Tender For Request For Proposal For Empanelment Of Event Management Agencies For Kumbh 2027-Haridwar
Tender Value
Ref. Documents
Estimated cost
Bid Submission
27 Oct 2026
10 days left
EMD
20.25 Lakhs
Bank guarantee accepted
Document Fee
5900
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Haridwar → Uttarakhand
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Request For Proposal For Empanelment Of Event Management Agencies For Kumbh 2027-Haridwar
BOQ
| Sl. No. | Item Description |
| 1 | Providing and Fixing of German temporary hangar which is made of imported aluminium extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be able to withstand wind speed up to 100 KMPH. The Hangar will be completely weatherproof and with adequate number of entry exit points including emergency exits. General lighting will be part of the hangar, hangar will be pillarless inside. |
| 2 | Hangar Span:15 |
| 3 | Hangar Span:25 |
| 4 | Hangar Span:30 |
| 5 | Hangar Span:40 |
| 6 | Hangar Span:50 |
| 7 | Hangar Span:60 |
| 8 | Providing and Fixing of German temporary pagoda structure of size 5Mx5M |
| 9 | Providing and Fixing of German temporary pagoda structure of size 3Mx3M |
| 10 | Providing & fixing of Waterproof Pandal with ceiling (MS Pipe) including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 11 | Providing & Fixing of View Cutter wall with the help of good quality cloth and wooden frame/MS Pipe as requirement with colour clothes sizes as per approved by officer-in-charge. |
| 12 | Providing & Fixing of Complete Mojo Barricading inside & outside as arrangements of security & seating plan, height of barricading must be approximately 4 ft. fitted by as per direction of officer-in-charge. |
| 13 | Providing & Fixing of New Non-Woven Synthetic carpet along with PVC covering including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 14 | Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure with provision of 2 Nos. steps. At 4 ft. height including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 15 | Providing & Making of Executive Lounge for VVIP (Swiss Cottage) with air conditioning wooden flooring, side walls of Ply, concealed ceiling light and drapery curtain sofa sets, coffee table, entrance gate as required inside lounge.Approximately size 15 x15 ft. with attached separatebathroom of size 5 ft. x 2.5 ft. approximately as per approved by officer-in-charge. |
| 16 | Providing & Fixing of Complete Balli Barricading inside & outside as arrangements of security & seating plan, height of barricading must be approximately 4 ft. fitted with proper cloth covering by as per direction of officer-in-charge. |
| 17 | Providing & Fixing of Complete Metal Barricading inside & Outside as arrangements of security & seating plan, height of barricading must be approximately 4 ft. fitted byas per direction of officer-in-charge. |
| 18 | Providing & fixing of good quality of Green Net/ Agro Net including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 19 | Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure with provision of 2 steps.At 4 ft. height including all T & P, labour for proper fixing of it as per direction of officer-in- charge. |
| 20 | Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure with provision of 2 steps.At 6 ft. height including all T & P, labour for proper fixing of it as per direction of officer-in- charge. |
| 21 | Providing and fixing of levelled rigid stage setup with the help of Scaffold structure to be erected on iron structure. At 8 ft. height including all T & P, labour for proper fixing of itas per direction of officer-in-charge. |
| 22 | Providing and fixing of levelled stairs to be erected as per requirement of iron & wooden structure.Including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 23 | Providing & Fixing of Pipe structre Tent covering on height of 18ft. with center gangway 30ft. wide span free with utlra wide cloth covering to protect guests & audience from direct sunlight on Renta/hire basis |
| 24 | Providing & Fixing of 3 - Tier for electronic media in order to provide view to all cameras placed on the each ramp of the stage equpped with various plug points & sockets etc. and isolated from general audience on Rental/Hire Basis |
| 25 | Making Entrance Gate with necessary trusses and pipes complete including decoration on both side of stage etc. as per the direction of responsible in charge authority/official present at the venue. (12'x16') |
| 26 | FABRICTION WORKS AND ITEMS ON HIRE BASIS |
| 27 | Providing and fixing of latch free Wooden flooring/ramp single ply and wooden batten including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 28 | Providing and fixing of Wooden Pergo flooring including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 29 | Providing and fixing of Automatic Remote-Controlled Motorized Curtain System, along with the addition of a printed sticker on a 3ft x 2ft Black Granite Marble Stone, followed by carving the same content post-event. Delivery will be arranged to the designated warehouse or location, as specified by the authority or the overseeing officer. |
| 30 | Providing and fixing of latch free Wooden Wall with MDF, wooden batten and paint finish including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 31 | Providing and fixing of latch free Gypsum grid ceiling including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 32 | Providing and fixing of pleated frill of Multi or single colour cloth ceiling inside structures like hangar, pagoda etc. including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 33 | Providing and fixing of MDF Router Cut logo of Kumbh/Letters etc. of wooden base of 24ftx 8 ft,4ft Height and Letter Height of 4ft placed on top of it with deco paint finish, vinyl stickering etc as per designs and requirement of officer in-charge including all T&P, labour. |
| 34 | Providing & Fixing of Complete Stainless Steel Railing on Stage as per arrangements of security & seating plan, height as per requirement fitted by as per direction of officer-in-charge. |
| 35 | Providing and fixing of MS scaffolding structure and Cloth Facade with proper structure stability and safety as per the design approved the officer in-charge. |
| 36 | EXHIBITION STALLS ON HIRE BASIS |
| 37 | Design, fabrication, supply, installation and dismantling of standard Octanorm Exhibition Stall complete with modular octanorm framework, wall panels, fascia with exhibitor name, carpet/floor covering, LED lighting, table, chairs, dustbin, power socket, electrical wiring, switchboard, distribution board, power connections, branding provisions, necessary fixtures and fittings, housekeeping before handover, all tools, plants, labour, transportation and all incidental works, complete in all respects as per the approved layout and specifications. Standard Inclusions (per 9 sqm stall): 1 Information Table, 2 Chairs, 1 Fascia with Stall Name, LED Lighting (minimum 3 × 20W or equivalent), 1 × 5A Power Socket, Internal Electrical Wiring & Switchboard, 1 Dustbin, Carpet/Floor Covering, Complete Installation & Dismantling |
| 38 | Providing and fixing of Leatherette Chair Black/white including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 39 | Providing and fixing of Glass shelves including all T & P, labour for proper fixing of it as per direction of officer-in- charge. |
| 40 | Providing and fixing of Wooden shelves including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 41 | Providing and fixing of Glass Display Counter with spotlights 4ft height including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 42 | Providing and fixing of Glass Display Counter 8ft height including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 43 | Providing and fixing of Spotlights including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 44 | Providing and fixing of track lights including all T & P, labour for proper fixing of it as per direction of officer-in-charge. |
| 45 | FURNITURE ITEMS ON HIRE BASIS |
| 46 | Providing & Fixing of VVIP Leatherette sofa set of SS Frame & legs including proper cleaning and positioning (Single Seater) / (Two-Seater) / (Three-Seater) as per approved by officer-in-charge. |
| 47 | Providing & Fixing of Banquet chair with cover & Bow including proper cleaning and positioning as approved by officer-in-charge. |
| 48 | Providing & fixing Prefabricated Coffee table of 2 ft. x 2 ft. size as approved by officer-in-charge. |
| 49 | Providing & fixing Leatherette finished VVIP Chair with new white towels for dais as approved by officer-in-charge. |
| 50 | Providing & fixing Glass/Wooden Centre Table of size 5 ft. x 2.5 ft. approximately as approved by officer-in-charge. |
| 51 | Providing & fixing of Tent Table with frill and cover 6 ft. x 3 ft. size as approved by officer-in-charge. |
| 52 | Podium for announcement as approved by officer-in-charge. |
| 53 | Providing & Fixing of VVIP Leatherette sofa set of SS Frame & legs including proper cleaning and positioning (Single Seater) as per approved by officer-in-charge. |
| 54 | Providing & fixing of PVC Chair including proper cleaning and positioning as approved by officer-in-charge. |
| 55 | Providing & fixing Glass Centre Table of size 5 ft. x 2.5 ft. approximately as approved by officer-in-charge. |
| 56 | Providing & fixing of Customised Conference Table made up of wooden top mica finish and Stainless-steel frame approved by officer-in-charge. |
| 57 | Providing & Fixing of T-Iron folding tables with wooden top for various purpose inside pandal as per the direction of responsible in charge authority/official present at the venue on rental/Hire Basis. |
| 58 | FLOWER DECORATION ON SUPPLY BASIS |
| 59 | Exotic Fresh Flower Decoration on Main Stage with floral garden on LED, Podium, Garden décor on dais and stage front area for multiple stage sizes. |
| 60 | Flower Bouquet assorted of mixed flowers wrapped in paper/crepe packing VIP/VVIP |
| 61 | Garland of Marigold Kolkata Genda |
| 62 | Garland of Marigold Desi Genda |
| 63 | Mixed Plant with Planters on rental basis |
| 64 | Decoration with Marigold Kolkata Genda |
| 65 | Decoration with Marigold Desi Genda |
| 66 | Tabletop flower including container |
| 67 | Rangoli with rose marigold, rajanigandha petals |
| 68 | Rangoli with Colour |
| 69 | Deepdaan on rental basis with consumables like oil/ghee & cotton batti etc. |
| 70 | Sand Art |
| 71 | Rose Petals |
| 72 | BRANDING WORKS AND ITEM ON HIRE BASIS |
| 73 | Providing & Fixing of Flex of required size as cut-out on Iron Frame tubular member. |
| 74 | Providing & Fixing of Flex of required size as cut-out on Wooden Frame |
| 75 | Providing & Fixing of Hoarding on Flex on iron Frame and erection with the help of girder |
| 76 | Printing & Installation of Eco solvent Vinyl 120 micron |
| 77 | Printing & Installation of Eco solvent Vinyl with sun board 120 micron |
| 78 | Printing & installation of Backlit flex with wooden/iron frame complete |
| 79 | Providing, Printing & Installation of Flex gate on iron frame and 3d Sun board and vinyl as per the design approved by the officer-in-charge (measurement to be done as per print area) |
| 80 | Providing & Fixing of High Long Multi colour/country flag of standard size with 2.5-inch pole height 15ft. It should be good quality satin/silk/ cloth with proper painted poles with rope and pulley in align with theme décor at various location in the venue. |
| 81 | Fabrication, Installation, Maintenance and Uninstallation of Customised polyester flags rectangular in shape with printing on both sides of approximate size 8ft x 1.5 ft at Mela Area. Flag Poles shall be required to be of Mild Steel (MS) Pipes, primed and printed silver with 'T' structure for bunting on top of poles for flag. The themes and designs of the flags shall be approved by the authority prior installation for mela duration. |
| 82 | Offset Printing |
| 83 | Off Set Printing & Supply of A4 Glossy Paper 300gsm Multi-coloured |
| 84 | Off Set Printing & Supply of ITC Matt A4 300 gsm Multi- coloured |
| 85 | Off Set Printing & Supply of Executive Bond Paper A4 75 gsm |
| 86 | Digital Printing |
| 87 | Digital Printing and Supply of A4 Glossy Paper 300gsm Multi-coloured |
| 88 | Digital Printing and Supply of ITC A4 Matt 300 gsm Multi- coloured |
| 89 | Digital Printing and Supply of Executive Bond Paper A4 75 gsm |
| 90 | Note Pad - 25 Leaf ;Outer cover 300 gsm art card with 4 color printing, inside leaf 90 gsm sunshine paper with 1 color printing. Gumming pad |
| 91 | Folders 8\\" X 11\\" Size with blank pouch pasted inside( Single side) -300Gsm Paper with Lamination ( Glossy /Matt finish) with Dye Cut With Digital print in Multi color |
| 92 | Folders A4 Size with blank pouch pasted inside( Single side) - 300Gsm Paper with Lamination ( Glossy /Matt finish) with Dye Cut With Digital print in Multi color |
| 93 | Folders A3 Size with blank pouch pasted inside( Single side) - 300Gsm Paper with Lamination ( Glossy /Matt finish) with Dye Cut With Digital print in Multi color |
| 94 | Digital Printing and Supply of A2 Paper |
| 95 | Digital Printing and Supply of A3 |
| 96 | Digital Printing and Supply of A4 |
| 97 | Digital Printing and Supply of A5 |
| 98 | Digital Printing and Supply of Envelope Matt Finished |
| 99 | Digital Printing and Supply of Envelope Glossy Finished |
| 100 | SUPPLY OF ITEMS WITH MERCHANDISING |
| 101 | Printing and Supply of Lanyard with multicolour printing |
| 102 | Printing and Supply of Badges with transparent pouch cover |
| 103 | Printing and Supply of Vehicle Sticker |
| 104 | Printing and Supply of T Shirt of Size(S, M,L,XL,XXL) with logo and content as approved by Officer-In-charge |
| 105 | Printing and Supply of Caps with logo and content as approved by Officer-In-charge |
| 106 | Printing and Supply of Jute bags |
| 107 | Supply of Khadi Shawls as approved by Officer-In-charge |
| 108 | Supply of Khadi Angavastra as approved by Officer-In- charge |
| 109 | Printing and Supply of Radium Jacket |
| 110 | Printing and Supply of Memento as approved by Officer In- charge |
| 111 | Supply of Acrylic Dias Name Plate Hut type |
| 112 | Printing and Supply of Badges (PVC) |
| 113 | PHOTOGRAPHY & VIDEOGRAPHY ON HIRE BASIS |
| 114 | Digital Photography - Agency to Arrange the digital photo shoot for entire event agency to shoot and compose the photo about event date wise. Agency to submit soft copy composed as well as raw data by way of pen drive/hard drive with labelled date on drives for Per day for eight hrs. |
| 115 | HD Videography - Agency to Arrange HD Video Shoot for the entire event, agency to shoot & edit the video to submit the pen drive/hard drive of edited videos along with raw data Per day for eight hrs. |
| 116 | Drone With operator and live feed options |
| 117 | Jimmy Jib Crane with operator and live feed instruments and setup |
| 118 | Relay Boosters |
| 119 | Provision of Hybrid Setup and Live streaming of the entire event Exhibition with the installation of the necessary, suitable, and proven web-based web streaming software broadcasting along with recording of events. Mahakumbh 2025 logo watermark and creation of Landing Page to add on the digital video event. Integrate Power Points for meetings webinars, Audio- Videos for live streaming as presentations, source, speeches/lectures per the requirement of Authority. Provide live HD adaptive webcast/streaming services with live feeds for websites and existing social media platforms integrating with global reputed Content Delivery Network services Live Recording and Video Editing + Management of the recorded videos, Editing Features, Trimming, Replacements, Markings, Highlight Clips etc. |
| 120 | Making and supply of Digital Short Film of Length 1Minute to 5 Minutes with editing and all effect at approved by officer In-charge |
| 121 | HIRING OF GENSET & Electrical Cabling |
| 122 | Genset - providing genset of various capacities at different locations as per layout with 75% generation capacity including diesel,cartage,clectrical for maintenance.Cabling - to draw cabling for the individual genset with distribution board, earthing up to the source of supply to the individual location as per site requirement. Power back up must be double i.e. if one power backup fails the second one should take over. Trail & Testing one day before the event. |
| 123 | 62.5KVA (Genset with fuel for 8 hours shift) |
| 124 | 125KVA (Genset with fuel for 8 hours shift) |
| 125 | 250 KVA (Dry Genset for 8 hours shift) |
| 126 | 500 KVA (Dry Genset for 8 hours shift) |
| 127 | 250 KVA (Genset with fuel for 8 hours shift) |
| 128 | 500 KVA (Genset with fuel for 8 hours shift) |
| 129 | UPS 5 KVA |
| 130 | UPS 10 KVA |
| 131 | UPS 15 KVA |
| 132 | HIRING & FIXING OF LED SCREENS |
| 133 | Digital projection screens, LED having brilliance for outdoor/Indoor use. LED screen. with all electrical cabling including fibre optics cabling with data voice connecting from control room to all LED in a loop including trail run, testing 1 days before the event and removing the same after the event is over. |
| 134 | P7 Physical Resolution 96X96 |
| 135 | P6 Physical Resolution 96X96 |
| 136 | P4 Physical Resolution 156X156 |
| 137 | P4 Physical Resolution 64X64 Delay screen |
| 138 | P4 Physical Resolution 64X80 Delay screen |
| 139 | P3 Physical Resolution 166X156 |
| 140 | Seamless Switcher/Scaler(Kramer/ Extron) |
| 141 | Playback Machine |
| 142 | Kramer Switcher |
| 143 | Nova Star switcher |
| 144 | Fiber optic |
| 145 | Cat 5 |
| 146 | Cat 6 |
| 147 | Watchout server as per requirement |
| 148 | HIRING & FIXING OF LED TV / Touch screens |
| 149 | LED HD 55 inch with self-stand |
| 150 | LED HD TV 24 inch with self-stand |
| 151 | LED HD 32 inch with self-stand |
| 152 | LED HD 42 inch with self-stand |
| 153 | HIRING & FIXING OF SOUND SYSTEM |
| 154 | Temporary providing installing & testing of sound system one day prior the event as per along with below mention details. |
| 155 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Indoor Sound Reinforcement System suitable for conferences, seminars, exhibitions and official events with seating capacity up to 1,000 attendees, comprising adequate line array/point source speakers, subwoofers (where required), delay/fill speakers, stage monitors, minimum 32-channel digital mixing console, amplifiers, DSP processors, wired and wireless microphones (handheld, lapel, headset and podium), conference discussion system (where required), audio distribution system, stage box, complete cabling, power distribution, communication system, aluminium truss/rigging (where required), skilled sound engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, ensuring uniform speech intelligibility and audio coverage across the venue. |
| 156 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Indoor Sound Reinforcement System suitable for conferences, seminars, exhibitions and official events with seating capacity up to 3,000 attendees, comprising adequate line array/point source speakers, subwoofers (where required), delay/fill speakers, stage monitors, minimum 32-channel digital mixing console, amplifiers, DSP processors, wired and wireless microphones (handheld, lapel, headset and podium), conference discussion system (where required), audio distribution system, stage box, complete cabling, power distribution, communication system, aluminium truss/rigging (where required), skilled sound engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, ensuring uniform speech intelligibility and audio coverage across the venue. |
| 157 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Indoor Sound Reinforcement System suitable for conferences, seminars, exhibitions and official events with seating capacity up to 5,000 attendees, comprising adequate line array/point source speakers, subwoofers (where required), delay/fill speakers, stage monitors, minimum 64-channel digital mixing console, amplifiers, DSP processors, wired and wireless microphones (handheld, lapel, headset and podium), conference discussion system (where required), audio distribution system, stage box, complete cabling, power distribution, communication system, aluminium truss/rigging (where required), skilled sound engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, ensuring uniform speech intelligibility and audio coverage across the venue. |
| 158 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Outdoor Sound Reinforcement System suitable for public events, exhibitions, roadshows and government functions with audience capacity up to 10,000 attendees, comprising high-output line array speaker system with adequate subwoofers, front-fill, delay towers, stage monitors, minimum 64-channel digital mixing console, amplifiers, DSP processors, wired and wireless microphones (handheld, lapel, headset and podium), conference discussion system (where required), stage boxes, fibre/CAT-6 audio networking, complete cabling, power distribution, communication system, aluminium truss, rigging & suspension hardware, chain motors, skilled sound engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, ensuring uniform sound pressure level and speech intelligibility throughout the venue. |
| 159 | HIRING OF ELECTRICAL ITEMS.Temporary providing & erecting various types of light ,fixture,fan,power plug, lights etc. including various fixtures controlled from sub distribution, board/panel including wire/DB/SB to fixtures, including wire pipes, necessary hardware materials & labour as per direction of engineer in charge. The agency must ensure safety & security by protecting covering all the panel/distribution boards, wire. etc. from the general public without fail. |
| 160 | Load Distribution Panel and automatic changeover with adequate capacity as required for power distribution main and sub distribution in event, cabling to be drawn with use of wire manager as required as per direction of officer-in-charge. |
| 161 | HIRING OF LIGHTING ITEMS |
| 162 | Temporary providing installing & testing of Light system one day prior the event as per along with below mention details. |
| 163 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Indoor Event Lighting System suitable for conferences, seminars, exhibitions and official events with seating capacity up to 1,000 attendees, comprising stage lighting, front lighting, backdrop lighting, architectural/façade lighting (where required), LED PAR lights, LED wash lights, moving head fixtures, audience/blinder lights, follow spot (where required), decorative lighting, lighting console with programming, DMX network, power distribution system, aluminium truss/rigging (where required), complete cabling, skilled lighting engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, as per the approved event layout and technical specifications. |
| 164 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Indoor Event Lighting System suitable for conferences, seminars, exhibitions and official events with seating capacity up to 3,000 attendees, comprising stage lighting, front lighting, backdrop lighting, architectural/façade lighting (where required), LED PAR lights, LED wash lights, moving head fixtures, audience/blinder lights, follow spot (where required), decorative lighting, lighting console with programming, DMX network, power distribution system, aluminium truss/rigging (where required), complete cabling, skilled lighting engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, as per the approved event layout and technical specifications. |
| 165 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Indoor Event Lighting System suitable for conferences, seminars, exhibitions and official events with seating capacity up to 5,000 attendees, comprising stage lighting, front lighting, backdrop lighting, architectural/façade lighting (where required), LED PAR lights, LED wash lights, moving head fixtures, audience/blinder lights, follow spot (where required), decorative lighting, lighting console with programming, DMX network, power distribution system, aluminium truss/rigging (where required), complete cabling, skilled lighting engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, as per the approved event layout and technical specifications. |
| 166 | Supply, installation, testing, commissioning, operation and dismantling of a Professional Outdoor Event Lighting System suitable for public events, exhibitions, roadshows and government functions with audience capacity up to 10,000 attendees, comprising high-output stage lighting, venue lighting, façade lighting, LED PAR lights, LED flood lights, LED wash lights, moving head beam/spot/profile fixtures, follow spots, audience/blinder lights, decorative lighting, lighting console with programming, DMX network, power distribution system, aluminium truss, rigging & lifting arrangements, complete cabling, skilled lighting engineers/operators, testing prior to the event, operation throughout the event and dismantling after completion, ensuring adequate illumination, visual effects and safety as per the approved event layout and technical specifications. |
| 167 | HIRING OF SIMULTANEOUS INTERPRETATION SYSTEM EQUIPMENTS |
| 168 | Supply, installation, testing, commissioning, operation and dismantling of a Complete Simultaneous Interpretation (SI) System suitable for conferences, seminars, investor meetings and official events with audience capacity up to 200 delegates, comprising central control unit, interpreter consoles, soundproof interpretation booths (where required), infrared/RF transmission system, delegate receivers with headsets, charging units, transmitter, power supply, audio interface, distribution system, complete cabling, software, technical support, testing prior to the event, operation throughout the event and dismantling after completion, including deployment of trained technicians and ensuring seamless multilingual interpretation as per the approved event requirements. |
| 169 | Special Effects |
| 170 | the vendor to organising fireworks in multi colour Aerial fireworks (Pyrotechnics & Aerial Fireworks 7.2 Class & Division) formation from 1 location. ‘Eco-friendly’ ‘non-residual fireworks and known to cause less air and noise pollution as compared to traditional firecrackers should be used. The vendor must provide the necessary certificationwritten confirmation for the usage of non-residual fireworks and will be responsible for all safety measuresElectronically operated Automation machine and fixing system for special effects and fireworks |
| 171 | Comets |
| 172 | Mines |
| 173 | Brocade |
| 174 | Pyros |
| 175 | Confetti |
| 176 | Stadium shot |
| 177 | Stadium blower |
| 178 | CO2 Jet |
| 179 | Gerbs |
| 180 | Super Blaster |
| 181 | CO2 Gun |
| 182 | Flame Projection |
| 183 | HIRING AND FIXING OF FAN, COOLER, DUCTABLE AC, TOWER AC |
| 184 | Package/Ductable Air Conditioning Unit (5 TR and above) complete with ducts (where required), electrical connections, controls, installation, operation, dismantling and accessories. Capacity shall be specified in the work order. |
| 185 | Tower Air Conditioner (3 TR and above) complete with installation, electrical connections and accessories. Capacity shall be specified in the work order. |
| 186 | Mist Fan complete with water tank/pipeline, installation and operation. |
| 187 | Pedestal Fan (Heavy Duty/Silent Type) complete with stand, electrical cable and accessories. |
| 188 | Air Cooler - Big Size (Silent/Evaporative Type) complete with water arrangement and accessories. |
| 189 | Portable Anaconda AC |
| 190 | Ceiling Fan 48 inch. |
| 191 | Housekeeping Services on HIRE BASIS |
| 192 | Providing trained housekeeping staff for venue cleaning,sanitation, waste disposal, food court, and toilet cleaning, including all tools, equipment, consumables, uniforms, supervision and manpower required for the event. Manpower deployment shall be submitted before the event. |
| 193 | Deployment of Male/Female Housekeeping Staff for cleaning, sanitation, waste collection, toilet maintenance, drinking water service support, venue upkeep and post-event cleaning, complete with uniforms, PPE, cleaning tools, equipment, consumables and supervision for an 8-hour shift. |
| 194 | Supply and placement of Dustbins of various capacities (10–240 Litres) including liners, collection, periodic waste disposal and cleaning. |
| 195 | Providing and fixing of Dustbin Steel Tub type |
| 196 | Insecticides- (Pre & During event entire venue) Providing and spraying (Fogging) insecticides to all area for making venue non- allergic, odourless, nontoxic VOC free, non-carcinogenic and earth friendly clear on regular basis for everyday and whenever required right from beginning of mobilisation to last minute of event. Agency need to do fogging minimum three to four time daily during evening period. Agency need to keep minimum two fogging machine in working condition onsite is a part of scope of work |
| 197 | HIRING OF Manpower Services |
| 198 | Provision of Female/ Male Usher for 8 Hours shift |
| 199 | Providing & arranging of announcer well dressed and well fluent in both Hindi & English Language for entire event |
| 200 | Hiring of Toilets /Vanity Van |
| 201 | Providing on rental, toilet maintenance i.e., cleaning, manpower housekeeping items such as soap, towels, napkins, for VVIP, General Public, ladies & gents toilets separately, including enclosure & privacy maintained. |
| 202 | FRP portable toilet(chemical toilet) |
| 203 | VVIP Toilet (AC TOILET VAN) |
| 204 | Geberal Public Toilet on wheels |
| 205 | Bio Toilet |
| 206 | Drinking Water |
| 207 | Supply of Water Bottles packed 20 litre jars with ISI & FSSAI mark |
| 208 | Supply of Water Bottles packed 1 litre with ISI & FSSAI mark |
| 209 | Supply of Water Bottles packed 500 ml with ISI & FSSAI mark |
| 210 | Supply of Water Bottles packed 200 ml with ISI & FSSAI mark |
| 211 | Hiring and fixing of Water Dispenser machine with provision of Hot and cold |
| 212 | Hiring and fixing of Water Dispenser Jar |
| 213 | Security & Fire |
| 214 | Temporary CCTV Surveillance System complete with 8 cameras, recording system, display monitor, installation, operation and dismantling coverage for German Hanger sizes mentioned in BOQ. |
| 215 | Baggage Scanning Machine |
| 216 | Fire Cylinder ABC Type Dry Powder |
| 217 | walkie talkie short range |
| 218 | walkie talkie long range |
| 219 | Providing & Fixing of operator(CCTV),storage disk ,monitor,DVR,Power Supply,connectors etc. on rental/hire basis cameras |
| 220 | Providing and fixing of ladies frisking box near DFMDs on rental/Hire basis as per the direction of responsible in Charge authority/Official present at the venue. |
| 221 | Aplying/Spraying of fire redardent solution for the whole program as and wherever required including material, labour etc. all complete. |
| 222 | Miscellaneous Items |
| 223 | Supply of Bathing kit - Nonwoven carry bag, Towel, Shampoo, soap, handwash, moisturizer, hair, oil, comb for single person use. |
| 224 | Supply of 12 Volt 35 AH Battery |
| 225 | Hiring and fixing of Fly Catcher |
| 226 | Arrangement of Pooja rituals with material for VVIP and VIP including arti diya big size, thali etc. with all consumables for single person as required and approved by officer-in charge |
| 227 | Mattress with cover and two round masrang pillow with cover as approved by officer-in-charge |
| 228 | Service Charge |
| 229 | Service Charge for Artist Management (Percentage) Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Oct 10, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedOct 27, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 10 daysOct 27, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 10 daysTender Documents
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