Tender For Operation & Maintenance Of Hvac, E/M, Plant & Machinery Including Dg Sets Bio Chemical Sensor Lab And Auditorium And High Containment Facility At Drde Gwalior & Day To Day Maintenance Of Drdo Guest House, Officers & Ngos Transit Facility A
Tender Value
2.10 Crore
Estimated cost
Bid Submission
19 Oct 2026
10 days left
EMD
4.20 Lakhs
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Chandigarh → Chandigarh
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Operation & Maintenance Of Hvac, E/M, Plant & Machinery Including Dg Sets Bio Chemical Sensor Lab And Auditorium And High Containment Facility At Drde Gwalior & Day To Day Maintenance Of Drdo Guest House, Officers & Ngos Transit Facility At Drde Gwalior And Comprehensive Annual Maintenance Of Epabx And Online Ups Systems Installed At Various Drdo Guest Houses And Transit Facilities At Drde Gwalior
BOQ
| Sl. No. | Item Description |
| 1 | Part - A (PERCENTAGE TO BE QUOTED ON THIS AMOUNT ONLY WHICH IS INCLUSIVE OF CP&OH)\\"Operation & Maintenance of HVAC, E/M, Plant & Machinery including DG Sets Bio Chemical Sensor Lab and Auditorium and High Containment Facility at DRDE Gwalior & Day to Day Maintenance of DRDO Guest House, Officers & NGOs Transit Facility at DRDE Gwalior and Comprehensive Annual Maintenance of EPABX and Online UPS systems installed at various DRDO guest houses and Transit Facilities at DRDE Gwalior\\" by providing following Manpower :-(i) Supervisor Cum Sr Electrician (Highly - Skilled) - 01 No(ii) Electrician cum Heating plant operator cum DG Set operator (Skilled) - 10 No(ii) AC Mechanic/AC Plant Operator (Skilled) - 05 Nos(iv) Plumber/Pump Opertator (Skilled) - 05 No(v) Helper (Un Skilled) - 07 No Total Manpower : 28 NosOperation & Maintenance of HVAC, E/M, Plant & Machinery including DG Sets Bio Chemical Sensor Lab and Auditorium and High Containment Facility at DRDE Gwalior manpower as per the scope of work (Refer Appendix-A of NIT) for 12 (Twelve) Months and as per direction of Engineer-in-Charge. The following points mentioned under \\"Note\\" from Sl No. (i) to (iiii) shall be considered while quoting the rate (Refer Appendix-B of NIT for details). NOTE:(i) The estimated cost is inclusive the following:-(a) The Current Minimum Fair Wages of the above Manpower (Refer to Letter No. F. No. 1/6(3)/2025-LS-II of office of Chief Labour Commissioner (C), Dated : 30 Mar 2026).(b) For remote/bad climate area: Additional Special Pay for Skilled @3000PM and Un-Skilled @2500PM Per Person.(c) EPF (Employer’s share only) – 13.00% (But not on more than ceiling limit of wages prescribed by EPFO i.e, presently restricted to Rs 15000/-) (d) ESI (Employer’s share only) – 3.25% (only for employees whose total monthly wages is less than or equal to |
| 2 | GST @18% on Manpower amount of Rs. 83,86,792.68 |
| 3 | Part - B (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Uniform and Accessories: Two sets of normal Uniforms (Shirt & Trouser duly engraved name of particular company on the left pocket of Shirt as approved by Estate Manager) to each and every manpower including Shoes/Boots/Protective Gear/Gloves and winter clothing etc. as applicable to all O&M Staff @ Rs 4720.00 per annum per head. NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the con-cerned authorities.ii) The Amount is inclusive of CP & OH, GST@18% will be paid i.e. Rs. 4720.00 Refer Appendix - B. |
| 4 | Part - C (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive Maintenance of following split/window type air conditioners including voltage stabilizer by replacement spare parts like, thermostat, filter pads, contractors, capacitors relays, control wiring complete, gas charging, PCB etc for smooth functioning of equipment except replacement of Compressors and removal of outdoor Unit/FCU and replacement of outdoor FCU including installation of Split Air conditioner as per instructions of Engineer-in-Charge:-Bio Chemical Lab1.5 TR Split AC Make Hitachi/Voltas 83 Nos2.0 TR Split AC Make Hitach 50 NosOTF1.5 TR Split AC Make Hitachi/Voltas 33 Nos1.5 TR Window AC Make Voltas 22 Nos AuditoriumPackage Type 4 Nos of 17 TR Each3x98 TR AC Plant AHU (17 Nos) Detailed specifications given at Appendix-P of NIT. |
| 5 | The price mentioned under Comprehensive annual maintenance contract head covers the regular check-ups, routine work, and services to maintain the performance and quality output of equipment. Services included are complete servicing, replacement of defective/damaged parts, cleaning, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. Attending the complaints/ breakdowns as and when arisen, repair/ replacement of spare / consumables as required for smooth operation of the system, etc all complete. No separate claim shall be entertained for any services/ labour/ repairs including minor/ major assemblies to keep all systems functional, apart for the monthly amount specified in the BOQ. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI. Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.The maintenance services will consists of:-(a) Attending to complaints noted in Complaint Register by users / departments/sections/individuals.(b) Onsite preventive and corrective maintenance of entire machine / equipment / appliances and other peripherals etc.(c) The maintenance contract will include necessary repair / replacement of defective/damaged parts, components, and other accessories and assembly in part or full to keep the entire machine / equipment / appliances functional and to maintain smooth and efficient functioning of entire assets during currency of Contract. |
| 6 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 14,64,498.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 3,66,124.50 per quarter for CAMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment. |
| 7 | Part - D (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive maintenance of following equipments installed in Lab Facility at DRDE, Gwalior, which includes routine, preventive and break down maintenance including repair/replacement of worn out items with minimum down time and warranty & guarantee of repaired/replaced items, all complete as per directions of Engineer-in-ChargeThe price mentioned under Comprehensive annual maintenance contract head covers the regular check-ups, routine work, and services to maintain the performance and quality output of equipment. Services included are complete servicing, replacement of defective/damaged parts, cleaning, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. Attending the complaints/ breakdowns as and when arisen, repair/ replacement of spare / consumables as required for smooth operation of the system, etc all complete. No separate claim shall be entertained for any services/ labour/ repairs including minor/ major assemblies to keep all systems functional, apart for the monthly amount specified in the BOQ. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI. Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.The maintenance services will consists of:-(a) Attending to complaints noted in Complaint Register by users / departments/sections/individuals.(b) Onsite preventive and corrective maintenance of entire machine / equipment / appliances and other peripherals etc.(c) The maintenance contract will include necessary repair / replacement of defective/damaged parts, components, and other accessories and assembly in part or full to keep the entire machine / equipment / appliances functional and to maintain smooth and efficient functioning of entire assets during currency of Contract. |
| 8 | BIO-SAFETY CABINETS |
| 9 | Class II, Type B1, Vertical Laminar Flow Biological saftey Cabinets 70% air exhaust throw house exhaust fan and 30% air recirculating by internal blower, Model No. NCB-C4, Make - Baker and fume hoom Make: Lab excel.Nos.-3. |
| 10 | Class II, Type A or Type B3 Vertical flow Biological Saftey Cabinets 100% air exhaust throw house exhaust fan, Model No. - SG403, Make-Baker and Isolators Make: Germany. Nos.-2. |
| 11 | Auto-clave Horizontal / Vertical |
| 12 | Barrier Autoclave, PLC Based (Pressure type, double door) Chamber size 600x600x1200 mm Working Pressure 1.26 Kg/sq cm Chamber Pressure 1.90 Kg/Sq cm Jacket Pressure 2.60 Kg/Sq cm Direct Steam Pressure 2.10 Kg/Sq cm Heating Load 18 KW/ 3Phase/ 440 V Connected Load 2.6KW. Nos.-4. |
| 13 | Barrier Autoclave Steri Horizontal Rectangular Steam Sterilizer (Pressure type, double door) Chamber Size Working Pressure 1.26 Kg/Sq cm Chamber Pressure 1.90 Kg/Sq cm Jacket pressure 2.60 Kg/Sq cm Heating Load 0.6 KW / 3Phase / 440V. Nos.-2. |
| 14 | Vertical Autoclave (Steri Vertical Cylindrical Steam Sterilizer) (Cylindrical type) Chamber Size 160 x 240 mm Working Pressure 1.26 Kg/Sq cm Chamber Pressure 1.90 Kg/Sq cm Jacket Pressure 2.60 Kg/Sq cm. Nos.-4. |
| 15 | Ethylene Oxide Autoclave |
| 16 | (Cyclomatic Operation) Model No. EO-RA-DD-O-CY-DSP-HW-DS Chamber Size 450x450x900 mm Working Pressure 1.2 Kg/Sq cm Jacket Pressure 2.4 Kg/Sq cm Chamber Pressure 1.8 Kg/Sq cm Direct Steam Pressure 2.1 Kg/Sq cm Connected Load 2.6 KW/ 3Phase / 440V. Nos.-1. |
| 17 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 25,89,181.68 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 6,47,295.42 per quarter for CAMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment. |
| 18 | Part - E (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)(a) Comprehensive AMC of USHITEL EPABX system 4*12 along with operator console (1 no) push buttton telephones (11 nos) MDF box, CVT150VA and Batteries 02Nos (12V, 07AH) also faults of cables laid in connections with phones installed at DRDO guest house, DRDE Gwalior(b) Comprehensive AMC of Accord AX 30 CLI advance EPABX (4*24) upgradable along with operator console Microtech UPS 850 VA with batteries 02Nos(12V,07AH) MDF box, Beetel push button telephone (24nos.) also faults of cables laid in connections with phones installed at DRDO transit facility at DRDE Gwalior except the following items :a) Replacement of voice/data three pair cable that are snapped/burnt/cut etc.b) Replacement of old batteries 12V, 7Ah.NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 70,350.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 17,587.50 per quarter for CAMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitteed along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment. |
| 19 | Part – F (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Maintenance of DG Sets through B- Check & C-check.(a) DG Set of capacity 1010 KVASpecifications of DG Set of capacity 1010 KVA:Make: CumminsSer No: 25458152Rating: 1010 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz(c) DG Set of capacity 1000 KVASpecifications of DG Set of capacity 1000 KVA:Make: CumminsSer No: 25278757Rating:1000 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz |
| 20 | (d) DG Set of capacity 625 KVASpecifications of DG Set of capacity 625 KVA:Make: CumminsSer No: 25371897Rating: 625 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz(e) DG Set of capacity 160 KVASpecifications of DG Set of capacity 160 KVA:Make: CumminsSer No: P84144911Rating:160 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz |
| 21 | NOTE: i) This amount is fixed and inclusive of CP&OH and GST@18%.ii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the con-cerned authorities.(iii) Refer Para 2 of Appendix 'A' & 'G' of NIT for Scope of Work for B Check / C Check of DG set. |
| 22 | B check & C-Check for 1010 KVA 01 Nos DG Set (B Check - 01 Nos. & C Check - 01 Nos.)Scope of work : 'B' Check of DG Sets upto the time of 500 Hrs / 6 Months whichever comes earlier with including the activity like changing of Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor etc. as per OEM Standrads and direction of Engineer-in-charge. Scope of work : 'C' Check -of DG Sets upto the time of 1500 Hrs / 1 Year whichever comes earlier with including the activity like Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor, Air Cleaner, Gaskets, Valve cover, V- belt, cleaning of radiator, pressure pump cleaning with ready wash treatment to cleaning inside the radiator & Engine cooling System, checking oil and water leakages of radiator on load, Fuel tank cleaning etc. as per OEM Standrads and direction of Engineer-in-charge. Note:-(i) B-Check & C-Check maintenance of Diesel Generator (DG) Sets shall be carried out by the Original Equipment Manufacturer (OEM) or its authorized service representatives or any expert agency as approved by the CCE as per recommendations of Estate Manager.(For detail refer to Appendix-A & G of NIT). |
| 23 | B check & C-Check for 1000 KVA 01 Nos DG Set (B Check - 01 Nos. & C Check - 01 Nos.)Scope of work : 'B' Check of DG Sets upto the time of 500 Hrs / 6 Months whichever comes earlier with including the activity like changing of Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor etc. as per OEM Standrads and direction of Engineer-in-charge. Scope of work : 'C' Check -of DG Sets upto the time of 1500 Hrs / 1 Year whichever comes earlier with including the activity like Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor, Air Cleaner, Gaskets, Valve cover, V- belt, cleaning of radiator, pressure pump cleaning with ready wash treatment to cleaning inside the radiator & Engine cooling System, checking oil and water leakages of radiator on load, Fuel tank cleaning etc. as per OEM Standrads and direction of Engineer-in-charge. Note:-(i) B-Check & C-Check maintenance of Diesel Generator (DG) Sets shall be carried out by the Original Equipment Manufacturer (OEM) or its authorized service representatives or any expert agency as approved by the CCE as per recommendations of Estate Manager.(For detail refer to Appendix-A & G of NIT). |
| 24 | B check & C-Check for 625 KVA 01 Nos DG Set (B Check - 01 Nos. & C Check - 01 Nos.)Scope of work : 'B' Check of DG Sets upto the time of 500 Hrs / 6 Months whichever comes earlier with including the activity like changing of Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor etc. as per OEM Standrads and direction of Engineer-in-charge. Scope of work : 'C' Check -of DG Sets upto the time of 1500 Hrs / 1 Year whichever comes earlier with including the activity like Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor, Air Cleaner, Gaskets, Valve cover, V- belt, cleaning of radiator, pressure pump cleaning with ready wash treatment to cleaning inside the radiator & Engine cooling System, checking oil and water leakages of radiator on load, Fuel tank cleaning etc. as per OEM Standrads and direction of Engineer-in-charge. Note:-(i) B-Check & C-Check maintenance of Diesel Generator (DG) Sets shall be carried out by the Original Equipment Manufacturer (OEM) or its authorized service representatives or any expert agency as approved by the CCE as per recommendations of Estate Manager.(For detail refer to Appendix-A & G of NIT). |
| 25 | B check & C-Check for 160 KVA 01 Nos DG Set (B Check - 01 Nos. & C Check - 01 Nos.)Scope of work : 'B' Check of DG Sets upto the time of 500 Hrs / 6 Months whichever comes earlier with including the activity like changing of Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor etc. as per OEM Standrads and direction of Engineer-in-charge. Scope of work : 'C' Check -of DG Sets upto the time of 1500 Hrs / 1 Year whichever comes earlier with including the activity like Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor, Air Cleaner, Gaskets, Valve cover, V- belt, cleaning of radiator, pressure pump cleaning with ready wash treatment to cleaning inside the radiator & Engine cooling System, checking oil and water leakages of radiator on load, Fuel tank cleaning etc. as per OEM Standrads and direction of Engineer-in-charge. Note:-(i) B-Check & C-Check maintenance of Diesel Generator (DG) Sets shall be carried out by the Original Equipment Manufacturer (OEM) or its authorized service representatives or any expert agency as approved by the CCE as per recommendations of Estate Manager.(For detail refer to Appendix-A & G of NIT). |
| 26 | Part - G : Maintenance of E/M Assets at DRDO Guest House & Officers & Transit Facility at DRDE Gwalior (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Brief scope :The annual maintenance contract covers regular servicing, periodical checks to all components, greasing / lubrication to all parts, rectification / tightening of all electrical connections, replacement of gasket and oil seal, and including cleaning and dusting of all components complete all as directed by Engineer-in-Charge to keep the equipment in functional condition. Services further included are complete servicing, replacement of defective /damaged parts, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. The modalities would include attending the complaints / breakdowns as and when arisen , repair / replacement of consumables as required for smooth operation of the system. Payment of consumables will be made as per terms and conditions given in the BOQ.AMC would typically cover entire original / extended contract period and will include regular maintenance visits, labour, etc. Annual maintenance contracts include Monthly / Quarterly preventive maintenance and breakdown maintenance as and when required as per periodicity. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI.Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.(Cont.. 7.001 to 7.005) |
| 27 | DG Set of capacity 1010 KVASpecifications of DG Set of capacity 1010 KVA:Make: CumminsSer No: 25458152Rating: 1010 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz |
| 28 | DG Set of capacity 1000 KVASpecifications of DG Set of capacity 1000 KVA:Make: CumminsSer No: 25278757Rating:1000 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz |
| 29 | DG Set of capacity 625 KVASpecifications of DG Set of capacity 625 KVA:Make: CumminsSer No: 25371897Rating: 625 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz |
| 30 | DG Set of capacity 160 KVASpecifications of DG Set of capacity 160 KVA:Make: CumminsSer No: P84144911Rating:160 KVAPhase: 3 PhaseVoltage: 415 VoltsFrequency: 50 Hz |
| 31 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 11,71,864.60 including CP&OH and @ 18% GST.ii) Expenditure on account of Consumables Items, Spare Part & Prime Cost Sum will be booked in this amount.iii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the con-cerned authorities.iv) The list of spares is not exhaustive the associated accessories of the above listed E/M assets as per Appendix - 'H' of NIT are also to be maintained under this contract as a part of scope of work.v) Spares not part of the BOQ will be measured and paid separately against original paid vouchers submitted under Prime Cost Sum. |
| 32 | (I) Consumables / Spares :NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 7,03,118.76 including CP&OH and @ 18% GST.ii) Expenditure on account of Consumables Items, Spare Part & Prime Cost Sum will be booked in this amount.iii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the con-cerned authorities.iv) The list of spares is not exhaustive the associated accessories of the above listed E/M assets as per Appendix - 'H' of NIT are also to be maintained under this contract as a part of scope of work.v) Spares not part of the BOQ will be measured and paid separately against original paid vouchers submitted under Prime Cost Sum. |
| 33 | Replacement of voice/data three pair cable that are snapped/burnt/cut etc @ Rs 55 Per Meter upto 100 Mtr will be paid sepretely as per actual |
| 34 | Replacement of old batteries 12V, 7Ah approximately @ Rs 1000 Each upto 10 Nos. will be paid separtely as per actual |
| 35 | Replacement of Compressors upto @ Rs 9,500.00 per Qty upto 10 Nos. will be paid sepretely as per actualNote : Payment will be paid separtly as per actual expenditure made. |
| 36 | Removal and replacement of outdoor unit including installation of Split AC. @ Rs 8,400.00 per Qty upto 10 Nos. will be paid sepretely as per actualNote : Payment will be paid separtly as per actual expenditure made. |
| 37 | 160 KVA DG Set |
| 38 | Strainer (Each @ Rs. 1884.696) |
| 39 | Coolant – 5 Lit (Item Code 27101980) (Each @ Rs. 3180.10) |
| 40 | Valvo Line Engine Oil – 10 Lit Power Supreme (Each @ Rs. 6619.80) |
| 41 | Kit Air Filter (Each @ Rs. 7305.14) |
| 42 | Radiwash – 5 Lit (Each @ Rs. 10059.50) |
| 43 | Gasket Valve Cover (Each @ Rs. 132.40) |
| 44 | Tank Cleaning Charges (Each @ Rs. 10384.00) |
| 45 | Radiator Cleaning Charges (Each @ Rs. 19470.00) |
| 46 | Rectifier Kit (Each @ Rs. 13553.71) |
| 47 | 625 KVA DG Set |
| 48 | Oil Filter (Each @ Rs. 1342.13) |
| 49 | Filter Fuel (Each @ Rs. 1891.18) |
| 50 | Valvo Line Engine Oil – 55 Lit Power Supreme 15W40 (Each @ Rs. 38,940.00) |
| 51 | Air Filter Inn (Each @ Rs. 3916.06) |
| 52 | Air Filter Out (Each @ Rs. 12,564.64) |
| 53 | Bypass Filter (Each @ Rs. 2775.12) |
| 54 | Bypass Filter (Each @ Rs. 2775.12) |
| 55 | 1000 KVA DG Set |
| 56 | Coolant – 10 Lit (Item Code 27101980) (Each @ Rs. 9376.75) |
| 57 | Valvo Line Engine Oil – 210 Lit Power Supreme 15W40 (Each @ Rs. 1,45,199.47) |
| 58 | Kit Air Filter (Each @ Rs. 41,652.82) |
| 59 | Coolant 205 Lit (Each @ Rs. 28005.64) |
| 60 | For Split / Window AC’sReplacement of Compressor (Each @ Rs.9500.00 per Unit) |
| 61 | Removal and replacement of Outdoor Unit / FCU and installation of Window / Split AC (Each @ RS.8400.00 Per Unit) |
| 62 | For EPABX and Online UPS Systems |
| 63 | Replacement of voice/data three pair cable that are snapped/burnt/cut etc.(Each @ RS.55.00 Per RMT) |
| 64 | Replacement of old batteries 12V, 7Ah (Each @ Rs.55.00 Per One No ) |
| 65 | (II) Prime Cost Sum: (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Prime cost sum for supply of spare parts, consumables items, overhauling repair of equipments not covered in any of the schedule whose specifications, requirements and quantity that cannot be foreseen are covered under prime cost sum and as directed by Engr-in-Charge. All prime cost sum shall be reserved for the supply of material or the execution of work by the OEM or agency approved by department. Payment for these items shall be made based on invoices and purchase voucher from OEM/ authorised dealers as per Note (ii) below. Notes:-(i) The total estimated amount in Prime cost sum is Rs. 4,68,745.84 is on not exceeding basis (This amount is fixed and inclusive of CP&OH and GST@18%).(ii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceeding basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities with base price + @18% GST + 10% CP. |
| 66 | Part - H (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive Annul Maintenance Services for 3X98 tr AC Plant @ 4000/ TR including 17 Nos of AHU’s as per instructions of Engineer-in-ChargeThe price mentioned under Comprehensive annual maintenance contract head covers the regular check-ups, routine work, and services to maintain the performance and quality output of equipment. Services included are complete servicing, replacement of defective/damaged parts, cleaning, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. Attending the complaints/ breakdowns as and when arisen, repair/ replacement of spare / consumables as required for smooth operation of the system, etc all complete. No separate claim shall be entertained for any services/ labour/ repairs including minor/ major assemblies to keep all systems functional, apart for the monthly amount specified in the BOQ. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI. Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.The maintenance services will consists of:-(a) Attending to complaints noted in Complaint Register by users / departments/sections/individuals.(b) Onsite preventive and corrective maintenance of entire machine / equipment / appliances and other peripherals etc.(c) The maintenance contract will include necessary repair / replacement of defective/damaged parts, components, and other accessories and assembly in part or full to keep the entire machine / equipment / appliances functional and to maintain smooth and efficient functioning of entire assets during currency of Contract. |
| 67 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 18,49,207.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 4,62,301.87 per quarter for CAMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment. |
| 68 | Part – I (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive maintenance of following elevators which includes routine, preventive and break down maintenance including repair/replacement of worn out items with minimum down time and warranty & guarantee of repaired/replaced items, all complete as per directions of Engineer-in-Charge13 Passenger Elevator : Make – OTIS & Machine No. R000836 - 01 No (Make- OTIS)20 Passenger Elevator : Make – OTIS & Machine No. R000835 - 01 No (Make- OTIS)The price mentioned under Comprehensive annual maintenance contract head covers the regular check-ups, routine work, and services to maintain the performance and quality output of equipment. Services included are complete servicing, replacement of defective/damaged parts, cleaning, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. Attending the complaints/ breakdowns as and when arisen, repair/ replacement of spare / consumables as required for smooth operation of the system, etc all complete. No separate claim shall be entertained for any services/ labour/ repairs including minor/ major assemblies to keep all systems functional, apart for the monthly amount specified in the BOQ. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI. Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.The maintenance services will consists of:-(a) Attending to complaints noted in Complaint Register by users / departments/sections/individuals.(b) Onsite preventive and corrective maintenance of entire machine / equipment / appliances and other peripherals etc.(c) The maintenance contract will include necessary repair / replacement of defective/damaged parts, components, and other accessories and assembly in part or full to keep the entire machine / equipment / appliances functional and to maintain smooth and efficient functioning of entire assets during currency of Contract. |
| 69 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 6,15,987.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 1,53,997.00 per quarter for CAMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment. Quoted Percentage (+) and Total Amount in Figures Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Oct 06, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedOct 19, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 10 daysOct 21, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 12 daysTender Documents
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