Tender For Maintenance Including Day To Day Operation (24 X 7) Of Precision Air Conditioners In Data Centres, Tbrl Hqrs And Access Control Systems, Water Leak Detection Systems, Fire Detection, Control Mechanism Systems And Rodent Repellent Systems I
Tender Value
36.13 Lakhs
Estimated cost
Bid Submission
09 Oct 2026
0 days left
EMD
72269
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Chandigarh → Chandigarh
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Maintenance Including Day To Day Operation (24 X 7) Of Precision Air Conditioners In Data Centres, Tbrl Hqrs And Access Control Systems, Water Leak Detection Systems, Fire Detection, Control Mechanism Systems And Rodent Repellent Systems In Data Centres At Chandigarh And Camc Of Precision Ac (Pac) 8.5 Ton In Data Centre At Tbrl, Sector-30, Chandigarh
BOQ
| Sl. No. | Item Description |
| 1 | Part - A (PERCENTAGE TO BE QUOTED ON THIS AMOUNT ONLY WHICH IS INCLUSIVE OF CP&OH)\\"Maintenance including Day to Day Operation (24 x 7) of Precision Air Conditioners in Data Centres, TBRL Hqrs and Access Control Systems, Water Leak Detection Systems, Fire Detection, Control Mechanism Systems and Rodent Repellent Systems in Data Centres at Chandigarh and CAMC of Precision AC (PAC) 8.5 Ton in Data Centre at TBRL, Sector-30, Chandigarh \\" by providing following Manpower :-(i) PAC Operators & Senior Electricians for PAC's (Skilled) - 04 Nos(ii) Electrician (Skilled) - 01 Nos(iii) Trained Operator (Skilled) - 01 Nos(iv) Support Staff (Un Skilled) - 01 NosTotal - 07 NosOperation and Maintenance of Equipment/ Installation at Site and provision of maintenance services by positioning required manpower as per the scope of work (Refer Appendix-A of NIT) for 12 (Twelve) Months and as per direction of Engineer-in-Charge. The following points mentioned under \\"Note\\" from Sl No. (i) to (iiii) shall be considered while quoting the rate (Refer Appendix-B of NIT for details). NOTE:(i) The estimated cost is inclusive the following:-(a) The Current Minimum Fair Wages of the above Manpower (Refer to Letter No. F. No. 1/6(3)/2025-LS-II of office of Chief Labour Commissioner (C), Dated : 30 Mar 2026).(b) EPF (Employer’s share only) – 13.00% (But not on more than ceiling limit of wages prescribed by EPFO i.e, presently restricted to Rs 15000/-) (c) ESI (Employer’s share only) – 3.25% (only for employees whose total monthly wages is less than or equal to |
| 2 | GST @18% on Part - A amount of Rs. 21,23,549.87 |
| 3 | Part - B (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Uniform and Accessories: Two sets of normal Uniforms (Shirt & Trouser duly engraved name of particular company on the left pocket of Shirt as approved by Estate Manager) to each and every manpower including Shoes/Boots/Protective Gear/Gloves and winter clothing etc. as applicable to all O&M Staff @ Rs 4720.00 per annum per head. NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the con-cerned authorities.ii) The Amount is inclusive of CP & OH, GST@18% will be paid i.e. Rs. 4720.00 Refer Appendix - B. |
| 4 | Part - C : Maintenance of E/M Assets at Chandigarh through AMC (Non-Comprehensive AMC) (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Brief scope :The annual maintenance contract covers regular servicing, periodical checks to all components, greasing / lubrication to all parts, rectification / tightening of all electrical connections, replacement of gasket and oil seal, and including cleaning and dusting of all components complete all as directed by Engineer-in-Charge to keep the equipment in functional condition. Services further included are complete servicing, replacement of defective /damaged parts, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. The modalities would include attending the complaints / breakdowns as and when arisen , repair / replacement of consumables as required for smooth operation of the system. Payment of consumables will be made as per terms and conditions given in the BOQ.AMC would typically cover entire original / extended contract period and will include regular maintenance visits, labour, etc. Annual maintenance contracts include Monthly / Quarterly preventive maintenance and breakdown maintenance as and when required as per periodicity. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI.Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.( Continued in 3.001 to 3011 ) |
| 5 | External ElectrificationLT Main Panel Consisting of:-INCOMER a) MCCB 125 - 01 Nos OUTGOINGb) MCCB 63A 3P for PAC No. - 1 NosOUTGOINGb) MCCB 63A 3P for PAC No. - 1 Nosc) MCCB 63A 3P for PAC No.- 2d) MCCB 63A 3P MCCB for PAC No.- 3e) Power DB 63 Amps 3P MCCBf) Lighting DB 32 Amps 3P MCCB |
| 6 | External ElectrificationLT Main Panel Consisting of:-INCOMER a) MCCB 125 - 01 Nos OUTGOINGb) MCCB 63A 3P for PAC No. - 1 NosOUTGOINGb) MCCB 63A 3P for PAC No. - 1 Nosc) MCCB 63A 3P for PAC No.- 2d) MCCB 63A 3P MCCB for PAC No.- 3e) Power DB 63 Amps 3P MCCBf) Lighting DB 32 Amps 3P MCCB |
| 7 | Internal ElectrificationInternal electrifications of the Data Center including light - LS fixture/fan/exhuast fan/switch/sockets/including sockets and wiring etc. at Chandigarh |
| 8 | Access Control Systems, Water Leak Detection Systems, Fire Detection, Control Mechanism Systems and Rodent Repellent Systems in Data Centres at Chandigarh |
| 9 | Access control system ( 01 Nos) |
| 10 | Water Leak Detection System (01 Nos) |
| 11 | Control Mechanism Systems (01 Nos) |
| 12 | Fire Alarm Penal with Detectors and accessories (01 Nos) |
| 13 | Rodent Replellent System ( 01 Nos) |
| 14 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 2,41,992.98 including CP&OH and @ 18% GST.ii) Expenditure on account of Consumables Items, Spare Part & Prime Cost Sum will be booked in this amount.iii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the con-cerned authorities.iv) The list of spares is not exhaustive the associated accessories of the above listed E/M assets as per Appendix - 'H' of NIT are also to be maintained under this contract as a part of scope of work.v) Spares not part of the BOQ will be measured and paid separately against original paid vouchers submitted under Prime Cost Sum. |
| 15 | Consumables(PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)NOTE: i) The overall amount earmarked for expenditure under this subhead is Rs. 1,45,195.79ii) The prepriced list of spares including OH & CP @ 10% and 18% GST is given below.iii) The amount will be reimbursed/ paid against actual expediture made (restricted to the estimate/ eligible amount) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities subject to rates given in prepriced list.iv) The list of spares is not exhaustive the associated accessories of the above listed E/M assets as per Appendix - 'H' of NIT are also to be maintained under this contract as a part of scope of work. |
| 16 | ELECTRICAL SPARES /ITEMS |
| 17 | Cable XLPE insulated screen PVC bedded galvanised steel strip armoured electric power cable heavy duty 1100 volt grade with stranded aluminium conductor of size 10 Sqmm x 4 core (RM @ 247.04) |
| 18 | do but 16 Sqmm x 4core (Each @ 319.36) |
| 19 | do but 25 Sqmm x 3.5 core (Each @ 402.56) |
| 20 | do but 70 Sqmm x 3.5 core (Each @ 890.88) |
| 21 | (II) Prime Cost Sum: (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Prime cost sum for supply of spare parts, consumables items, overhauling repair of equipments not covered in any of the schedule whose specifications, requirements and quantity that cannot be foreseen are covered under prime cost sum and as directed by Engr-in-Charge. All prime cost sum shall be reserved for the supply of material or the execution of work by the OEM or agency approved by department. Payment for these items shall be made based on invoices and purchase voucher from OEM/authorised dealers as per Note (ii) below. Notes:-(i) The total estimated amount in Prime cost sum is Rs. 96,797.19 is on not exceeding basis (This amount is fixed and inclusive of CP&OH and GST@18%).(ii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceeding basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities with base price + @18% GST + 10% CP. |
| 22 | Part- E (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive Annual Maintenance for PAC AC 8.5 Ton 02 Nos as given below:-Scope of Work for CAMC: CAMC of Stulz CHSPL India Pvt. Ltd 02 Nos MAKE precision air-conditioning unit of all models and capacity including rewinding or repairing or replacement of motor & replacement of blower, motor, wires/cabling, fan , compressor, evaporator, condenser, wiring kit, capacitors, PCB kit, replay, contactor, copper piping with insulation, filters, damper actuator, damper, cleaning of filters, cleaning of cooling coils and condenser coil cleaning, filling & top up of gas (nitrogen pressure testing if required) etc. complete as per the site requirement and approved by Engineer-in-charge.The price mentioned under Comprehensive annual maintenance contract head covers the regular check-ups, routine work, and services to maintain the performance and quality output of equipment. Services included are complete servicing, replacement of defective/damaged parts, cleaning, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. Attending the complaints/ breakdowns as and when arisen, repair/ replacement of spare / consumables as required for smooth operation of the system, etc all complete. No separate claim shall be entertained for any services/ labour/ repairs including minor/ major assemblies to keep all systems functional, apart for the monthly amount specified in the BOQ. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI. Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.The maintenance services will consists of:-(a) Attending to complaints noted in Complaint Register by users / departments/sections/individuals.(b) Onsite preventive and corrective maintenance of entire machine / equipment / appliances and other peripherals etc.(c) The maintenance contract will include necessary repair / replacement of defective/damaged parts, components, and other accessories and assembly in part or full to keep the entire machine / equipment / appliances functional and to maintain smooth and efficient functioning of entire assets during currency of Contract. |
| 23 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 3,57,728.00 including CP&OH and @18% GST of all items at 4.030 given below in the BOQ, as per Payment Terms given at Para 30 (l) & (ii) of Terms and Conditions given at Appendix-'D' (CAMC for PAC AC 8.5 Ton 02 Nos) iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitteed along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment. |
| 24 | Precision AC (PAC) 8.5 Ton Make : Stulz-CHSPL (INDI) PVT LTD ( 02 nos) CHANDIGARH 1. Ser No SEC0351AooD0512005 2. Ser No SEC0351AooD0512006 Quoted Percentage (+) and Total Amount in Figures Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Sep 25, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedOct 09, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
TodayOct 12, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
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