Tender For Parallel Rate Contracts For Engagement Of Firms/Agencies To Provide Event Management Services In 7 (Seven) Different Categories For Various Programmes/Competitions/Mega Events/ Calendar Events/Meetings Etc. Under The Directorate Of Cultura
Tender Value
Ref. Documents
Estimated cost
Bid Submission
27 Oct 2026
9 days left
EMD
11 Lakhs
Bank guarantee accepted
Document Fee
11000
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Kamrup Metro → Assam
EMD Exemption
Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Parallel Rate Contracts For Engagement Of Firms/Agencies To Provide Event Management Services In 7 (Seven) Different Categories For Various Programmes/Competitions/Mega Events/ Calendar Events/Meetings Etc. Under The Directorate Of Cultural Affairs, Assam
Corrigendum
| Sr No | Corrigendum Date | Corrigendum | Type | New Submission Date |
|---|---|---|---|---|
| 1 | 06-Oct-2026 | Bid Document NEW | Technical Bid | 27-Oct-2026 |
BOQ
| Sl. No. | Item Description |
| 1 | Branding, Advertisement & Publicity related matters |
| 2 | Publication of Leaflet, Programme Booklets, Guidelines, Souvenir, Coffee Table Books etc |
| 3 | Printing of Cards, Badges etc. |
| 4 | Hiring of rented Vehicles |
| 5 | Arrangements of Accommodations & allied hospitality services |
| 6 | Arrangements of Foods including catering/distribution servic |
| 7 | Web Portal Development, Maintenance & Support Services Please Enable Macros to View BoQ information |
| 8 | Printing, fitting & fixing of Flex/Banner/Standee etc. (Front lit/non-lit/Backlit) for rented area within greater Guwahati |
| 9 | Printing, fitting & fixing of Flex/Banner etc. (Front lit/non-lit/Backlit) for rented area in rest of Assam |
| 10 | Rent for rented hoarding, Unipole etc. for 7 days |
| 11 | Rent for rented hoarding, Unipole etc. for 15 days |
| 12 | Rent for rented hoarding, Unipole etc. for 30 days |
| 13 | Printing, fitting & fixing along with dismantling of Flex/Banner/Standee etc. (Front lit/non-lit/Backlit with 1 inch. Square iron framing) within greater Guwahati |
| 14 | Printing, fitting & fixing along with dismantling of Flex/Banner/Standee etc. (Front lit/non-lit/Backlit with 1 inch. Square iron framing) in rest of Assam |
| 15 | Making of Documentary (AV) including Language Adaptation (Translation and dubbing) (Duration- upto 3 Min.) |
| 16 | Making of Documentary (AV) including Language Adaptation (Translation and dubbing) (Duration- upto 10 Min.) |
| 17 | Making of Documentary (AV) including Language Adaptation (Translation and dubbing) (Duration- Upto 15 Min.) |
| 18 | Making of AV Capsules/Reels including dubbing (Duration- Upto 30 Sec.) |
| 19 | Making of AV Capsules/Reels including dubbing (Duration- Upto 1 Min.) |
| 20 | Making of AV Capsules/Reels including dubbing (Duration- Upto 2 Min.) |
| 21 | Printing, fitting & fixing of Backlit 3 Side (Tringle) Piller Box flex with 1 inch square pipe within greater Guwahati |
| 22 | Printing, fitting & fixing of Backlit 3 Side (Tringle) Piller Box flex with 1 inch square pipe in rest of Assam |
| 23 | Printing, fitting & fixing of Backlit 4 Side (Square) Piller Box flex with 1 inch square pipe within greater Guwahati |
| 24 | Printing, fitting & fixing of Backlit 4 Side (Square) Piller Box flex with 1 inch square pipe in rest of Assam |
| 25 | Installation of Bamboo structure with iron/wooden framing Road Cross gate including back lit flex printing, mounting and dismantling- (3 Piller in min. 30 inch framing square) 73 Ft. Wide X 18 Ft. height within greater Guwahati |
| 26 | Installation of Bamboo structure with iron/wooden framing Road Cross gate including back lit flex printing, mounting and dismantling- (3 Piller in min. 30 inch framing square) 73 Ft. Wide X 18 Ft. height in rest of Assam |
| 27 | Motion Graphic Designing for exisitng LED Billboards/LED Kiosks etc. (upto 15 Sec. slot) |
| 28 | Motion Graphic Designing for exisitng LED Billboards/LED Kiosks/Bus Stand Shelters etc. (upto 30 Sec. slot) |
| 29 | Photography Service for Event within Assam: Complete photographic coverage of the event including deployment of suitable professional cameras, lenses, lighting and other necessary equipment; basic editing, colour correction and selection of high-resolution photographs; and delivery of the final photographs in suitable digital format to the Department. |
| 30 | Videography Service for Event within Assam: Complete video coverage of the event including all major proceedings, speeches, presentations, cultural programmes, audience/participants and other important activities, using suitable professional video equipment and, wherever required, multi-camera coverage, stabilizer/gimbal and professional audio recording. The service shall include recording of audio, editing, colour correction, preparation of suitable highlight videos as instructed by the Authority and full-length edited event video and delivery of raw footage and final edited videos in suitable digital format. Aerial/drone coverage may be provided wherever specifically required by the Department and subject to applicable permissions/regulations. |
| 31 | Rent for rented LED Billboards/LED Kiosks/Bus Stand Shelters etc. for 7 days (Min. 800 times per day) |
| 32 | Rent for rented LED Billboards/LED Kiosks/Bus Stand Shelters etc. for 15 days (Min. 800 times per day) |
| 33 | Rent for rented LED Billboards/LED Kiosks/Bus Stand Shelters etc. for 30 days (Min. 800 times per day) |
| 34 | Printing of Brochures/Guidelines/ Leaflets etc. (Min. 270 GSM, min. 4 pages 8.6\\" X 5.7\\" with gloss finish in glossy art paper) |
| 35 | Printing of Brochures/Guidelines/ Leaflets etc. (Min. 270 GSM, min. 8 pages 8.6\\" X 5.7\\" with centre pin binding with gloss finish in glossy art paper) |
| 36 | Printing of Brochures/Guidelines/ Leaflets etc. (Min. 230 GSM, min. 8 pages A4 Size with centre pin binding with gloss finish in glossy art paper) |
| 37 | Printing of Brochures/Guidelines/ Leaflets etc. (Min. 270 GSM, min. 16 pages 8.6\\" X 5.7\\" with centre pin binding with gloss finish in glossy art paper) |
| 38 | Printing of Brochures/Guidelines/ Leaflets etc. (Min. 230 GSM, min. 16 pages A4 Size with centre pin binding with gloss finish in glossy art paper) |
| 39 | Printing of Min. 120 Pages Books in ¼ demy (12\\" x 8.25\\") size, Min. 220 GSM glossy colour cover with hard binding, Min. 170 GSM imported gloss/matt finish inside colour pages with digital printing including fees for content writing & design, Editing & proof reading, cover page designetc. |
| 40 | Printing of Min. 220 Pages Books in ¼ demy (12\\" x 8.25\\") size, Min. 220 GSM glossy colour cover with hard binding, Min. 170 GSM imported gloss/matt finish inside colour pages with digital printing including fees for content writing & design, Editing & proof reading, cover page designetc. |
| 41 | Printing of Min. 120 Pages Books in 1/4 Crown size, Min. 220 GSM glossy colour cover with hard binding, Min. 170 GSM imported gloss/matt finish inside colour pages with digital printing including fees for content writing & design, Editing & proof reading, cover page designetc. |
| 42 | Printing of Min. 220 Pages Books in 1/4 Crown size, Min. 220 GSM glossy colour cover with hard binding, Min. 170 GSM imported gloss/matt finish inside colour pages with digital printing including fees for content writing & design, Editing & proof reading, cover page designetc. |
| 43 | Design & printing of Wall mounted Calendar (L24 Inch X B18 Inch) Min. 170 GSM, Both side multi colour, 14 glossy Pages with spiral binding |
| 44 | Design & printing of Table top Calendar (H 8 Inch X B 10 Inch) Min. 230 GSM, Both side multi colour, 14 glossy Pages with spiral binding & triangular clip board |
| 45 | Hiring of Professionals for Designing/ PPT presentations/ Typing/ Content Writer etc. |
| 46 | Printing of foldable Invitation Card (A4 both side colour digital print in metallic sheet) with Sl. numbers in min. 270 GSM with gloss finish including envelope |
| 47 | Printing of Invitation Card (8.6\\" X 5.7\\" in single side metallic sheet) colour digital print in min. 270 GSM with gloss finish including envelope |
| 48 | Printing of Invitation Card (8.6\\" X 5.7\\" in both side metallic sheet) colour digital print in min. 270 GSM with gloss finish including envelope |
| 49 | Printing of A5 size map/layout leaflet in min. 170 GSM colour digital print for directions |
| 50 | Printing of Citations (20\\" X 14\\" Size & 300 GSM, One side colour digital print with with 1.75 inch size framing with mounting) |
| 51 | Printing of PVC Accreditation Card : A5 size, min. 230 GSM, both side fish hook multicolor print along with printed neck ribbon |
| 52 | Supply of Round shape badge (2 inch diameter) with colour digital print and Sl. Number |
| 53 | Printing of certificates/Acknowlegements (12” x 9”) in min. 300 gsm with colour digital print and Sl. Number |
| 54 | Printing of Car pass in A5 size Min. 230 GSM with colour digital print and Sl. Number |
| 55 | Printing of dummy cheque (4ft X 2 ft) in sunboard vinyl (Min. 5 mm thickness) pasting with colour digital print and Sl. Number |
| 56 | Hiring of 2 Wheelers (Bike/Scooty) including POL for pillion riding |
| 57 | Hiring of commercial LMV (5 Seater) including POL within the State |
| 58 | Hiring of commercial LMV (7 Seater) including POL within the State |
| 59 | Hiring of commercial Cruiser (26 Seater) including POL within the State |
| 60 | Hiring of commercial Pickup mini truck/Cargo Van with All India permit including POL |
| 61 | Arrangements of Accommodations for High Dignitaries, Invitees, Awardees, Experts, Senior Officials etc. (Min. 3 Star category hotel) including food & beverages |
| 62 | Arrangements of Accommodations for invited Members, Artists, Anchors, Cultural Activists, Officials etc. (Budget friendly air-conditioned hotel) including food & beverages |
| 63 | Arrangements of Accommodations for Performers, Accompanists, Officials etc. (Budget friendly air-conditioned hotel/lodge/Guest house having 10X10 sq. ft. area with min. single size bed and sufficient seasonal cloathes) for small scale event (For approx. 10-1,000 nos.) |
| 64 | Arrangements of Accommodations for Performers, Accompanists, Officials etc. (Budget friendly air-conditioned hotel/lodge/Guest house having 10X10 sq. ft. area with min. single size bed and sufficient seasonal cloathes) for small scale event (For approx. 10-1,000 nos.) including food & beverages |
| 65 | Arrangements of Accommodations for Performers, Accompanists, Officials etc. (Budget friendly air-conditioned hotel/lodge/Guest house having 10X10 sq. ft. area with min. single size bed and sufficient seasonal cloathes) for mega event (More than 1,000 nos.) |
| 66 | Providing Hi-Tea [(Red Tea/Milk Tea/cappuccino Coffee/Espresso Coffee), (Hi quality Snacks like Biscuits, Crackers, Samosa, kachuri, Dhokla, Cutlet, Spring roll, Dry fruits, Bhujia etc.), Hi quality Sweets (Raasgolla, Gulab Jamun, Kalakand or any dry Sweet), Assamese Pitha/Ladu for small sacle meeting/Event etc. (Approx. 10-100 plates) |
| 67 | Providing Hi-Tea [(Red Tea/Milk Tea/cappuccino Coffee/Espresso Coffee), (Hi quality Snacks like Biscuits, Crackers, Samosa, kachuri, Dhokla, Cutlet, Spring roll, Dry fruits, Bhujia etc.), Hi quality Sweets (Raasgolla, Gulab Jamun, Kalakand or any dry Sweet), Assamese Pitha/Ladu for Hi-level meeting/Event etc. (Approx. 100-500 plates) |
| 68 | Providing Hi-Tea [(Red Tea/Milk Tea/Black Coffee), (Snacks like Biscuits, Crackers, Samosa, kachuri, Dhokla, Bhujia etc.), Assamese Pitha/Ladu for General/departmental meeting/Event etc. (Approx. 10-100 plates) |
| 69 | Providing Hi-Tea [(Red Tea/Milk Tea/Black Coffee), (Snacks like Biscuits, Crackers, Samosa, kachuri, Dhokla, Bhujia etc.), Assamese Pitha/Ladu for General/departmental meeting/Event etc. (Approx. 10-100 plates) |
| 70 | Providing Public Food Packets [(Red Tea/Milk Tea & Biscuits/Pitha/Laddu drinking water in a open dining), Food Packet including Snacks like Crackers, Samosa/ kachuri, Cutlet, Laddu, Banana, Boil Egg etc.) for meeting/Event etc. ( upto 1,000 pkts.) |
| 71 | Providing Public Food Packets [(Red Tea/Milk Tea & Biscuits/Pitha/Laddu drinking water in a open dining), Food Packet including Snacks like Crackers, Samosa/ kachuri, Cutlet, Laddu, Banana, Boil Egg etc.) for meeting/Event etc. (more than 1,000 pkts.) |
| 72 | Providing Public Food Packets [(Red Tea/Milk Tea & Biscuits/Pitha/Laddu drinking water in a open dining), Food Packet including Rice/Polao/Fried rice/Roti, Dal/Tadka, Mix Veg, Paneer, Pakora, Sweet etc.) for meeting/Event etc. (upto 1,000 pkts.) |
| 73 | Providing Public Food Packets [(Red Tea/Milk Tea & Biscuits/Pitha/Laddu drinking water in a open dining), Food Packet including Rice/Polao/Fried rice/Roti, Dal/Tadka, Mix Veg, Paneer, Pakora, Sweet etc.) for meeting/Event etc. (more than 1,000 pkts.) |
| 74 | Arrangements of Lunch/Dinner (Veg.) for Public (Rice/Polao/Fried rice, Roti, Yellow Dal/Tadka, Mix Veg, Paneer, Pakora, Sweet etc.) for meeting/Event etc. (upto 1,000 plates) |
| 75 | Arrangements of Lunch/Dinner (Veg.) for Public (Rice/Polao/Fried rice, Roti, Yellow Dal/Tadka, Mix Veg, Paneer, Pakora, Sweet etc.) for meeting/Event etc. (more than 1,000 plates) |
| 76 | Arrangements of Lunch/Dinner (Non-Veg.) for Public (Rice/Polao/Fried rice, Roti, Yellow Dal/Tadka, Mix Veg, Paneer, Fish, Chicken/Mutton, Sweet etc.) for meeting/Event etc. (upto 1,000 plates) |
| 77 | Arrangements of Lunch/Dinner (Non-Veg.) for Public (Rice/Polao/Fried rice, Roti, Yellow Dal/Tadka, Mix Veg, Paneer, Fish, Chicken/Mutton, Sweet etc.) for meeting/Event etc. (more than 1,000 plates) |
| 78 | Arrangements of Lunch/Dinner (Veg only) for VVIP/VIP Meetings, Events etc. (Following the menu of min. 4 Star Hotel of Guwahati including Starter & Dessert) |
| 79 | Arrangements of Lunch/Dinner (Veg.) for High-delegates, Senior Officers, Invitees, Awardees etc. (Rice/Polao/Fried rice, Roti, Yellow Dal/Tadka, Mix Veg, Paneer, Pakora, Sweet etc.) including starter & dessert for meeting/Event etc. (upto 500 plates) |
| 80 | Arrangements of Public Break-fast (Red Tea/Milk Tea, Puri Sabji/Chole-Bhatore/Bread-Butter, Boil egg, Seasonal Fruits, Suji Halwa, Sweet) (upto 1,000 plates) |
| 81 | Arrangements of Public Break-fast (Red Tea/Milk Tea, Puri Sabji/Chole-Bhatore/Bread-Butter, Boil egg, Seasonal Fruits, Suji Halwa, Sweet) (more than 1,000 plates) |
| 82 | Arrangements of Public Evening Tea (Juice/Red Tea/Milk Tea, Bread-Butter, Snacks, Veg-pokora/Cutlet, Sweet) (upto 1,000 plates) |
| 83 | Arrangements of Public Evening Tea (Juice/Red Tea/Milk Tea, Bread-Butter, Snacks, Veg-pokora/Cutlet, Sweet) (more than 1,000 plates) |
| 84 | Hiring of Professionals for Queue Management/Catering Services/Distribution purposes etc. |
| 85 | Development of a Web Portal as a centralized online platform for registrations/data entry for approx. 1,000 Public data for a period of min. 12 months (Amazon Elastic Compute Cloud Server along with cloud with 400 Gbps Ethernet networking & Amazon S3 Services, Bulk SMS services, QR Code based, Mobile accessable, Web & SSL security) |
| 86 | Development of a Web Portal as a centralized online platform for registrations/data entry for approx. 10,000 Public data for a period of min. 12 months (Amazon Elastic Compute Cloud Server along with cloud with 400 Gbps Ethernet networking & Amazon S3 Services, Bulk SMS services, QR Code based, Mobile accessable, Web & SSL security) |
| 87 | Extension/Maintenance of a existing Web Portal by the same created firm for a period of min. 12 months with all the exisitng facilities |
AI Tender Summary
Tender Timeline
Oct 06, 2026
11:30 IST
Tender Published
Tender notice published.
Completed
Oct 27, 2026
18:00 IST
Corrigendum-1 Issued
Clarifications on tender conditions and amendments issued.
Upcoming · 9 daysOct 27, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 9 daysTender Documents
Download All (ZIP) ↓
Disclaimer
We takes all possible care for accurate & authentic tender information. However users are requested to refer Original source of Tender Notice / Tender Document published by Tender Issuing Agency before taking any call regarding this tender