Tender For Refurbishment & Renovation Of Interiors Including Acoustic Paneling, Related Interior Works, Audio Visual Infrastructure, Electrical Works And Supply Of Furniture For The Conference Hall In The 1St Floor Of Shg Building At The District Col
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Estimated cost
Bid Submission
13 Nov 2026
6 days left
EMD
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Bank guarantee accepted
Document Fee
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Non-refundable
Tender Type
Online
Tender Overview
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Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Medinipur West → West Bengal
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Not Available
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Project Description
Tender for Refurbishment & Renovation Of Interiors Including Acoustic Paneling, Related Interior Works, Audio Visual Infrastructure, Electrical Works And Supply Of Furniture For The Conference Hall In The 1St Floor Of Shg Building At The District Collectorate Campus Of Paschim Medinipur
BOQ
| Sl. No. | Item Description |
| 1 | Carefully isolate the relevant electrical circuits before commencing dismantling and dismantle existing light fittings, fans, surface-mounted conduits, brackets, trims and associated accessories only at locations identified for removal. Use appropriate tools and controlled methods to prevent damage to retained ceiling, wall finishes, wiring, ducts and adjoining installations. Segregate reusable components from scrap, label and stack reusable items at a location designated by the client, and safely cap or secure exposed wiring ends pending subsequent installation. Include removal of loose fixing components and local cleaning of the affected work area. Disposal of unserviceable materials shall be undertaken in accordance with site instructions and applicable safety requirements; any concealed or hazardous condition encountered shall be reported before further disturbance.Note: about 35 nos Ceiling Fan, 25 nos Tube Light and about 150 mtr Cable/wire with condutes to be removed |
| 2 | Remove loose, flaking, delaminated or otherwise unsound paint films, deteriorated wall coverings, redundant panels, abandoned surface fixtures and associated fasteners from the designated wall surfaces. Employ controlled scraping, sanding and dismantling methods appropriate to the substrate so as to minimise damage to sound plaster, masonry, glazing and retained services. Rake out loose material, remove dust and contaminants, and prepare the exposed substrate to receive subsequent repair and finishing systems. Collect, segregate and transport generated debris to the site-designated disposal point, leaving the work area orderly and suitable for follow-on trades. The item includes ordinary removal and surface preparation only; major concealed defects, extensive replastering or specialist hazardous-material abatement, if discovered, shall be assessed and approved separately. |
| 3 | Inspect and repair localised cracks, pinholes, chipped plaster, fixing holes, surface depressions and damaged areas exposed during dismantling. Remove friable material back to a sound substrate, apply compatible bonding agent where required, and reinstate the affected areas using suitable cementitious repair mortar, plaster or approved filler according to the depth and nature of the defect. Ensure repaired surfaces are firmly bonded, adequately levelled and brought flush with adjacent existing finishes; provide curing wherever cement-based materials are used. Make good around removed fixtures, service penetrations and altered openings, and leave all treated surfaces dry, stable and ready for putty, primer or paint. Structural cracks, active water ingress and extensive substrate failure are excluded from routine minor repairs and shall be notified for separate technical direction. |
| 4 | Prepare the specified internal wall surfaces and apply an approved-quality wall putty or compatible skim-coat compound in the number of coats necessary to achieve a uniform, smooth and paint-ready substrate. Before application, ensure the base is sound, dry, clean and free from dust, grease, loose particles and efflorescence; apply primer or bonding treatment where required by the selected product system. Apply each coat evenly with suitable tools, allowing adequate drying between coats, followed by careful sanding to remove ridges, trowel marks and surface undulations. Fill minor pinholes and local imperfections, remove all sanding dust and maintain consistent surface plane, texture and edge definition at corners, reveals and junctions. Materials and application shall conform to the manufacturer's recommendations and the approved finish sample. |
| 5 | Execute minor brickwork or concrete-block masonry alterations, including closing redundant openings and forming small infill sections as indicated by the approved site requirements. Use sound, dimensionally consistent bricks or blocks of an appropriate type, laid in approved cement-sand mortar with properly staggered joints, full bedding and plumb, level and true alignment. Prepare and wet the substrate as appropriate, provide bonding or toothed junctions to existing masonry where practicable, and ensure joints are fully packed without voids. Complete necessary cutting, bonding, curing and local making-good to adjoining surfaces so that the completed work is stable and ready for plastering or finishing. This item is for minor non-structural masonry only; structural alterations, lintels, reinforcement and major demolition are excluded unless specifically detailed and approved. |
| 6 | Supply and install approved commercial-grade modular carpet tiles of the specified colour, pattern, pile construction, backing and performance classification, subject to approval of a physical sample. Verify floor levels and moisture condition before installation; remove dust, loose particles, oil and adhesive residues, and rectify minor surface irregularities with a compatible levelling compound where required. Establish control lines and lay tiles in the approved directional orientation and pattern using the adhesive recommended by the manufacturer, maintaining tight, uniform joints and accurate alignment. Include measured cutting around columns, door frames, floor boxes and other obstructions, neat perimeter termination, rolling or pressure-setting as recommended, and replacement of visibly defective or damaged tiles. Protect the completed flooring from traffic and contamination until handover, and leave the surface clean and uniformly finished. Extensive floor screeding or major substrate remediation is excluded unless separately measured. |
| 7 | Supply and install an exposed-grid suspended ceiling system comprising approved mineral-fibre/acoustic ceiling tiles, compatible main runners, cross tees, perimeter wall angles, suspension wires or approved hangers, connectors and necessary fixing accessories. Tiles shall be of the approved module, thickness, edge profile, acoustic performance and finish, and shall be installed in accordance with the manufacturer's system details and the approved reflected ceiling plan. Set out the grid symmetrically where practicable, maintain true, level and aligned members, provide secure suspension from suitable structural supports, and accurately cut tiles around luminaires, diffusers, sprinklers, detectors, access points and other services. Coordinate all service openings and maintain required access to concealed installations; unsupported loading from services shall not be imposed on the ceiling grid. Include perimeter finishing, replacement of damaged tiles, removal of installation debris and final alignment checks. |
| 8 | Fabricate and install gypsum-board false ceiling, drops or bulkheads in the configuration shown on the approved reflected ceiling plan, using an appropriately gauged galvanised-steel framework with perimeter channels, intermediate members, hangers, connectors and corrosion-resistant fasteners. Fix approved gypsum boards of suitable thickness to the framework with joints staggered and fasteners installed at the recommended centres. Form straight lines, accurate levels, clean corners and consistent bulkhead profiles; provide suitable reinforcement around access openings, fixtures and other local interruptions. Treat joints with compatible jointing compound and reinforcing tape, apply successive coats as required, sand smooth and prepare the surface for the specified primer and paint finish. Coordinate all cut-outs with lighting, HVAC, fire and electrical layouts, and retain access to concealed services. Include ordinary joint treatment and finishing; major structural supports and specialised acoustic assemblies are excluded unless specified. |
| 9 | Supply and install purpose-made concealed ceiling access panels/trap doors at the approved service-access locations, sized to suit the actual maintenance requirement and coordinated with the ceiling module and surrounding framework. The panel assembly shall incorporate a rigid frame, suitable board or substrate matching the adjacent ceiling construction, concealed or unobtrusive hinges, positive locking/catch arrangement and all necessary fixing accessories. Reinforce the surrounding ceiling framing to maintain rigidity and prevent sagging or cracking; ensure the panel opens freely, remains securely supported and provides practical access to valves, dampers, junction boxes and other maintainable services. Finish the exposed face to match the adjacent ceiling in plane, texture and paint treatment, with neat, uniform perimeter gaps and no visible damage. Confirm final locations with the services team before closure. |
| 10 | Prepare the designated internal wall and ceiling surfaces and apply an approved premium-quality interior emulsion paint system in the selected colour and sheen, following approval of colour samples. Surfaces shall be dry, clean, sound and suitably smooth; apply compatible wall primer/sealer, rectify minor defects with putty where required, and sand between preparatory coats as necessary. Apply a minimum of two uniform finish coats, or the number stipulated by the manufacturer's system to achieve complete hiding and consistent colour, using brush, roller or spray application appropriate to the location. Maintain sharp, clean cut-in lines at junctions, corners, frames and service fittings; protect floors, furniture, glazing, electrical accessories and other finished surfaces against splashes. Allow appropriate drying intervals and inspect under normal lighting for patchiness, roller marks, runs, pinholes and shade variation; rectify defects and remove paint residue before handover. |
| 11 | Manufacture and install decorative wood-finish wall panelling to the designated partition or display-back surface in accordance with approved shop drawings, dimensions, module layout and finish sample. Use moisture-resistant BWP-grade plywood as the default substrate where plywood is specified, or an approved MDF substrate where suitable for the location and design; provide a stable supporting framework, packers and secure mechanical fixings appropriate to the wall condition. Finish the exposed face with the approved decorative laminate, veneer or wood-finish facing, including matching edge banding, concealed joints where practicable, neatly aligned grain or pattern, and accurately formed external and internal corners. Coordinate cut-outs and interfaces with electrical points, display elements and adjoining finishes. Ensure panels are flat, securely fixed, free from bubbling, delamination, scratches and uneven joints, and clean on completion. Final material, thickness and finish shall be approved before fabrication. |
| 12 | Supply and install decorative vertical slat wall panelling using approved timber, engineered wood or MDF slats of the specified section, profile, spacing and surface finish, fixed to a properly aligned and securely anchored supporting framework. Provide an acoustic felt or other backing layer only where indicated in the approved design or specification; ensure the backing material is compatible with the substrate and intended performance. Set out slat centres consistently, maintain parallel vertical lines and uniform shadow gaps, and execute accurate cuts and terminations at ceilings, skirtings, corners, openings and adjacent finishes. Finish exposed edges and ends neatly and apply the approved laminate, veneer, paint or factory finish uniformly. Coordinate concealed fixings and service cut-outs before installation, and ensure the completed assembly is rigid, visually consistent and free from waviness, loose members or visible fixing defects. |
| 13 | Measure, fabricate and install decorative window frames, surrounds or architraves in the approved profile and finish, using suitable stable substrate and approved laminate, veneer or painted finish. Verify site dimensions before fabrication and ensure consistent widths, straight arrises and accurate mitred or scribed joints at corners. Fix securely without damaging existing window frames, glazing, seals or adjoining wall finishes; use compatible adhesives and concealed mechanical fasteners as appropriate. Finish exposed edges, joints and returns neatly, maintain uniform reveals and alignment, and seal minor junction gaps with a compatible sealant where required. Protect glass and adjacent surfaces during installation and remove excess adhesive, dust and marking. The completed work shall be firmly fixed, free from open joints, chipped edges, visible fasteners and finish mismatch. |
| 14 | Supply and install approved roller blinds or curtain/blind assemblies for the existing window openings, with fabric, colour, opacity, dimensions and operating mechanism selected from approved samples. Verify each opening on site and provide suitable brackets, head channels, rollers, chains or other specified operating components, end caps, anchors and accessories compatible with the existing substrate. Fix brackets level and securely, ensuring adequate clearance from window handles, glazing and adjacent finishes; align blind drops and side margins consistently across the installation. Adjust the operating mechanism to provide smooth raising, lowering and stopping without snagging or excessive noise. Include accurate cutting, neat edges and final operational checks, together with cleaning of the installed units. Motorisation, electrical controls and specialised blackout or fire-rated fabric shall be included only where expressly specified and approved. |
| 15 | Prepare existing wooden door shutters, frames and architraves for refinishing by removing loose or deteriorated coating, sanding the surface progressively and filling minor dents, scratches and imperfections with a compatible wood filler. Ensure the substrate is dry, clean and free from dust, grease and incompatible residues before applying the approved polish, polyurethane (PU), melamine or other specified coating system. Door shutters, frames face with the approved decorative laminate, veneer or wood-finish facing, including matching edge banding, concealed joints where practicable, neatly aligned grain or pattern, and accurately formed external and internal corners grain appearance across shutters, frames and trims; protect hinges, locks, handles, floor finishes and adjoining painted surfaces from coating contamination. Refit or protect removed hardware as directed and leave the door operating freely, with no tackiness, runs, blistering, peeling or conspicuous sanding marks. Replacement of severely damaged timber or hardware is excluded unless separately itemised. |
| 16 | Design, manufacture, supply and install a bespoke modular conference-table arrangement in accordance with the approved furniture layout, seating capacity, ergonomic clearances, table dimensions and coordinated power/data requirements. Construct the table top and carcass using suitable plywood or approved engineered-board substrate, with BWP-grade plywood used where plywood is specified, and apply the approved high-pressure laminate, veneer or other selected finish to exposed surfaces. Provide rigid support framing, modesty panels, accurately finished edges, neat junctions, concealed or coordinated joints, and a stable, level assembly suitable for intensive conference-room use. Integrate cable-management routes and openings in predetermined positions, ensuring that cut edges are sealed and cable boxes remain accessible. Coordinate table modules with chairs, room circulation, wall finishes and floor outlets before fabrication. Include delivery, assembly, levelling, secure fixing where required, adjustment of joints and final cleaning; all visible materials and finishes are subject to prior approval. |
| 17 | Supply and install recessed conference-table cable-management boxes or grommet assemblies at the positions approved on the coordinated furniture and electrical drawings. Each unit shall comprise a suitably robust housing, finished lid or cover, neat cable-entry apertures and the accessories required for orderly routing of power and data leads. Cut table-top openings accurately using the manufacturer's dimensions, seal or edge-finish exposed substrate, and secure the housing flush with the finished table surface without rocking, sharp edges or visible gaps. Arrange units to avoid conflict with table supports and seated-user positions, and ensure covers open and close freely while permitting practical cable access. Coordinate the final configuration with the electrical/data contractor before cutting the table top. Electrical modules, USB chargers or data connectors shall be included only where specifically identified in the approved schedule. |
| 18 | Manufacture and install conference-table pedestals, legs or support assemblies in the approved configuration and finish, using suitable plywood/engineered-board construction or an appropriately designed metal framework as shown in the approved shop drawings. Supports shall be dimensionally consistent, adequately rigid and capable of maintaining the table top level under normal intended service loads. Provide concealed or matching fasteners, reinforcement at connection points, levelling provisions and floor-protection pads where appropriate; anchor to the floor only where required and approved. Coordinate pedestal locations with seating positions, modesty panels, cable routes and under-table services to prevent obstruction. Finish exposed faces uniformly to match the approved laminate, veneer, paint or powder-coated finish, and remove burrs, sharp edges and visible fixing defects. Verify alignment, stability and level after assembly. |
| 19 | Mid back revolving chair having height adjustment hydraulic system for conference room. Makes : Godrej / Irony / Neelkamal or equivalent) |
| 20 | Manufacture and install low-height storage or credenza units to the approved dimensions, internal configuration and finish schedule, using suitable plywood or engineered-board carcass construction; use BWP-grade plywood where plywood is specified. Provide accurately cut and assembled sides, top, bottom, back panels, adjustable or fixed shelves, shutters, plinth or support base, and approved hinges, handles, magnetic catches and other necessary hardware. Apply the approved laminate, veneer finish to visible surfaces and finish exposed edges with matching edge banding or equivalent treatment. Ensure shutters align evenly, operate smoothly and maintain consistent gaps; shelves shall be level and adequately supported for their intended use. Secure units against tipping where appropriate, coordinate with skirting and adjacent services, and leave all compartments clean and free of sawdust, adhesive residue and hardware defects. |
| 21 | Coordinate the existing HVAC installation with the proposed ceiling and interior works, including inspection and setting out of supply/return air grilles, diffusers, duct interfaces and accessible service points. Undertake approved minor duct adjustments, grille relocation or reorientation, local support modifications and neat ceiling cut-outs necessary to achieve alignment with the reflected ceiling plan. Ensure that ductwork remains adequately supported, joints are properly secured and sealed where disturbed, and air terminals are fitted flush and square with the finished ceiling. Protect existing equipment from dust and construction debris, maintain access to dampers and serviceable components, and avoid obstruction of airflow or interference with electrical, fire and ceiling systems. Reinstate disturbed finishes around grilles and ducts, remove debris from the work area and verify that the modified components are securely installed. Major HVAC redesign, replacement of air-handling equipment, extensive duct replacement, balancing studies or capacity upgrades are excluded unless separately approved. |
| 22 | Provide coordinated interface management for existing electrical, HVAC, fire-fighting, fire-alarm, communication and other building services affected by the renovation. Verify service routes and access requirements before closing ceilings or installing fixed joinery; coordinate cut-outs, sleeves, minor local shifts, brackets and clearances with the respective authorised trades. Protect live systems and retained equipment, and ensure that any isolation, alteration or reconnection is performed by appropriately qualified personnel with the necessary approvals. Make good minor openings and disturbed finishes resulting directly from the approved coordination works, while maintaining access to valves, dampers, junction boxes, detectors and other maintainable components. Do not alter fire-safety systems, life-safety circuits or concealed services without written authorisation and specialist involvement. Include routine coordination inspections and final checks to confirm that completed interior works do not obstruct service operation or maintenance access; substantial rerouting, equipment replacement and specialist certification are excluded unless expressly itemised. |
| 23 | Undertake internal shifting, handling and relocation of renovation materials, furniture, equipment and accessories between the designated unloading point, storage area and work location within the premises. Include ordinary loading, unloading, carrying, trolley movement, stacking, temporary protection and orderly segregation according to material type and installation sequence. Handle finished, fragile and reusable items with suitable protective wrapping and care to prevent scratches, impact damage, moisture exposure or deformation; keep circulation routes and emergency exits unobstructed throughout the operation. Coordinate movements with building management and other site occupants, and store materials in approved areas without overloading floors or blocking access to services. The item covers internal movement within the site only; external freight, craneage, specialised lifting, off-site storage and repeated shifting caused by changes to the approved programme are excluded unless separately agreed. |
| 24 | Carry out comprehensive post-construction cleaning and housekeeping of the renovated conference room, including floor finishes, carpet tiles, wall panelling, painted surfaces, ceiling tiles, glazing, doors, furniture, table tops, storage units, electrical accessories and other installed fixtures. Remove dust, loose debris, packaging, adhesive traces, pencil marks and protective coverings using cleaning agents and methods compatible with each material and finish; do not use abrasive or corrosive products that may damage surfaces. Clean accessible areas of the ceiling and service grilles without disturbing installed systems, vacuum carpet tiles thoroughly, wipe furniture and hardware, and dispose of waste at the site-designated collection point. Inspect the room under normal lighting, rectify cleaning-related marks and leave the space hygienic, orderly and ready for client inspection and occupation. Include routine housekeeping during execution and final cleaning at handover; specialised post-construction treatment or cleaning of inaccessible building services is excluded unless specified. Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Nov 06, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedNov 13, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 6 daysNov 17, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 10 daysTender Documents
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