Youth Affairs and Sports and Culture Government Departments Closing in 6 days TDR #57833380

Tender For Request For Proposal For Engagement Of An Event Management Agency And Overlays For 3Rd Edition Of Khelo India Beach Games 2027

Issued by Government Departments · Diu, Daman and Diu
Tender Value
Ref. Documents
Estimated cost
Bid Submission
21 Oct 2026
6 days left
EMD
14.90 Lakhs
Bank guarantee accepted
Document Fee
10000
Non-refundable
Tender Type
Online

Tender Overview

Organization
Click here to view tendering authority
Tender ID
Click here to view tender id
Competition Type
NCB
Bidding Type
Tender
Location / State
Diu → Daman and Diu
EMD Exemption
Not Available
Quantity
Not Available
Website
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Contact Person
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Address
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Project Description

Tender for Request For Proposal For Engagement Of An Event Management Agency And Overlays For 3Rd Edition Of Khelo India Beach Games 2027

BOQ

Name of Work:- Request for Proposal for Engagement of an Event Management Agency and Overlays for 3rd Edition of Khelo India Beach Games 2027
Sl. No. Item Description
1Event Management Workforce
2Event Management Workforce: Resource Level 1 - Project Director
3Event Management Workforce: Resource Level 2 - Venue Overlays FA Head 1 (Event venue)
4Event Management Workforce: Resource Level 2 - Venue Overlays FA Head 2 (Secretariat and Dining)
5Event Management Workforce: Resource Level 3 - Venue Overlays Supervisors
6Event Management Workforce: Resource Level 2 - Venue Operations FA Head 1 (Event venue)
7Event Management Workforce: Resource Level 2 - Venue Operations FA Head 2 (Secretariat and Dining)
8Event Management Workforce: Resource Level 3 - Venue Operations Supervisors (Venue Managers)
9Event Management Workforce: Resource Level 2 - Volunteer Operations FA Head
10Event Management Workforce: Resource Level 3 - Volunteer Operations Supervisors
11Event Management Workforce: Resource Level 2 - Sports Presentation & Spectator Engagement FA head
12Event Management Workforce: Resource Level 3 - Sport Presentation Supervisors
13Event Management Workforce: Resource Level 2 - Accreditation FA Head
14Event Management Workforce: Resource Level 3 - Accreditation FA Supervisors
15Event Management Workforce: Resource Level 2 - Security FA Head
16Event Management Workforce: Resource Level 2 - Security FA Supervisors
17Event Management Workforce: Resource Level 2 - Housekeeping FA Head
18Event Management Workforce: Resource Level 2 - Housekeeping Supervisors
19Event Management Workforce: Resource Level 2 - ICT / TSR FA Head
20Event Management Workforce: Resource Level 2 - GTCC FA Head
21Event Management Workforce: Resource Level 2 - NSF Coordination FA Head
22Event Management Workforce: Resource Level 2 - Sports Kit Distribution FA Head
23Event Management Workforce: Resource Level 2 - State Co-ordination FA head
24Event Management Workforce: Resource Level 3 - State Co-ordination FA Supervisors
25Event Management Workforce: Resource Level 4 - State Liaison Officers
26Event Management Workforce: Resource Level 4 - Social Media Coordinators
27Accomodation, Catering & Transport Support Manpower
28ACT Resource Level 3 - Accommodation Supervisor
29ACT Resource Level 4 - Accommodation Assistant (3 nos x 2 shifts Daily)
30ACT Resource Level 3 - Catering Supervisors
31ACT Resource Level 4 - Catering Assistant
32ACT Resource Level 3 - Transport Supervisor
33ACT Resource Level 4 - Transport Assistant (3 Nos x 2 shifts Daily)
34Other Manpower
35Lifeguards (for Venue and Open water swimming)
36Scaffolder for Lights with Stairs
37Manpower for Competition related work and Maintenance of FOP (35 nos x 2 shifts daily)
38Security Guards for Event Venue (20 nos x 3 Shift daily)
39Security Guards for Games Secretariat (6 nos x 3 Shift daily)
40House Keeping for Event Venue (20 nos x 3 Shift Daily) with Cleaning Materials
41House Keeping for Games Secretariat (10 nos x 3 Shift Daily )with Cleaning Materials
42House Keeping for Education Hub (15 nos x 3 Shift Daily) with Cleaning Materials
43Toilet & Washroom Cleaning Staff (35 nos x 3 Shift daily) with Cleaning MaterialsFor Areas - Event Venue, Game Secretariat, Dining Hanger and Education Hub
44SPORTS PRESENTATION & SPECTATOR ENGAGEMENT
45Items for Medal Ceremonies - Presentation trays, Hostess costumes, Makeup, confetti blasts, stage décor etc.
46Que Managers Set of Two Pieces Stainless Steel - Retractable Belt Stanchions
47Sport Presentation Manpower - Hostesses
48PA Sound System of upto 2000 watts - Small Set up
49Spectator engagement Manpower - DJ (with Sound System)
50Spectator engagement Manpower - MCs
51Spectator engagement Manpower - Mascot Talent
52Production of Life-size Mascot costumes
53HARDWARE SUPPORT (ICT EQUIPMENT and TSR)
54Manpower support team for ICT/TSR Overall Management
55Wi-fi Enabled High Speed Internet with LAN and along with routers, repeaters, switches and other hardware - Speed 200 Mbps
56Dedicated Leased Lines of 200 Mbps for Broadcast and Media leased line – one to one
57Broadcast Requirement - 1 line for all satellite area. 2 x 5 MBps ADSL & Multi User Wi-Fi connection + 2 x 10 MBps static IP internet line in BCR hard patchat Ghoghla Beach & Khukri Memorial (Closing Ceremony)
58Laptops with 16 GB RAM, 512GB SSD, Intel i7 processor and 14-inch display. Pre- installed with Windows 10, MS Office, PDF Reader and other basic software. Fully functional laptops not older than 3 years, along with maintenance support
59HP LaserJet Black and white A4 Printer with A4 Papers and Extra Cartridge
60All in One Multifunction Printer/Scanner/Photocopy (A4 Coloured) with A4 Size Papers and Extra Cartridge
61All in One Multifunction Printer/Scanner (A3 Coloured) with A3 Size Papers and Extra Cartridge
6255\\" Flat Screen LED Television with Satellite Cable connection
63LED SCREENS - Outdoor P3.9Including HDMI Cable, Splitter, Output & VGA Cable
64Accreditation
65Accreditation : Printing of Accred Cards with lanyardsTechnical Specification of Lanyards• 60-90 mm wide thickness.• 800-900 mm length• Rotating metal C. Hook• Lanyard Fabric (Satin)• Printed lanyard (Dye Sub Printing), Custom printing logo, event details. Technical Specification of ID Card• Material: PVC ID Thickness: 350 microns• Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches)• Design and logo shall be provided by the Authority once tender is awarded
66Daily Pass with LanyardsLamination Pouch for Daily Passeso Material : PET + EVAo Thickness: 225 micronso Melting Point: 110 degrees Celsius. Lamination Temperature: 110-140 degree Celsiuso Size: for A6 paper passesTechnical Specification of Daily Passes o Paper : 120 GSMo Size: A5
67Designing
68Designing : Designing As mentioned in the scope of work
69Venue Branding
70Creative Wall - View Cutter VIP Entrance Area : Flex Banner (260 GSM) Creative, Printing & Installation.
71Games Secretariat Branding : Flex Banner (260 GSM) Creative, Printing & Installation.
72Sports FOP A Boards (Multiple Designs) - Flex Banner 2 Sided mounted on MS
73Directional Siganges on Roads (Flex Banner 3'ft x 5'ft) mounted on Existing Poles
74Branding for Tiered Seating - Flex Mounted on MS
75Victory Ceremony Backdrops - Flex Mounted on MS with Stands
76Mixed Zone Backdrops - Flex Mounted on MS with Stands
77Dining Hanger Outside Branding - Flex Mounted on MS
78Dining Hanger Inside Branding - Flex Mounted on MS
79Vinyl Stickers - Bus and Car Branding including pasting on cars and bus
80Room Signages - Sunboard with Vinyl Stickers
81Sports Equipment Branding - Vinyl Stickers
82Directional Siganges on Venue (MDF Board with Print 3'ft x 5'ft)
83Black / Coloured / White Masking - cloth with bamboo barricading upto 8 ft ht
84Colourful Logo Printed Flags with Poles
85Beach Flags with printing (Tear Drop or Feather Flags) Sports Themed
86Themed Branding & Installations
87Entrance Arch VIP Entrance (Road Side) - M.S. pipe with flex printing - 46' x 20'
88Entrance Arch VIP Entrance (Beach Side) - M.S. Pipe with fabric pasting and sunboard cutouts - 60' x 26'
89M.S. pipe structure with pvc cutouts both sides of passage - 50' x 4' x 2 sides
90KI Beach Games decor work at main entry passage area - 20' x 16'
91Word KIBG 2027 with M.S. pipe and pvc/mdf sheet on it - 24' x 14' x 8'D
92Word Khelo India with M.S. pipe and pvc/mdf on it - 24' x 14' x 8'D
93Selfie Points - M.S. Pipe structure with PVC/MDF cut outs - 15' x 12'
94KIBG Theme Cutouts (Mascot Poses)
95Entrance Arch General Public Entrance (Road Side) - M.S. pipe structure with flex printing - 46' x 20'
96Games Secretariat Entrance Arch - M.S. pipe structure with flex printing - 46' x 20'
97Education Hub Entrance Arch - M.S. pipe structure with flex printing - 46' x 20'
98Sports FOP Entrance Arches - M.S. pipe structure with flex printing - 46' x 20'Welcome Gate for each FOP / Photo Booth)
99All Sports games vectors cut outs with paint finish - 4' x 6'
100Other Customized M.S. Structure for Overall Themed Decor
101FAN ZONE - Thematic Installations and engagement programme elements in Fan Zone (500-750 sqm space)
102Other Customized M.S. Structure for Overall Themed Decor
103Wall Painting with theme of KIBG, 2026 nearby location of Opening & Closing Ceremony
104OVERLAYS
105Pagodas 6M x 6M (with Platform and Carpeting) a) Minimum internal height of 2.5m with two removable sides.b) Ceiling and Sides Material - Opaque PVC canvasc) Electrical / Technology: . Minimum lighting levels of 200 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connectionsd) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures.e) Including of Cabling from nearest electrical source/DG Set is to be ensured
106Chinese Tent / Canopy : 3M x 3M (with platform and carpeting)
107Dining Hanger / Mess : German Hanger size 40M X 60Ma) Side height 4m and Center height 7.25mb) With wooden platform, water proof tentage satin cloth draping on the ceiling with air conditionc) Electrical / Technology: Minimum lighting levels of 800 lux. Adequate safety lighting.d) 40 Nos. x 5A electrical sockets. Sufficient Size electrical panel connections.e) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures.f) Cabling from nearest electrical source/DG Set is to be ensured.g) Hanger Temperature to be maintained at 22^ Degree.h) Interior AC Duck to be covered with Octornum Panels and Branding.
108Cooking Preperation hanger - Tent of size 20M X 15M a) Side height 4m and Center height 7.25mb) With wooden platform, water proof tentage and satin cloth drapping on ceilingc) Sides 4ft height tin sheet with green net coveringd) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures.e) Minimum lighting levels of 500 lux. Adequate safety lighting. f) Including of Cabling from nearest electrical source/DG Set is to be ensured.g) 20 nos x 5A electrical sockets. Sufficient Size electrical panel connections
109Wash Basins - Front of Dining Hanger.The below duck to be covered by cloth or flex framing.
110Wooden Platform walkway : 19 mm 2 layered BWP with hardwood framing of minimum 4 inch
111VVIP Walkthrough from Entry to Ceremony Stage wooden Platform with Carpet and Skirting 2600X8
112Red Carpet
113Design Carpet
114Green Net Flooring
115Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 2' Height
116Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 4' Height
117Steps as per the stage and riser requirements 1' / 1.5' / 2' / 2.5' Ht
118Steps as per the stage and riser requirements 4' / 5' / 6' / 8' Ht
119Wooden Stage For Referee
120Tiered Victory Stand - Beach Volleyball(3ft x 1.5ft x 2ft, 3ft x 1ft x 2ft, 3ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
121Tiered Victory Stand - Open Water Swimming(3ft x 1.5ft x 2ft, 3t x 1ft x 2ft, 3ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
122Tiered Victory Stand - Beach Pencak Silat(5ft x 1.5ft x 2ft, 5ft x 1ft x 2ft, 10ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
123Tiered Victory Stand - Beach Mallakhamb(10ft x 1.5ft x 2ft, 10ft x 1ft x 2ft, 10ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
124Tiered Victory Stand - Beach Kabbadi(10ft x 1.5ft x 2ft, 10ft x 1ft x 2ft, 20ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
125Tiered Victory Stand - Beach Tug Of War(15ft x 1.5ft x 2ft, 15t x 1ft x 2ft, 15ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
126Tiered Victory Stand - Sepak Takraw(18ft x 1.5ft x 2ft, 18ft x 1ft x 2ft, 18ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
127Tiered Victory Stand - Beach Soccer(18ft x 1.5ft x 2ft, 18ft x 1ft x 2ft, 36ft x 0.6inch x 2ft) 3 separate units. Within Sunboard branding in front and red carpet on top
128Octonorm Partitions Height -2.5 M (average room size 6m x 6m / 3m x 3m)Partitions shall be made in prefabricated aluminium sections with laminated panels and have Laminated Doors with knob, lock and key for each rooms.
129Furniture, Fixtures & Equipments
130Executive Chair Wheeled Chair with Leatherette Upholstery with Back Support and Side Arms
131Round Table with cloth & Frills 6' Dia
132VIP Banquet chair with cloth draping for Dinning
133Plastic chair without arm support with Cloth frill
134Folding Table with cloth & Frills 5'X2'
135Octonorm Table 3'X2'
136Wooden Podium
137Shelves
138Small Locker Cabinets
139Almirah 52\\"H X 15\\"W X 26.5\\"D
140Branded Patio Umbrella with base
141Executive Table : Wooden Table 5ft * 2ft
1422 Seater Sofa : Seamless design of plush seating in quality leather
143Wooden Teapoy Coffee Table - 1.2M X 0.6M X 0.4M
144Standing fans Standing/ Mobile Fans
145Extension cords Copper Wire required at various points
146Folding Stool about 1ft ht, canvas seating with iron frame
147Icebox
148Walkie - talkies
149Megaphone
150Danger Tape
151Massage tables 28\\" W X 72\\" L X 23\\" H
152Medical Beds
153Fridge
154Mojo Barricading 4' Height
155Mallakhamb - 50kg weight anchors with installation
156Mallakhamb Civil works to install and uninstall Competition Pole
157Electrical
158Hire Charges for Erecting of 800 - Watt LED Flood Light
159Hire Charges for Erecting & Dismantling 370w Par Light Consisting Neon / LED Light
160370w LED white lights
161Hire Charges for Erecting & Dismantling 1100w waterproof Raytheon lights
162Hire Charges for Erecting Temp 1200W MOVING HEAD SHARPY
163Hire Charges for Erecting & Dismantling Star Lights and ambient lights for VIP Entrance
164Hire Charges for Erecting Temp 300mm x 300 mm Iron Truss with necessary' support
165Hire Charges for Erecting Temp 63 KVA for 440 Volt 3 Phase DG Set with Control Pannel(operator and sufficient fuel to run 12 hrs minimum per day)
166Hire Charges for Erecting Temp 125 KVA for 440 Volt 3 Phase DG Set with Control Pannel(operator and sufficient fuel to run 12 hrs minimum per day)
167Hire Charges for Erecting Temp 250 KVA for 440 Volt 3 Phase DG Set with Control Pannel(operator and sufficient fuel to run 12 hrs minimum per day)
168Hire Charges for Erecting Temp 500 KVA for 440 Volt 3 Phase DG Set with Control Pannel(operator and sufficient fuel to run 12 hrs minimum per day)
169DG Set - Additional Hours including fuel as per requirement
170Hire Charges for Erecting Temp LT XLPE size 70 sq.mm., 3.5 Core Al. Armed Cables
171Hire Charges for Erecting Temp LT XLPE size 120 sq.mm., 3.5 Core Al. Armed Cables.
172Hire Charges for Providing Erecting and Dismantling after use in good running condition with necessary interconnecting wire/cable in panel board. Change over switch 4 pole 440 V, capacity/rating :- 200A - 300A
173Hire Charges for Providing Erecting and Dismantling after use in good running condition with necessary interconnecting wire/cable in panel board. Change over switch 4 pole 440 V, capacity/rating :- 400A
174Hire charges for Providing & Dismantling pipe type earthing for temporary electrical installation having G.I. pipe, erected in earth pit with necessary salt & charcoal & necessary earth wire.
175Standing and Mobile AC 2 tons
176CCTV - Cameras with Wiring and Installation2 MP IP Cameras 3 NVRs continous supervision and technical support recording and storage of CCTV footage backup to be handed over after completion of the event.Games Venue, Dinning entrances & Secretariat
177Wire Manager L - 1 M
178GENERAL ITEMS
179Natural Potted Plants / Flower
180Rangoli (Flower Petals - Marigold, Local Roses)
181Rangoli (Powder)
182Natural Flower Welcome Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum)
183Natural Flower Table Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum)
184Chemical toilet installation, cleaning and uninstallation
185Dustbins Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately) 30 L
186Dustbins Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately) 5 L
187Post Game Operation
188Color Album Creative and Printing (335 mm x 300 mm) 160 gsm for pages.190 gsm for opening and end pages, Hard Binding 2.5 mm
189Submission of Printed Post Festival Reports of various FAs.These reports shall be printed in A4 size standard book format. The formats and material of the deliverable shall be approved by Authority/appointed nodal officer/department
190Design and Printing of Coffee Table Books 13\\" X 11\\" picture books with 50 pages, Hardcover, high quality print with gloss finish. The design should be of high quality and finalized in consultation with Authority/appointed nodal officer/department Please Enable Macros to View BoQ information

AI Tender Summary

OUR REF NO 57833380
AUTHORITY Government Departments
TENDER VALUE Ref. Documents
LAST DATE 21-10-2026
Authority
Authority Name Department Of Sports
Work Description Tender for Request For Proposal For Engagement Of An Event Management Agency And Overlays For 3Rd Edition Of Khelo India Beach Games 2027
Basic Detail
Tender No SPRTS/KIBG-EMA-O/2026-27/315
Bidding Type Tender
Location
City Diu
State Daman and Diu
Key Dates
Publish Date 01 Oct 2026
Submission Date 21 Oct 2026
Open Date 22 Oct 2026
Finance
Tender Value Ref. Documents
Tender Fee 10000
EMD 14.90 Lakhs
Exemption Not Available
Document List
BOQ_5167.xls
ef4517db-16e6-49c7-8b0d-ebfc75d36947.html
Tendernotice_1.pdf
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Tender Timeline

Oct 01, 2026
11:30 IST

Tender Published

Tender notice published.

Completed
Oct 21, 2026
17:00 IST

Bid Submission Deadline

Online submission via eProcurement portal.

Upcoming · 6 days
Oct 22, 2026

Bid Opening Date

Technical bids will be opened and evaluated.

Upcoming · 7 days

Tender Documents

Download All (ZIP) ↓
xls

BOQ_5167.xls

html

ef4517db-16e6-49c7-8b0d-ebfc75d36947.html

pdf

Tendernotice_1.pdf

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