Tender For Providing The Decoration, Illumination, Flex/Banners, Tent Materials And Other Related Works For The 15Th Convocation (2026) Of Iit(Bhu), Varanasi.
Tender Value
Ref. Documents
Estimated cost
Bid Submission
29 Sep 2026
19 days left
EMD
50000
Bank guarantee accepted
Document Fee
5900
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Varanasi → Uttar Pradesh
EMD Exemption
Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Providing The Decoration, Illumination, Flex/Banners, Tent Materials And Other Related Works For The 15Th Convocation (2026) Of Iit(Bhu), Varanasi.
BOQ
| Sl. No. | Item Description |
| 1 | Job Category-1: Flower Decoration as per details mentioned below: |
| 2 | Stage |
| 3 | Podium |
| 4 | Statues |
| 5 | Channel Gate of Swatantra Bhawan, BHU |
| 6 | Main Gate of Swatantra Bhawan, BHU |
| 7 | Loose Flower Petals |
| 8 | Bouquets |
| 9 | Truss |
| 10 | Diya/ Lamp Decoration |
| 11 | Display Back Screen |
| 12 | Stage Preparation: |
| 13 | Job Category-2: Flex Banner, Standee, Banners |
| 14 | Flex Banner with Iron Frame for Departments, Director’s office, Academic Section, Gymkhana, Guest House & Various Hostels (Size: 15’ X 3’) (45 Sq. Ft.) |
| 15 | Flex with Iron Frame (Size: 10’ X 8’) (80 Sq. Ft.) (Standee) (For IIT Main Gate) |
| 16 | Flex Banner for Chief Guest (Size: 12’ X 8’) (96 Sq. Ft.) |
| 17 | Flex Banner for Major Medals Holder (Size: 10’ X 8’) (80 Sq. Ft.) |
| 18 | Flex Banner for Welcome Grandaunts (Size: 10’ X 8’) (80 Sq. Ft.) |
| 19 | Flex Banner with Iron frame for Channel Gate (Size 20’ X 6’ + 12’ X 4 +12’ X 4’) (216 Sq. Ft.) |
| 20 | Flex Banner with Iron Frame for Main Gate (Size 20’ X 4’ + 12’ X 4’ +12’ X 4’) (176 Sq. Ft.) |
| 21 | Flex Banner with Iron Frame for Main Gate (Size 15’ X 4’ + 12’ X 4’ +12’ X 4’) (156 Sq. Ft.) |
| 22 | Standee (Size: 4’ X 6’) (24 Sq. Ft.) x 09 nos. for● Chief Guest – 02 pcs.● Medal Recipient – 07 Pcs. |
| 23 | Sun Board Display with Iron frame with Stand (1” X 1”) for various venues such as Departments/Schools Names, Faculty, Guest, Press, Medal Recipient, Grandaunts, Faculty, Group A Staff |
| 24 | Institute Logo (Vinyl on Sun board for Podium) (Size: 2’ X 2’) (8 Sq. ft.) |
| 25 | Selfie Points at Swatantrata Bhavan Premises |
| 26 | Job Category-3: Illumination of Sites |
| 27 | Illumination of Buildings with different colour LED focus Lights (LED PAR Lights) at following venue points. The lights shall be installed at intervals of 10 feet between two LED PAR Lights.i. Director’s Bungalow ii. IIT Guest House (GTAC) iii. Library Buildingiv. Admin building v. Gymkhana building vi. Swatantrata Bhawanvii. Biomedical Engineeringviii. Chemical Engineeringix. Civil Engineeringx. Computer Science & Engineeringxi. Mathematical Sciencesxii. Academic, Examination Buildingxiii. Electrical Engineeringxiv. Electronics Engineeringxv. School of Materials Science & Technologyxvi. ABLT Buildingxvii. Humanistic Studies/NCC Buildingxviii. Metallurgical Engineeringxix. Mining Engineeringxx. Central Instrument Facility/Lecture Theatre Complex-1xxi. Ramesh Srinivasan Student Activity Centre Buildingxxii. All the road facing hostels of IIT(BHU) (only in the front)xxiii. Any other venue as requiredNote: (c) Venues from sl. no. i to v will be illuminated from 30.10.2026 to 09.11.2026, and(d) Venue at sl no.-vi to xxii will be illuminated from 30.10.2026 to 31.10.2026 |
| 28 | Illumination of external walls with Jhalar Light (Rice Light) (at appropriate & desired distances):i. Director’s Bungalowii. IIT Guest House (GTAC)iii. Library Buildingiv. Admin building v. Gymkhana buildingvi. Swatantrata BhawanNote: (a) Venues from sl. no. i to v will be illuminated from 30.10.2026 to 09.11.2026, and(b) Venue at sl no.-vi will be illuminated from 30.10.2026 to 31.10.2026 |
| 29 | Job Category-4: Tent Materials |
| 30 | Complete Ceiling & Tent for Parents Sitting Area (Size: 120’ X 120’) |
| 31 | Table (With Frill and Cover) |
| 32 | Round Table (With Frill and Cover) |
| 33 | Red Matting (Size: 5’ X 30’ = 150 Sq. Ft.) x1 |
| 34 | Fiber Chairs (For Parents) |
| 35 | VIP Chairs with Cover for Stage |
| 36 | Pedestal Fan |
| 37 | Big Cooler |
| 38 | Tower AC |
| 39 | Job Category-5: LED Panel, Sound & Light Setup in S.B. Hall: |
| 40 | LED Screen 30’ X 10’ (For S. B. Hall) with riser |
| 41 | LED Screen 12’ X 8’ (For Senate Hall) with riser |
| 42 | LED Screen 16’ X 8’ (For Outside S.B. Hall at Lawn area) with riser 4 to 6 ft. |
| 43 | Iron Trusee for Light Setup |
| 44 | Video Camera/Movie Camera 4K Resolution with stand and Cameraman |
| 45 | Still Camera with stand with Cameraman |
| 46 | Complete Light & Sound Setup for S.B. Hall (Inside) |
| 47 | Speakers for Auditorium and outside of S.B. Hall |
| 48 | PA System for Outside with 02 Speakers |
| 49 | Hardcover Photo Album, 300 GSM-Rich Photo paper Matte Finish; Album Size: 18” X12” & Soft copy of Photography/snaps/Video in Hard Disk Drive (HDD) Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Sep 09, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedSep 29, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 19 daysSep 30, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 20 daysTender Documents
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