Tender For Provision Of Maintenance To Drdo Transit Facilities At Varanasi Through Management, Operation & Maintenance Of E/M Installations Including Day To Day Maintenance, Watch & Ward And Arboriculture Services And Comprehensive Annual Maintenance
Tender Value
59.67 Lakhs
Estimated cost
Bid Submission
25 Aug 2026
14 days left
EMD
1.19 Lakhs
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Chandigarh → Chandigarh
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Provision Of Maintenance To Drdo Transit Facilities At Varanasi Through Management, Operation & Maintenance Of E/M Installations Including Day To Day Maintenance, Watch & Ward And Arboriculture Services And Comprehensive Annual Maintenance Of Epbax And Online Ups Systems Installed At Transit Facilities At Varanasi And Dry Cleaning Of Linen Items
BOQ
| Sl. No. | Item Description |
| 1 | Part - A (PERCENTAGE TO BE QUOTED ON THIS AMOUNT ONLY WHICH IS INCLUSIVE OF CP&OH)PROVISION OF MAINTENANCE TO DRDO TRANSIT FACILITIES AT VARANASI THROUGH MANAGEMENT, OPERATION & MAINTENANCE OF E/M INSTALLATIONS INCLUDING DAY TO DAY MAINTENANCE, WATCH & WARD AND ARBORICULTURE SERVICES AND COMPREHENSIVE ANNUAL MAINTENANCE OF EPBAX AND ONLINE UPS SYSTEMS INSTALLED AT TRANSIT FACILITIES AT VARANASI AND DRY CLEANING OF LINEN ITEMS BY DEPLOYMENT OF FOLLOWING MANPOWER :-(i) Manager (Highly - Skilled) - 1 Nos(ii) Cook (Skilled) - 1 Nos(iii) Waiter (Semi-Skilled) - 2 Nos(iv) Masalchi (Un-Skilled) - 1 Nos(v) Housekeeping Staff (Un-Skilled) - 1 Nos(vi Room Bearer/Room Boy/Helper (Un-Skilled) - 1 Nos(vii) Electrician/DG Operator (Skilled) - 1 Nos(viii) Plumber/Pump Operator (Skilled) - 1 Nos(ix) Gardner (Un-Skilled) - 1 Nos(x) Security Guards withour arma (Skilled) - 3 NosTotal Manpower : 13 Nos(Continued to 1.001) |
| 2 | NOTE:(i) The estimated cost is inclusive the following:-(a) The Current Minimum Fair Wages of the above Manpower (Refer to Letter No. F. No. 1/6(3)/2025-LS-II of office of Chief Labour Commissioner (C), Dated : 30 Mar 2026).(b) EPF (Employer’s share only) – 13.00% (But not on more than ceiling limit of wages prescribed by EPFO i.e, presently restricted to Rs 15000/-) (c) ESI (Employer’s share only) – 3.25% (only for employees whose total monthly wages is less than or equal to |
| 3 | GST @ 18% On Manpower Amount, i.e Rs 38,45,985.60 |
| 4 | Part - B (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Uniform and Accessories for Management and O&M Staff : Two sets of normal Uniforms (Shirt full sleeves duly engraved name of particular company on the left pocket of Shirt & Trouser as approved by Estate Manager) to each and every manpower including Tie, bow, Apron, Head Cap, Hand Gloves, pair of shoes, name badges etc. as applicable to all TF Staff @ Rs 4720.00 per annum per head.Uniform and Accessories: Two sets of normal Uniforms (Shirt & Trouser duly engraved name of particular company on the left pocket of Shirt as approved by Estate Manager) to each and every manpower including Shoes/Boots/Protective Gear/Gloves and winter clothing etc. as applicable to all O&M Staff @ Rs 4720.00 per annum per head. NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is including of CP & OH, GST@18% will be paid @ Rs.4,720.00 per annum per head (Refer Appendix - B). |
| 5 | Part - C (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Uniform and Accessories for Watch & Ward Staff : Two sets of normal Uniforms and accessories Lathies, Torches, Cells, Shoes, Cap, Belt, Jersey/Pullover/Raincoat for winter and rainy season for all security staff as applicable @ Rs 5900.00 per annum per head. as applicable to all W&W Staff @ Rs 5900.00 per annum per head.NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is including of CP & OH, GST@18% will be paid @ Rs.5,900.00 per annum per head (Refer Appendix - B). |
| 6 | Part-D : (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Annual Maintenance Charges: Provision of daily news papers, Weekly / fortnightly Magazines, Hygiene Chemicals, Internal flower / plant arrangement, washing materials for napkins, bath towels, hand towels, bed sheets and other small items etc for 12 Months (a) For DRDO Officers Transit Facility at Varanasi [VIP Suite - 02 (D/Beds-02), No of Rooms – 4 (S/Beds-8)] @ Rs. 1298.00 per month per room including CP&OH and GST @18% (Refer Appendix - B)NOTE: i) The amount will be reimbursed / paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is inclusive of CP & OH, GST@18%. |
| 7 | (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Annual Maintenance Charges: Provision of daily news papers, Weekly / fortnightly Magazines, Hygiene Chemicals, Internal flower / plant arrangement, washing materials for napkins, bath towels, hand towels, bed sheets and other small items etc for 12 Months (a) For DRDO NGOs Transit Facility at Varanasi [No of Rooms – 2 (S/Beds-4)] @ Rs. 944.00 per month per room including CP&OH and GST @18% (Refer Appendix - B)NOTE: i) The amount will be reimbursed / paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is inclusive of CP & OH, GST@18%. |
| 8 | Part-E : (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Periodical ServicesI) Comprehensive Annual Maintenance of following window type air conditioners including voltage stabilizer by replacement spare parts like, thermostat, filter pads, contractors, capacitors relays, control wiring complete, gas charging, PCB etc for smooth functioning of equipment's as per instructions of Engineer-in-Charge except replacement of compressor and FCU unit:-2.0 Ton Window AC – 4 Nos :Cooling Capacity: 24,000 BTU/h (6,100W – 6,450W)Coverage Area: 230 to 320 sq. ftPower Input: 1,600W (Inverter/5-Star) to 2,360W (1-Star/Fixed Speed)Running Current: 9.5A to 11.0APower Supply: 220V–240V, 50Hz, 1 Phase2.0 Ton Split AC – 8 Nos :Brief General Specifications :Cooling Capacity: ~ 24,000 BTU/h (or ~ 6,100 Watts)Star Ratings: Available in 3-Star or 5-Star BEE energy ratings (depending on brand and ISEER value)Airflow: ~ 720 CFM (Cubic Feet per Minute) for quick, widespread air circulationBrief scope :The Comprehensive annual maintenance contract covers regular servicing, periodical checks to all components, rectification / tightening of all electrical connections, and including cleaning and dusting of all components complete all as directed by Engineer-in-Charge to keep the equipment in functional condition. Services further included are complete servicing, replacement of defective /damaged parts, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. The modalities would include attending the complaints / breakdowns as and when arisen , repair / replacement of consumables as required for smooth operation of the system. Payment of consumables will be made as per terms and conditions given in the BOQ.AMC would typically cover entire original / extended contract period and will include regular maintenance visits, labour, etc. Annual maintenance contracts include Monthly / Quarterly preventive maintenance and breakdown maintenance as and when required as per periodicity. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI.Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract. |
| 9 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 86,730.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 21,682.50 per quarter for AMC of above mentioned item as per payment terms of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under AMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of AMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, AMC of particular machine / equipment / appliances shall start and consider for payment. |
| 10 | Part –FPeriodical Annual Maintenance Services of 62.5 KVA 01 DG Set including : 01 B check . (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)NOTE: i) This amount is fixed and inclusive of CP&OH and GST@18%.ii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities.(iii) Refer Appendix 'A' & 'K' of NIT for Scope of Work for B Check / C Check of DG set. |
| 11 | 62.5 KVA 01 DG Set Scope of work : 'B' Check of DG Sets upto the time of 500 Hrs / 6 Months whichever comes earlier with including the activity like changing of Fuel Filter, Lube Oil Filter, Separator, Fuel Water, Premix Coolent, Engine Oil, Corrosion inhibitor etc. as per OEM Standards and direction of Engineer-in-charge. Note:-(I) B-Check maintenance of Diesel Generator (DG) Sets shall be carried out by the Original Equipment Manufacturer (OEM) or its authorized service representatives or any expert agency as approved by the CCE as per recommendations of Estate Manager.(For detail refer to Appendix-A & K of NIT). |
| 12 | Part - G : Maintenance of E/M Assets at Varanasi through AMC (Non-Comprehensive AMC) (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Brief scope :The annual maintenance contract covers regular servicing, periodical checks to all components, greasing / lubrication to all parts, rectification / tightening of all electrical connections, replacement of gasket and oil seal, and including cleaning and dusting of all components complete all as directed by Engineer-in-Charge to keep the equipment in functional condition. Services further included are complete servicing, replacement of defective /damaged parts, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. The modalities would include attending the complaints / breakdowns as and when arisen , repair / replacement of consumables as required for smooth operation of the system. Payment of consumables will be made as per terms and conditions given in the BOQ.AMC would typically cover entire original / extended contract period and will include regular maintenance visits, labour, etc. Annual maintenance contracts include Monthly / Quarterly preventive maintenance and breakdown maintenance as and when required as per periodicity. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI.Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract.( Continued in 7.10 to 7.20 ) |
| 13 | 2.0 Ton Split AC – 08 NosA 2.0-ton split air conditioner is ideal for large spaces (170–210 sq ft) and offers a cooling capacity of around 6,100 watts. Modern systems feature inverter technology for energy efficiency, stabilizer-free operation (100–290V), and eco-friendly R32 refrigerant.Review these key specifications to help evaluate a 2.0-ton split AC:Core PerformanceCooling Capacity: ~ 24,000 BTU/h (or ~ 6,100 Watts)Star Ratings: Available in 3-Star or 5-Star BEE energy ratings (depending on brand and ISEER value)Airflow: ~ 720 CFM (Cubic Feet per Minute) for quick, widespread air circulation. |
| 14 | 2.0 Ton Window AC – 4 Nos :Cooling Capacity: 24,000 BTU/h (6,100W – 6,450W)Coverage Area: 230 to 320 sq. ftPower Input: 1,600W (Inverter/5-Star) to 2,360W (1-Star/Fixed Speed)Running Current: 9.5A to 11.0APower Supply: 220V–240V, 50Hz, 1 Phase |
| 15 | DG Set – 62.5 KVA (01 No.) |
| 16 | ConsumablesFor Split AC’s’S & Window AC’s and EPBAX System and DG Set ( 62.5 KVA)(PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)NOTE: i) The overall amount earmarked for expenditure under this subhead is Rs. 71,636.00ii) The prepriced list of spares including OH & CP @ 10% and 18% GST is given below.iii) The amount will be reimbursed/ paid against actual expediture made (restricted to the estimate/ eligible amount) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities subject to rates given in prepriced list.iv) Requirement of any consumables / Spares will be approved based on service report of OEM/ Authorized vendor of OEM duly recommended by Estate Manager.v) The list of spares is not exhaustive the associated accessories of the above listed E/M assets as per Appendix – 'N' of NIT. |
| 17 | For Split / Window AC’sReplacement of Compressor 2 Ton (Each @ Rs.9500.00 per Unit) |
| 18 | Removal and replacement of Outdoor Unit of 2 Ton Split / window AC (Each @ RS.8000.00 Per Unit) |
| 19 | For EPBAX SystemReplacement of voice/data three pair cable that are snapped/burnt/cut etc.( Each @ Rs.55.00 per Rmt) |
| 20 | Replacement of old batteries 12V, 7Ah. ( Each @ Rs. 1000.00 per No) |
| 21 | Spare / Consumables for DG Set – 62.5 KVA |
| 22 | Belt .V ( Each @ Rs. 1312.806 per No) |
| 23 | FG000031, 3SR-SOLENOID ASSEY 12BDC ( Each Rs.12279.26) |
| 24 | HOSE LAN ( Each @ Rs.1845.94) |
| 25 | CLAMP, HOSE ( Each @ Rs. 708.30) |
| 26 | Sensor Temperature ( Each @ 6141.24) |
| 27 | Installation Control ( Each @ 56716.99) |
| 28 | Relay Control ( Each @ Rs. 9047.13) |
| 29 | Sender Oil Pressure ( Each @ Rs. 9120.47) |
| 30 | Separator Fuel Water ( Each @ Rs 2992.36) |
| 31 | Element Oil Filter ( Each @ 535.96) |
| 32 | Kit Air Cleaner Element ( Each @ Rs. 5710.00) |
| 33 | Valvo line premium Blue 7800 plus 1/10 Lit ( Each @ Rs. 6782.05) |
| 34 | Gasket Cover ( Each @ Rs. 4307.95) |
| 35 | Inhibitor Corrosion ( Each @ Rs. 5399.17) |
| 36 | Radiator Cleaning charges ( Each @ Rs. 6490.00) |
| 37 | Inhibitor Corrosion 5 Lit ( Each @ Rs. 2789.88) |
| 38 | (II) Prime Cost Sum: (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Prime cost sum for supply of spare parts, consumables items, overhauling repair of equipments not covered in any of the schedule whose specifications, requirements and quantity that cannot be foreseen are covered under prime cost sum and as directed by Engr-in-Charge. All prime cost sum shall be reserved for the supply of material or the execution of work by the OEM or agency approved by department. Payment for these items shall be made based on invoices and purchase voucher from OEM/ authorised dealers as per Note (ii) below. Notes:-(i) The total estimated amount in Prime cost sum is Rs. 47,758.00 is on not exceeding basis (This amount is fixed and inclusive of CP&OH and GST@18%).(ii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceeding basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities with base price + @18% GST + 10% CP. |
| 39 | Part - H (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)(I) Cost of DieselProcurement of Diesel For contracts involving operation of DG Set(s), Central Heating Plants and / or any other equipment, the diesel required for day-to-day running of DG sets shall preferably be supplied by the Department / User. In case of non-supply of diesel by the department / user, the contractor shall procure the diesel at the prevailing market rates as per the requirement of diesel from time to time after prior approval of CCE(R&D) Estates North. The total quantity of the diesel used during the period of contract shall not exceed the estimated quantity of the diesel given in BOQ. The payment towards the procurement of diesel shall be made on actuals on production of original purchase invoice (to be signed by the users) plus Handling Charges per litre of diesel supplied as quoted by the contactor in the BOQ to cover loading / unloading, transportation, storage, handling, contractor’s profit, & overheads etc. The cost of diesel will be accounted for as a part of the CA / JWO amount, without levying of any GST as the same is not applicable as per prevailing Govt of India norms. The contractor will be paid / reimbursed Only the actual procurement of the diesel on the Govt fixed prices on production of original computer-generated Invoice and verified by concerned seller with stamp of concerned fuel pump duly signed by the users. The Log book and consumption / utilization records of the diesel used vis-à-vis DG set(s), Central Heating Plants and / or any other equipment shall be maintained and submitted to the department / user.NOTE: i) This amount is fixed and will be reimbursed/ paid against actual expenditure made (restricted to the estimate/ eligible amount) on submission of paid vouchers submitted by contractor for payments duly defaced by Estate Manager / Engineer-in-charge. |
| 40 | (II) Handling charges of diesel (RATE TO BE QUOTED)Bidders to quote Diesel Handling Charges including loading / unloading transportation Storage etc. per litre, subject to maximum ceiling of Rs. 10/- per litre and should be greater than ZERO. Note : a) Bid for Zero rate is not acceptable and will be treated invalid.b) Rate is inclusive of CP & OH. c) GST @18% will be paid on the quoted amount. |
| 41 | PART-J (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive AMC for Comprehensive AMC of ZILOG EPABX system (4*12) along with CVT(150VA) Batteries 02 no’s (12V,07AH), MDF box , push button telephones (8 nos.) also faults of cables laid in connections with phones installed DRDO transit facility Varanasi except replacement of voice/data three pair cable that are snapped/burnt/cut etc. and old batteries 12V, 7Ah. NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 26250.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs.6562.50 per quarter for CAMC of above mentioned item as per payment terms of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment.v) The Requirement of replacement of material is approved based on service report of OEM/ Authorized vendor of OEM duly recommended by Estate Manager. |
| 42 | PART- K (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT) (Dry Cleaning of Linen Items)NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is inclusive of CP & OH, GST@18%. |
| 43 | Blanket Raymond ( Cold Master) |
| 44 | Blanket Raymond ( Cold Master) Single |
| 45 | Curtain for Doors |
| 46 | Curtain for Windows Quoted Percentage (+) and Total Amount in Figures Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Aug 10, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedAug 25, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 14 daysAug 27, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 16 daysTender Documents
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