Tender For Supply, Delivery, Installation, Integration, Testing And Commissioning Of Ai-Based Face Recognition Biometric Attendance Monitoring System For Approximately 500 Municipal Employees At Five Locations In Arani Municipality, Including Central
Tender Value
2.25 Lakhs
Estimated cost
Bid Submission
16 Nov 2026
4 days left
EMD
2250
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Tiruvannamalai → Tamil Nadu
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Supply, Delivery, Installation, Integration, Testing And Commissioning Of Ai-Based Face Recognition Biometric Attendance Monitoring System For Approximately 500 Municipal Employees At Five Locations In Arani Municipality, Including Centralized Web-Based Attendance Management Software, Employee Enrolment, Training And Warranty Support
BOQ
| Sl. No. | Item Description |
| 1 | Supply of new AI-enabled face and fingerprint attendance terminal, complete with wall-mount kit, genuine 12 V DC power adapter and 24-month on-site support. Minimum 3,000 face users, 3,000 fingerprint users, 100,000 offline logs; 3.5-inch colour display; dual visible/IR camera with live-person anti-spoofing; identification within 1 second under normal conditions; Ethernet TCP/IP, Wi-Fi and USB export; local timekeeping, offline operation and auto-push on reconnection; built-in battery backup. Realtime RS910 or equivalent; no brand restriction. |
| 2 | Supply, fix and test protected DC mini UPS suitable for the supplied attendance terminal, with correct 12 V output, device-rated current/connector, overcharge and short-circuit protections, charger and required leads. Demonstrated uninterrupted operation for at least two hours at installed device load, independent of built-in battery. Mount securely with identification label. |
| 3 | Provide 12-month subscription, India-hosted primary storage, updates and helpdesk for at least 500 employees and five terminals; unique employee IDs, department/location/shift mapping, holidays, late/early/overtime and exception reports, dashboards, admin roles, searchable logs, audit trail, Excel/CSV/PDF export, encrypted transmission, access controls, scheduled backup and restoration, and complete data export at contract expiry. No undisclosed per-employee/device fee during year one. |
| 4 | Configure all five terminals with central attendance system, establish encrypted/cloud synchronization, define device/site identifiers, employee IDs, time zone and NTP clock, user roles and reports; enable automatic upload of buffered logs after network restoration. Carry out functional testing, database reconciliation, commissioning and issue signed acceptance report. |
| 5 | Register and validate up to 500 employees from Municipality-authorised master list, including employee code, department and site/shift mappings. Capture facial template and fingerprint only where authorised and necessary, check duplicates, provide assisted retries and record enrolment completion. No personal biometric data to be retained outside the authorised system by installer. |
| 6 | Conduct at least two instructor-led sessions for operator and system administrators (minimum two hours each), covering enrolment, attendance corrections with audit trail, shifts, reports, CSV export, backup, recovery, user administration and troubleshooting; supply English/Tamil quick-start sheets, soft-copy user manual and handover checklist. |
| 7 | Supply, pull, dress and fix 23/24 AWG, four-pair, solid copper CAT6 UTP data cable in installed conduit/trunking, flame-retardant jacket suitable for indoor use, including normal wastage, labelling and cable-management. No CCA cable permitted. Measured as installed route length excluding patch cords. |
| 8 | Supply, terminate and test CAT6-rated RJ45 female keystone module at each network endpoint in T568B configuration, with dust shutter where appropriate, all labour and fixing, complete. |
| 9 | Supply and fix suitable rigid PVC surface/concealed module box for single RJ45 data jack, with screws and suitable anchors; flush neat finish, complete. |
| 10 | Supply and fix compatible single-port faceplate with provision for RJ45 keystone, labels and fixing hardware, complete. |
| 11 | Provide one 2 m factory-moulded CAT6 stranded copper patch cord from terminal to wall data port, RJ45 plug both ends; no field-crimped patch leads. |
| 12 | Provide one 1 m factory-moulded CAT6 patch cord from data outlet to switch/router, RJ45 plug both ends; no field-crimped patch leads. |
| 13 | Supply and surface-mount 20 mm rigid heavy-duty PVC conduit for data cable route with bends, couplers, saddles/clamps and fixing accessories at reasonable intervals; segregate from mains cable and provide smooth transitions. Rate measured per installed running metre. |
| 14 | Supply and configure unlocked 4G LTE router with compatible Indian telecom bands, SIM slot, one Ethernet LAN port minimum, Wi-Fi, password-protected admin interface, auto-reconnect after outage, mains power adaptor and wall shelf/mount where needed. Must connect device to secure attendance platform; use 4G as primary/fallback as site survey confirms; no provider lock-in. |
| 15 | Provision and activate a suitable 12-month 4G machine-to-machine/prepaid data package for each of five locations, including SIM if required and sufficient data for near-real-time attendance synchronization and remote diagnostics. Document provider, plan validity, recharge arrangements and minimum data allowance; no automatic renewal without approval. |
| 16 | Test and document CAT6 links, RJ45 polarity/pinout and data link, terminal Wi-Fi/LAN connectivity, cloud reachability, power-up, time synchronisation and automatic buffered-log upload for each site; submit test sheet signed by municipal representative. |
| 17 | Supply and connect suitably rated surge-protected mains plug adaptor or equivalent surge-protected outlet accessory for terminal/UPS/router supply, safe earthing and neat cable management; does not replace a compliant distribution-board SPD. |
| 18 | Provide durable device/site identifier label, tamper-evident identification seal and minor fixings for cable dressing and orderly equipment handover, inclusive of labour and materials. |
| 19 | Wiringwith2x1.5sq.mmPVCinsulatedSCunsheathedFRLScopperconductorof1100VgradeinsuitablePVCrigidpipeonwallandceilingwithPVCaccessorieswith150x100x113mmTWswitchboxfor5A3pinnoninterlockingWallsocketwith5Aflushtypeswitchwithpaintingofsuitablecolourwithcontinuousearthwireconnectionof1.5sq.mmcopper wire for open PVC plug point ( Sd-36) |
| 20 | Supply and Run of 2 of 2.5 sq.mm. PVC insulated SC unsheathed FRLS copper conductor of 1100 V grade in suitable PVC rigid pipe on wall and ceiling with continuous earth wire connection of 2.5 sq.mm copper wire with painting of suitable colour. ( SD-347) |
| 21 | Add GST 18% Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Nov 06, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedNov 16, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 4 daysNov 16, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 4 daysTender Documents
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