Tender For Selection Of An Event Management Agency Bharat Parv - Rashtriya Ekta Diwas
Tender Value
Ref. Documents
Estimated cost
Bid Submission
22 Oct 2026
5 days left
EMD
1.50 Lakhs
Bank guarantee accepted
Document Fee
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Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Kolkata → West Bengal
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Selection Of An Event Management Agency Bharat Parv - Rashtriya Ekta Diwas
BOQ
| Sl. No. | Item Description |
| 1 | CREATIVE DESIGN & CONTENT |
| 2 | Creative concept & design for pavilion and food stall – theme, spatial zoning, visitor flow, 2D layouts, 3D views (min. 8) & walkthrough, content writing (English/Hindi), food & product photography, and production-ready artwork for all branding |
| 3 | AV content for the 55-inch LED screen – 3–4 min destination film (edit, motion graphics, licensed music, voice-over), 30-min content loop and daily schedule updates |
| 4 | QR-based digital visitor information – bilingual microsite (destinations, ODOP catalogue, cuisine, programme) with feedback/enquiry capture, hosting for 3 months |
| 5 | PAVILION SET-UP (approx. 9 m × 6 m) |
| 6 | Pavilion fabrication & fit-out – thematic entrance façade (approx. 9 m × 3 m) with 3D lit lettering, raised laminate flooring, internal wall cladding (2.5 m high), mini performance stage (12 ft × 8 ft), reception counter, 3 craft-demo stations and lockable store |
| 7 | Branding & graphics – vinyl prints on walls, backlit fabric lightboxes, illustrated West Bengal tourism map, infographic/storytelling panels, signage and product labels |
| 8 | Display fixtures for ODOP, handicraft & handloom – display plinths (6), lit wall shelving, glass showcases (2), mannequins (6) and saree display frames (4) |
| 9 | 3D / experiential installations – life-size Royal Bengal Tiger, Darjeeling toy-train replica, Durga Puja tableau, Bankura terracotta horses, Chhau mask wall and themed selfie point |
| 10 | Interactive & AV equipment for 15 days – 43-inch touch kiosk, VR station (2 headsets with 360° content), 2 × 43-inch TVs, sound system for performances and 3 kVA UPS |
| 11 | Lighting & electrical – track spots, PAR/wash lights, LED strips, decorative lighting, ISI wiring, DB with MCB/RCCB, earthing, testing & certification |
| 12 | Furniture & décor – visitor/artisan seating, VIP sofa set, planters and props, Alpana floor art (refreshed every 3 days) |
| 13 | FOOD STALL (approx. 3 m × 7 m + rear service area) |
| 14 | Food stall branding & fit-out – thematic fascia with backlit letters, wall graphics, backlit bilingual menu board, service counter with sneeze guard, lighting & electrical |
| 15 | Food service & back-of-house equipment for 15 days – bain-maries (2), sweet display chiller, freezer, SS tables & racks, dining tables & chairs, hand-wash station, drinking water |
| 16 | Culinary curation & stall operations – menu presentation, coordination with nominated caterer, staff hygiene kits, waste management, daily cleaning & pest control, FSSAI compliance support |
| 17 | CULTURAL PERFORMANCES & ARTISAN DEMONSTRATIONS |
| 18 | Folk dance & music performances – one troupe of approx. 12 artists + escort per day, rotated in 3 batches (e.g. Chhau, Baul, Santhali, Dhunuchi), min. 3 shows/day; incl. honorarium, costumes, make-up, programme curation and stage management |
| 19 | Live craft demonstrations – master artisans (Dokra, Terracotta, Kantha, Patachitra, Sholapith, Handloom) for 15 days; incl. honorarium, raw materials, demo equipment and scheduling |
| 20 | MANPOWER & ON-GROUND OPERATIONS |
| 21 | Project Head / Pavilion Manager (setup to dismantling) |
| 22 | Supervisors & coordinators – pavilion (2 shifts), artist/artisan and food stall |
| 23 | Visitor hosts – bilingual, in Bengal handloom attire (4 per day) |
| 24 | Technical staff – AV/sound operator and electrician |
| 25 | Housekeeping, queue marshals and night security |
| 26 | LOGISTICS, INSTALLATION & DISMANTLING |
| 27 | Site recce (2 visits) and pre-production mock-ups for approval |
| 28 | Packing and transport of all Agency materials and Department display samples to venue and back, incl. loading/unloading |
| 29 | Installation, testing, daily maintenance, dismantling and restoration of allotted space (within 1 day of event close), incl. crew travel & stay |
| 30 | SAFETY, SECURITY & COMPLIANCE |
| 31 | Fire safety & first aid – extinguishers (ABC, CO₂, kitchen Class K), fire blanket, sand buckets, first-aid kits, safety signage |
| 32 | Crowd & asset security – queue stanchions (16) and CCTV (4 cameras with recording) for 15 days |
| 33 | Visitor-management & emergency plan, electrical safety certificate, permissions/NOC liaison |
| 34 | DOCUMENTATION & COLLATERAL |
| 35 | Photography & videography (4K) – one photographer and one videographer |
| 36 | Post-production & reporting – highlight film (3–5 min), daily reels, daily activity & footfall reports, final documentation report (soft + 5 printed copies), all footage on 2 TB HDD |
| 37 | Printed collateral – 10,000 tourism leaflets, 1,000 ODOP catalogues, 3,000 programme flyers, QR roll-up (4) and table standees (6) Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Oct 15, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedOct 22, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 5 daysOct 24, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 7 daysTender Documents
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