Environment and Forests Boards / Undertakings / PSU Closing in 4 days TDR #58172273

Tender For Rfp For Empanelment Of Event Management Agency

Issued by Boards / Undertakings / PSU · Lucknow, Uttar Pradesh
Tender Value
Ref. Documents
Estimated cost
Bid Submission
30 Oct 2026
4 days left
EMD
5 Lakhs
Bank guarantee accepted
Document Fee
1770
Non-refundable
Tender Type
Online

Tender Overview

Competition Type
NCB
Bidding Type
Tender
Location / State
Lucknow → Uttar Pradesh
EMD Exemption
Not Available
Quantity
Not Available

Project Description

Tender for Rfp For Empanelment Of Event Management Agency

BOQ

Name of Work:- RFP for Empanelment of Event Management Agency
Sl. No. Item Description
1Manpower
2Laptop Operators/Photocopy operator
3Consecutive/simultaneous Interpreters,(English/Hindi etc)
4Ushers/Liaison Officer
5EMCEE ( who has experience to host GOI/State VVIP event)
6Housekeeping/Multi Tasking Staff
7Drafter
8IT Equipment
9Branded Desktop Computer (Dell, HP etc.) with UPS and Networking (cabled/wireless) as per following minimum specification:- I5 Processor, 8 GB Ram, 500 GB/1TB HDD, TFT Monitor 19\\" with speakers, Mouse, Keyboard, DVD writer, latest MS Windows Operating System, MS Office, Norton Antivirus or equivalent) including cables, extension board and complete Laptops (Dell, HP, Appilnesetatcll.a)taiosnper following minimum)
10Laptops (Dell, HP, Apple.etc) as per following minimum specification:- I5 Processor, 8 GB Ram, 500 GB HDD, DVD writer, latest MS Windows Operating System, MS Office, Norton Antivirus or equivalent) including charger, cables and complete installation
11Watchout server
12Dedicated Internet Line with 20 Mbps speed with complete installation, access points and wifi facility
13Dedicated Internet Line with 50 Mbps speed with complete installation, access points and wifi facility
14Dedicated Internet Line with 100 Mbps speed with complete installation, access points and wifi facility
15Dedicated Internet Line with 200 Mbps speed with complete installation, access points and wifi facility
16TFT Screen “19” with cabling, accessories and installation
17TFT Screen “22” with cabling, accessories and installation
18CCTV & Control Room Setup – 1 CCTV camera with complete setup (recording and transmission of feed to control room )
19Other Equipment
20Tea & Coffee Vending Machine – Material charges on actual prices (capacity 1.75 ltr)
21Refrigerator 180 ltr. (Samsung or equivalent) – Material charges on actual price
22Hot & Cold Water dispenser(water and glasses) (5 ltr)
23Air conditioning units – 2 tonnes including installation
24Air conditioning units – 4 tonnes including installation
25Ceiling fan -Standard Size
26Pedestal fans with water sprinklers standard size
27Stand pedestal Fan – Big size
28Heater/Blower – Big size (2.5 KW)
29Golf carts - 6 seater
30Golf carts - 8 seater
31Hard Disk 500 GB (WD/ Segate or equivalent
32Hard Disk 1 TB (WD/ Segate or equivalent)
33Hard Disk 2 TB (WD/ Segate or equivalent)
34Power Supply (Silent Genset/UPS)
35Generator 25 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift
36Generator 62.5 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift
37Generator 125 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift
38Generator 250 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift
39Generator 500 KVA (Including, diesel, transportation, cabling & Switching etc.) 8 hrs shift
40UPS 2.5 KVA (Including all cables and installation)
41UPS 5 KVA (Including all cables and installation)
42UPS 25 KVA (Including all cables and installation)
43UPS 62.5 KVA (Including all cables and installation)
44UPS 125 KVA (Including all cables and installation)
45Office Equipment
46Black & White Laser Printer (Integrated Printer with scanner) with 20 pages per minute printing capacity.)-Canon/Samsung/HP including installtion
47Color Laser Printer (Integrated Printer with scanner) with 20 pages per minute printing capacity.)-Canon/Samsung/HP including installtion.
48Scanner -Canon/Samsung/HP including installtion
49Photocopier (Black & White- Heavy Duty) with capacity 25 pages per minute -Canon/Samsung/HP including installtion
50Photocopier (Color – Heavy Duty) with capacity 20 pages per minute -Canon/Samsung/HP including installtion
51Paper/CD Shredder (heavy duty) (VidaTeco/Kores or equivalent) Capacity 12 sheet per minute
52Photocopy Paper per ream (white)
53Photocopy Paper per ream (Color)
54White board with stand
55Audio/Sound Equipment (With cable)
56Microphones (Push to talk with queing system) (Shure/Senheiser or equivalent)
57Handheld Mic (Cordless) (Shure/Senheiser or equivalent)
58Earphones (Headset)(Shure/Senheiser/JBL or equivalent)
59Lapel/ Collar Mics (Shure/Senheiser or equivalent)
60Gooseneck Microphones (Shure/Senheiser or equivalent)
61SM 57/SM 58 MIC with stand
62Cue Commander/PPT Switcher
63Sound system for meeting with 4 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment
64Sound system for meeting with 8 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment
65Sound system for cultural programme with 8 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment
66Sound system for cultural programme meeting with 16 speakers (Bose/Panasonic/Sony/JBL or equivalent sound system) with complete accessories, mixer, wire, installation and other associated equipment
67Interpretation system (Infra-red based) sound system (for simultaneous interpretation) - multi channel/ Auditel Rate (per day, per unit)
68Interpretation booth (Booth size 6ft x 6ft x8ft)-Bosch or equivalent
69Digital Infra-red based interpretation cordless unit (head phone) (Compatible with Interpretation system)
70Digital Infra-red based interpretation cordless unit (Single pierce earphone )( Compatible with Interpretation system)
71Sound recorder, Tabletop Video Conferencing mic and headphone integrated with the sound system,Audio interface device with requisite accessories
72Clear-Com
73Video/Display Equipment
74Projector Screen with stand/tripod (per square feet) including cables
75Teleprompter with software-TV screen type including cables and operator
76Teleprompter with software-Glass Reflector type including cables and operrator
77LED Screen panel -2.6 mm including cables, switcher, watchout server, programmer, cables, stand, masking and all related elements
78Curved LED Screen panel -2.6mm including cables, swithcer, programmer, cables, stand, masking and all releted elements.
79LED TV 32”-(LG/Sony/Samsung) including connecting cables and installation, wooden case/stand/Wall Mounting and installation, wooden case/stand/Wall Mounting
80LED TV 42” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting
81LED TV 50” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting
82LED TV 55” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting
83LED TV 65” (LG/Sony/Samsung) including connecting cables and installation, , wooden case/stand/Wall Mounting
84Lazer Pointer
85Touch Screen interactive Panels 65” including connecting cables and installation.
86Drone Video Photography – HD/4k quality
87Digital Video Photography – HD/4k quality
88Digital Still Photography-HD/4K quality
89Recording of the conference, both audio and video, along with live feed to adjacent viewing halls (upto 150 mts for cabling) including live web streaming-(Audio+Video+Web streaming and live feed to adjacent viewing hall)
90High resolution PTZ video conference cameras in integrated form along with tripod stand with all setup and accessories.
91Webex/Zoom platform charges/fee for Hosting Hybrid meetings including platfrom license fee
92Lights (with cabling)
93Ambience light & Truss for meeting along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space.
94Ambience light & Truss for cultural evening along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space
95Stage light & Truss for programme along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space
96Light & Truss for Meet & Greet, Photo op, Media briefing etc along with all necessary lights, truss, pole, wiring, dimmer, switches, programming board etc including complete installation for per square meter space.
97Smoke Machine (haze)
98Laser 10 W RGB
99Printing (with logo of the event supplied by SMCG-UP)
100Invitation Cards (with embossed emblem) (Hand made premium paper 350 GSM) per sqare cm
101A5 Size Conference note pads - 25 sheets -Premium quality paper 80 GSM with branding and water mark
102A4 Size Conference note pads - 25 sheets -Premium quality paper 80 GSM with branding and water mark
103Conference Spiral notepads A5 Size – 50 sheets -(Premium quality paper 80 GSM) with branding and water mark
104Pamplets/Information Booklets (50 pages)-With embossed emblem- A5 Size 200 GSM
105Printing of book (200 pages) -A4/a4 Size
106Parking labels (all shapes)
107Parking label with RFID
108Parking label with hologram
109Mini Booklets for Programs (premium quality)-100 GSM 25 Pages
110Files/Folder covers (cobra file)
111Letter heads-A4 Size 100 pages (100 GSM)
112Letter heads-A5 Size 100 pages (100 GSM)
113Documentation (Rate per page in b/w and colour)
114Tags for Folders
115Docket (for A4 size paper)
116Foot markers (country name wise –without logo)
117Bottle Branding
118Conference Kits (with logo of the event supplied by SMCG-UP)
119Premium VVIP delegates bag – Leather
120Premium VVIP delegates bag – Leatherette
121Premium VVIP delegates bag – Jute
122Premium delegates bag – Leather
123Premium delegates bag - Leatherette
124Premium delegates bag - Jute
125Pen drive (with branding) - 64 GB (HP/Sandisk/Kingston or equivalent)
126Metal key chain/ Lapel pin (Steel)-Golden colour with branding
127Standard Parker ball Pen with event logo (Parker or equivalent)
128Indian Made equivalent to Parker Classic Anti Microbial Stainless Steel Ball Pen (CION coated) with event logo for HoS/HoG
129Premium notebook with watermark (100 page-A5 Size)-100 GSM paper with 300 GSM cover page (Matt/Glossy finish)
130Premium delegates handbook (50 page-A5 Size)-200 GSM paper with 300 GSM cover page (Matt/Glossy finish)
131Branding, Backdrops & Signage
132Pole Branding-Vinyl
133Hoarding-Vinyl
134Backdrops -Vinyl
135Backdrops -Acrylic
136Thematic 3D Cutout- MDF with paint finish
137Thematic 3D Cutout-Acrylic with cove lighting / backlit
138Backdrops - Eco-friendly PVC free fabric media (320 GSM)
139Backdrops- high quality ecosolvent printing on opaque (320 GSM)
140Backdrops - high quality ecosolvent printing on acrylic
141Branding- Sun Fabric
142Backdrops - Eco-friendly PVC free canvas media (300 GSM)
143Direction panels -Digital /LED (per sqr ft)
144Masking/view cutter-Cloth
145Welcome 3d arches on approach roads/alighting points (MDF Structure)
146Welcome fabric arches on approach roads/alighting points
147Hoardings at round-about – Vinyl
148Hoardings at round-about – Fabric
149Digital print Backdrop – Vinyl
150Digital print Backdrop – Fabric
151Standees with fabric print on board
152Baggage Tags
153View cutters-MDF
154Placards
155Scrolls (silk)
156Registration Desks at Hotels and other venues (manned by at least two persons, manpower to be shifted)
157Mobile/Baggage Counters at the venue (with lock and key)
158Platforming with Carpet
159Shoe Rack for 100 persons
160Umbrella for VVIPs with branding
161Illuminating Banners/Branding at Night
162Electronic/Digital Display of Photo/banner at select locations - LED Screen panel
163Cultural Welcome at the venue. (conceptualisation and organization of 5-10 minutes of cultural Welcome with dance and music performance by a group of artist (at least 12) with setup, including backdrop and sound system at Venue on arrival of HOS/HOG
164Wooden Case with black masking for Viewing Screen/LED of upto 100 inch
165Flags and Name Plates (including installation)
166outdoor/ indoor premium Flags for meeting venue 6feet x4 feet
167Flags on Table (print on Synthetic Cloth with stand)-7”x 4”
168Flags on Car (print on Synthetic Cloth)-10”x6”
169Multi color flag flags with pole for outdoor area
170Post/ banner Flag - 3’ x 2’
171Flag Pole with stand/base-Brass (6' to 8')
172Flag Pole with stand/base-Chrome (6' to 8')
173Sunboard Tent cards for meeting room - Printed with name & logo
174Wooden Tent cards for meeting room - Printed with name & logo
175Name Plates for lunch/dinner
176Name plates -Acrylic
177Name plates-Metal
178Name plates-wooden
179Carpets and Flooring
180Plush Carpet
181Red carpet
182Premium woven Carpet/Rugs
183Bollards with velvet rope
184Queue manager
185Branding - Exterior Façade (MS Frame with Fabric on top 320 GSM)
186Family Photo Opp Backdrop with Steps (Double ply platform with Plush Carpet and acrylic with frosted vinyl) – per sq feet
187Platform and Stage
188Wooden Platform/riser with masking/steps/Carpet etc
189Multi level stage with masking/steps/Carpet etc
190Wooden Standard Podium with branding/lights
191Platform and Stage
192Coloured Paper Badges (Laminated/pouch) with lanyard
193Plastic/ PVC Badges with lanyard & logo
194Plastic/ PVC Badges with Retractable badge reel
195Customised RFID/QR reader structure with display, Reader, laptop, wires etc.
196RFID Software with backend support
197QR code Software with backend support
198Boom barriers with manual operations for Access control
199Boom barriers with automatic operations (RFID/QR)
200Flap gates for access control with networking / cabling
201Facilitation at Airport
202Baggage-Per person deputed
203Airport Counter (Location - Meet n Greet area) Space provided by GMR-(Rate inclusive of 1 table, 2 chairs, 2 manpower, 1 standee)
204Airport Assistance to facilitate visiting delegates 24 hours basis (1 pax)
205Helpdesk
206Furniture Items
207Sofa - 1 Seater (Leatherette)
208Sofa - 1 Seater (Fabric)
209Sofa - 2 Seater (Leatherette)
210Sofa - 2 Seater (Fabric)
211Sofa - 3 Seater (Leatherette)
212Sofa - 3 Seater (Fabric)
213Sofa - 4 Seater (Leatherette)
214Sofa - 4 Seater (Fabric)
2153 seater Sofa cum Bed
216Wooden Arm Chairs
217VVIP Wooden Arm Chairs with High Back Rest
218Banquet Chairs with covers
219Benches for atleast 5 people
220Round Tables with Cover (Underlay & Overlay)
221Office Chairs (revolving)
222Special Chairs (VIPs)- revolving with high back & headrest
223Chair cover
224Sofa cushions
225Centre Table with Glass Top & Steel frame
226Wooden Centre Table
227Wooden Conference Table with universal power plug (per sqft )
228Computer Table with universal power plugs
229Banquet Table with Frill (standard size)-Rectangular
230Banquet Table with Frill (standard size)-Round
231Customized Wooden Table with Laminate Finish with universal power plug (per sqft)
232Cocktail Table with Glass Top
233Cocktail Table with Cloth overlay
234Table mats with branding
235Wooden tray for dottings
236Locker Almirah Pigeon hole (for mobile deposit etc)
237Almirah (Steel)
238High rise stool
239Hangar Structure
240Pagoda Structure – Aluminum Structure with Fire Retardant Roof and Side Cover
241Creation of AC German Hangar. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for National/ international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)
242Creation of AC German Hangar with Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate forNational/international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)
243Creation of Non-AC German Hangar with Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)
244Creation of Non-AC German Hangar with Glass Wall panels. The structures shall have false ceiling having interiors at par with ball rooms of 5-Star hotels appropriate for international conferencing (including levelling, fire redundant, flooring, carpeting, false ceiling, glass doors, LED lights, decorative lights, MDF boards, support Structure with water ballast, fabrication of side walls with 320 GSM fabric print etc.) (One time cost)
245Creation of kitchen with fan, exhaust fan, lights (including levelling, fire redunant, normal cardpet, support structure, fire ) etc
246Mobile Toilets (Standard size)– VVIP (with toiletries)
247Mobile Toilets(Standard size) – Normal (with toiletries)
248Decoration-Floral arrangements
249Rangoli (Indian Flower-Marigold/Rajnigandha/Rose petals/chrysanthemum petals) (High Density)
250Headtable Setup ( Flowers-Glads/zerberas/Carnations/lillies/Orchid/Heiconia) (High Density)
251Potted/ wall planters
252Borders/ floral walls
253Bouquets
254Potted plants
255Bonsai
256Flowers for meal tables
257Central arrangements-Small (Exotic flower)
258Headtable Setup-Big (Exotic flower)
259Table Runners -Small (Exotic flower)
260Table Runners-Big (Exotic flower)
261Lamp Lighting (per lamp)
262Flower for each chair on the table
263Stationery
264Premium notepads A4
265Premium notepads A5
266Premium notepads A6
267A4 paper reams (Century/ JK Red)
268Pens: Reynolds
269Pens: Jotter or equivelent
270Pens: Pilot
271Pencil
272Eraser
273Sharpener
274Highlighter
275Staplers 10 gauge
276Staplers 12 gauge
277Stapler Pin of 10 gauge
278Stapler Pin of 12 gauge
279Punching Machine double hole small
280Punching Machine double hole big
281Post-its of each size and flags
282Scale/ruler
283Paper Cutter
284Scissors
285Cello Tape-0.5”
286Cello Tape-1”
287Cello Tape-2”
288Brown packing 20
289Monkey clips Box/pkt-19 mm
290Monkey clips Box/pkt-25 mm
291Monkey clips Box/pkt-32 mm
292Rubber Bands pkt of big size
293Fevistick
294Envelopes of size A4
295Envelopes of size A5
296Plastic folders packet with rings in two sizes
297Leather folder
298Leatherette folder
299Jute Folder
300Transparent plastic covers packet
301Cotton/jute Yoga Mat standard size
302Rubber Yoga Mat standard size (2’X6’ with 10mm thickness)
303Others
304Solid Brass Dolphin momento length 8 inches , weight one kg with premium valvet Base acrylic boxing with sticker, length of box is including Dolphin is 12X12 inches.
305Solid Brass Dolphin momento length 8 inches , weight one kg with premium valvet Base acrylic boxing with sticker, length of box is including Dolphin is 12X12 inches.
306T-shirt Polo White (Priemium) with color printing Size Small
307T-shirt Polo White ((Priemium) with color printing Size Medium
308T-shirt Polo White ((Priemium) with color printing Size Large
309T-shirt Polo White ((Priemium) with color printing Size XL
310T-shirt Polo White ((Priemium) with color printing Size XXL
311T-shirt Polo White ((Priemium) with color printing Size XXXL
312T-shirt Polo White ((Normal) with color printing Size Small
313T-shirt Polo White ((Normal) with color printing Size Medium
314T-shirt Polo White ((Normal) with color printing Size Large
315T-shirt Polo White ((Normal) with color printing Size XL
316T-shirt Polo White ((Normal) with color printing Size XXL
317T-shirt Polo White ((Normal) with color printing Size XXXL
318Khadi Bag (18*6) with Color Printing
319Khadi Bag (24*12) with Color Printing
320Cap with Color Printing
321Floor Matting
322Banner Color
323Lunch Premium Thali
324Lunch Normal Thali
325Lunch Deluxe Thali
326Hitea & Snacks
327Morning tea & Snacks
328Shawl Priemium
329Shawl Normal
330Printing Booklet
331Printing Pamphlet
332Printing Leaflet
333Certificate Color A4
334Box Gate
335Standy
336Drone Photograpy
337Drone Videography
338Still Videographer with Data
339Still Photographer with Data
340Cinematic Videographer with Data
341Candid Photographer with Data Please Enable Macros to View BoQ information

AI Tender Summary

OUR REF NO 58172273
AUTHORITY Boards / Undertakings / PSU
TENDER VALUE Ref. Documents
LAST DATE 30-10-2026
Authority
Authority Name National Mission For Clean Ganga
Work Description Tender for Rfp For Empanelment Of Event Management Agency
Basic Detail
Tender No 02/SMCG-UP/2026-27
Bidding Type Tender
Location
City Lucknow
State Uttar Pradesh
Key Dates
Publish Date 23 Oct 2026
Submission Date 30 Oct 2026
Open Date 02 Nov 2026
Finance
Tender Value Ref. Documents
Tender Fee 1770
EMD 5 Lakhs
Exemption Not Available
Document List
72b1c86e-d698-4677-9b90-7170ff290629.html
BOQ_2269684.xls
RFPSMCGUP.pdf
Tendernotice_1.pdf

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Tender Timeline

Oct 23, 2026
11:30 IST

Tender Published

Tender notice published.

Completed
Oct 30, 2026
17:00 IST

Bid Submission Deadline

Online submission via eProcurement portal.

Upcoming · 4 days
Nov 02, 2026

Bid Opening Date

Technical bids will be opened and evaluated.

Upcoming · 7 days

Tender Documents

Download All (ZIP) ↓
html

72b1c86e-d698-4677-9b90-7170ff290629.html

xls

BOQ_2269684.xls

pdf

RFPSMCGUP.pdf

pdf

Tendernotice_1.pdf

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