Housing Urban and Rular Development Boards / Undertakings / PSU Closing in 7 days TDR #56959137

Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Invitation For Limited Quotations From Category-I Empanelled Event Management Agencies For 9Th India International Water Week 2026 - Exhibition Con

Issued by Boards / Undertakings / PSU · Gurgaon, Haryana
Tender Value
4.25 Crore
Estimated cost
Bid Submission
21 Aug 2026
7 days left
EMD
18.05 Lakhs
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Gem

Tender Overview

Competition Type
NCB
Bidding Type
Tender
Location / State
Gurgaon → Haryana
EMD Exemption
Not Available
Quantity
1

Project Description

Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Invitation For Limited Quotations From Category-I Empanelled Event Management Agencies For 9Th India International Water Week 2026 - Exhibition Conference At Bharat.. - Bharat Mandapam , Full High Definition Switcher (With Dvi Inputs) , Led Tv 60 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System Linear Fly On Truss (3 On Each Side, 12- 14 Height) Indoor For 2000 Pax) , Truss For Speakers 24 + 6 X 2 Sets = 52 Running Feets (Bar Truss For Led Lighting) , Digital Audio Mixer 32 Channels , Delay Speaker (Additional Speakers) , Stage Monitors (Additional Speakers) , Digital Cordless Hand , Digital Cordless Neck Mike , Booster Flag ( Cordless Mike ) , Output Box For Media ( 20 Output) , Podium Mike , Backup Sound System For Vvip , Backup Podium Mike For Vvip , Backup Hand Mike , Bar Truss For Led Lighting - Front U (U Truss 74X24 With L Support) = 134 Running Feet , Bar Truss For Led Lighting - Back U (U Truss 44X24 With L Support) = 134 Running Feet , Bar Truss For Led Lighting - Back Of The U Hall (U Truss 40X20 With L Support) = 80 Running Feet , Bar Truss For Led Lighting - Connecting (Connecting Truss) = 50 Running Feet , Led Par Light Warm White (3W X 54) , Led Par Light Cold White (3W X 54) , Sharpy Light 15R , T Truss 12-14 Feet , Led Wash Moving Heads , Avolite Controller , Blinder , Led Profile Light ( 36 Degree) , Ups 3 Kva - For Console , Power Extension Board , Ups 45 Kva For Led Wall (Ups 3 Kva) , Ups 45 Kva For Main Sound (Ups 3 Kva) , Led Tv 55For Head Table , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I-7 , Sound System With 8 Nos. Speakers , Podium Mike , Table Mike , Booster Flag ( Cordless Mike ) , Digital Hand Cordless , Output Box For Media (20 Output) , Stage Monitors , Ups 3 Kva - For Console , Hybrid Setup , Audio Recording , Cue Light Presenter , Hdvideo Conferencing Equipment (Isdn/Ip) , Led Tv 55For Head Table , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I-7 , Description/Particulars , Sound System With 8 Nos. Speakers , Podium Mike , Table Mike , Digital Hand Cordless , Output Box For Media ( 20 Output) , Stage Monitors , Ups 3 Kva - For Console , Audio Recording , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 2 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag ( Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , High Definition Video Conferencing Equipments (Isdn/Ip) , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I- 7 , Description/Particulars , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 60 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 2 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag (Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , Computer (I-5/ I -7) With 17 Colour Tft Monitor , B/W Printer Mfp , Color Printer , Photocopier Multsizer , Internet Dongle , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 4 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag (Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , High Definition Video Conferencing Equipments (Isdn/Ip) , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I- 7 , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 4 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag ( Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 6 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag (Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , 62.5 Kva Genset For Mr -50 Pax 3Rooms ( 8 Hr Running ) , 125 Kva Genset For Both Mr -100 3 Rooms ( 8 Hr Running ) , 125 Kva Genset For Both Mr -6 &7 Rooms ( 8 Hr Running ) , 62.5 Kva Genset For Mr -18 & 19 Rooms ( 8 Hr Running ) , Simultaneous Interpretation (Wireless System)-Infrared Based (With Minimum 50 Headset Receiver Inclusive) , Additional Headset Receiver (Per Unit) , Fabricated Sound Proof Booth (Iso 4043) - Side Panels (Led & Screen ) - 03 Nos , Genset 125 Kva Silent (For 8Hrs) For Led (1- Main + 1- Backup) , Running Hours For Genset - Led , Genset 125 Kva Silent (For 8Hrs) For Light (1- Main + 1- Backup) , Running Hours For Genset - Light , Genset 125 Kva Silent (For 8Hrs) For Sound (1- Main + 1- Backup) , Running Hours For Genset - Sound , Led Wall 44X14 ( 8 Hr Running ) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Plasma 50 (Preview Monitors) With Requsite Stand , Laptop I- 5/ I- 7 , Touch Screen With Software 55 Diagonal , Touch Screen With Software 55 Also For Feedback , Genset 125 Kva Silent (For Pfa 8Hrs) , Running Hours For Genset - Led + Sound + Light , I) Digital Printing / Wooden Panelling / Cutout Letters / Wooden Platform Each Set Each Area 64 Sqft , Plastic Badges Including Printed Lanyard With Effective Facility & Support For Making Onsite Badges And Other Related Registration Items Encluding Technical Man Power , Computer Operator , Assistant/Ushers , Collator , Assistants / Ushers Over Time , Emcees For Inaugural Session, Cultural Event And Valedictory Session , Emcees For Technical Sessions , Manpower- Security, House Keeping, Coolie, Mts Etc. Alongwith Cctvs- Exhibition And Conference Area, Bharat Mandapam , Genset 125 Kva Silent (For 8Hrs) For Led + Sound + Light , Running Hours For Genset - Led + Sound + Light , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Inaugural Session In Plenary Hall) , Single Digital Full Hd Broadcasting Quality Video Camera 1080P With Hd Sdi Out For Live Projection With Camera Men. (In Support Of Multi Camera Setup). , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Inaugural Session In Plenary Hall) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Validity Session In Audi -1 At Bharat Mandapam) , Single Digital Full Hd Broadcasting Quality Video Camera 1080P With Hd Sdi Out For Live Projection With Camera Men. (In Support Of Multi Camera Setup). , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Validity Session In Audi -1 At Bharat Mandapam) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -6) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -6) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -7 On 16Th, 17Th, 18Th & 19Th Sep. 2024) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -7 On 17Th, 18Th & 19Th Sep. 2024) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -18) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -18) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -19) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -19) , Single Digital Full Hd Broadcasting Quality Video Camera 1080P With Hd Sdi Out For Live Projection With Camera Men. (For Exhibition). , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Exhibition). , Dvd Making Form Digital Video Recording , 5 X 7 Size Colour Photos , Photo Album (Capacity 200 Photos) , Pen Drive: Good Quality Of Branded Company: 32 Gb , Hard Disk: Good Quality Of Branded Company: 2 Tb , Compere , Cordination With Various Agencies Including Cultural L.S

BOQ

Sl. No. Item TitleItem Description
1BHARAT MANDAPAMBHARAT MANDAPAM
2Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
3LED TV 60” For Head TableLED TV 60” For Head Table
4HDMI SplitterHDMI Splitter
5Laptop i- 5/ i- 7Laptop i- 5/ i- 7
6Sound System Linear fly on truss (3 on each side, 12’- 14’ height) indoor for 2000 pax)Sound System Linear fly on truss (3 on each side, 12’- 14’ height) indoor for 2000 pax)
7Truss For Speakers 24 + 6 x 2 Sets = 52 Running Feets (Bar Truss for LED Lighting)Truss For Speakers 24 + 6 x 2 Sets = 52 Running Feets (Bar Truss for LED Lighting)
8Digital Audio Mixer 32 ChannelsDigital Audio Mixer 32 Channels
9Delay speaker (Additional Speakers)Delay speaker (Additional Speakers)
10Stage Monitors (Additional Speakers)Stage Monitors (Additional Speakers)
11Digital Cordless HandDigital Cordless Hand
12Digital Cordless Neck mikeDigital Cordless Neck mike
13Booster Flag ( Cordless Mike )Booster Flag ( Cordless Mike )
14Output box for Media ( 20 Output)Output box for Media ( 20 Output)
15Podium MikePodium Mike
16Backup Sound System for VVIPBackup Sound System for VVIP
17Backup Podium Mike for VVIPBackup Podium Mike for VVIP
18Backup Hand MikeBackup Hand Mike
19Bar Truss for LED Lighting - Front U (U Truss 74x24 With L Support) = 134 Running feetBar Truss for LED Lighting - Front U (U Truss 74x24 With L Support) = 134 Running feet
20Bar Truss for LED Lighting - Back U (U Truss 44x24 With L Support) = 134 Running feetBar Truss for LED Lighting - Back U (U Truss 44x24 With L Support) = 134 Running feet
21Bar Truss for LED Lighting - Back of the U Hall (U Truss 40x20 With L Support) = 80 Running feetBar Truss for LED Lighting - Back of the U Hall (U Truss 40x20 With L Support) = 80 Running feet
22Bar Truss for LED Lighting - Connecting (Connecting Truss) = 50 Running feetBar Truss for LED Lighting - Connecting (Connecting Truss) = 50 Running feet
23LED PAR Light Warm white (3w x 54)LED PAR Light Warm white (3w x 54)
24LED PAR Light Cold white (3w x 54)LED PAR Light Cold white (3w x 54)
25Sharpy Light 15RSharpy Light 15R
26T Truss 12-14 FeetT Truss 12-14 Feet
27LED Wash Moving HeadsLED Wash Moving Heads
28Avolite controllerAvolite controller
29BlinderBlinder
30LED Profile light ( 36 degree)LED Profile light ( 36 degree)
31UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
32Power Extension BoardPower Extension Board
33UPS 45 KVA For LED Wall (UPS 3 KVA)UPS 45 KVA For LED Wall (UPS 3 KVA)
34UPS 45 KVA For Main Sound (UPS 3 KVA)UPS 45 KVA For Main Sound (UPS 3 KVA)
35LED TV 55”For Head TableLED TV 55”For Head Table
36Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
37HDMI SplitterHDMI Splitter
38Laptop i- 5/ i-7Laptop i- 5/ i-7
39Sound System with 8 NO’s. speakersSound System with 8 NO’s. speakers
40Podium MikePodium Mike
41Table MikeTable Mike
42Booster Flag ( Cordless Mike )Booster Flag ( Cordless Mike )
43Digital Hand cordlessDigital Hand cordless
44Output box for Media (20 Output)Output box for Media (20 Output)
45Stage MonitorsStage Monitors
46UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
47Hybrid setupHybrid setup
48Audio RecordingAudio Recording
49Cue light presenterCue light presenter
50HDVideo Conferencing Equipment (ISDN/IP)HDVideo Conferencing Equipment (ISDN/IP)
51LED TV 55”For Head TableLED TV 55”For Head Table
52Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
53HDMI SplitterHDMI Splitter
54Laptop i- 5/ i-7Laptop i- 5/ i-7
55DESCRIPTION/PARTICULARSDESCRIPTION/PARTICULARS
56Sound System with 8 NO’s. speakersSound System with 8 NO’s. speakers
57Podium MikePodium Mike
58Table MikeTable Mike
59Digital Hand cordlessDigital Hand cordless
60Output box for Media ( 20 Output)Output box for Media ( 20 Output)
61Stage MonitorsStage Monitors
62UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
63Audio RecordingAudio Recording
64LED Wall 12x7 ( 2mm resolution)LED Wall 12x7 ( 2mm resolution)
65Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
66LED TV 55” For Head TableLED TV 55” For Head Table
67HDMI SplitterHDMI Splitter
68Laptop i- 5/ i- 7Laptop i- 5/ i- 7
69Sound System with 2 NO’s. speakers, mixer, amplifier etcSound System with 2 NO’s. speakers, mixer, amplifier etc
70Stage MonitorsStage Monitors
71Podium MikePodium Mike
72Table MikeTable Mike
73Digital Cordless HandDigital Cordless Hand
74Output box for Media (20 Output)Output box for Media (20 Output)
75Booster Flag ( Cordless Mike )Booster Flag ( Cordless Mike )
76LED Batton LightLED Batton Light
77UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
78Power Extention BoardPower Extention Board
79High Definition Video Conferencing Equipments (ISDN/IP)High Definition Video Conferencing Equipments (ISDN/IP)
80Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
81HDMI SplitterHDMI Splitter
82Laptop i- 5/ i- 7Laptop i- 5/ i- 7
83DESCRIPTION/PARTICULARSDESCRIPTION/PARTICULARS
84LED Wall 12x7 ( 2mm resolution)LED Wall 12x7 ( 2mm resolution)
85Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
86LED TV 60” For Head TableLED TV 60” For Head Table
87HDMI SplitterHDMI Splitter
88Laptop i- 5/ i- 7Laptop i- 5/ i- 7
89Sound System with 2 NO’s. speakers, mixer, amplifier etcSound System with 2 NO’s. speakers, mixer, amplifier etc
90Stage MonitorsStage Monitors
91Podium MikePodium Mike
92Table MikeTable Mike
93Digital Cordless HandDigital Cordless Hand
94Output box for Media (20 Output)Output box for Media (20 Output)
95Booster Flag (Cordless Mike )Booster Flag (Cordless Mike )
96LED Batton LightLED Batton Light
97UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
98Power Extention BoardPower Extention Board
99Computer (i-5/ i -7) with 17’ colour TFT MonitorComputer (i-5/ i -7) with 17’ colour TFT Monitor
100B/W Printer MFPB/W Printer MFP
101Color PrinterColor Printer
102Photocopier MultsizerPhotocopier Multsizer
103Internet DongleInternet Dongle
104LED Wall 12x7 ( 2mm resolution)LED Wall 12x7 ( 2mm resolution)
105Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
106LED TV 55” For Head TableLED TV 55” For Head Table
107HDMI SplitterHDMI Splitter
108Laptop i- 5/ i- 7Laptop i- 5/ i- 7
109Sound System with 4 NO’s. speakers, mixer, amplifier etcSound System with 4 NO’s. speakers, mixer, amplifier etc
110Stage MonitorsStage Monitors
111Podium MikePodium Mike
112Table MikeTable Mike
113Digital Cordless HandDigital Cordless Hand
114Output box for Media (20 Output)Output box for Media (20 Output)
115Booster Flag (Cordless Mike )Booster Flag (Cordless Mike )
116LED Batton LightLED Batton Light
117UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
118Power Extention BoardPower Extention Board
119High Definition Video Conferencing Equipments (ISDN/IP)High Definition Video Conferencing Equipments (ISDN/IP)
120Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
121HDMI SplitterHDMI Splitter
122Laptop i- 5/ i- 7Laptop i- 5/ i- 7
123LED Wall 12x7 ( 2mm resolution)LED Wall 12x7 ( 2mm resolution)
124Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
125LED TV 55” For Head TableLED TV 55” For Head Table
126HDMI SplitterHDMI Splitter
127Laptop i- 5/ i- 7Laptop i- 5/ i- 7
128Sound System with 4 NO’s. speakers, mixer, amplifier etcSound System with 4 NO’s. speakers, mixer, amplifier etc
129Stage MonitorsStage Monitors
130Podium MikePodium Mike
131Table MikeTable Mike
132Digital Cordless HandDigital Cordless Hand
133Output box for Media (20 Output)Output box for Media (20 Output)
134Booster Flag ( Cordless Mike )Booster Flag ( Cordless Mike )
135LED Batton LightLED Batton Light
136UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
137Power Extention BoardPower Extention Board
138LED Wall 12x7 ( 2mm resolution)LED Wall 12x7 ( 2mm resolution)
139Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
140LED TV 55” For Head TableLED TV 55” For Head Table
141HDMI SplitterHDMI Splitter
142Laptop i- 5/ i- 7Laptop i- 5/ i- 7
143Sound System with 6 NO’s. speakers, mixer, amplifier etcSound System with 6 NO’s. speakers, mixer, amplifier etc
144Stage MonitorsStage Monitors
145Podium MikePodium Mike
146Table MikeTable Mike
147Digital Cordless HandDigital Cordless Hand
148Output box for Media (20 Output)Output box for Media (20 Output)
149Booster Flag (Cordless Mike )Booster Flag (Cordless Mike )
150LED Batton LightLED Batton Light
151UPS 3 KVA - For ConsoleUPS 3 KVA - For Console
152Power Extention BoardPower Extention Board
15362.5 Kva Genset for MR -50 pax 3Rooms ( 8 hr running )62.5 Kva Genset for MR -50 pax 3Rooms ( 8 hr running )
154125 Kva Genset for both MR -100 3 Rooms ( 8 hr running )125 Kva Genset for both MR -100 3 Rooms ( 8 hr running )
155125 Kva Genset for both MR -6 &7 Rooms ( 8 hr running )125 Kva Genset for both MR -6 &7 Rooms ( 8 hr running )
15662.5 Kva Genset for MR -18 & 19 Rooms ( 8 hr running )62.5 Kva Genset for MR -18 & 19 Rooms ( 8 hr running )
157SIMULTANEOUS INTERPRETATION (WIRELESS SYSTEM)-INFRARED BASED (With Minimum 50 Headset receiver inclusive)SIMULTANEOUS INTERPRETATION (WIRELESS SYSTEM)-INFRARED BASED (With Minimum 50 Headset receiver inclusive)
158Additional Headset receiver (per unit)Additional Headset receiver (per unit)
159Fabricated Sound Proof Booth (ISO 4043) - Side Panels (LED & Screen ) - 03 No'sFabricated Sound Proof Booth (ISO 4043) - Side Panels (LED & Screen ) - 03 No's
160Genset 125 KVA Silent (For 8hrs) For LED (1- Main + 1- Backup)Genset 125 KVA Silent (For 8hrs) For LED (1- Main + 1- Backup)
161Running Hours For Genset - LEDRunning Hours For Genset - LED
162Genset 125 KVA Silent (For 8hrs) For Light (1- Main + 1- Backup)Genset 125 KVA Silent (For 8hrs) For Light (1- Main + 1- Backup)
163Running Hours For Genset - LightRunning Hours For Genset - Light
164Genset 125 KVA Silent (For 8hrs) For Sound (1- Main + 1- Backup)Genset 125 KVA Silent (For 8hrs) For Sound (1- Main + 1- Backup)
165Running Hours For Genset - SoundRunning Hours For Genset - Sound
166LED Wall 44x14 ( 8 hr running )LED Wall 44x14 ( 8 hr running )
167Full High Definition Switcher (with DVI Inputs)Full High Definition Switcher (with DVI Inputs)
168LED TV 55” For Head TableLED TV 55” For Head Table
169HDMI SplitterHDMI Splitter
170Laptop i- 5/ i- 7Laptop i- 5/ i- 7
171Plasma 50\\" (Preview Monitors) with requsite standPlasma 50\\" (Preview Monitors) with requsite stand
172Laptop i- 5/ i- 7Laptop i- 5/ i- 7
173Touch Screen with Software 55\\" diagonalTouch Screen with Software 55\\" diagonal
174Touch Screen with Software 55\\" also for feedbackTouch Screen with Software 55\\" also for feedback
175Genset 125 KVA Silent (For PFA 8hrs)Genset 125 KVA Silent (For PFA 8hrs)
176Running Hours For Genset - LED + Sound + LightRunning Hours For Genset - LED + Sound + Light
177i) Digital printing / wooden panelling / cutout letters / wooden platform each set each area 64 sqfti) Digital printing / wooden panelling / cutout letters / wooden platform each set each area 64 sqft
178Plastic badges including Printed Lanyard with effective facility & support for making onsite badges and other related Registration items encluding technical man powerPlastic badges including Printed Lanyard with effective facility & support for making onsite badges and other related Registration items encluding technical man power
179Computer OperatorComputer Operator
180Assistant/UshersAssistant/Ushers
181collatorcollator
182Assistants / Ushers over timeAssistants / Ushers over time
183EMCEEs for Inaugural Session, Cultural Event and Valedictory sessionEMCEEs for Inaugural Session, Cultural Event and Valedictory session
184EMCEEs for Technical SessionsEMCEEs for Technical Sessions
185Manpower- Security, House keeping, Coolie, MTS etc. alongwith CCTVs- Exhibition and Conference area, Bharat MandapamManpower- Security, House keeping, Coolie, MTS etc. alongwith CCTVs- Exhibition and Conference area, Bharat Mandapam
186Genset 125 KVA Silent (For 8hrs) For LED + Sound + LightGenset 125 KVA Silent (For 8hrs) For LED + Sound + Light
187Running Hours For Genset - LED + Sound + LightRunning Hours For Genset - LED + Sound + Light
188Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Inaugural Session in Plenary Hall)Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Inaugural Session in Plenary Hall)
189Single Digital full HD Broadcasting Quality Video Camera 1080P with HD SDI out for Live Projection with Camera men. (In Support of Multi Camera Setup).Single Digital full HD Broadcasting Quality Video Camera 1080P with HD SDI out for Live Projection with Camera men. (In Support of Multi Camera Setup).
190Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Inaugural Session in Plenary Hall)Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Inaugural Session in Plenary Hall)
191Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Validity Session in Audi -1 at Bharat Mandapam)Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Validity Session in Audi -1 at Bharat Mandapam)
192Single Digital full HD Broadcasting Quality Video Camera 1080P with HD SDI out for Live Projection with Camera men. (In Support of Multi Camera Setup).Single Digital full HD Broadcasting Quality Video Camera 1080P with HD SDI out for Live Projection with Camera men. (In Support of Multi Camera Setup).
193Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Validity Session in Audi -1 at Bharat Mandapam)Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Validity Session in Audi -1 at Bharat Mandapam)
194Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -6)Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -6)
195Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -6)Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -6)
196Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -7 on 16th, 17th, 18th & 19th Sep. 2024)Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -7 on 16th, 17th, 18th & 19th Sep. 2024)
197Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -7 on 17th, 18th & 19th Sep. 2024)Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -7 on 17th, 18th & 19th Sep. 2024)
198Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -18)Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -18)
199Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -18)Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -18)
200Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -19)Digital video multi camera setup with professional broadcasting Quality 1080P, Full HD SDI Format Three (3) Full HD cameras and online digital editing table including digital video mixer, audio talk back system, audio mixer, Editor & Camera men’s. (For Conference in Hall -19)
201Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -19)Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Conference in Hall -19)
202Single Digital full HD Broadcasting Quality Video Camera 1080P with HD SDI out for Live Projection with Camera men. (For Exhibition).Single Digital full HD Broadcasting Quality Video Camera 1080P with HD SDI out for Live Projection with Camera men. (For Exhibition).
203Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Exhibition).Photo DVD of full conference with high resolution Photographs and Photoshop work (master DVD) (For Exhibition).
204DVD making form digital video recordingDVD making form digital video recording
2055” x 7” size colour photos5” x 7” size colour photos
206Photo Album (Capacity 200 Photos)Photo Album (Capacity 200 Photos)
207Pen Drive: Good Quality of Branded Company: 32 GBPen Drive: Good Quality of Branded Company: 32 GB
208Hard Disk: Good Quality of Branded Company: 2 TBHard Disk: Good Quality of Branded Company: 2 TB
209CompereCompere
210Cordination with various agencies including cultural L.SCordination with various agencies including cultural L.S

AI Tender Summary

OUR REF NO 56959137
AUTHORITY Boards / Undertakings / PSU
TENDER VALUE 4.25 Crore
LAST DATE 21-08-2026
Authority
Authority Name Wapcos Limited
Work Description Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Invitation For Limited Quotations From Category-I Empanelled Event Management Agencies For 9Th India International Water Week 2026 - Exhibition Conference At Bharat.. - Bharat Mandapam , Full High Definition Switcher (With Dvi Inputs) , Led Tv 60 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System Linear Fly On Truss (3 On Each Side, 12- 14 Height) Indoor For 2000 Pax) , Truss For Speakers 24 + 6 X 2 Sets = 52 Running Feets (Bar Truss For Led Lighting) , Digital Audio Mixer 32 Channels , Delay Speaker (Additional Speakers) , Stage Monitors (Additional Speakers) , Digital Cordless Hand , Digital Cordless Neck Mike , Booster Flag ( Cordless Mike ) , Output Box For Media ( 20 Output) , Podium Mike , Backup Sound System For Vvip , Backup Podium Mike For Vvip , Backup Hand Mike , Bar Truss For Led Lighting - Front U (U Truss 74X24 With L Support) = 134 Running Feet , Bar Truss For Led Lighting - Back U (U Truss 44X24 With L Support) = 134 Running Feet , Bar Truss For Led Lighting - Back Of The U Hall (U Truss 40X20 With L Support) = 80 Running Feet , Bar Truss For Led Lighting - Connecting (Connecting Truss) = 50 Running Feet , Led Par Light Warm White (3W X 54) , Led Par Light Cold White (3W X 54) , Sharpy Light 15R , T Truss 12-14 Feet , Led Wash Moving Heads , Avolite Controller , Blinder , Led Profile Light ( 36 Degree) , Ups 3 Kva - For Console , Power Extension Board , Ups 45 Kva For Led Wall (Ups 3 Kva) , Ups 45 Kva For Main Sound (Ups 3 Kva) , Led Tv 55For Head Table , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I-7 , Sound System With 8 Nos. Speakers , Podium Mike , Table Mike , Booster Flag ( Cordless Mike ) , Digital Hand Cordless , Output Box For Media (20 Output) , Stage Monitors , Ups 3 Kva - For Console , Hybrid Setup , Audio Recording , Cue Light Presenter , Hdvideo Conferencing Equipment (Isdn/Ip) , Led Tv 55For Head Table , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I-7 , Description/Particulars , Sound System With 8 Nos. Speakers , Podium Mike , Table Mike , Digital Hand Cordless , Output Box For Media ( 20 Output) , Stage Monitors , Ups 3 Kva - For Console , Audio Recording , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 2 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag ( Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , High Definition Video Conferencing Equipments (Isdn/Ip) , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I- 7 , Description/Particulars , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 60 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 2 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag (Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , Computer (I-5/ I -7) With 17 Colour Tft Monitor , B/W Printer Mfp , Color Printer , Photocopier Multsizer , Internet Dongle , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 4 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag (Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , High Definition Video Conferencing Equipments (Isdn/Ip) , Full High Definition Switcher (With Dvi Inputs) , Hdmi Splitter , Laptop I- 5/ I- 7 , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 4 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag ( Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , Led Wall 12X7 ( 2Mm Resolution) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Sound System With 6 Nos. Speakers, Mixer, Lifier Etc , Stage Monitors , Podium Mike , Table Mike , Digital Cordless Hand , Output Box For Media (20 Output) , Booster Flag (Cordless Mike ) , Led Batton Light , Ups 3 Kva - For Console , Power Extention Board , 62.5 Kva Genset For Mr -50 Pax 3Rooms ( 8 Hr Running ) , 125 Kva Genset For Both Mr -100 3 Rooms ( 8 Hr Running ) , 125 Kva Genset For Both Mr -6 &7 Rooms ( 8 Hr Running ) , 62.5 Kva Genset For Mr -18 & 19 Rooms ( 8 Hr Running ) , Simultaneous Interpretation (Wireless System)-Infrared Based (With Minimum 50 Headset Receiver Inclusive) , Additional Headset Receiver (Per Unit) , Fabricated Sound Proof Booth (Iso 4043) - Side Panels (Led & Screen ) - 03 Nos , Genset 125 Kva Silent (For 8Hrs) For Led (1- Main + 1- Backup) , Running Hours For Genset - Led , Genset 125 Kva Silent (For 8Hrs) For Light (1- Main + 1- Backup) , Running Hours For Genset - Light , Genset 125 Kva Silent (For 8Hrs) For Sound (1- Main + 1- Backup) , Running Hours For Genset - Sound , Led Wall 44X14 ( 8 Hr Running ) , Full High Definition Switcher (With Dvi Inputs) , Led Tv 55 For Head Table , Hdmi Splitter , Laptop I- 5/ I- 7 , Plasma 50 (Preview Monitors) With Requsite Stand , Laptop I- 5/ I- 7 , Touch Screen With Software 55 Diagonal , Touch Screen With Software 55 Also For Feedback , Genset 125 Kva Silent (For Pfa 8Hrs) , Running Hours For Genset - Led + Sound + Light , I) Digital Printing / Wooden Panelling / Cutout Letters / Wooden Platform Each Set Each Area 64 Sqft , Plastic Badges Including Printed Lanyard With Effective Facility & Support For Making Onsite Badges And Other Related Registration Items Encluding Technical Man Power , Computer Operator , Assistant/Ushers , Collator , Assistants / Ushers Over Time , Emcees For Inaugural Session, Cultural Event And Valedictory Session , Emcees For Technical Sessions , Manpower- Security, House Keeping, Coolie, Mts Etc. Alongwith Cctvs- Exhibition And Conference Area, Bharat Mandapam , Genset 125 Kva Silent (For 8Hrs) For Led + Sound + Light , Running Hours For Genset - Led + Sound + Light , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Inaugural Session In Plenary Hall) , Single Digital Full Hd Broadcasting Quality Video Camera 1080P With Hd Sdi Out For Live Projection With Camera Men. (In Support Of Multi Camera Setup). , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Inaugural Session In Plenary Hall) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Validity Session In Audi -1 At Bharat Mandapam) , Single Digital Full Hd Broadcasting Quality Video Camera 1080P With Hd Sdi Out For Live Projection With Camera Men. (In Support Of Multi Camera Setup). , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Validity Session In Audi -1 At Bharat Mandapam) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -6) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -6) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -7 On 16Th, 17Th, 18Th & 19Th Sep. 2024) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -7 On 17Th, 18Th & 19Th Sep. 2024) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -18) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -18) , Digital Video Multi Camera Setup With Professional Broadcasting Quality 1080P, Full Hd Sdi Format Three (3) Full Hd Cameras And Online Digital Editing Table Including Digital Video Mixer, Audio Talk Back System, Audio Mixer, Editor & Camera Mens. (For Conference In Hall -19) , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Conference In Hall -19) , Single Digital Full Hd Broadcasting Quality Video Camera 1080P With Hd Sdi Out For Live Projection With Camera Men. (For Exhibition). , Photo Dvd Of Full Conference With High Resolution Photographs And Photoshop Work (Master Dvd) (For Exhibition). , Dvd Making Form Digital Video Recording , 5 X 7 Size Colour Photos , Photo Album (Capacity 200 Photos) , Pen Drive: Good Quality Of Branded Company: 32 Gb , Hard Disk: Good Quality Of Branded Company: 2 Tb , Compere , Cordination With Various Agencies Including Cultural L.S
Basic Detail
Tender No GEM/2026/B/7896770
Bidding Type Tender
Location
City Gurgaon
State Haryana
Key Dates
Publish Date 11 Aug 2026
Submission Date 21 Aug 2026
Open Date 21 Aug 2026
Finance
Tender Value 4.25 Crore
Tender Fee Ref. Documents
EMD 18.05 Lakhs
Exemption Not Available
Document List
872c1804-b3c0-4b01-ad9f-8f3bc7d68bce.pdf
1786340553.xlsx
1786340563.pdf
RFP_6834dba1-5e02-4a8a-a1cb1786340853689_VD1989.pdf

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Tender Timeline

Aug 11, 2026
11:30 IST

Tender Published

Tender notice published.

Completed
Aug 21, 2026
17:00 IST

Bid Submission Deadline

Online submission via eProcurement portal.

Upcoming · 7 days
Aug 21, 2026

Bid Opening Date

Technical bids will be opened and evaluated.

Upcoming · 7 days

Tender Documents

Download All (ZIP) ↓
pdf

872c1804-b3c0-4b01-ad9f-8f3bc7d68bce.pdf

xlsx

1786340553.xlsx

pdf

1786340563.pdf

pdf

RFP_6834dba1-5e02-4a8a-a1cb1786340853689_VD1989.pdf

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