Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Theme Based Events; Conceptualization And Planning, Coordination And Staffing, It Related Work, Participation Arrangements, Venue Development, Comp
Tender Overview
Project Description
Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Theme Based Events; Conceptualization And Planning, Coordination And Staffing, It Related Work, Participation Arrangements, Venue Development, Complete Execution Of Act.. - Stage - Finished With Synthetic Carpet , Black Carpeted Riser For Musicians (As Per Artist Rider) , Black Carpeted Riser For Keyboard (As Per Artist Rider) , Plexiglass Shields For Drummer & Percussion (As Per Artist Rider) , Extended Monitor World - Adjacent To Stage Left(As Per Artist Rider) , Stage Steps - Front Stage(As Per Artist Rider) , Stage Steps - Back Stage, Both Sides And Center With Railings , Masking With Black Cloth (All Required Area Around Stage) , Designer Backdrop - Side Wings, Branding Panels, Stage Skirting, Etc., (As Per Approved Design) , Podium With Branding , Platform For Led - Stage Sides , Stage Side Masking Towards Boundary Wall , Labour & Transport 6 Trucks - Production , Metal Halide - Passage Lighting & Trees Lighting , Led Parcans - For Colour Lights , Main Entry Gate - Vip, Sponsors, Etc To The Venue , Stadium Inside Area Décor With Red Carpet Passage - Red Carpet And 2 Walls , Queue Manager At The Entry Area , Tunnel Entrance With Led Lighting , Red Carpet Passage To The Seating Area , Entry Gate For Officers - Box Type , Red Carpet Walking To The Ground , Metal Halide - Passage Lighting & Trees Lighting , Entry Gate For Sailors - Box Type , Metal Halide - Passage Lighting & Trees Lighting , All Wiring For Lighting - All Areas (Incl Power Distribution) , Red Carpet – In Front Of Stage To The Seating Area , Red Carpet - Front Row , Green Mesh Carpeting For Stage Front Area , Sofas - For Vvip ( 3 Seater ) , Sofas - For Vvip ( 2 Seater ) , Banquet Chairs - For Vip Area With White Cover , Plastic Chairs - For Sailors & Back Stage , Labour & Transport - Seating , Air Coolers (For Front Row) , Pedestal Fans (Mist) , Wiring For Coolers And Fans , Glass Top Coffee Table (For Front Row) , Technical Console Platforms - Multi Level(As Per Artist Rider) , Riser For Led Wall At Audience Section(As Per Artist Rider) , Riser & Platform For Foh Cameras On Rostrum(As Per Artist Rider) , Green Rooms – Air-Conditioned With Mirrors, Tables, Chairs & Cloth Racks , Mesh Carpet In The Backstage Area , Frilled Tables - For Back Stage Catering Etc. , Cushion Chairs For Back Stage , Platform Pathway From Vanity Van To Stadium , Vanity Van , Vanity Van Backstage Requirements (As Per Checklist) , Box Truss 6 Pillar , Spader 16 Meter : 400Mm X 400Mm , Sub Hangs: 18Mtr 400 Mm X 400Mm , Vertical Truss With Base Plate , Vertical Truss With Base Plate , Motor D8 , Truss Ringing Crew , Scaffolding For Led Wall Support (Back Stage) As Per Artist Rider , Scaffolding For Hanging Flying Array Speakers As Per Artist Rider , Scaffolding Behind Console As Per Artist Rider , Scafolding For Led Wall Support Delay Screens As Per Artist Rider , Scafolding For Led Wall Support Stage Slide As Per Artist Rider , Labour And Transport Scaffolding , Main Speakers Large Line Array System - L Acoustics / D&B Audiotechnik , K1/K2 Sub With Ks28 Subwoofers , Delay , Stage Monitors & Side Fills (As Per Above Make) , Digital Sound Mixing Console Foh- Digico Quantum 338/Sd 7/Sd10 And Digital Sound Mixing Console Monitor Digico Quantum 338/Sd 7/Sd10 , 18 In Ear Monitors 4L Acoustics 115Xt Monitors , Cordless Mics / Podium Mics - Shure / Sennheiser , Equipment(As Per Rider) , Sound Engineer , Delay Speakers Large Line Array System - L Acoustic/Meyer(As Per Tech Rider) , Backline & Musical Instruments (As Per Artist Rider) , Transport & Labour - Technical Sound , Robe Mage Pointy / Martin Mh 7/ Clay Paky Mythos 2 , Martin Mac Aura Xb , Glp Impression X4 Bar 20/Robe Cyc Fx8 Magic Blade Fx , Clay Paky Stromy Cc/Sgm P5 , Molefays Cuepix Ww4 , Led Batterns Rgbw (Elation) , Grand Ma3 , Smoke Factory Haze Tour Ii + Blowers , Followspot 4K(For 2 Days Rent) , Light Operator(For 2 Days ) , Follow Operator (For 2 Days ) , Transport & Labour- Techincal Lights , Led Wall - 3Mm - Main Stage(As Per Tech Rider) , Led - Stage Side And Audience , Led - Side And Audience , Led Stadium Seating , Console - Av Mixers, Dvd Players, Laptop , Resolume Arena System With Servers(As Per Tech Rider) , Graphics Operator - Vj , Plasma Tvs Backstage , Transport - Led & Labour , Hsf 100 Rf Camera 40X Lens 22X Lens J11 Lens, Ptz Camera, Pcr Setup, Switcher, Recorder , Talkback, Monitor, Plasma, Technician + Manpower , Jimmy Jib - 40 - With Operator , Photographer , Drone Photo & Video With Live Feed To Console , 250 Kva For Lights , 250 Kva For Sound , 250 Kva For The Led Wall , 64 Kva For The Green Rooms, Vanity Van & Stage Back Area , 64 Kva For Lighting At Guest Entry Gates , 64 Kva For General Lighting At Vip Entry , 125 Kva - For Stand By , 64 Kva For Trussing Rigging , Signage - Seating, Toilets, Way Markers, Entry Gates Etc , T-Stands For Signage , Branding Under Led Screen Stage Side , Showen Reco 2 Jet , Reco 2 Jet Liquid , Sfx Engineer , Tech Crew , Transport Sfx With Labour , Communication - Walkie Talkies , Clearcom For Backstage & Console , Invitation Card Designing & Printing , Printing Of Program Cards (For Vips) , Flower Bouquet , Female Hostesses , Male Promoters , Housekeeping Staff , Fire Fighter , Light Tower (Rear End Of Ground) , Chemical Toilet , Water Tanker - For Toilet Water Filling , Event Production Team Cost Per Day - F&B, Manpower … For 5 Days Of Event , Cleaning Staff - 2 Days Cleaning Including After Event Cleaning , Dustbins (150 L) , Water Points:- Water Dispenser – 40, Water Refills Cans (20 L) – 80 Nos. Water Bottles (200 Ml) – 2500 Nos. Manpower For Replenishment Of Water Cans - 02 , Tables For Water Points , Venue Preparation – Clearing Of Vegetation (Using Grass Cutting Machines As Required), Marking, Cleaning , Fumigation Of The Venue – For 3 Days , Chain Barricades Around Cricket Field - 3 Feet Hieght , Teleprompter & Led Tv For Emcee , Mobile Toilet Van With 3 Gents & 3 Ladies Toilets , Masking For Toilet Area - Running Meters 200 , Pagodas/Tents For Console And Stage During Rehersal , Event Management Fees/Charges
BOQ
| Sl. No. | Item Title | Item Description |
| 1 | Stage - Finished with synthetic carpet | Stage - Finished with synthetic carpet |
| 2 | Black Carpeted Riser for Musicians (as per artist rider) | Black Carpeted Riser for Musicians (as per artist rider) |
| 3 | Black Carpeted Riser for Keyboard (as per artist rider) | Black Carpeted Riser for Keyboard (as per artist rider) |
| 4 | Plexiglass Shields for Drummer & Percussion (as per artist rider) | Plexiglass Shields for Drummer & Percussion (as per artist rider) |
| 5 | Extended Monitor world - adjacent to stage left(as per artist rider) | Extended Monitor world - adjacent to stage left(as per artist rider) |
| 6 | Stage Steps - Front stage(as per artist rider) | Stage Steps - Front stage(as per artist rider) |
| 7 | Stage steps - Back stage, both sides and center with railings | Stage steps - Back stage, both sides and center with railings |
| 8 | Masking with black cloth (all required area around stage) | Masking with black cloth (all required area around stage) |
| 9 | Designer backdrop - side wings, branding panels, stage skirting, etc., (as per approved design) | Designer backdrop - side wings, branding panels, stage skirting, etc., (as per approved design) |
| 10 | Podium with Branding | Podium with Branding |
| 11 | Platform for LED - Stage Sides | Platform for LED - Stage Sides |
| 12 | Stage side masking towards boundary wall | Stage side masking towards boundary wall |
| 13 | Labour & Transport 6 Trucks - Production | Labour & Transport 6 Trucks - Production |
| 14 | Metal Halide - Passage lighting & Trees lighting | Metal Halide - Passage lighting & Trees lighting |
| 15 | LED Parcans - for colour lights | LED Parcans - for colour lights |
| 16 | Main Entry Gate - VIP, Sponsors, etc to the Venue | Main Entry Gate - VIP, Sponsors, etc to the Venue |
| 17 | Stadium Inside area décor with red carpet passage - Red Carpet and 2 walls | Stadium Inside area décor with red carpet passage - Red Carpet and 2 walls |
| 18 | Queue Manager at the entry area | Queue Manager at the entry area |
| 19 | Tunnel Entrance with LED Lighting | Tunnel Entrance with LED Lighting |
| 20 | Red Carpet passage to the seating area | Red Carpet passage to the seating area |
| 21 | Entry Gate for Officers - Box type | Entry Gate for Officers - Box type |
| 22 | Red carpet walking to the ground | Red carpet walking to the ground |
| 23 | Metal Halide - Passage lighting & Trees lighting | Metal Halide - Passage lighting & Trees lighting |
| 24 | Entry Gate for Sailors - Box type | Entry Gate for Sailors - Box type |
| 25 | Metal Halide - Passage lighting & Trees lighting | Metal Halide - Passage lighting & Trees lighting |
| 26 | All wiring for Lighting - All areas (incl power distribution) | All wiring for Lighting - All areas (incl power distribution) |
| 27 | Red Carpet – In front of stage to the seating area | Red Carpet – In front of stage to the seating area |
| 28 | Red carpet - Front row | Red carpet - Front row |
| 29 | Green Mesh Carpeting for stage front area | Green Mesh Carpeting for stage front area |
| 30 | Sofas - for VVIP ( 3 seater ) | Sofas - for VVIP ( 3 seater ) |
| 31 | Sofas - for VVIP ( 2 seater ) | Sofas - for VVIP ( 2 seater ) |
| 32 | Banquet Chairs - for VIP Area with white cover | Banquet Chairs - for VIP Area with white cover |
| 33 | Plastic Chairs - for sailors & back stage | Plastic Chairs - for sailors & back stage |
| 34 | Labour & Transport - Seating | Labour & Transport - Seating |
| 35 | Air Coolers (for front row) | Air Coolers (for front row) |
| 36 | Pedestal Fans (Mist) | Pedestal Fans (Mist) |
| 37 | Wiring for coolers and fans | Wiring for coolers and fans |
| 38 | Glass top coffee table (for front row) | Glass top coffee table (for front row) |
| 39 | Technical Console platforms - multi level(as per artist rider) | Technical Console platforms - multi level(as per artist rider) |
| 40 | Riser for LED Wall at Audience Section(as per artist rider) | Riser for LED Wall at Audience Section(as per artist rider) |
| 41 | Riser & Platform for FOH Cameras on Rostrum(as per artist rider) | Riser & Platform for FOH Cameras on Rostrum(as per artist rider) |
| 42 | Green Rooms – Air-conditioned with Mirrors, Tables, chairs & Cloth Racks | Green Rooms – Air-conditioned with Mirrors, Tables, chairs & Cloth Racks |
| 43 | Mesh Carpet in the backstage area | Mesh Carpet in the backstage area |
| 44 | Frilled Tables - For Back stage catering etc. | Frilled Tables - For Back stage catering etc. |
| 45 | Cushion chairs for back stage | Cushion chairs for back stage |
| 46 | Platform Pathway from Vanity Van to stadium | Platform Pathway from Vanity Van to stadium |
| 47 | Vanity Van | Vanity Van |
| 48 | Vanity van backstage requirements (as per Checklist) | Vanity van backstage requirements (as per Checklist) |
| 49 | Box Truss 6 pillar | Box Truss 6 pillar |
| 50 | Spader 16 meter : 400mm x 400mm | Spader 16 meter : 400mm x 400mm |
| 51 | Sub hangs: 18mtr 400 mm x 400mm | Sub hangs: 18mtr 400 mm x 400mm |
| 52 | Vertical truss with base plate | Vertical truss with base plate |
| 53 | Vertical truss with base plate | Vertical truss with base plate |
| 54 | Motor D8 | Motor D8 |
| 55 | Truss ringing crew | Truss ringing crew |
| 56 | Scaffolding for LED wall support (back stage) as per artist rider | Scaffolding for LED wall support (back stage) as per artist rider |
| 57 | Scaffolding for hanging flying array speakers as per artist rider | Scaffolding for hanging flying array speakers as per artist rider |
| 58 | Scaffolding behind console as per artist rider | Scaffolding behind console as per artist rider |
| 59 | Scafolding for LED wall support delay screens as per artist rider | Scafolding for LED wall support delay screens as per artist rider |
| 60 | Scafolding for LED wall support stage slide as per artist rider | Scafolding for LED wall support stage slide as per artist rider |
| 61 | Labour and transport scaffolding | Labour and transport scaffolding |
| 62 | Main Speakers Large Line Array System - L acoustics / D&B Audiotechnik | Main Speakers Large Line Array System - L acoustics / D&B Audiotechnik |
| 63 | K1/K2 Sub with KS28 subwoofers | K1/K2 Sub with KS28 subwoofers |
| 64 | Delay | Delay |
| 65 | Stage Monitors & Side fills (as per above make) | Stage Monitors & Side fills (as per above make) |
| 66 | Digital Sound Mixing console FOH- digico Quantum 338/SD 7/SD10 and digital sound mixing console monitor Digico Quantum 338/Sd 7/SD10 | Digital Sound Mixing console FOH- digico Quantum 338/SD 7/SD10 and digital sound mixing console monitor Digico Quantum 338/Sd 7/SD10 |
| 67 | 18 In Ear Monitors 4L Acoustics 115xT monitors | 18 In Ear Monitors 4L Acoustics 115xT monitors |
| 68 | Cordless mics / Podium mics - Shure / Sennheiser | Cordless mics / Podium mics - Shure / Sennheiser |
| 69 | Equipment(as per rider) | Equipment(as per rider) |
| 70 | Sound Engineer | Sound Engineer |
| 71 | Delay Speakers Large Line Array System - L Acoustic/Meyer(as per tech rider) | Delay Speakers Large Line Array System - L Acoustic/Meyer(as per tech rider) |
| 72 | Backline & Musical Instruments (as per Artist Rider) | Backline & Musical Instruments (as per Artist Rider) |
| 73 | Transport & Labour - Technical sound | Transport & Labour - Technical sound |
| 74 | Robe Mage pointy / Martin MH 7/ clay paky Mythos 2 | Robe Mage pointy / Martin MH 7/ clay paky Mythos 2 |
| 75 | Martin Mac Aura XB | Martin Mac Aura XB |
| 76 | GLP impression X4 Bar 20/Robe cyc FX8 Magic Blade FX | GLP impression X4 Bar 20/Robe cyc FX8 Magic Blade FX |
| 77 | Clay paky stromy CC/SGM P5 | Clay paky stromy CC/SGM P5 |
| 78 | Molefays Cuepix WW4 | Molefays Cuepix WW4 |
| 79 | LED batterns RGBW (elation) | LED batterns RGBW (elation) |
| 80 | Grand MA3 | Grand MA3 |
| 81 | Smoke factory haze tour II + Blowers | Smoke factory haze tour II + Blowers |
| 82 | Followspot 4K(for 2 days rent) | Followspot 4K(for 2 days rent) |
| 83 | Light operator(for 2 days ) | Light operator(for 2 days ) |
| 84 | Follow operator (for 2 days ) | Follow operator (for 2 days ) |
| 85 | Transport & Labour- Techincal lights | Transport & Labour- Techincal lights |
| 86 | LED Wall - 3mm - Main stage(as per tech rider) | LED Wall - 3mm - Main stage(as per tech rider) |
| 87 | LED - Stage Side and Audience | LED - Stage Side and Audience |
| 88 | LED - Side and Audience | LED - Side and Audience |
| 89 | LED Stadium seating | LED Stadium seating |
| 90 | Console - AV Mixers, DVD Players, Laptop | Console - AV Mixers, DVD Players, Laptop |
| 91 | Resolume Arena System with Servers(as per tech rider) | Resolume Arena System with Servers(as per tech rider) |
| 92 | Graphics Operator - VJ | Graphics Operator - VJ |
| 93 | Plasma TV's backstage | Plasma TV's backstage |
| 94 | Transport - LED & labour | Transport - LED & labour |
| 95 | HSF 100 RF camera 40X lens 22x lens J11 lens, ptz camera, pcr setup, switcher, recorder , talkback, monitor, plasma, technician + Manpower | HSF 100 RF camera 40X lens 22x lens J11 lens, ptz camera, pcr setup, switcher, recorder , talkback, monitor, plasma, technician + Manpower |
| 96 | Jimmy Jib - 40' - with operator | Jimmy Jib - 40' - with operator |
| 97 | Photographer | Photographer |
| 98 | Drone Photo & video with Live Feed to Console | Drone Photo & video with Live Feed to Console |
| 99 | 250 KVA for Lights | 250 KVA for Lights |
| 100 | 250 KVA for Sound | 250 KVA for Sound |
| 101 | 250 KVA for the LED wall | 250 KVA for the LED wall |
| 102 | 64 KVA for the Green Rooms, Vanity van & stage back area | 64 KVA for the Green Rooms, Vanity van & stage back area |
| 103 | 64 KVA for lighting at Guest Entry Gates | 64 KVA for lighting at Guest Entry Gates |
| 104 | 64 KVA for general lighting at VIP Entry | 64 KVA for general lighting at VIP Entry |
| 105 | 125 KVA - for stand by | 125 KVA - for stand by |
| 106 | 64 KVA for Trussing rigging | 64 KVA for Trussing rigging |
| 107 | Signage - Seating, Toilets, Way markers, Entry gates etc | Signage - Seating, Toilets, Way markers, Entry gates etc |
| 108 | T-stands for signage | T-stands for signage |
| 109 | Branding under LED screen stage side | Branding under LED screen stage side |
| 110 | Showen RECO 2 jet | Showen RECO 2 jet |
| 111 | RECO 2 jet liquid | RECO 2 jet liquid |
| 112 | SFX engineer | SFX engineer |
| 113 | Tech crew | Tech crew |
| 114 | Transport SFX with labour | Transport SFX with labour |
| 115 | Communication - Walkie Talkies | Communication - Walkie Talkies |
| 116 | Clearcom for Backstage & Console | Clearcom for Backstage & Console |
| 117 | Invitation card designing & printing | Invitation card designing & printing |
| 118 | Printing of Program Cards (for VIPs) | Printing of Program Cards (for VIPs) |
| 119 | Flower Bouquet | Flower Bouquet |
| 120 | Female Hostesses | Female Hostesses |
| 121 | Male Promoters | Male Promoters |
| 122 | Housekeeping staff | Housekeeping staff |
| 123 | Fire fighter | Fire fighter |
| 124 | Light Tower (Rear end of ground) | Light Tower (Rear end of ground) |
| 125 | Chemical Toilet | Chemical Toilet |
| 126 | Water Tanker - for Toilet water filling | Water Tanker - for Toilet water filling |
| 127 | Event Production team cost per day - F&B, manpower … for 5 days of event | Event Production team cost per day - F&B, manpower … for 5 days of event |
| 128 | Cleaning staff - 2 days cleaning including after event cleaning | Cleaning staff - 2 days cleaning including after event cleaning |
| 129 | Dustbins (150 L) | Dustbins (150 L) |
| 130 | Water Points:- Water Dispenser – 40, Water Refills Cans (20 L) – 80 Nos. Water bottles (200 ml) – 2500 nos. manpower for replenishment of water cans - 02 | Water Points:- Water Dispenser – 40, Water Refills Cans (20 L) – 80 Nos. Water bottles (200 ml) – 2500 nos. manpower for replenishment of water cans - 02 |
| 131 | Tables for Water Points | Tables for Water Points |
| 132 | Venue Preparation – Clearing of Vegetation (Using grass cutting machines as required), Marking, Cleaning | Venue Preparation – Clearing of Vegetation (Using grass cutting machines as required), Marking, Cleaning |
| 133 | Fumigation of the Venue – for 3 days | Fumigation of the Venue – for 3 days |
| 134 | Chain Barricades around Cricket Field - 3 feet hieght | Chain Barricades around Cricket Field - 3 feet hieght |
| 135 | Teleprompter & LED TV for Emcee | Teleprompter & LED TV for Emcee |
| 136 | Mobile Toilet Van with 3 Gents & 3 Ladies Toilets | Mobile Toilet Van with 3 Gents & 3 Ladies Toilets |
| 137 | Masking for Toilet area - Running meters 200 | Masking for Toilet area - Running meters 200 |
| 138 | Pagodas/Tents for console and stage during Rehersal | Pagodas/Tents for console and stage during Rehersal |
| 139 | Event Management fees/Charges | Event Management fees/Charges |
AI Tender Summary
Tender Timeline
Tender Published
Tender notice published.
CompletedBid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 11 daysBid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 12 daysTender Documents
Download All (ZIP) ↓We takes all possible care for accurate & authentic tender information. However users are requested to refer Original source of Tender Notice / Tender Document published by Tender Issuing Agency before taking any call regarding this tender