Tender For Selection Of An Event Management Agency For Biswo Jure Bangalir Aabeg - Durga Puja Global Connect 2026
Tender Value
Ref. Documents
Estimated cost
Bid Submission
31 Aug 2026
8 days left
EMD
1 Crore
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Kolkata → West Bengal
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Selection Of An Event Management Agency For Biswo Jure Bangalir Aabeg - Durga Puja Global Connect 2026
Corrigendum
| Sr No | Corrigendum Date | Corrigendum | Type | New Submission Date |
|---|---|---|---|---|
| 1 | 20-Aug-2026 | Corrigendum | Other | 31-Aug-2026 |
BOQ
| Sl. No. | Item Description |
| 1 | BOQ for Hiring Event Management Agency (EMA) For Durga puja festival 2026 for DAY-1 |
| 2 | Design, programming, deployment and operation of a synchronized thematic drone light show using approximately 3,000 drones , including all drone hardware, licensed pilots, ground control systems, show-control software, safety systems, power backup, logistics, statutory compliance support, technical crew, rehearsal/testing and complete show operation. |
| 3 | Drone show Storyboarding, formation design, animation programming, music/time-code synchronization and final approved show sequence based on the Durga Puja / Mahalaya theme, with a minimum show duration of 7–10 minutes, including narrative development, visual transitions and synchronized musical storytelling. |
| 4 | Coordination and documentation support , local police, district administration, coastal/airspace and other required permissions for drone operations. |
| 5 | Drone Take-off & Ground Infrastructure Setup: Provision, installation, operation and dismantling of a complete secured drone take-off/landing and holding infrastructure for approximately 3,000 drones, including adequately sized levelled take-off/landing zone, drone holding and preparation area, temporary weather-resistant flooring/ground protection, barricading and restricted-access perimeter, security personnel, controlled entry/exit, drone charging and battery-management area, technical/control stations, pilot and crew work area, weatherproof tents/canopies, tables and operational furniture, dedicated silent DG sets with 100% power backup, electrical distribution panels, cabling, earthing, UPS for critical systems, adequate area lighting and emergency lighting, fire extinguishers and fire-safety arrangements, CCTV/surveillance where required, communication systems, internet connectivity, equipment storage, housekeeping, safety signage and all associated manpower, logistics, installation, testing, rehearsal and dismantling required for safe operation of the approx 3,000-drone show. |
| 6 | Drone Show – Day 2: Design, programming, supply, deployment and execution of a synchronized drone light show using up to 3,000 drones, including drones, batteries, charging stations, RTK/GPS positioning systems, flight-control and communication infrastructure, ground-control systems, software, show programming, 3D animation/content creation, rehearsals, DG/power backup, RF/communication systems, licensed/qualified pilots and technical crew, safety and security arrangements, statutory permissions/clearances, insurance, transportation, deployment, operation and dismantling, including all manpower and allied infrastructure required for safe and successful execution as per approved concept, flight plan, venue conditions and applicable regulations. |
| 7 | Guinness World Record – Mass Participation Dance Activity for Approx. 3,000 Participants: Complete end-to-end planning and execution of an official Guinness World Record mass-participation dance/activity involving approximately 3,000 participants/cast, including choreography, participant/cast mobilization, selection and registration, rehearsals and dry runs, zoning and formation planning, participant counting and verification, briefing, cueing, marshaling, synchronized final performance, Guinness World Records evidence and compliance protocol, stewarding, independent witness coordination, photography/videography and record documentation, liaison and submission support; including complete travel/transportation of the mass cast/participants, local transfers, accommodation/stay, meals and refreshments for all required rehearsal and event days, participant/cast coordinators, group leaders, logistics team, attendance management, hospitality coordination and complete on-ground cast management from arrival through departure. |
| 8 | Guinness World Records – Team Fees & Expenses: Coordination, application, registration and complete execution support for Guinness World Records attempt, including official Guinness World Records adjudicator/team fees, travel, accommodation, local transportation, meals, visa/permit expenses where applicable, documentation, verification, certification and all other official and allied expenses required for conducting and successfully completing the record attempt. |
| 9 | Multi-angle photo/video documentation for Guiness world record , attendance evidence, measurement/counting records, witness statements and submission-ready evidence compilation for the record attempt. |
| 10 | Choreography & Formation Design for Guinness World Record Mass Performance: Conceptualization, choreography, music mapping and formation design for approximately 3,000 participants/cast, including creation of synchronized movement sequences, large-scale ground formations, entry/exit patterns, participant zoning, block-wise positioning, cue structure, rehearsal methodology, lead choreographers, assistant choreographers, zone captains, formation supervisors, rehearsal charts/maps, music editing and synchronization, technical coordination with stage, sound, drone/broadcast teams, correction rehearsals, final dress rehearsal and complete choreography supervision through the Guinness World Record performance. |
| 11 | Boundary wall, Barricading (Single side/Double side), MS-GI pipe railing etc: P/F Tin plates covered with both the side white/decorative cloth. Cloth shall be stainless and wall shall be in plumb with proper wooden or MS structure for support with minimum 3 Mt. height. This shall be used to isolate the venue from surrounding structures and restrict the entry from outside as required. The MS-GI railing/fencing shall be at least 900 mm high shall not permit easy movement across.(for item 20b) All the stages, approach to the stages needs to be protected with necessary exits/access. It is proposed to weld/erect MS members and chain-link fence to be erected. All the railing shall be in proper alignment with uniform height. Quantity to be worked out by bidder considering approved layout. Necessary camouflaging of certain incomplete works or storage areas shall be included in the scope. All electrical installations are to be barricaded. |
| 12 | heavy duty stage Barricading : P/F specially designed barricading/ barricading apx.1.2 to 1.5 Mt. high made from holo section of aluminum, SS pipes or MS sections with approved quality, should not restrict the beauty of existing structures. This shall be used to isolate the public from VIP-VVIP surrounding structures and restrict the entry, as required by the client. All the areas need to be protected with necessary exits/access. All the railing shall be in proper alignment and of uniform height and easy to erect and dismantling. |
| 13 | PROVIDING, FIXING AND INSTALLING MULTI-LEVEL SEATINGBidder to designed Multi Level seating arrangment design with not less than 6 layer amphi theatre seating as per the concept drawing attached with the tender document. The work includes the provision of a seating arrangement in a rising form with multiple levels, constructed using prefabricated H-frame supports made of 40mm or 50mm M.S. pipes as directed by TCGL/PMC. The structure will include cross members fixed properly to ensure stability. The seating levels will be created using risers of 300mm height & minimum width of 914mm with a row spacing of 450mm for comfortable access and seating.The top surface of each level shall be covered with two layers of 19mm thick plywood or block board sheets, ensuring proper levelling and a secure platform. Both sides of the seating structure will be equipped with railings of the required height for safety. The entire structure, including the sides, will be neatly covered with clean cloth as directed by Department Total Seating determined for this event requirement is not less than 1000 person. The seating sections typically divided into front, middle and back zone with ailes for easy access. This design should be based on 270 degree seating arrangment which require careful sightline planning to ensure all seats have an unobstracted view. Bidder should ensure a clear line of sight for every seat by using a tiered or slope arrangement. Biddder should manage no seat should be more than twice the stage height in distance for optimum visibility. The bidder should ensure smooth crowd managment for climbing and alighting the movement. Safety and Core Compliances - The bidder should comply with local fire and safety regulation ensuring smooth and clear paths. Emergency exit should be considered as per the site requirement and signages to be provided accordingly. For the safety purpose backside truss wall should be created with the height of not less than 12ft from the ground level. |
| 14 | VVIP AND VIP SEATING - Seating area for Inaugural function and cultural programme in front of Performance Stage provision is to be made for people on Inaugural day & entire event days. Provide VVIP pathway from VVIP lounge to stage/seating with on 150 mm raised wooden platform/Pavered blocks and Red Carpet floor including uniform leveling of the ground All arrangements shall be done considering requirement of Security/Police Department/movement plan/as per required layout. Necessary defined access should be provided leading to the performance area. Movement plan has to be indicated. There should be white leather sofa. As per instruction of Department Internal 3ft barricading, Que managers restricting the VVIP area, VIP area and Invitees area shall be provided, measured and counted in their respective items. Reshuffling of the sitting arrangement with respect to schedule and contents of event/program shall be arranged without any extra cost. Leather Sofa with raised wooden platform/Pavered platform for VVIP and VIPs (For entire event period) Mode of Mesurement: Unit nos based. Internal 3ft barricading, Mojo, Que managers, etc. will be measured as seperate item. Raised wooden platform/pavered platform shall not be measured separately.Carpet necessary sticking reservation notes and all work is part of scope of work and shall not be measure seperately. Sofa set (1seater/2 seater) for VVIP & VIPs |
| 15 | Cushioned chairs with white cover(For entire event period) |
| 16 | Floor covering: P/L entire area with Double layer Jute/Agro net flooring (brand new) for all areas of venue except for the structures, already paved area and parking. The upper layer shall be compulsarily a brand new covering. The agency shall be responsible to restore, maintained and replace as per need/instruction of Department . The objective is to make entire venue dust free. Proper levelling and cleaning of land is to be ensured before the laying is a part of scope of work. |
| 17 | Carpet: P/L with good quality red carpet (brand new) wherever applicable and directed by Department. Red carpet on any strucutre provided is a part of scope of work of that structure and shall not be measured individually. The objective is to make entire venue dust free. Proper leveling and cleaning of land is to be ensured before the laying is a part of scope of work. |
| 18 | Inaugural & Grand Performance Stage: Design, fabrication, erection, finishing, maintenance and dismantling of a structurally sound main stage suitable for the inauguration ceremony, VVIP seating and grand cultural performance, with stage height approximately 6–8 ft from ground level or as approved by the Department based on site conditions. The stage shall be constructed using steel H-frames / cup-lock scaffolding / suitable steel supports with proper base plates, diagonal bracing and anchoring, and shall be designed to safely carry a minimum live load of 500 kg/sq.m. The deck shall be finished with minimum 19 mm fire-retardant plywood, smooth flooring and approved carpet finish. Scope shall include stage fascia, side masking, steps, stairs, access ramps with handrails, VVIP seating, podium/dais, floral and thematic décor, tower ACs where required, and complete FRLS electrical wiring with ELCB protection and dedicated earthing. The stage shall include a custom theme-based decorative backdrop using 3D scenic elements, layered panels, cultural motifs and suitable framing integrated aesthetically with the LED screen for both inaugural and grand performance use. The complete stage structure shall be made ready at least 3 days prior to the event, certified by a competent Structural Engineer, and supported by a Structural Stability Certificate. Any minor modification, strengthening, alteration or reconfiguration required at site as directed by the Department shall be carried out without extra cost, and the entire stage shall be maintained in safe and presentable condition for all rehearsal and event days. Please Enable Macros to View BoQ information |
| 19 | Inaugural & Grand Performance Stage: Design, fabrication, erection, finishing, maintenance and dismantling of a structurally sound main stage suitable for the inauguration ceremony, VVIP seating and grand cultural performance, with stage height approximately 6–8 ft from ground level or as approved by the Department based on site conditions. The stage shall be constructed using steel H-frames / cup-lock scaffolding / suitable steel supports with proper base plates, diagonal bracing and anchoring, and shall be designed to safely carry a minimum live load of 500 kg/sq.m. The deck shall be finished with minimum 19 mm fire-retardant plywood, smooth flooring and approved carpet finish. Scope shall include stage fascia, side masking, steps, stairs, access ramps with handrails, VVIP seating, podium/dais, floral and thematic décor, tower ACs where required, and complete FRLS electrical wiring with ELCB protection and dedicated earthing. The stage shall include a custom theme-based decorative backdrop using 3D scenic elements, layered panels, cultural motifs and suitable framing integrated aesthetically with the LED screen for both inaugural and grand performance use. The complete stage structure shall be made ready at least 3 days prior to the event, certified by a competent Structural Engineer, and supported by a Structural Stability Certificate. Any minor modification, strengthening, alteration or reconfiguration required at site as directed by the Department shall be carried out without extra cost, and the entire stage shall be maintained in safe and presentable condition for all rehearsal and event days. Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Aug 20, 2026
11:30 IST
Tender Published
Tender notice published.
Completed
Aug 31, 2026
18:00 IST
Corrigendum-1 Issued
Clarifications on tender conditions and amendments issued.
Upcoming · 8 daysAug 31, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 8 daysTender Documents
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