tender for type a - (archival & microforms documents): a. cost for document preparation, scanning& microforms for various activities of digitization for archival & microforms using overhead scanners only: , documents / maps of size / larger than equal to a1 i.e. a0, 2a0, 4a0 , (for detail item description refer table a and table b of chapter 13) , scanning& microfilm/microfiche , scanning& microfilm/microfiche with add-on , a2 size , scanning& microfilm/microfiche , scanning& microfilm/microfiche with add-on , a3 size , scanning& microfilm/microfiche , scanning& microfilm/microfiche with add-on , documents / maps of size / smaller than and equal to a4/legal , scanning& microfilm/microfiche , scanning& microfilm/microfiche with add-on , b. cost for conversion from digital record to microfilm roll / microfiche , creating negative/positive of microfilm (35mm roll) , creation of negative/positive of microfiche , c. cost for conversion of microfilm roll / microfiche into digital record , digitization of microfilm roll , digitization of microfiche , d. cost of digitization , i. indexing -meta data entry , manual data entry to be captured for each record in english , manual data entry to be captured for each record and vernacular images in portuguese, marathi, moodi, hindi etc. , ai/ml based automated data entry for each in english , ai/ml based automated data entry for each record and vernacular images in portuguese, marathi, moodi, hindi etc. , ii. machine learning and artificial intelligence , data extraction ocr/icr/omr using ai & ml , iii. cost of binding documents , binding document , binding document , e. cost for customized scanning software application for search & retrieval , archival & search (to be installed at meity-empanelled government community cloud (gcc) or server provided by client organization) , archival & search (to be installed at meity-empanelled government community cloud (gcc) or server provided by client organization) , f. cost of cabinets for storage of microforms (microfilm/microfiche) , microfilm/microfiche cabinets , g. manpower services: , cleaning and inventorisation of the record room and locating/listing the missing files , identification of documents in the file and doing a missing document check including classification of documents to be scanned and not to be scanned. , checking the correct sequence of documents in the file / binder and numbering the documents. , paste torn documents and necessary document preparation for long time preservation of documents for documents having archival value. (note: torn or damaged pages shall be suitably repaired and stabilized prior to scanning using standard archival practices, including cleaning, proper alignment, and repair with acid-free, non-damaging materials, to preserve document integrity; any missing or irreparable portions shall be duly recorded.) , numbering the rooms/racks and creating the index in csv files and printable format.