Tourism Government Departments Closing in 10 days TDR #56633570

Tender For Request For Quotation (Rfq) / Limited Tender For Selection Of Event Management Agency (Ema) For Execution And Management Of Odisha Parab Event At Varanasi

Issued by Government Departments · Varanasi, Uttar Pradesh
Tender Value
Ref. Documents
Estimated cost
Bid Submission
06 Aug 2026
10 days left
EMD
1 Lakhs
Bank guarantee accepted
Document Fee
10000
Non-refundable
Tender Type
Online

Tender Overview

Organization
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Tender ID
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Competition Type
NCB
Bidding Type
Tender
Location / State
Varanasi → Uttar Pradesh
EMD Exemption
Available
Quantity
Not Available
Website
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Contact Person
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Address
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Project Description

Tender for Request For Quotation (Rfq) / Limited Tender For Selection Of Event Management Agency (Ema) For Execution And Management Of Odisha Parab Event At Varanasi

BOQ

Name of Work:- Request for Quotation (RFQ) / Limited Tender for Selection of Event Management Agency (EMA) for Execution and Management of Odisha Parab event at Varanasi
Sl. No. Item Description
1INAUGURATION CEREMONY (INDOOR/OUTDOOR)
2Main Stage with Carpeting with Coloured cloth masking (50'-0\\" x 30'- 0\\") with Side steps and side wing with Odisha Parab branding + secondary stage at other places if required 500.00 sqft . (Hight of stage as per site requirement and direction of the EIC)
3LED Backdrop with Pixel Pitch -P3.9 (with Riser 3' to 4' where ever required) :- for Inagural Ceremony = (40'-0\\" x 16'-0\\") 1no , For Other Places as if required-(40'-0\\" x 16'-0\\")- 3nos
4Preview Monitor 50\\" size of reputed brand - For Inagural Ceremony - 3 nos , For Other Places as required- 3 nos
5Wooden Podium with Branding at different places-approximately 1200 mm height × 600 mm width × 500 mm depth, constructed from premium quality seasoned hardwood frame and commercial/BWR grade plywood etc.
6Flower Arrangements for Stage, Dias and VIP Seating- For Inagural Ceremony - 1 nos , For Other Places as if required- 2 nos= Total 3 Nos
7Well trained Emcee -For Inagural Ceremony - 1 no for 3 days = 3 nos - attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
8Well trained Usherette ( Male and Female) - 5 nos for 3 days = 15 nos- attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
9Flower Bouquet
10Photography for entire Odisha Parab Event and submission of hard as well as soft copies ( Hard disc )
11Video Documentation for entire Odisha Parab Event and submission of soft copy ( Hard disc )
12Power Socket for B2B area and other places
13Tabletop Flower decoration (B 2 B) area along with candy bowl
14Registration Table with branding - size approximately 1800 mmx750–900 mm x 750mm
15Long Table with Frills- Size approximately 2400 mm (L) × 750 mm (W) × 750 mm , Good quality new frills Polyester/cotton blend .
16Public Address (P.A.) System in B2B area(1 no) and in other areas as per requirement(2 nos)
17Hall Backdrop Branding in B2B area - Branding with Digitaly Printed Eco-friendly Fabric mounted on Wooden frame .
18Hall Backdrop Branding in B2B area - Branding with Digitaly Printed Eco-friendly Fabric mounted on M.S frame .
19Hall Backdrop Branding in B2B area - Branding with Digitaly Printed flex mounted on Iron frame .
20AUDIO VISUAL- LIGHT & SOUND FOR CULTURAL PROGRAMME(INDOORS and OUTDOOR as per site Requirement)
21Professional Sound System for cultural programme in main stage (500 Audience )
22Sound System for functions at other places except main stage like Press meet , Road Show , Influencers meet , G2B sessions etc
23Professional Light System with stand and truss for Cultural / Dance Programme at main stage
24Light arrangement for functions at other places except main stage like Press meet , Road Show , Influencers meet , G2B sessions etc
25BACKUP POWER for total Event as per requirement
26Genset with Fuel(125KVA)- On an Avg 5 nos Genset x13 hrs for day x3days - with a heavy-duty uninterruptible power supply (UPS)
27BRANDING INDOOR
28Standee(3'x6') - Digitally printed Eco-friendly Fabric with Wooden frame
29Standee(3'x6') - Flex with M.S frame
30Standee(3'x6') - Digitally printed Eco-friendly Fabric with M.S frame
31Hall Branding - Branding with Digitaly Printed Eco-friendly Fabric with M.S frame
32Riser for different Equipments as per requirement-riser platforms comprising MS frame construction with plywood anti-slip deck.
33EXHIBITION OUTDOOR/INDOOR (CRAFTS, FOOD & TOURISM)
34Providing German Hanger Tent -Strong aluminum frame: Typically made from high-strength aluminum alloy , Durable fabric cover: Usually PVC-coated, waterproof, UV-resistant, and fire-retardant etc.
35Providing Aluminium Pagoda Tent :- Frame - Anodized Extruded Aluminum Alloy , Roof and Wall - Double PVC-coated polyester fabric , Waterproof: 100%,Fire-retardant certified , Size - 10'×10'
36Providing Aluminium Pagoda Tent :- Frame - Anodized Extruded Aluminum Alloy , Roof and Wall - Double PVC-coated polyester fabric ,Waterproof: 100%,Fire-retardant certified, Size - 12'x12'
37Providing 10'x10' Canopy with 4 side open for Artist dining area - Frame: Extruded aluminum,Fabric: 500D–600D polyester or PVC,Waterproof: 100%,Fire-retardant certified
38Providing Thematic CRAFT STALL of size 10' x 10' basing on Odisha Culture with fascia branding , 2 nos of Octonorm table and 2 nos of Cushion Chair , electrification , adequate Power socket , light and fan etc.
39Providing Thematic FOOD STALL of size 10' x 10' basing on Odisha Culture with with fascia branding , 2 nos of Octonorm table and 2 nos of Cushion Chair , electrification , adequate Power socket , light and fan etc.
40VIP Lounge 32' x 16' with Fascia branding, wooden platform with carpet flooring, electrification , adequate Power socket , light and fan , wall finishing with printed fabric, required furniture like sofas, side table, coffee table, provision of pantry room etc. usage of fire retardant fabrics & textiles.
41Providing Ceiling With New Cloth - Providing and fixing approved quality new ceiling cloth/fabric of specified shade and texture .
42Wooden/Ply Platform For Stalls ( height - 100mm to 200mm )-Providing and laying raised platform flooring using wooden framework and plywood top, complete in all respects .
43Branding - Branding with Digitaly Printed Flex mounted on M.S frame .
44Branding - Branding with Digitaly Printed Eco-friendly Fabric with M.S frame
45Providing M.S display Rack ( with 3/4 shelfs) for stalls 7 'to 10' Long , painting with synthetic enamel paint etc.
46Providing Ply back Wall with wooden frame & ply at both sides of frame , coloured with weather coat using fire retardant & water proof ply etc.
47Self-adhesive Vinyl sticker signage on wall / glass / ACP / metal / acrylic / smooth finished surface.
48Green Room 16'x10'- Providing Aluminium Pagoda tent with Fascia branding, with Adequate light & fan arrangement , 15Amp. Power Socket-2Nos , 2 nos Octonorm Table , 2 nos Cushion Chairs .
49Providing Octonorm room with four side Wall and 1 no Door with adequate light,fan and socket etc.
50Providing Octonorm Stall with three side Wall and front side open with adequate light,fan and socket etc.
51VIP Chairs - upholstered armchairs with cushioned seat and back, rigid frame construction, polished / powder-coated / wooden finish etc. - 100nosx3 days = 300 nos
52Banquet Chairs-banquet chairs for Audience seating - 800nosx3days=2400nos
53Coffee Table- Coffee Table of size approx. 900–1050 mm (L) x 450–600 mm (W) x 400–450 mm (H)- 25nosx3days=75nos
54Round table for dining with Good quality Cotton cover , dia 1050–1200 mm - 15 nos x 3 days
55Two Seater leather sofa for VIP guests - Length: 1500 mm to 1700 mm - 30 nos x 3 days
56Stainless steel high round table of dia 600mm to 750mm - 15nos x 3 days
57Long Table with Frills- Size approximately 2400 mm (L) × 750 mm (W) × 750 mm , Good quality new frills Polyester/cotton blend . 10nos for 3 days
58Octanorm Table for stalls - Providing Octanorm Table of length 1200mm approx .
59Cushion Chair for stalls - Wooden / Plastic
60Water Dispenser(20L) with Tap for 3 days- 200 nos x 3 days
61Stainless Steel Sink setup - sink size 24\\"x18\\" minimum - including all fixtures and fittings with pipe connection from Tank complete in all respect.
62CONSTRUCTION OF SHED - Shed for kitchen and Artist dining area - Bamboo shed with Waterproofing tarpaulin sheet excluding wall , with adequate lighting , fan arrangement etc.
63Ply or Tin Walling for bamboo shed as per requirement - made of bamboo/wooden frame and waterproof ply / Tin .
64Providing Token for Meal / snacks
65Supplying of Aprons and Chef Hat etc. with Odisha Tourism Logo . for food stalls - 1 set = Chef Hat- 8 nos , Chef Aprons- 8 nos , Staff Aprons - 8 nos and Food safe Disposable Gloves - 8 sets
66Fire Extinguisher (CO2) covering all places including Food Court + Kitchen, Crafts Exhibition area and main stage.
67Kitchen Utensils
68Deep Freezer - Capacity upto 300 Ltr
69Deep Freezer - Capacity above 300 Ltr upto 500 Ltr
70Deep Freezer -Capacity above 500 Ltr
71Fridge - Capacity upto 250 Ltr
72Fridge - Capacity above 250 Ltr upto 400 Ltr
73Fridge - Capacity above 400 Ltr upto 800 Ltr
74Fridge - Capacity above 800 Litres
75Mixer Grinder- Capacity upto 5.00 Ltr
76Mixer Grinder- Capacity above 5.00 Ltr upto 10 Ltr
77Mixer Grinder- Capacity above 10 Ltr
78Micro Oven-Capacity upto 25.00 Ltr
79Micro Oven-Capacity above 25.00 Ltr upto 30 Ltr
80Micro Oven-Capacity upto 30.00 Ltr
81Induction cooktop - Power output upto 5 KW
82Induction cooktop - Power output above 5 KW upto 10 KW
83Induction cooktop - Power output above above 10 KW
84Momo Steamer-Capacity upto 9 Ltr
85Momo Steamer-Capacity above 9 Ltr upto 14 Ltr
86Momo Steamer-Capacity above 14 Ltr
87Commercial Blender-Capacity upto 10 Ltr
88Commercial Blender-Capacity above 10 Ltr
89Wet Grinder-Capacity upto 10 Ltr
90Wet Grinder-Capacity above 10 Ltr upto 20 Ltr
91Wet Grinder-Capacity above 20 Ltr
92Table Top Deep Fryer - Capacity upto 8 Ltr
93Table Top Deep Fryer - above 8 Ltr upto 20 Ltr
94Table Top Deep Fryer - Capacity above 20 Ltr
95OTG Oven -Capacity upto 9 Ltr
96OTG Oven -Capacity above 9 Ltr upto 20 Ltr
97OTG Oven -Capacity above 20 Ltr upto 40 Ltr
98Double Gas Burner Stove setup
99Double Gas Burner Commercial Gas Range
100Gas Cylinder domestic type
101Gas Cylinder commercial type
102Chafing dish fuel - specialized, controlled-flame heat source used to keep buffet food warm .
103Gas Lighter
104Single Gas Burner stove commercial type
105Dosa Tawa (Big)
106Handi(Different sizes Big,Medium,Small)
107Kadhai(Different sizes Big,Medium,Small)
108Iron Tawa(Big&Medium)
109Chat Tawa
110Iron Palta(Different sizes Big,Medium,Small)
111Dabu(Different sizes Big,Medium,Small)
112Jhara(Different sizes Big,Medium,Small)
113Fry Pan
114Pressure Cooker - Capacity upto 10 Ltr
115Pressure Cooker -Capacity above 10 Ltr upto 20 Ltr
116Pressure Cooker -Capacity above 20 Ltr upto 30 Ltr
117Dekchi With Lid
118Sauce Pan
119Thick Base Frying Pan
120Heavy Base Pan with Cover
121Aluminium Kadhai Big
122Malpua Kadhai
123Aluminium Kadhai Medium
124Chhenapoda Base
125Zigzag frying pan
126Oil Strainer
127Idli Steamer- Capacity upto 36 idlis/batch
128Idli Steamer- Capacity above 36 and upto 60 idlis/batch
129Rice Cooker Thick Base
130Aluminium Handi Thick Base
131Tea Strainer steel
132Oil Strainer Cleaner
133Soup Strainer
134Drinking Water station - Water Cooler with Purifier -120 ltr capacity of reputed brand with disposable good quality paper glass . Glass - 2000 nos /days/station x 3 days
135Tray-48nos,Sweet Display Tray-12nos,Slicer (Steel)-16nos,Chopping Board-30nos,Bucket-16nos,Jug-16nos,Hot Case-16nos,
136Chef handis
137Transparent Chef handis
138Rose gold serving dish
139Long Handle Service Ladle-40nos,Tong-50nos,Knife-40,Peeler-10nos,Hemdasta-3nos
140Steel Drum (40 Ltr Capacity)
141Steel Tub (50 Ltr Capacity)
142Rice Spoon-10nos,fancy plate to serve -10nos,Curry Spoon-50nos,Solid Turner-4nos,Belana Pata-4nos,S.S Cutlery Set-20nos,Serving Bowl-40nos,Tea Kettle-2nos,Silabata-2nos,(Bamboo Jhudi,Kaddu kass,Pot Wash Soap,Pot Wash Scrubber,Kitchen Duster,Vegetable Grater,lagan -as per requirement),
143Storage Container for kitchen - Small & Prep Containers (1 to 4 Quarts)
144Storage Container for kitchen - Mid-Size & Bulk Storage (6 to 12 Quarts)
145Storage Container for kitchen - Large & Walk-In Storage (18 to 22+ Quarts)
146Storage Container for kitchen - Ingredient Bins & Totes (20 to 50+ Liters)
147Bain Marie-2-Pan Systems-10 to 20 liters
148Bain Marie-4-Pan Systems-24 to 40 liters
149Bain Marie-6-Pan Systems-30 to 60 liters
150Iron Box for kitchen items storage -24\\" x 14\\" x 10\\"
151Iron Box for kitchen items storage-35\\" x 18\\" x 14\\"
152Iron Box for kitchen items storage-39\\" x 20\\" x 16\\"
153Spatula-15nos,Steel Gamla-15nos,Nadia korana -2nos,
154Mixing bowl of different sizes
155Silicon spatuala , Whisk , Display platter,ice box and frying laddle - as per requirement
156Double Decer Electric Ovan-2-Tray Capacity-4 to 6 kg of baked goods per batch
157Double Decer Electric Ovan-4 to 6-Tray Capacity-18 to 38 kg of baked goods per batch
158Good quality Wooden eating Spoon
159Good quality Wooden eating fork
160Garbage bag , kitchen gloves, hair net - as per requirement ( eco-friendly type)
161OUTSIDE BRANDING
162Branding with Digitaly Printed Flex mounted on M.S frame .
163Branding - Branding with Digitaly Printed Eco-friendly Fabric with M.S frame
164Signage Standee(3'x6') -Digitally printed Eco-friendly Fabric with M.S frame
165Standee(6'x6') - Digitally printed Eco-friendly Fabric with M.S frame
166OTHER WORKS
167Thematic Decorative Main Entrance Gate with Ply, 3D model of POP , Outside measurement -20' x 17' with Pillar 3'x3'x14', Top - 3' x 3' x 20'
168Thematic Decorative Gate with Ply, 3D model of POP , Outside measurement - 15' x 15' with Pillar 3'x3'x12', Top - 3' x 3' x 15')
169Thematic Arm Pillar Gate with Iron frame & flex(Pillar 3'x3'x10'- 2nos )
170Acrylic letter (WITH PLATFROM) 10' long for ODISHA PARAB - 2026
171Red Carpet/ or any other coloured carpect as approved by Engineer in Charge (New)
172Signage - Signage made of approved quality 5 mm thick sunboard sheet of required size and shape, with digitally printed self-adhesive vinyl graphic pasted neatly on the surface
173Thematic Odisha Tourism Pavilion showcasing Odisha's heritage, Culture, live crafting area , Master LED screen - 64 Sqft , 2 nos LED screen (65\\" size) , Backlit pannel , Sofa chair- 15 nos , Coffee table- 15 nos etc. (Approximately 2200 Sft)
174Long Lampshade - 3' Long
175Medium Lampshade- 2' Long
176Small Lampshade- 1' Long
177LED Flood Light (Green & Warm white)- 200 Watt , 16000-24000 lumens
178Tuni Light Chain - 12 mtr long - 5 Watt - 10 Watt
179Medium size Umbrella of Applique works- 2' Dia
180Large size Umbrella of Applique works in food court area- 3' Dia
181Stip Light - IP-65 , 9-15 watt/Mtr
182LED Palco - 40 to 50 watt
183Stand for LED Palco
184Spot lights (for illumination of the Parab area)- 9 - 10 watt
185Spot lights (for illumination of the Parab area)- 15 - 30 watt
186Acrylic Signages (A4 Size)
187Dustbin- 60 Ltr to 120 Ltr
188Big Dustbin-240 liters and above
189Water storage tank in Kitchen area with riser & water Tank - 1000 ltr
190Waste collection personnel (24 Nos. x 3days)- attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
191Security personnel (12 Nos. x 3 shifts x 3days)- attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
192Male Promoters, Hostess(10 Nos. x 2 shifts x 3days)- attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
193House Keeping(20 Nos. x 3 shifts x 3days)- attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
194Mobile Bio Toilets (For male and Females)-Approximately 3 ft × 3 ft × 7 ft (Width x Length x Height).
195Thematic Selfie Area for Odisha Parab showcasing Odisha Culture (Aproxmately 100 sqft)
196Odisha Parab Badges with Lanyards
197Local volunteers- (6 Nos. x 2 shifts x 3days)- attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
198Mobile Toilets Van (Air conditioned For VIPs wherever usage is required)
199Tower AC 2.00 ton capacity with stabilizer and other accessories as per requirement.
200Desert Air Cooler - Water storage 200 Ltr
201Mist Air Fan - Water storage 20 Ltr
202Pedestal Fan -24-inch to 30-inch blades
203Pedestal Fan -16 inch blades
204Laptop- 4nos , Printer , Printing paper
205Walkie - talkies for event management
206Influncers -Influencer having 500K or more followers - 2 nos x 3 days - attendance sheet of the man powers to be provided with Geo-tagged Photographs and name of the persons .
207Wire Manager-Floor Cable Cover Non Slip Heavy Duty Self Adhesive Wire Protector
208Stainless Steel Hand Wash Basin with stand - basin 24\\"x18\\" - 6 nosx3day=12.00 nos
209Digital Printing 300 GSM matt finish Name Tent cards
210Plumbing work for all food stalls/kitchen including laying of PVC pipe , if required etc.
211Planter Pot 12\\" with 3' Plants
212Mojo Barricades - approx. 4 feet height
213Band Tech Rider for Cultural programme
214Customised Side Wings-Plyback (5mm) with 4 Pass Fabric Printing and Black Masking Back
215Cloth Masking- Good quality new cloth of approved colour
216Providing Glow Sign board with 3mm imported Acrylic sheet , 3mm sun board , LED light
217Installation of Flags of satin cloth of different colours or design as approved by Engineer in charge with 2\\" GI pipe of ht about 20' .
218Q manager - Providing SS Golden finish premium Q-manager with red velvet rope - approx ht 4' .
219Providing MS Truss for different works like Execution of thematic tunnel with ms truss structure except decorative items like umbrella , lights etc. ( Length x Width )
220Providing U-shape Conference table setup for G2B and one 2 one meetings in conference hall- Outer Perimeter length 42' 0\\"
221Art Installation 10'x10' Approx - The living map of Odisha
222Providing drinking water glass bottle of premium brand for delegates and vip guests- 250 ML
223Black board with stand for food stalls for food menu writing . 5 nosx3 days
224Providing Fire retardant spray on main stage and vip lounge area etc. complete
225Electrification Charges - Electrical works Including wiring, cabling, supply and power distribution, load management, installing panels and sub panels, change overs and operatiion support during the entire event etc.
226Processing Charges for Police permission,Fire NOC for event complete in all respect.
227Cleaning of Event area manually or mechanically as per site requirement before and after the Event complete in all respect.
228Insurance of the Event (typically 1% to 3% of the total event budget) - The detailed supporting ducuments to be provided at the time of payment Please Enable Macros to View BoQ information

AI Tender Summary

OUR REF NO 56633570
AUTHORITY Government Departments
TENDER VALUE Ref. Documents
LAST DATE 06-08-2026
Authority
Authority Name Orissa Tourism Development Corporation Limited
Work Description Tender for Request For Quotation (Rfq) / Limited Tender For Selection Of Event Management Agency (Ema) For Execution And Management Of Odisha Parab Event At Varanasi
Basic Detail
Tender No ACE/OTDC/03/2026-27 dtd. 23.07.2026
Bidding Type Tender
Location
City Varanasi
State Uttar Pradesh
Key Dates
Publish Date 24 Jul 2026
Submission Date 06 Aug 2026
Open Date 07 Aug 2026
Finance
Tender Value Ref. Documents
Tender Fee 10000
EMD 1 Lakhs
Exemption Available
Document List
6aa5ad72-1970-4966-b7e5-61ee0e880ea8.html
BOQ_603182.xls
DTCN.pdf
Tendernotice_1.pdf
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Tender Timeline

Jul 24, 2026
11:30 IST

Tender Published

Tender notice published.

Completed
Aug 06, 2026
17:00 IST

Bid Submission Deadline

Online submission via eProcurement portal.

Upcoming · 10 days
Aug 07, 2026

Bid Opening Date

Technical bids will be opened and evaluated.

Upcoming · 11 days

Tender Documents

Download All (ZIP) ↓
html

6aa5ad72-1970-4966-b7e5-61ee0e880ea8.html

xls

BOQ_603182.xls

pdf

DTCN.pdf

pdf

Tendernotice_1.pdf

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