Tender For Request For Proposal For Engagement Of An Event Management Agency For Opening And Closing Ceremony For 3Rd Edition Of Khelo India Beach Games 2027
Tender Value
Ref. Documents
Estimated cost
Bid Submission
03 Nov 2026
16 days left
EMD
4.63 Lakhs
Bank guarantee accepted
Document Fee
10000
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Diu → Daman and Diu
EMD Exemption
Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Request For Proposal For Engagement Of An Event Management Agency For Opening And Closing Ceremony For 3Rd Edition Of Khelo India Beach Games 2027
BOQ
| Sl. No. | Item Description |
| 1 | Description of Works |
| 2 | Opening Ceremony : MAIN STAGE for Chief Guest and Other Delegates : Wooden Stage with Carpet and Skirting 80X40 |
| 3 | LED Screen Platform on Stage with Carpet and Skirting 80X4 |
| 4 | LED Screen Platform Delay with carpet and skirting 16X4 - 10 Nos. |
| 5 | Artist Stage with carpet and skirting 32X24 |
| 6 | Camera Risers with carpet and skirting 12X8 - 2 Nos. |
| 7 | Camera Risers with carpet and skirting 8X8 - 3 Nos. |
| 8 | Camera Risers with carpet and skirting 5X5 - 2 Nos. |
| 9 | Media Enclosure with carpet and skirting 16X16 - 2 Nos. |
| 10 | Console Risers with carpet and skirting 20X16 |
| 11 | Wooden Stairs with carpet and skirting 8X4 - 2 Nos. |
| 12 | Wooden Stairs with carpet and skirting 24X1.5 |
| 13 | Wooden Stairs with carpet and skirting 20X10 |
| 14 | Red Carpet 100X40 |
| 15 | Portable AC in Green room with Platform and Carpeting |
| 16 | Fire extinguisher (9 Kg, ABC Powder type) |
| 17 | VVIP Sofa (Single Seat) – Fabric |
| 18 | Wooden Tepoy with Wood Top |
| 19 | Wooden Podium (Brown) |
| 20 | Folding Table |
| 21 | Fresh Natural Flower Decoration for VVIP (Anthurium, Lilies, Chrysanthemum) - 1ft width |
| 22 | Natural Flower Welcome Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum) |
| 23 | Podium Flower Decoration - 1ft width |
| 24 | Wooden walkway Platform with carpet for Chemical Toilet 8X4-18 Nos. |
| 25 | VVIP Lounge (Fire Proof) 20x16 - 3 Nos. |
| 26 | Wooden walkway Platform with Carpet 20x16 - 3 Nos. |
| 27 | VVIP Lounge : Wooden Partition for Lounge Room 20x10 - 6 Nos. + 16x10 - 6 Nos. |
| 28 | VVIP Sofa (Two Seat) – Fabric - Green Room + Artist |
| 29 | Wooden Tepoy with Wood Top - Green Room + Artist |
| 30 | VVIP Sofas (three seat) - Fabric - Green Room + Artist |
| 31 | Chemical toilet installation, cleaning and uninstallation For Green Room |
| 32 | Ductable AC |
| 33 | Folding Table |
| 34 | Refreshment Items for VVIP in Green Room and Stage |
| 35 | VVIP Toiletries in Green Room |
| 36 | Fresh Natural Flower Decoration for VVIP (Anthurium, Lilies, Chrysanthemum) |
| 37 | Pedestal Fan (VVIP) |
| 38 | LED TV 4K, 75 inches Made in India |
| 39 | Artist Stage : Wooden Stage with Carpet and Skirting 80X40 |
| 40 | Wooden Stairs with Carpet and Skirting 5X5-2 Nos. |
| 41 | Wooden walkway Platform with Carpet and Skirting for Artist -Main Stage to Artist Stage 64X16 |
| 42 | Artist Walkthrough wooden Platform with Carpet and Skirting 20 X 16 - 3 NOS. + 24 x 24 - 1 NOS. |
| 43 | LED Screen of Main Stage Backdrop |
| 44 | Green Room For Artist with Carpet and Skirting (Gajebo Tent) 5X5-6 Nos. |
| 45 | Wooden walkway Platform for Green room with Carpet and Skirting 5X5-6 Nos. |
| 46 | Chemical toilet installation, cleaning and uninstallation For Green Room (ARTIST) |
| 47 | Other VVIP/VIP Seating : Wooden walkway Platform with carpet and Skirting 180x8 |
| 48 | Other VVIP/VIP Seating : Wooden seating Platform with carpet and Skirting |
| 49 | VVIP/VIP Sofas (triple seat) - Fabric |
| 50 | Queue Manager with red foam (Steel) |
| 51 | Public Seating : Green Net Floring |
| 52 | Double Pipe Barricading (4 feet height) |
| 53 | Plastic Chair |
| 54 | Banquets Chairs with Cover |
| 55 | Hi-Fi Sound System (As per Artist Tech Rider) for 10000 pax with delays |
| 56 | Live Videography with editing and VJ |
| 57 | General : Folding Table |
| 58 | Chemical toilet installation, cleaning and uninstallation For Public |
| 59 | Wooden walkway Platform with carpeting for Chemical Toilet 8X4-18 Nos. |
| 60 | Direction Board |
| 61 | Security Guard 20X2 Shift |
| 62 | House Keeping 30X2 Shift with cleaning material |
| 63 | Delay LED Screen 12x10 - 10 Nos |
| 64 | Color Album Creative and Printing (335 mm x 300 mm), (160 gsm), 190 gsm for opening and end pages, PLC paper 170 Art matte, Hard Binding 2.5 mm |
| 65 | Creative Wall For Ground Border-Flex Banner (260 GSM) Creative, Printing, Installation and UninstallationBox Pillars, Stage Skirting, Video Camera Riser, Console, Green Room, Cultural to Main stage, Ply card, Public entry gates, VIP Exit gate |
| 66 | Creative Welcome Gate / Photo booth All sides Covered |
| 67 | Photo booth Décor (Artificial Flower, Props, wooden support)-15x10-5 Nos. |
| 68 | Opening Ceremony Fire Cracker Show-2 minutes |
| 69 | Multicolour Flags |
| 70 | Multicolour Flags in everybody hand |
| 71 | Live concert with well known A-Category Playback Singer before opening ceremony incl of TBL |
| 72 | Live concert with well known B-Category Playback Singer after opening ceremony incl of TBL |
| 73 | Emcee /Anchor before opening ceremony B Category |
| 74 | Emcee /Anchor for opening ceremony A Category |
| 75 | Choreographer |
| 76 | Broadcast Gazebo tent with platform and carpeting - 5m x 5m - 2nos. |
| 77 | Genset 125 KVA |
| 78 | Genset 62 KVA for Broadcast |
| 79 | Intelligent Lights with Box Truss For Stage (LED Par, Face Light, Sharphy, Moving Heads, Rythane, Mi Bar, etc.) including but not limited. |
| 80 | 200W LED Flood Light |
| 81 | 200W LED Flood Light/LED Par at Entry Gate |
| 82 | Folk Dance performance from DNH and DD local artists |
| 83 | Classical Performance (20-30min) |
| 84 | Mascots for opening ceremony and Torch Relay |
| 85 | Customized Electric Torch with Stand |
| 86 | Designer/Creative Torch Podium |
| 87 | Junior Artist pre-performance before Ceremony (1 Hour Performance) |
| 88 | Live DJ's For Engagement of Live CROWD |
| 89 | Live Dhol acts and performing acts (1-2 Acts) |
| 90 | Live Aerial acts (1-2 Acts) |
| 91 | Sea - Live Magical Laser Light Show (2-4 Min) |
| 92 | Goal post on whole venue - 40' x 16'H |
| 93 | Intelligent Lights on Goal-post (20 LED Par Lights and 8 Sharpy/Raythane) including but not limited. |
| 94 | Arrangement of artists wearing traditional costumes with placards representing 36 States and Union Territories |
| 95 | Games Launch Video with Scripting, Editing and Voiceover (3-4 Min) |
| 96 | Cultural Program - 2 Days : Wooden Stage with carpeting and skirting - 32' x 24' |
| 97 | Box Truss with Intelligent Lights-As per stage size and event concept |
| 98 | Hi-Fi Sound System (As per Tech Rider) |
| 99 | VVIP Sofas (three seat) - Fabric - Green Room + Front of Stage Seating |
| 100 | Banquets Chairs with Cover |
| 101 | Plastic Chairs |
| 102 | General Lights on Scaffold |
| 103 | Scaffold |
| 104 | Genset 125 KVA |
| 105 | Main stage Flex Backdrop with design, print and mount 32' x 10' |
| 106 | Artist Green Room |
| 107 | Platform with carpet for Sofa seating and banquet chair |
| 108 | Public Seating : Green Net Flooring 50X200 |
| 109 | EMCEE / ANCHOR |
| 110 | MUSICAL BAND - Day 1 |
| 111 | Dance Troupe /Band Artist - Day 2 |
| 112 | Closing Ceremony : Wooden Stage with carpeting and skirting - 30' x 15' |
| 113 | Designer carpet - 10' x 650' (Main Stage, Front of Main Stage & Entry Walkway) |
| 114 | Stairs with carpet and skirting - 4' x 2.6' H - 2 nos |
| 115 | VVIP Sofa (1 Seater) |
| 116 | Wooden Teapoy |
| 117 | Flower Decoration |
| 118 | Wooden Chairs for VIP |
| 119 | T Truss - As per stage size and event concept - 4-6 Nos. |
| 120 | Intelligent Lights-As per stage size and event concept |
| 121 | 200W LED Flood Light |
| 122 | Hi-Fi Sound System (As per Tech Rider) |
| 123 | Folding Table |
| 124 | Chemical toilet installation, cleaning and uninstallation For Green Room |
| 125 | Direction Board |
| 126 | Emcee /Anchor |
| 127 | Choreographer |
| 128 | Cultural artist team for Cultural programme |
| 129 | Creative Wall For Ground Border-Flex Banner (260 GSM) Creative, Printing, Installation and Uninstallation |
| 130 | Closing Ceremony Fire Cracker Show-2 minutes |
| 131 | Genset 125 KVA |
| 132 | Genset 62 KVA for Broadcast |
| 133 | CULTURAL EVENT: Main ShowStoppers For Closing Ceremony 1 Local/Regional Artist |
| 134 | Dance Artist for Cultural show (Diu based Artist) (20-30 Minimum) |
| 135 | Dedicated lease line for Broadcast - 100 MBPS Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Oct 14, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedNov 03, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 16 daysNov 04, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 17 daysTender Documents
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