Tender For Saras Mela - Publicity, Media, Creative & Promotional Works For Kudumbashree Saras Mela 2026 Vengara, Malappuram
Tender Value
Ref. Documents
Estimated cost
Bid Submission
25 Nov 2026
12 days left
EMD
50000
Bank guarantee accepted
Document Fee
2950
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Malappuram → Kerala
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Saras Mela - Publicity, Media, Creative & Promotional Works For Kudumbashree Saras Mela 2026 Vengara, Malappuram
BOQ
| Sl. No. | Item Description |
| 1 | SARAS MELA – PUBLICITY, MEDIA, CREATIVE & PROMOTIONAL WORKS |
| 2 | Providing, producing, editing and delivering promotional videos/reels featuring celebrity and NRI testimonials, commencing from the last week of November 2026 onwards. |
| 3 | Producing, editing and delivering 10 countdown reels highlighting cultural programmes, product stalls and food varieties, with each reel submitted one day before scheduled release. |
| 4 | Conduct and covering flash mobs-14, Buds Meet-5, influencer meets-1, district marathon-1, B2B meet-1, 500-student internship programme and other outdoor publicity events, with same-day video/reel delivery. |
| 5 | Producing, editing and delivering same-day promotional reels highlighting MSME activities, business events, product stalls, food counters and food court activities. |
| 6 | Designing, producing and delivering daily promotional reels and animated motion posters highlighting the cultural programmes scheduled during the fair. |
| 7 | Producing, editing and delivering short videos/reels featuring testimonials and soundbites from entrepreneurs, food vendors, visitors, vloggers and notable participants. |
| 8 | Producing, editing and delivering one daily event highlight video, not exceeding 3 minutes, by the same night or following morning. |
| 9 | Providing on-site videography and editing of vertical promotional reels, each not exceeding 59 seconds. |
| 10 | Providing on-site videography and editing of horizontal promotional videos, each not exceeding 3 minutes; travel expenses shall be quoted separately. |
| 11 | Producing, editing and delivering the official SARAS Fair theme song video and mascott animation |
| 12 | Designing, producing and delivering animated motion posters, each not exceeding 59 seconds. |
| 13 | Creating and delivering AI-generated animation videos for SARAS Fair publicity. |
| 14 | Providing 4K/HD live-streaming coverage of designated programmes using three cameras, including one Steadicam/Gimbal, throughout the event period. |
| 15 | Live streaming of all programmes conducted across the three stages of the Kudumbashree SARAS Mela through the official Kudumbashree Facebook and Youtube channel, including multi-camera coverage, audio-video integration, technical arrangements and provision of a separate live viewing link throughout the event period.. |
| 16 | Deploying four photographers for comprehensive photographic documentation throughout the fair. |
| 17 | Uploading photographs to Google Drive every three hours and maintaining daily folders for Main Stage, Stalls, Food Court, General and face-detected QR-code photographs. |
| 18 | Transferring photographs to authorised officials as and when instructed by the District Mission. |
| 19 | Providing a dedicated video camera unit, including heli-cam, for capturing promotional reels as required. |
| 20 | Providing video editors for timely editing and delivery of promotional reels, short videos and event highlights as required. |
| 21 | Providing a dedicated video camera unit for live-streaming activities throughout the event period. |
| 22 | Providing Google Drive storage for media deliverables and arranging additional storage capacity as required. |
| 23 | Designing and delivering posters for the following day's cultural programmes and seminars at least one day in advance. |
| 24 | Designing, fabricating and installing event backdrops for the inauguration, concluding ceremony, seminars and cultural programmes as required. |
| 25 | Designing and delivering general promotional posters and banners for SARAS Fair publicity as required. |
| 26 | Designing, printing and supplying publicity and information banners 6×3 size at locations approved by the District Mission. |
| 27 | Ensuring all publicity creatives display Kudumbashree YouTube, Facebook and RadioSree live-stream information with a scannable QR code. |
| 28 | Designing and printing Double Crown posters Art paper 70 gsm multi colour in English, Malayalam and Hindi. |
| 29 | Designing and printing posters Art paper 70 gsm multi colour in one-third Double Crown size. |
| 30 | Designing, printing and supplying PVC identity cards with tags for approved event personnel and categories. |
| 31 | Designing, printing and supplying identification badges for VIPs and guests as required. |
| 32 | Designing, printing, supplying and installing promotional standees at approved locations. |
| 33 | Designing, printing and installing daily programme posters at designated locations. |
| 34 | Designing social-media templates, countdown posters commencing 11 December and other fair publicity creatives as required. |
| 35 | Designing, printing and delivering SARAS Fair brochures A3 size double side 100-130 gsm multi colour as per approved content and specifications. |
| 36 | Designing, printing and delivering the SARAS Fair souvenir A3 size 4 page 70 gsm multi colour art paper as per approved content and specifications. |
| 37 | Designing, printing and arranging display of SARAS Fair promotional stickers on approved KSRTC buses. |
| 38 | Designing, printing and arranging display of SARAS Fair promotional stickers on approved autorickshaws. |
| 39 | Designing, printing and supplying 1,000 T-shirts and Cap before 8 December in sizes specified by the District Mission. |
| 40 | Designing, printing and supplying 1,000 branded Cloth side bag as per approved artwork and specifications. |
| 41 | Designing and printing certificates 180 gsm multi colour for daily events, guests, stalls and committees as required. |
| 42 | Designing, producing and supplying mementos for VVIPs-10, VIPs-90 , awards -200 and general 900 recipients as required. |
| 43 | Designing, fabricating and installing a daily programme display board measuring 12 ft × 8 ft. |
| 44 | Providing high-speed broadband for live streaming, photo sharing and media-room operations from one day before the fair through its final day. |
| 45 | Supplying daily newspapers of all available editions to the media room throughout the fair period. |
| 46 | Instituting media awards for newspapers, television channels, online media and radio; organising a media meet and providing gift hampers. |
| 47 | Publicising the SARAS Fair media-award initiative from the commencement of the publicity campaign. |
| 48 | Designing, fabricating, transporting, installing and dismantling 8 half-arches 10×5 at approved locations across Malappuram District. |
| 49 | Providing LED-display van announcements within Vengara, Malappuram, Kottakkal, Tirurangadi and Kondotty limits from 11 to 21 December. |
| 50 | Arranging SARAS Fair promotional announcements at Tirur and Kozhikode railway stations, subject to applicable permissions. |
| 51 | Designing, printing and supplying 1,000 flags bearing the approved SARAS Fair logo. |
| 52 | Designing, fabricating and installing thematic art installations at approved locations within Vengara town. |
| 53 | Providing a branded vehicle/jeep with public-address system for approved recorded/live announcements, including operator, fuel and route coordination. |
| 54 | Arranging FM-radio publicity through approved stations, including script preparation, creative production, recording, scheduling and broadcast proof. |
| 55 | Engaging women artists, preferably Kudumbashree members, to repaint existing walls and prominent public spaces across Vengara constituency with approved Kerala-culture, SARAS Fair or local-legend themes. |
| 56 | Providing podcast studio, selfie booth, photo booth and 360-degree photo-booth facilities as required. |
| 57 | Supplying canvas 6×3 of approved sizes together with painting and drawing materials for event activities. |
| 58 | Design print and delivery Baloon with stick Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Nov 11, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedNov 25, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 12 daysNov 26, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 13 daysTender Documents
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