Tender For Provision Of Maintenance To Drdo Transit Facilities At Prayagraj Through Management, Operation & Maintenance Of E/M Installations Including Day To Day Maintenance, Watch & Ward And Conservancy Services And Comprehensive Annual Maintenance
Tender Value
66.73 Lakhs
Estimated cost
Bid Submission
22 Aug 2026
11 days left
EMD
1.33 Lakhs
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Chandigarh → Chandigarh
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Provision Of Maintenance To Drdo Transit Facilities At Prayagraj Through Management, Operation & Maintenance Of E/M Installations Including Day To Day Maintenance, Watch & Ward And Conservancy Services And Comprehensive Annual Maintenance Of Epbax And Online Ups Systems Installed At Drdo Transit Facilities At Prayagraj And Dry Cleaning Of Linen Items
BOQ
| Sl. No. | Item Description |
| 1 | Part - A (PERCENTAGE TO BE QUOTED ON THIS AMOUNT ONLY WHICH IS INCLUSIVE OF CP&OH)PROVISION OF MAINTENANCE TO DRDO TRANSIT FACILITIES AT PRAYAGRAJ THROUGH MANAGEMENT, OPERATION & MAINTENANCE OF E/M INSTALLATIONS INCLUDING DAY TO DAY MAINTENANCE, WATCH & WARD AND CONSERVANCY SERVICES AND COMPREHENSIVE ANNUAL MAINTENANCE OF EPBAX AND ONLINE UPS SYSTEMS INSTALLED AT DRDO TRANSIT FACILITIES AT PRAYAGRAJ AND DRY CLEANING OF LINEN ITEMS BY DEPLOYMENT OF FOLLOWING MANPOWERS :-(i) Manager (Highly - Skilled) - 1 Nos(ii) Special Cook (Highly-Skilled) - 1 Nos(iii) Cook (Skilled) - 1 Nos(iv) Waiter (Semi-Skilled) - 2 Nos(v) Masalchi (Un-Skilled) - 1 Nos(vi) Housekeeping Staff (Un-Skilled) - 2 Nos(vii) Dhobi (Un-Skilled) - 1 Nos(viii) Electrician/DG Operator (Skilled) - 1 Nos(ix) Plumber/Pump Operator (Skilled) - 1 Nos(x) Sanitation Staff (Un-Skilled) - 1 Nos(xi) Security Guards without arms (Skilled) – 3 NosTotal Manpower : 15 Nos(Continued to 1.001) |
| 2 | NOTE:(i) The estimated cost is inclusive the following:-(a) The Current Minimum Fair Wages of the above Manpower (Refer to Letter No. F. No. 1/6(3)/2025-LS-II of office of Chief Labour Commissioner (C), Dated : 30 Mar 2026).(b) EPF (Employer’s share only) – 13.00% (But not on more than ceiling limit of wages prescribed by EPFO i.e, presently restricted to Rs 15000/-) (c) ESI (Employer’s share only) – 3.25% (only for employees whose total monthly wages is less than or equal to |
| 3 | GST @ 18% On Manpower Amount of Rs. 44,48,535.48 |
| 4 | Part - B (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Uniform and Accessories for O&M Staff : Two sets of normal Uniforms (Shirt full sleeves duly engraved name of particular company on the left pocket of Shirt & Trouser as approved by Estate Manager) to each and every manpower including Tie, bow, Apron, Head Cap, Hand Gloves, pair of shoes, name badges etc. as applicable to all TF Staff @ Rs 4720.00 per annum per head.Uniform and Accessories: Two sets of normal Uniforms (Shirt & Trouser duly engraved name of particular company on the left pocket of Shirt as approved by Estate Manager) to each and every manpower including Shoes/Boots/Protective Gear/Gloves and winter clothing etc. as applicable to all TF taff @ Rs 4720.00 per annum per head. NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is including of CP & OH, GST@18% will be paid @ Rs.4,720.00 per annum per head (Refer Appendix - B). |
| 5 | Part - C (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Uniform and Accessories for Watch & Ward Staff : Two sets of normal Uniforms and accessories Lathies, Torches, Cells, Shoes, Cap, Belt, Jersey/Pullover/Raincoat for winter and rainy season for all security staff as applicable @ Rs 5900.00 per annum per head. as applicable to all W&W Staff @ Rs 5900.00 per annum per head.NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is including of CP & OH, GST@18% will be paid @ Rs.5,900.00 per annum per head (Refer Appendix - B). |
| 6 | Part-D (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Annual Maintenance Charges: Provision of daily news papers, Weekly / fortnightly Magazines, Hygiene Chemicals, Internal flower / plant arrangement, washing materials for napkins, bath towels, hand towels, bed sheets and other small items etc for 12 Months (a) For DRDO Guest House at Prayagraj [VIP Suite - 06 (D/Beds-06), No of Rooms – 5 (S/Beds-10)] @ Rs. 1298.00 per month per room including CP&OH and GST @18% (Refer Appendix - B)NOTE: i) The amount will be reimbursed / paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is inclusive of CP & OH, GST@18%. |
| 7 | Part-E (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Cost for Cleaning Materials, Hygiene Chemicals and Personal Protection Equipments (e.g. Apron, Gloves, Face Mask, Toilet Cleaner, Phenyl, Naphalene Balls, Hygience Chemicals Powder Brooms, Hand Sanitizer, Trolley & Other Misc. Expenditure etc.)(PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Note: (i) The total amount earmarked in this head is Rs. 7,788.00 Which is inclusive CPOH & GST @18%. (ii) The amount is to be utilised for purchase of Cleaning Materials, Hygiene Chemicals and Personal Protection Equipments (e.g. Apron, Gloves, Face Mask, Toilet Cleaner, Phenyl, Naphalene Balls, Hygience Chemicals Powder Brooms, Hand Sanitizer, Trolley & Other Misc. Expenditure etc.). (iii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities. |
| 8 | Part-F : (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive Maintenance ServicesI) Comprehensive Annual Maintenance of following window type air conditioners including voltage stabilizer by replacement spare parts like, thermostat, filter pads, contractors, capacitors relays, control wiring complete, gas charging, PCB etc for smooth functioning of equipment's as per instructions of Engineer-in-Charge except replacement of compressor and FCU unit:-1.5 TR Window AC 8 NosBrief General Specifications :Cooling Capacity: 5,000 to 5,200 Watts (approx. 17,000 BTU/h)Star Ratings: Available in 3-star and 5-star BEE energy ratingsCompressor Types: Available in high-efficiency Rotary or advanced Dual Inverter compressorsCondenser Material: 100% Copper coils for faster heat exchange and rust resistanceRefrigerant Gas: Eco-friendly R-32 or R-410ABrief scope :The Comprehensive annual maintenance contract covers regular servicing, periodical checks to all components, rectification / tightening of all electrical connections, and including cleaning and dusting of all components complete all as directed by Engineer-in-Charge to keep the equipment in functional condition. Services further included are complete servicing, replacement of defective /damaged parts, expert assistance for non-performing systems, maintenance scheduling, and annual calibration by carrying General Servicing and maintenance as per standard practices/guidelines to keep the system functional. The modalities would include attending the complaints / breakdowns as and when arisen , repair / replacement of consumables as required for smooth operation of the system. Payment of consumables will be made as per terms and conditions given in the BOQ.AMC would typically cover entire original / extended contract period and will include regular maintenance visits, labour, etc. Annual maintenance contracts include Monthly / Quarterly preventive maintenance and breakdown maintenance as and when required as per periodicity. Only original spare parts as per approved make list duly approved by Estate manager will be permitted to be used for the maintenance during the entire contract Period. The agency shall have to do agreement with OEM / authorised vendor of OEM / any expert agency approved by CCE (R&D) Estates North Chandigarh based on recommendations of Estate Manager within One (01) month from the date of issue of LOI.Periodical Checks has to be carried out by Service Engineer of OEM / OEM authorised Vendor /any Expert Agency as approved by CCE(R&D) Estates North based on recommendations of Estate Manager. The Service Engineer will visit once every 03 months (Quarterly) and as and when required for attending breakdown calls and will submit the service report duly signed by stake holders including recommendations / repairs / replacements of any components if required (The rates in the BOQ are inclusive of periodic visit of Service Engineer as referred above). The OEM/OEM authorised system engineer shall inspect quarterly starting 1st month of commencement of contract. |
| 9 | NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 37,760.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs. 9440.00 per quarter for AMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under AMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of AMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, AMC of particular machine / equipment / appliances shall start and consider for payment. |
| 10 | PART-G (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Comprehensive AMC for CCL CLI intercom EPABX system 308 (upgradable) with 08 push button tale phones, 650 VA UPS with battery 01no’s(12V, 07AH) and Krone MDF box also inclusive of 48V 03KVA digital inverter with batteries 04no’s(12V, 150AH) also faults of power and tale phones cables laid in connections with inverter points and phones. (DRDO transit facility Prayagraj) Except replacement of voice/data three pair cable that are snapped/burnt/cut etc. and old batteries 12V, 7Ah..NOTE: i) The overall amount earmarked for expenditure in this head is Rs. 2,100.00 including CP&OH and @ 18% GST.ii) Payment will be made @ Rs.525.00 per quarter for CAMC of above mentioned item as per payment term give at Para 30 (i) (iii) of Terms conditions given at Appendix 'D' iii) The payment against this Sub-Head of BOQ is to be claimed on Quarterly basis along with service report of OEM / Authorised vendor of OEM / Any other Expert Agency as approved by CCE based on recommendations of Estate Manager. The bill will be submitted along with certificate by agency that all items are serviceable duly countersigned by Estate Manager. Any item requires repairs are to be reported in a complaint register by the TF staff and response time of Agency to be recorded and maintained by Estate Manager or his Authorised Rep. Penalty to be levied for delay in repairs @ Rs 500 per day beyond an acceptable time for repairs as decided by Estate Manager.iv) Agencies are instructed to visit the site and assess the status of machine / equipment / appliances etc. before submission of their Quoted Tender. Any representations in this regard shall not be entertained after Pre-Bid Meeting. However, the department has to ensure that all items covered under CAMC are in functional condition. If any machine / equipment / appliances are found Non-functional before start of CAMC during handing /taking over between two Contractors, the same shall be rectified through running Contract by the concerned Agencies as per his Scope of work before handing over and if the same is not under the Scope of running Contract, it shall be rectified through Prime Cost Sum of new Contract and after repairs only, CAMC of particular machine / equipment / appliances shall start and consider for payment.v) The Requirement of replacement of material is approved based on service report of OEM/ Authorized vendor of OEM duly recommended by Estate Manager. |
| 11 | ConsumablesFor Window AC’s and EPBAX System.(PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)NOTE: i) The overall amount earmarked for expenditure under this subhead is Rs. 45050.00ii) The prepriced list of spares including OH & CP @ 10% and 18% GST is given below.iii) The amount will be reimbursed/ paid against actual expediture made (restricted to the estimate/ eligible amount) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities subject to rates given in prepriced list.iv) Requirement of any consumables / Spares will be approved based on service report of OEM/ Authorized vendor of OEM duly recommended by Estate Manager.v) The list of spares is not exhaustive the associated accessories of the above listed E/M assets as per Appendix – 'N' of NIT. |
| 12 | Replacement of Compressor of 1.5 Ton Window AC (Each @ Rs.9500.00 per Unit) |
| 13 | Replacement of FCU of 1.5 Ton Window/Split AC (Each @ RS.8000.00 Per Unit) |
| 14 | For EPBAX SystemReplacement of voice/data three pair cable that are snapped/burnt/cut etc.( Each @ Rs.55.00 per Rmt) |
| 15 | Replacement of old batteries 12V, 7Ah for 650VA UPS System. ( Each @ Rs. 1000.00 per No) |
| 16 | (II) Prime Cost Sum: (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)Prime cost sum for supply of spare parts, consumables items, overhauling repair of equipments not covered in any of the schedule whose specifications, requirements and quantity that cannot be foreseen are covered under prime cost sum and as directed by Engr-in-Charge. All prime cost sum shall be reserved for the supply of material or the execution of work by the OEM or agency approved by department. Payment for these items shall be made based on invoices and purchase voucher from OEM/authorised dealers as per Note (ii) below. Notes:-(i) The total estimated amount in Prime cost sum is Rs. 67594.00 is on not exceeding basis (This amount is fixed and inclusive of CP&OH and GST@18%).(ii) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceeding basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge / Project Manager to the concerned authorities with base price + @18% GST + 10% CP. |
| 17 | PART-H (PERCENTAGE NOT TO BE QUOTED ON THIS AMOUNT)PART – D (Dry Cleaning of Linen Items)NOTE: i) The amount will be reimbursed/ paid against actual expenditure made (restricted to the estimate amount on not exceedable basis) on submission of paid vouchers submitted by contractor of payments duly defaced by Engineer-in-charge & Estate Manager to the concerned authorities.ii) The Amount is inclusive of CP & OH, GST@18%. |
| 18 | Blanket Raymonds cold master |
| 19 | Curtain (Window) |
| 20 | Curtain(door) Quoted Percentage (+) and Total Amount in Figures Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Aug 06, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedAug 22, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 11 daysAug 24, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 13 daysTender Documents
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