Tender For Venue Arrangements For Transform 2026
Tender Value
Ref. Documents
Estimated cost
Bid Submission
26 Nov 2026
11 days left
EMD
17000
Bank guarantee accepted
Document Fee
2600
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Thiruvananthapuram → Kerala
EMD Exemption
Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Venue Arrangements For Transform 2026
BOQ
| Sl. No. | Item Description |
| 1 | General Campus arrangements (3 days or as specified under each item) |
| 2 | Providing theme-based venue entrance Arch with designed 3d lighted logo (frame arch including designing, printing and fixing with led par lighting) (7days) Should be fixed besides gates of NATPAC campus or as instructed by venue committee for a minimum of 7 days before the scheduled date of conference) |
| 3 | Providing theme-based venue entrance Arch (Rectangular box arch including designing, printing and fixing with led par lighting and logo lighting) (to be installed at the venue (marian eng college entry gate)) minimum 5 days prior to the conference) |
| 4 | Design, print and erecting hoarding (10x 15 feet or as instructed) in sasthrabhavan building with led par lighting for a minimum of 7 days before the scheduled date of conference |
| 5 | Providing theme based square shape pillars (3 x 2 x 10 feet) |
| 6 | Providing LED mala (illumination bulb set chain single color gold, 64nos set small led with sparkling gold color) (campus beautification) |
| 7 | Providing LED par focus light to trees, entry area including wiring as per requirement (RGB) |
| 8 | Providing IP 65 250w White/Warm white lighting at specific locations such as courtyard, passage, food court, parking etc. (including wiring as per requirement) |
| 9 | Registration Counter (2 days or as specified under each item) |
| 10 | Providing Tables with good quality cloth settings |
| 11 | Providing Chair with good quality Cover and bow |
| 12 | Queue Manager Crowd Control Stanchion Belts |
| 13 | Providing Pedestal fan (noise free) |
| 14 | Providing Plug points (Min. 3 nos of 6A in each plug case) |
| 15 | Printing and erecting of banners and vertical poster stands, hoardings, Photography points design etc, Sqft rate all-inclusive of designing, printing in eco-friendly material including fabrication and placement as per the requirement of venue committee |
| 16 | Main Venue Arrangements (Capacity - 500 nos) (quote for 2 days or as specified under each item) |
| 17 | Providing carpet on corridor (pathway) at ground (brand new, blue/green/texture print in colour, joints to be fixed properly) |
| 18 | Providing carpet on main stage (brand new, blue/green/black in colour, joints to be fixed properly) |
| 19 | Providing executive sofa for vip sitting (single type) |
| 20 | Providing dais seating -15 executive wooden chairs for Guests (protocol requirements should be followed on item selection) |
| 21 | Providing Chair with good quality Cover and bow |
| 22 | Providing Teapoys of good quality and aesthetic look (For main stage) |
| 23 | Providing Stage curtain work 3 sides, frill type, colour as per requirement of the committee |
| 24 | Providing Stage Flower Decoration and welcome single plain rose flowers to dignitaries (no. as per requirement) |
| 25 | Providing white sparkling frills in front of stage (the stage platform is approx. 2m height) |
| 26 | Providing Cordless mic (branded quality) |
| 27 | Providing Collar/headband mic (UHF) (branded quality) |
| 28 | Beautification of existing podium with theme printed frame board keeping green protocol |
| 29 | Providing Podium mic (branded quality) – Goose neck type crystal clear clarity along with portable led podium light |
| 30 | Providing LED par light with mixer for stage lighting, including light truss framework (for 25m width of stage), pedestal etc. along with skilled sound engineers, and light engineers and support staff. (including on-stage ceiling led par fitting and stage focus lights from either side as per tech rider requirements sharpie lights, focus lights (RGB), haze machine, moving wash, par can, flicker lights, spot light, DMX console, blinder etc. as per requirement of cultural programme committee tech rider |
| 31 | Providing branded quality Laptop (1nos.) with operator, HDMI, VGA, Audio connectivity to laptop on stage podium should be furnished |
| 32 | Providing LED WALL 55 feet X 15feet with raiser panel with standard black frill , backstage+side wings on either side (FHD or higher) |
| 33 | Providing Sound system (FOH) 30000 watts complete with Amplifier, mixer, sound engineers, on -stage monitors (min.4 no’s) and necessary speakers with stand etc inclusive of qualified technician’s operator for sound and lightings |
| 34 | Providing pedestal fans/ blower fan inside auditorium & main dais |
| 35 | Providing on stage 55-inch LED tv with inclined stand |
| 36 | Setting of tables with tablecloth near programme counter |
| 37 | Providing Plug points (Min. 3 nos of 6A in each plug case) |
| 38 | Installation and operation of 55″ (min.) 4K LED TV with height-adjustable mobile floor stand in main auditorium, incl. HDMI splitter, cabling, on-site technician and dismantling, complete as directed |
| 39 | Erection and dismantling of pleated decorative fabric curtains on three sides of the stage in C-shape (each side 10 m H × 10 m L), with supporting frame/truss and fixtures, for 2 days, complete as directed. (colour as per requirement of the committee) |
| 40 | Erection and dismantling of decorative pleated curtains at dais entry/exit points (2 nos., each 10 m H × 10 m W), with frame and fixtures, for 2 days, complete as directed. (colour as per requirement of the committee) |
| 41 | Providing branded quality new air cooler tower fans for VIP guest on the dais and front row of VIP guests on sofa |
| 42 | Poster Session (2 days) |
| 43 | Providing Poster Laying Stand with octonorm powder coated sections and non-reflective white vinyl panels arranged in V array pattern. 40 wall panel minimum requirement with its pillars and connection assembly for arranging it in v array of several rows (for 40 posters of 90cm x 120cm) |
| 44 | Providing Plug points (Min. 3 nos of 6A in each plug case) |
| 45 | Providing pedestal fans/ blower fan inside auditorium & main dais |
| 46 | Technical Session (2 days) |
| 47 | Providing branded quality Laptop with seamless working MS Office (HDMI, VGA compatible) with minimum 10m long HDMI, VGA cables +Operator + laptop to amplifier audio cord |
| 48 | Providing good quality projectors (2500lumens or above) with clear white standalone screen, HDMI cable, Power cables etc.) |
| 49 | Providing Sound system – 1000 watts with amplifier, mixer, speaker and cables. Laptop to amplifier audio connection cable also should be included, including operator |
| 50 | Providing Plug points (Min. 3 nos of 6A in each plug case with minimum 10m long cable each) three sets in each hall |
| 51 | Providing pedestal fans/ blower fan inside auditorium & main dais |
| 52 | Providing Cordless Mic (2 in one type) |
| 53 | Providing Collar/headband mic (UHF) |
| 54 | Podium long stand mic |
| 55 | Providing Timer & bell |
| 56 | Providing Chair with good quality Cover and bow |
| 57 | Setting of tables with tablecloth near programme counter |
| 58 | Photography & Video Recording (quote for 2days or as specified under each item) |
| 59 | Photography of the entire functions, & setting a Quality Album with 200 Snaps & providing a Pen Drive/ HDD with all Digital photos (all photographs- appx. 2000 snaps) quote amount for engaging 2 days |
| 60 | Video recording, 2 days of the entire functions & Providing Edited 30seconds, 1 minute, 5 minutes and 15 minutes Video in reel format as well as wide screen format Pen Drive/HDD & video recorded hard disk without editing, quote amount for engaging 2 days |
| 61 | Electrical Power and related items (3 days or or as specified under each item) |
| 62 | Generator Rental charges all-inclusive of required power for exhibition area requirements (see item II below), venue requirements, external lightings, parking area lightings, arch lighting, venue lighting, audio visual etc with sufficient number of standby units of same capacity, including Wiring, Cabling panel rooms, necessary approvals, Arabian tent if any required for panel room etc. ((mention total power requirements(kva), number of power units required, cabling requirements, panel room requirement shall be calculated and rental charges including stand-by charges should be included in this item for both venue and exhibition area)) |
| 63 | Fuel & Operation Charges approx 50hrs requirement expected |
| 64 | Food Court Arrangement |
| 65 | Arabian tent (20 x20 feet) 2units required for 2 days |
| 66 | Round Tables with frill type table cloth with and side covering (6 person sitting) |
| 67 | Additional chairs with good quality cover and bow |
| 68 | Requirements for Exhibition venue arrangements -Exhibition Area |
| 69 | Modular Stalls of 3M X 2M, 3M x 3M size each with octonorm powder coated sections and non-reflective white vinyl panels with 2 spot lights on panels, 1Nos. modular tables, 2 Nos. Chairs, colour fascia with computerized vinyl signage in white colour, power socket 1no, 6A plug socket 2nos, pedestal fan, waste basket and synthetic carpet in stalls. Adequate lighting for the entire area including stalls, pathways, courtyard etc. The rate should include dismantling and removal from the site. Some stalls are to be installed indoor and some stalls has to be installed at outdoor side near main venue |
| 70 | Carpet –Total Area |
| 71 | Printing & Branding Panels |
| 72 | Direction Signage Boards |
| 73 | Barricade |
| 74 | Arabian tent (20 x20 feet) 2units required for 2 days |
| 75 | Additional Tables with frill type table cloth with three side covering |
| 76 | Additional chairs with good quality cover and bow |
| 77 | Providing Plug points (Min. 3 nos of 6A in each plug case with minimum 10m long cable each) |
| 78 | Providing pedestal fans/ blower fan inside auditorium & main dais Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Nov 13, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedNov 26, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 11 daysNov 27, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 12 daysTender Documents
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