Tender For Appointment Of Agency For Providing Services For A Formal Event President Of Indias Police Colour Parade, At Shyama Prasad Mukherjee Indoor Stadium, Santacruz, Goa, On 7Th September 2026 (As Per Annexure-I)
Tender Value
Ref. Documents
Estimated cost
Bid Submission
27 Aug 2026
5 days left
EMD
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Bank guarantee accepted
Document Fee
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Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
goa → Goa
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Appointment Of Agency For Providing Services For A Formal Event President Of Indias Police Colour Parade, At Shyama Prasad Mukherjee Indoor Stadium, Santacruz, Goa, On 7Th September 2026 (As Per Annexure-I)
BOQ
| Sl. No. | Item Description |
| 1 | Developing overall Concept & Content generation, Designing Artwork on the said content. The concept designs and matter shall be utilised for developing all required creative for branding, print, digital, electronic and social media advertising, Information Booklet, etc. Planning the entire event flow and event structure to suit the requirement of the event. |
| 2 | Designing , printing and distributions of invitation Cards with envelopes for different categories (500 VIPs + 2500) |
| 3 | Designing and printing of Parking Slips with self-adhesive (Colour coding and area to be consulted before printing) |
| 4 | Providing customised access Cards with Lanyards |
| 5 | Providing and placing Standees of size 6x3 with flex printing & mounting at various location and at the venue |
| 6 | Providing and Errection of special eco friendly hanging fabric Pole pennants of size 6x3 printed on both sides around the venue and at various locations and on the route between airport to venue |
| 7 | Providing and fixing temporary hoardings of size 8x10 around the venue and at various locations across the state and on the route between airport to venue |
| 8 | Specially designed Welcome Wall to be placed at the entrance |
| 9 | Branding panel with printing & mounting on wooden or metal frame structure along with supports inside the venue (18000 sq.ft) |
| 10 | View cutters / Branding panel at the entrance and outside the venue with frame structures along with necessary supports (15000 sq.ft) |
| 11 | Providing drop down branding printed on fabric of ft 20 x 30ft with fixing |
| 12 | Errection and fabrication of Customised designed Main gates for entry and exit of the venue ( size 40 x 14 ) |
| 13 | Specially designed and fabricated Box Gates for the entry points of the stadium ( 12 x 10) |
| 14 | Signages of size 6 x 3 |
| 15 | Designing and printing of brochures about the function and achievements of the department to be distributed to all the guest |
| 16 | Errection of customised waterproof enclosure for the receiving area for the VVIP along with drapery, branding of the event with frames to create a box type corridor, along with the decoration ( 100ft x 30ft ) - 3000 sq.ft |
| 17 | VVIP gate at the entrance of the receiving area ( 30ft x 16ft ) |
| 18 | Errection of customised waterproof enclosure for the receiving area for the VIP along with drapery, branding of the event with wooden frames to create a box type corridor, along with the decoration ( 100ft x 30ft ) |
| 19 | Flower décor at the entrance of the receiving point of the VVIP along with flower décor arch |
| 20 | Providing red carpet for the entire pathway towards the venue and stage (7500 sq.ft) |
| 21 | Providing and laying of customised designed carpet for the entire parade area, VIP Lounge & Other passages at the venue (52000 sq.ft) |
| 22 | Providing and errecting a flag arena at the entrance of the venue |
| 23 | Providing feather flags of specified colours inside and out side the venue |
| 24 | Providing an installation based on the theme for the photo op |
| 25 | Errection of customised waterproof enclosure for the receiving area for general invitees , along with drapery, branding of the event with wooden frames to create a box type corridor, along with the decoration for the security checks ( 50ft x16ft ) - 800 sq.ft |
| 26 | Providing waterproof enclosure with drapery for the passage area towards the refreshment area and the venue ( 235 ft x 30 ft ) |
| 27 | Providing and errecting a waterproof & fireproof German hanger of size ( 132ft x 70ft ) with platform & carpeting for the arrangements of refreshment and lunch for the invitees. Along with decorative drapery of the entire hanger - 9240 sq.ft |
| 28 | Providing waterproof and fireproof german hanger pagodas of size 10 x 10 ft at various locations at the venue |
| 29 | Provinding Fans inside the German hanger & enclosed passage along with all wiring and connections |
| 30 | Setting up of an enclosed customised VVIP lounge of 1800 sqft , with carpet, sofas, teapoys, TV screens , tower Acs, pots, decorative lights,dining setup etc with all required arrangements |
| 31 | Providing a VVIP green room with all necessary arrangments like sofas, tables, mirror, hangers etc |
| 32 | Setting up of a special VIP lounge , with carpet,sofas,chairs,tables, teapoys, tower Acs etc and with all required arrangements for refreshment of the VIPs |
| 33 | Stage Area ( With Backup setup) |
| 34 | Audio ( With Backup setup ) |
| 35 | Lights ( With Backup setup) |
| 36 | AV technical ( With Backup setup) |
| 37 | Generator ( With Backup) - 2 |
| 38 | Bouquets for welcoming |
| 39 | MC For the formal function with prior rehearsals and drafting , briefings |
| 40 | Photographer |
| 41 | 3 videographers with live mixing, and 2 video editor |
| 42 | Floral Runner for stage front and podium |
| 43 | Hostesses |
| 44 | Arrangement for Lighting of lamp with required accessories and floral décor |
| 45 | Kunbi Shawl with embroidary for the guests |
| 46 | Providing Memento for the VVIP |
| 47 | Providing Bonsai plants for the VVIP |
| 48 | Food Arrangements: Setting up VIP Lunch arrangements for 200; Providing Buffet Lunch for the 4000 invitees; Providing VVIP Hi tea along with butlers and all necessary arrangements for 50; Providing Hi tea arrangements for the VIPs; Providing refreshment boxes to all invitees and participants; Setting up counters for refreshment distribution along with necessary manpower for it |
| 49 | Press Conference |
| 50 | Live streaming of the event with multi-camera stationed for screening outside the main venue and including the main event screens |
| 51 | Providing of high speed internet network at the venue |
| 52 | Production of Avs to showcase the police departments achievments and highlights to be displayed at the venue during the event. To be shot on proffesional cameras. |
| 53 | Production of anthem song for the Police department with lyrics and musical composition to be played at the venue during the event. And to be handed over to the department with all rights. |
| 54 | Production of reels and artworks for digital promotions |
| 55 | Ambience light for branding and illumination for décor of the venue |
| 56 | General Illumination of the venue areas ( Indoor, outdoors and parking ) |
| 57 | Platform with carpeting and flower décor for the guard of honour of the VVIP |
| 58 | Female Ushers with uniform traditional dresscode - 10 nos |
| 59 | Well groomed male coordinators with uniform formal dresscode (50 nos); Coordinators for 2 days of the rehersals prior to the event (20 nos) |
| 60 | Housekeeping services before and after the event with cleaning, collecting and sagrigating of garbage for disposal. Along with providing dustbins at various location as per the requirement. Including sanitising the entire event areas and toilets. |
| 61 | Providing and setting up air conditioning for the entire Stadium, stage and lounges with tower ac, outdoor exhaust units, piping etc with all necessary arrangements |
| 62 | Providing 30 CCTV cameras for survelaince along with all the wiring, cabling and control room setup of tv screens for centeralised monitoring of the event. For 2 days prior to the event. |
| 63 | Providing Baggage scanners at the entrance with necessary connections |
| 64 | Supply and setting up of DFMDs for walk through security gates at the entrance |
| 65 | Supply and setting up of HHMDs for walk through security gates at the entrance |
| 66 | Providing enclosed frisking area for women for security checks at the entrance of the venue |
| 67 | Supply and arrangement of drinking water for 4000 guests by setting up water dispensers at various locations with regular monitoring, cleaning and replacing of the water jars. Along with disposable drinking glasses. |
| 68 | Providing and supply of big size customised umbrellas along with logos printed on it. |
| 69 | Providing Que managers |
| 70 | Barricading in and around the venue for crowd management - 500 mtrs |
| 71 | Providing Portable Toilets outside the venue for the drivers and servicemen |
| 72 | Report and documentation - Providing a printed report of the event. |
| 73 | Production of a post event documentary of the event by compiling data, editing, mixing etc |
| 74 | Providing Media Kits with stationary, pen , souvenir. |
| 75 | Chairs and table set up for the lunch and refreshment areas |
| 76 | Security |
| 77 | Providing Fire treatment of the entire floor area,stadium , all the carpeted and branding areas, stage, backstage, lounge areas and entries: a) Providing CO2 cylindersfire extinguishers - 20 nos ; b) Fire extinguishers - 80 nos |
| 78 | Providing services for coordination with the department, collecting data, planning and providing architectural plans and layouts to suit the requirement of the event. |
| 79 | Errection of customised waterproof enclosure for the receiving area for general invitees , along with drapery, branding of the event with frames to create a box type corridor, the entry point of the stadium ( 100ft x30ft ) - 3000 sq.ft |
| 80 | Transport and labour Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Aug 20, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedAug 27, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 5 daysAug 28, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 6 daysTender Documents
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