selection of event management agency for national sports meet for eklavya schools grade 6-12 at bhopal madhya pradesh , conceptualization , designing , coordination and management of entire event ( including opening and closing ceremonies ) , infrastructure development , arrangement for officials/ participant/dignitaries/guests/other staff on opening and closing day , sofa set - 3 seater , coffee table , chairs ( fiber ) , chairs ( cushion ) , foldable table , freezer , fireworks , balloons , flags for parade , pipes to tie flags during parade , state wise placards two pairs , un-skilled manpower as helpers to coordinate for arrangement , site preparation for opening and closing ceremonies , stage arrangement for dignitaries/ guests on opening and closing days - 1200 sq ft approx , stage , amenities such as audio & visual equipments , special effects equipments , electric mashaal setup , decorative setup including flowers , plants , carpet , banners etc . , manpower in proper uniform as helpers ( including female representatives ) , anchor for opening and closing ceremony , other day arrangement for participants/ officials/guests on all the venues , sofa set - 3 seater ( 2 at each location ) , coffee table ( 2 at each location ) , chairs ( cushion ) ( 15 nos at each location ) , chairs ( 50 nos at each location ) , foldable table , freezer , victory stand , portable mikes with loudspeakers , un-skilled manpower as helper ( 3 nos at each event location ) , anchor for other days of event on each location , display fixtures about sports matches at all venues , all other decorative/supporting amenities , arrangements for media persons and dignitaries lounge along with necessary amenities during the entire event , german hanger with amenities ( attached temporary toilet and hand wash area with and necessary toiletries ) , sofa sets 3 seater , coffee table , chairs ( cushion ) , foldable table , 4g internet connection , multifunction printer with stationary , operator , led screen ( size-56 inches ) , freezer , all other decorative/supporting amenities , control room setup for the entire event at tt nagar stadium , required it/non it infrastructure , operational executives , information/reception counter , entire setup with all amenities , representatives , first-aid counter , entire setup with all amenities , physiotherapy tables , ice boxes , paramedic professionals ( 01 nos at each counter ) , green room , entire setup with all amenities , relaxing rooms , entire setup with all amenities , theme based designing and decoration of entry/exit gates , main gate at tt nagar stadium , entry/exits at tt nagar stadium , entry/exits at other venues , power backup , dg set for opening and closing ceremony etc . , dg set for all days at aishbagh stadium location , plugpoint extensions , electrician cum operator , temporary toilets , arrangements for modern portable toilets with all maintenance facilities and necessary toiletries , managing parking areas , guards in uniform for managing parking areas , canopy counter , canopy counters setup , coordinators at each counter , security arrangements during the entire event , cost of deployment of security guards , cost of installation , recording & monitoring through cctv cameras at the location to be informed by department , printing of accreditation cards and food coupons , printing of accreditation cards with lanyards , printing of food coupons , photography & videography , photography & videography of opening and closing ceremonies , photography & videography of other days at all the venues , cleaning & waste management for entire event of all the venues , dustbins , garbage bags , cleaners , advertisement & publicity , designing and printing of e-brochure and printed brochures , designing for pre-inaugural advertisement in newspaper , designing for inaugural day advertisement , branding at rotaries through flex and posters , fm radio jingles , dedicated facebook page , you tube channel , hoardings at prominent location , standees sport wise , mascot for event , mascot cutouts , designing and printing/procurement of medals , trophies , certificates , gold plated medals , silver plated medal , bronze plated medal , trophies , certificates for winners , certificates for for all participants and volunteers , collation of results of all the games from all venues on continuous basis , arrangement for snacks and drinking water facility for participants , officials , dignitaries and other staff for entire event , non-carbonated tetra packs fruit drinks , 20l dispenser setup for clean drinking water , toffees/chocolates , chana , peanuts , grilled sandwich , samosa , banana , mineral water bottle ( 200 ml ) , disposable plates and glasses , ceramic plates , ceramic plates , glassware drinking glasses , tea/coffee vending machine with tea/coffee material ( continuous refilling ) at tt nagar stadium , operator for tea/coffee vending machine , local arrangements for tea/coffee at all venues as per need , transport to and from venue for school children ( visitors from local schools ) , bus arrangement , key professionals , team leader , assistant team leader , promotion coordinator , accommodation coordinator , food coordinator , opening and closing coordinator , reception and registration coordinator , playground and equipment coordinator , transport coordinator , insurance coverage of entire event , comprehensive insurance coverage of equivalent to the tender value ( including loss of property , loss of life etc . )