitting) 31 sound system for the main hall, (flying speakers , multiple speakers,feedback, wireless mics, delay speakers) suitable for 50000 people with delay sound for overall area (complete system with all necessary fitting) 32 preview monitor 55 on the stage with proper casing 33 delay led wall both side view (stage & crword) complete system with all necessary fitting 34 led wall riser with carpet & black masking jacket (height- 4) 35 anchor having experience of conducting pm, cm level events (along with tbl charges) - 2 days 36 edge lit logo - centre piece bottom facia 37 queue managers 38 mojo barricading 39 lamp lighting with complete kit 40 name tags 41 ushers 42 runners / volunteers 43 flower bouquets 44 potted plants 45 chanderi stoles 46 cycle barricading 47 drop down branding - hanged from the hanger top with all the proper safety measures 48 console riser set up with proper black masking 49 wire manager for the entire hall (best quality) 50 vip sofa - 2 seater 51 tables 52 plastic chairs with cover for general guest 53 camera riser with carpet & black masking 54 complete photography (entire event) with two back up in hard drives 55 complete videography (entire event) with two back up in hard drives 56 pantry room - behind / closer to the stage with tables , electric plug points suitable to run small refrigerator, induction plate etc. - 16 amp and proper lighting inside the room 57 live streaming & multi view camera for led wall set up for the all hall on led wall 58 it consultant 59 vc device 60 video switcher & mixer 61 digital video camera - ip enabled 62 dedicated lease line - 50 mbps 63 back up line - 50 mbps 64 broadband connection - 100 mbps 65 for the stage area and main dome area 66 pedestal standee for the seating area at the dome area for sector division 67 frame structure (german hanger) in extruded ridges & corner connection in anchor base plates in iron tension cables for roof and sides walls. roof covered with multi colored waterproof, side soft covers with fire retardant fabric. providing uniformly raised platform with 2 layers of 19 mm thick plywood/block boards supported by wooden battons. airconditioning shall be done by using chiller units of suitable tonnage with inflatable white colour ducts properly suspended from the top. the hangar would be fitted with adequate amount of roof lighting, emergency lights, doors/ emergency exits,exit signages, fire exit signages, fire extinguishers. tuv certified for wind speed of 120 kmph. 68 floral decoration - overall exhibition area 69 carpet & cloth ceiling 70 fabricated stalls with all elements table, chairs, box design graphics, wallpaper, branding, name plates and any other material for the decoration with the light up logos including proper lighting, incl focus lights as per the requirements 71 mpidc fabricated stalls with all elements table, chairs, box design graphics, wallpaper, branding, name plates and any other material for the decoration with the light up logos including proper lighting, incl focus lights as per the requirements 72 octonorms tables with drawers, facia - vinyl print / as per table size 73 chairs with covers for exhibition stalls 74 fish bowls 75 ambient sound and music in exhibition area 76 plasma tv 55 with tripod stand 77 electric power boards 78 dustbins with poly bag 79 internet connection - wi fi zone to be created in the entire exhibition area, with proper infrastructure planning (hi speed internet) - users count 500 80 housekeeping work dedicated for the vvip dining hall, with all amenities 81 frame structure (german hanger) in extruded ridges & corner connection in anchor base plates in iron tension cables for roof and sides walls. roof covered with multi colored waterproof, side soft covers with fire retardant fabric. providing uniformly raised platform with 2 layers of 19 mm thick plywood/block boards supported by wooden battons. airconditioning shall be done by using chiller units of suitable tonnage with inflatable white colour ducts properly suspended from the top. the hangar would be fitted with adequate amount of roof lighting, emergency lights, doors/ emergency exits,exit signages, fire exit signages, fire extinguishers. tuv certified for wind speed of 120 kmph. 82 carpet & cloth ceiling 83 led wall 84 led wall riser and masking / jacket 85 sound system for led wall exhibition area 86 tall tables with covers (table cloth) 87 wash basins - 10 units (with water supply, mirror, hand wash, napkins, hand towels, etc.) - complete set up 88 dust bins / plate bins 89 housekeeping work dedicated for the vvip dining hall, with all amenities 90 dining round tables with diameter of 6 ft, with good quality table covers 91 air conditioned male washroom - including 15 urinals, 10 wc with all fittings and hangers, water supply, lights, shoe polish machines, wash basins with mirror, hand wash, napkins, dustbins, toilet rolls 92 air conditioned female washroom - including 15 wc with all fittings and hangers, water supply, lights, wash basins with mirror, hand wash, napkins, dustbins, toilet rolls, etc. 93 complete housekeeping for both the washrooms including dedicated male and female manpowers, cleaning materials and equipments, etc. 94 frame structure (german hanger) in extruded ridges & corner connection in anchor base plates in iron tension cables for roof and sides walls. roof covered with multi colored waterproof, side soft covers with fire retardant fabric. providing uniformly raised platform with 2 layers of 19 mm thick plywood/block boards supported by wooden battons. airconditioning shall be done by using chiller units of suitable tonnage with inflatable white colour ducts properly suspended from the top. the hangar would be fitted with adequate amount of roof lighting, emergency lights, doors/ emergency exits,exit signages, fire exit signages, fire extinguishers. tuv certified for wind speed of 120 kmph. 95 carpet & cloth ceiling 96 complete fabricated room for hon cm with covered walls and false ceiling, complete lighting and side walls with wallpapers and painting and artifacts (approx size 16x16 ft) 97 attached washrooms with all fittings, wash basin, hand towel and all the other vip amenities and dedicated housekeeping staff 98 tower ac - 4 / 5 ton 99 vvip sofa for hcm 100 vip sofa - 2 seater 101 side tables 102 center tables 103 led tv on a tripod stand with a speaker and console (if required) 104 complete fabricated room with covered walls and false ceiling, complete lighting and side walls with wallpapers and painting and artifacts (approx size 16x16 ft) 105 attached washrooms with all fittings, wash basin, hand towel and all the other vip amenities and dedicated housekeeping staff 106 tower ac - 4 / 5 ton 107 vip sofa - 2 seater 108 center tables 109 complete fabricated room with covered walls and false ceiling, complete lighting and side walls with wallpapers and painting and artifacts (approx size 16x16 ft) 110 attached washrooms with all fittings, wash basin, hand towel and all the other vip amenities and dedicated housekeeping staff 111 tower ac - 4 / 5 ton 112 vip sofa - 2 seater 113 center tables 114 complete fabricated room with covered walls and false ceiling, complete lighting and side walls with wallpapers and painting and artifacts (approx size 16x16 ft) 115 attached washrooms with all fittings, wash basin, hand towel and all the other vip amenities and dedicated housekeeping staff 116 tower ac - 4 / 5 ton 117 vip sofa - 2 seater 118 center tables 119 complete fabricated room with covered walls and false ceiling, complete lighting and side walls with wallpapers and painting and artifacts (approx size 16x16 ft) 120 attached washrooms with all fittings, wash basin, hand towel and all the other vip amenities and dedicated housekeeping staff 121 tower ac - 4 / 5 ton 122 vip sofa - 2 seater 123 center tables 124 complete fabricated lounge with covered walls and false ceiling, complete lighting and side walls with wallpapers and painting and artifacts (approx size 60 x 80 ft) 125 attached washrooms with all fittings, wash basin, hand towel and all the other vip amenities and dedicated housekeeping staff - two washrooms 126 tower ac - 4 / 5 ton 127 vip sofa - 2 seater / 3 seater 128 center tables 129 pantry room -with electric plug points suitable to run small refrigerator, induction plate etc. - 16 amp and proper lighting inside the room 130 complete fabricated dining lounge with covered walls with curtaions or wallpapers, complete lighting and side walls with wallpapers and painting to accommodate around 150-200 guests round tables 131 wash basin area with 2 wash basin with mirror and all the amenities 132 dining round tables with diameter of 6 ft, with good quality table covers 133 chairs - suitable for vvip dining (with covers) 134 name tags 135 white hand towels 136 housekeeping work dedicated for the vvip dining hall, with all amenities 137 frame structure (german hanger) in extruded ridges & corner connection in anchor base plates in iron tension cables for roof and sides walls. roof covered with multi colored waterproof, side soft covers with fire retardant fabric. providing uniformly raised platform with 2 layers of 19 mm thick plywood/block boards supported by wooden battons. airconditioning shall be done by using chiller units of suitable tonnage with inflatable white colour ducts properly suspended from the top. the hangar would be fitted with adequate amount of roof lighting, emergency lights, doors/ emergency exits,exit signages, fire exit signages, fire extinguishers. tuv certified for wind speed of 120 kmph. 138 main event stage with carpet & both side stairs, adhered with all safety checks and cross bars underneath the stage - 2 ft height, black masking for the stage - all sides 139 led wall 140 led wall stage riser with carpet & black masking (height- 2) 141 podium with branding 142 podium mics and hdmi cable connection 143 vvip dias chairs 144 head table for press conference 145 flower pots for dias - small size 146 complete lighting for the stage (t truss) 147 complete sound multiple speakers suitable for 200 people (feedback, goosenecks mics) 148 console set up with proper black masking 149 chairs with cover 150 camera riser for media cameras 151 wash basin area with 2 wash basin with mirror and all the amenities 152 tall tables with covers (table cloth) 153 housekeeping work dedicated for the media dining hall, with all amenities 154 table and chairs for 8 people - side station with electric points 155 printers - high speed color printer 156 printers - high speed b&w printer 157 laptops with operators and internet connection 158 high speed photo copy machine with operator 159 dedicated lease line - 50 mbps 160 id cards pagoda 15x15feet distribution tables counters with back wall branding and table branding, counters to have electric plug points, table, chairs, facia, etc. at entry venue. 161 self standing good quality paper based id cards with plastic covers 162 branded lanyards with two hooks 163 high quality brochures - policy document 164 queue managers / barricading 165 manpower skilled (2 days) 166 self adhesive based car parking stickers 167 momentous 168 souvenir for other dignitaries 169 designing of coffe table book 170 printing of coffee table book as per the requirement with proper polish/matt lamination and proper binding pages 60-70 and size- a2/a3 171 designing of creatives , entire theme, and other required particulars (2 designers to be stationed at bhopal head office till the event incl tbl) 172 brochures - policy document & etc. 173 social media 174 social media post boosting charges 175 creation of a teaser video 176 social media posts designing 177 news paper advert designing 178 creation of other graphics 179 planning of posts on facebook, instagram, twitter, linkedin, youtube etc. 180 geo-targeted boosting 181 instagram story / youtube shorts / twitter live updates 182 other reels 183 daily highlight poster + 1 minute daily recap video 184 processing and posting photos of vvip visits / media bytes / panel discussions 185 objective: show impact, highlights video – 1.5–2 minute social media clip 186 security guard male 187 security guard female 188 technical team - led wall 189 technical team - show running 190 technical team - light 191 technical team - sound 192 green mat for entire area 193 diesel genset with fuel (incl. all the days , including preparating days) with back up for 3 days (includes-fabrication and event days ) 194 diesel genset with fuel (incl. all the days , including preparating days) with back up 2 days (includes-fabrication and event days ) 195 diesel genset with fuel (incl. all the days , including preparating days) with back up 2 days (includes-fabrication and event days ) 196 diesel genset with fuel (incl. all the days , including preparating days) with back up 3 days (includes-fabrication and event days ) 197 event insurance 198 horticulture for the entire event arena including all the passages, halls, specific rooms, etc. plants should be of high quality like bonsai and other decorated plants 199 setting up of pagodas with chairs 20, announcement sound system at various places - 16 ft x 16 ft (parking areas) 200 setting up of pagodas with chairs 20 and 10 tables with proper flooring and carpeting and the electric connection (15x15ft) 201 installations as per the requirements 202 mobile toilet vans for main event day only (incl logistics, housekeeping, genset / power and water supply costs) 203 fire extinghuishers all area setup 204 cctv camera at event area with recording back up in hard drive for entire period 205 for the entry/exit point/parking area ,etc. 206 it will be used for the sector partition required at the dome area for seating management 207 chemical toilet with proper amenites and proper cleaning required time to time 208 complete fabricated room with covered walls and false ceilling with strong support , complete lighting and side walls with wallpapers and painting and artifacts with furniture sofa ,table (approx size-10x10m) 209 high speed colour printers with catridges and manpower 210 high speed b&w printers with catridges and manpower 211 laptops with operators and internet connection 212 32gb pendrive 213 complete office stationary including staplers, a4 rims, all purpose pins, markers, highlighters, etc. 214 water proof tents covered with sufficient lighting with paved flooring 215 german hanger covered with sufficient lighting, with paved flooring 216 german hanger covered with sufficient lighting, with paved flooring 217 water proof tents covered with sufficient lighting with wooden flooring and carpeting 218 electric power connections - for deep freezers, ovens, and other heavy machinery 219 industrial coolers 220 tent tables with covers 221 washing area with washing pit (digging required) 222 creation and editing of new movie with cinematic shoots, incl. drone shoots, etc. including tbl charges 223 editing of movie with cinematic shoots, incl. drone shoots, etc. including tbl charges total in figures 0.0 0.0 inr zero only 4.0 construction of chamber for 100mm sluice plates item5 10.0 nos quoted rate in figures select % 0.0 0.0 zero only quoted rate in words inr zero only please enable macros to view boq information