Tender For Selection Of An Event Management Agency For Planning, Coordination And Execution Of The Rangoli Utsav
Tender Value
Ref. Documents
Estimated cost
Bid Submission
29 Sep 2026
3 days left
EMD
4 Lakhs
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Kolkata → West Bengal
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Selection Of An Event Management Agency For Planning, Coordination And Execution Of The Rangoli Utsav
BOQ
| Sl. No. | Item Description |
| 1 | VENUE CURATION, DECORATION & BRANDING |
| 2 | Venue curation and preparation, including planning of arena, VIP areas, performer zones, entry/exit points and functional areas, Venue and designated city branding by Hoardings, Preparation/protection of performance floor for approximately 500 performers, including temporary flooring/matting wherever required |
| 3 | Design, fabrication and installation of Entry Gate, Gate marking, seating arrangement and VIP area marking, Event branding, approved logos and signage at designated locations |
| 4 | Delegate Stage – 60 ft × 32 ft, including D-Zone, stage infrastructure, backdrop and decoration |
| 5 | Cultural Stage – 40 ft × 20 ft, including stage infrastructure, backdrop and decoration |
| 6 | LED screens for Delegate Stage and Cultural Stage, including installation and technical support |
| 7 | LED screens for audience viewing, including installation, cabling and technical support |
| 8 | Thematic/floral decoration of entry points, seating areas and designated zones |
| 9 | Themed props, cut-outs, banners and photo installations, Branding and visual identity elements as per approved design |
| 10 | Access-control arrangements, barricading and security arrangements |
| 11 | Furnished Green Room (20' X 20') for Hon'ble Chief Minister with 2 bio-toilets and necessary amenities |
| 12 | Mementos, Flower bouquets, Uttarios for felicitation |
| 13 | MANPOWER & EVENT MANAGEMENT |
| 14 | Event management, coordination, housekeeping, technical support manpower, Security personnel/bouncers for performance, VIP and public zones, Electrical technicians, and Ground coordination staff/volunteers and district liaison coordinators |
| 15 | Anchor/Emcee |
| 16 | Dedicated IT/technical support staff for live feeds, social media and event IT requirements |
| 17 | Medical team with first-aid facilities and ambulance(s) |
| 18 | Walkie-talkies with accessories for event/rehearsal coordination |
| 19 | Dedicated on-site Event Manager/Point of Contact |
| 20 | DGCA-licensed drone pilots and aerial videography crew |
| 21 | HUMAN RANGOLI – 500 PERFORMERS |
| 22 | Identification, curation and coordination of dance troupes for minimum approximately 500 trained performers |
| 23 | Travel arrangements for dance troupes and support staff |
| 24 | Meals for performers and support staff during rehearsals and final event |
| 25 | Colour-coded costume/uniform kits for approximately 500 performers |
| 26 | Rehearsals/formation drills including full dress rehearsal |
| 27 | Participant registration, documentation, consent and identity verification |
| 28 | DISTRICT STUDENT PARTICIPATION |
| 29 | Travel arrangements for student contingents from accommodation to venue and return |
| 30 | Accommodation for approximately 15 students and accompanying 5 Teachers/ Guardians alongwith 2 support staffs for 2 nights |
| 31 | Meals for students and accompanying Teachers/Guardians and Support Staffs |
| 32 | On-ground coordination, safety supervision and chaperoning of student groups |
| 33 | Certificates for participating students and schools |
| 34 | RANGOLI FORMATION & CHOREOGRAPHY |
| 35 | Design of Human Rangoli formation/floor grid for minimum 500 performers, Professional choreography and formation direction, Development of theme, colour composition and formation in consultation with Authority |
| 36 | Dry-run rehearsals and full-scale venue rehearsal with Formation-direction team with aerial spotters and wireless communication |
| 37 | PUBLIC ART DISPLAY |
| 38 | Design, fabrication and installation of static Rangoli/public-art installations |
| 39 | Lighting, signage and descriptive placards for installations |
| 40 | PHOTOGRAPHY, VIDEOGRAPHY & LIVE STREAMING |
| 41 | Aerial drone photography/videography of Human Rangoli formation |
| 42 | Professional ground photography and videography of complete event |
| 43 | Complete event documentation alongwith the Preparation of Audio Visual |
| 44 | Live streaming of event on official Facebook/YouTube/social media channels |
| 45 | Dedicated 100 Mbps symmetrical Internet connectivity for live streaming, social media and event IT requirements |
| 46 | 20 Mbps minimum 4G/5G backup Internet connectivity |
| 47 | RANGOLI KITS, COSTUMES & MERCHANDISE |
| 48 | Rangoli Kits comprising biodegradable materials such as food grains, sand, leaves etc. – 25 kits |
| 49 | Large digital clock for display on stage |
| 50 | ID cards for performers, students, staff and volunteers |
| 51 | Temporary kiosk for distribution of kits and registration |
| 52 | Packaged, ready-to-consume ORS liquid in sealed hygienic bottles/containers for performers, students, volunteers and event staff |
| 53 | SOUND, LIGHTING & POWER BACKUP |
| 54 | Professional sound system with adequate speaker coverage |
| 55 | Wireless/collar microphones and associated audio equipment |
| 56 | Pollution-free DG set(s) with adequate capacity and fuel |
| 57 | Electrical cabling, wiring, distribution and safety arrangements |
| 58 | Standby/backup sound equipment, microphones, amplifiers and consoles |
| 59 | Backup/standby Sound, and power equipment |
| 60 | TRANSPORT, REFRESHMENTS & HOSPITALITY |
| 61 | Accommodation and local conveyance for performers, students and support staff |
| 62 | Lunch packets for delegates @ 600/- |
| 63 | Lunch packets for participants @ 600/- |
| 64 | Adequate packaged drinking water for delegates/participants/performers/students/staff |
| 65 | Printing of invitation cards Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Sep 25, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedSep 29, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 3 daysOct 01, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 5 daysTender Documents
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