Tender For Appointment Of An Event Management Agency For The Overall Organisation And Management Of The State-Level Celebration Of Jan Jatiya Gaurav Divas, 2026 Scheduled From 12 November 2026 To 16 November 2026 At The Designated Venues In The State
Tender Value
Ref. Documents
Estimated cost
Bid Submission
02 Nov 2026
4 days left
EMD
10 Lakhs
Bank guarantee accepted
Document Fee
5000
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
goa → Goa
EMD Exemption
Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Appointment Of An Event Management Agency For The Overall Organisation And Management Of The State-Level Celebration Of Jan Jatiya Gaurav Divas, 2026 Scheduled From 12 November 2026 To 16 November 2026 At The Designated Venues In The State Of Goa
BOQ
| Sl. No. | Item Description |
| 1 | Venue infrastructure, pandals, stages and seating: Supply, installation, rental, maintenance and dismantling of waterproof German/Indian pandals and hangers; flooring, carpeting and red carpet; stages and stage covers; inaugural/closing ceremony setup; chairs, tables, VIP seating, registration counters, canopies, barricading, audience/player/official seating areas, sports-ground perimeter arrangements and venue décor at all designated venues. |
| 2 | Audio, visual, LED screens, lighting and power : Complete professional sound systems and PA, delay speakers, monitors, microphones, mixers, DJ and technicians; LED backdrop/side/delay screens, processors, switchers, cabling and operators; stage, ambience and sports flood lighting, trusses/scaffolding and control consoles; generators for all equipment and venues, backup power, distribution, cabling and automatic transfer arrangements |
| 3 | Branding, printing, publicity and signage : Concept/design, production, printing, supply, installation, maintenance and removal of event branding at all venues and city/route locations; banners, standees, arch/box gates, directional signage, pole/city branding, sports boundary wedges, flags, feather flags, event schedules, registration/accreditation cards, certificates, invitations, stickers, tent cards, press kits, jerseys/T-shirts and other approved publicity material. |
| 4 | Event management, coordination and manpower: End-to-end planning, project management and execution across all event dates and venues; event coordinators, volunteers, hostesses, masters of ceremony, registration staff, stage/technical crew, queue managers, sports/event coordinators, housekeeping staff and other required personnel, including deployment schedules, supervision, uniforms/identification and pre-event/post-event support. |
| 5 | Hospitality, catering, refreshments and drinking water: Provision and service of meals, high tea, refreshments, snacks, drinking water, lime water and energy drinks for participants, artists, performers, players, spectators, attendees, VIPs, officials and other authorised persons as per approved quantities and schedules; service counters, food-service personnel, utensils, hygiene and waste disposal. |
| 6 | Cultural programmes, artists and entertainment: Curation, coordination and delivery of welcome dances, tribal cultural performances, inaugural/closing performances, Shigmo parade and other approved entertainment programmes; artists, performers, anchors where applicable, rehearsal, costumes, music, travel/logistics and all production-related requirements, subject to approval of the competent authority. |
| 7 | Sports operations, equipment, officials and prizes: Organisation and technical conduct of Tribal Khel Sangam at designated venues, including sports equipment and gears, stationery/registration materials, sports professionals, referees/umpires and technical experts; marking and preparation of courts/grounds, player support, jerseys/T-shirts, first aid support, trophies, prizes/prize money and other approved awards. Any prize-money component shall be separately identified in the financial quote. |
| 8 | Transportation, travel, remuneration and logistics: Transport arrangements for participants, artists, performers, players, spectators and officials as required; local movement and logistics of materials/equipment; approved remuneration, travel allowance and related arrangements for participating groups, artists and officials. The agency shall clearly state the basis and inclusions for any pass-through or variable costs. |
| 9 | VIP protocol, felicitation and guest arrangements: VIP/official seating and hospitality; sofas, teapoys, cooling arrangements and related facilities; bouquets, shawls, mementos, photo frames, samai and other ceremony items; guest reception and protocol arrangements for inaugural, closing and other official programmes. |
| 10 | Sanitation, housekeeping, security and safety: Portable mobile toilets with water refilling, cleaning and hygiene attendants; housekeeping and waste management throughout each venue and pre-/post-event periods; venue security, surveillance, crowd control and access management; first aid and medicines for participants/players; safety measures and other essential public convenience arrangements. |
| 11 | Photography, videography, drone coverage and reporting: Professional photography and videography for all programmes and venues, including edited and unedited digital files, agreed hard copies, drone footage where legally permitted and approved, event documentation, consolidated completion report and delivery of final records in the required formats. |
| 12 | Ground preparation, restoration and venue handover : Ground preparation, watering, marking of courts/boundaries, venue cleaning, repair/restoration of grounds and facilities affected by event operations, removal of temporary installations and branding, debris disposal and handover of each site in satisfactory condition. |
| 13 | Professional fees, labour, transport, installation and incidental charges: All professional/agency fees, labour, loading/unloading, transport, mobilisation/demobilisation, installation, dismantling, consumables, tools, permissions where assigned to the agency, supervision, insurance where applicable, taxes and other incidental costs necessary for complete delivery, except items specifically stated as client-supplied or excluded. |
| 14 | Press conference and media coordination : Complete press conference arrangements including venue, branded backdrop, stage/chairs/tables, PA system, coordinators, housekeeping, meals/refreshments for attendees, photography/videography, literature and press kits, and other media coordination requirements. Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Oct 26, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedNov 02, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 4 daysNov 03, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 5 daysTender Documents
Download All (ZIP) ↓
Disclaimer
We takes all possible care for accurate & authentic tender information. However users are requested to refer Original source of Tender Notice / Tender Document published by Tender Issuing Agency before taking any call regarding this tender