Tender For Request For Proposal (Rfp) To The Empaneled Agency For Conducting Third Brics Culture Working Group Meeting (5-6 August 2026) And The Brics Culture Ministers Meeting (7-8 August 2026), 2026, Bhopal, Madhya Pradesh
Tender Value
Ref. Documents
Estimated cost
Bid Submission
10 Jul 2026
2 days left
EMD
Ref. Documents
Bank guarantee accepted
Document Fee
Ref. Documents
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
Bhopal → Madhya Pradesh
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Tender for Request For Proposal (Rfp) To The Empaneled Agency For Conducting Third Brics Culture Working Group Meeting (5-6 August 2026) And The Brics Culture Ministers Meeting (7-8 August 2026), 2026, Bhopal, Madhya Pradesh
BOQ
| Sl. No. | Item Description |
| 1 | Item Wise BoQ BoQ_Ver4.0 Item Wise Normal INR Only INR Select, Excess (+), Less (-) Tender Inviting Authority: MPSTDC Name of Work: Request for Proposal (RFP) to the empaneled agency for conducting Third BRICS Culture Working Group Meeting (5-6 August 2026) and the BRICS Culture Ministers Meeting (7-8 August 2026), 2026, Bhopal, Madhya Pradesh Contract No: Name of the Bidder/ Bidding Firm / Company : PRICE SCHEDULE(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only ) NUMBER # TEXT # TEXT # NUMBER # TEXT # NUMBER NUMBER TEXT TEXT # NUMBER # TEXT# TEXT # NUMBER # NUMBER NUMBER NUMBER NUMBER TEXT TEXT NUMBER NUMBER NUMBER NUMBER TEXT TEXT NUMBER NUMBER NUMBER NUMBER TEXT TEXT NUMBER NUMBER NUMBER NUMBER TEXT TEXT NUMBER NUMBER NUMBER NUMBER TEXT TEXT NUMBER NUMBER NUMBER # NUMBER # TEXT TEXT NUMBER # NUMBER # DATE NUMBER # NUMBER # TEXT # Sl.No. ITEM NAME AND BRAND NAME Item Code / Make SIZE REMARKS Estimated Rate inRs. P BRAND NAME Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency PRICE Weightage Average WEIGHTAGE Quantity HSN / SAC Code TOTAL AMOUNT/QTY*RATERs. TOTAL AMOUNT/QTY*RATERs. TOTAL AMOUNT In Words |
| 2 | ITEMS |
| 3 | Branding at Raja Bhoj International Airport, Bhopal, in coordination with AirportAuthority and local agencies, High-quality BRICS Branding |
| 4 | BRICS installation - Theme Based |
| 5 | Help Desk with back wall branding 8x8 and table branding 6x3 at Airport(including 2tables with frill & 4chairs with cover, electric plug points, Fire Extinguishers) |
| 6 | 2 trained event English speaking personnel at Help Desk for welcoming (2+2 Shift) |
| 7 | Rose buds, Safa/Pagdi |
| 8 | Ushers for welcoming with Plate & tilak an all |
| 9 | Porter for luggage/baggage |
| 10 | Complete Photography with three Back up in Hard Dirves |
| 11 | Prominent focal points across city, Airport to venue (Black Back) |
| 12 | Prominent focal points across city,City Branding |
| 13 | Prominent focal points across Venue Branding |
| 14 | Airport to venue Pole bunting |
| 15 | Event Branding Standees (Black Back) |
| 16 | Signage Standees (Black Back) Parking,Entry,exit,way to,washroom & etc |
| 17 | Welcome Gate - Venue (Box gate) |
| 18 | Customized Welcome Gate |
| 19 | Standard Size Country flag with proper Pole & Base stand as per National & International Protocol (indoor and outdoor) All 25 BRICS Nation |
| 20 | Red Carpet required for the VIP/Guest entry passage 6ft Width Rn.ft |
| 21 | BRICS installation - Theme Based |
| 22 | BRICS Branding backdrop of Family Photo |
| 23 | Three Step raiser setup for Family photo shoot (Height 1+1+1) with carpet |
| 24 | Step raiser setup Backdrop |
| 25 | Wooden Platform with Carpet |
| 26 | Welcome Branding at venue |
| 27 | High quality umbrella with BRICS Branding |
| 28 | Prayer Room (Male & Female) Pre fab Octonorm Complete Fabricated walls and wallpapers with door as per the design with all fittings and carpet with 10 prayer mat on each room with proper light and power connections & Fire Extinguishers |
| 29 | Professional end to end event designing of creatives, entire theme, hoardings, Standees, Social Media creatives, Brochures, Booklets, Invitation Cards, and other required artworks and collaterals |
| 30 | Frame Structure (German Hanger) in Extruded Ridges & Corner Connection in Anchor Base Plates in Iron Tension Cables for Roof and Sides Walls. Roof covered with multi colored waterproof cloth (Draping) &, side soft covers with fire retardant fabric. Providing uniformly Plywood lay on ground before raised platform with 2 Layers of 19 mm thick Plywood/block boards and full carpeting (color of choice) supported by wooden batons. , emergency lights, doors/ emergency exits, exit signage's, fire exit signage's, fire extinguishers. TUV certified for wind speed of 120 kmph. Per day bases.If the above items are required for more than one day, quote in percentage for extra days. |
| 31 | German Hanger as per requirement mentioned in item 28 subsequent days of dome |
| 32 | (As per German Hanger requirement) Air-conditioning shall be done by using chiller units of suitable tonnage with inflatable white color ducts properly suspended from the top. The hangar would be fitted with adequate amount of roof lighting |
| 33 | Dome Front façade branding with all the necessary strong support |
| 34 | Fabricated stalls with all elemets table, chairs, box design graphis, wallpaper, branding, name plates and any other material for the decoration with the light up logos including proper lighting, incl focus lights as per the requirements, P4 LED Wall with all the necessary machinery & items (All Rentals should be consider for 4 days) |
| 35 | Exhibition Stalls using Maxima/Aluminium pre fab system as per the design, 3m x 3m - Stalls with proper focus lights |
| 36 | Exhibition Stalls branding vinyl printing as per the design, 3m x 3m - Stalls |
| 37 | Stall header - Vinyl Sunboard |
| 38 | Tables with drawer / cabinet (with lock and key) - Exhibition with front branding |
| 39 | Chairs with covers |
| 40 | LED TV - 55\\" with tripod stand |
| 41 | Fish Bowl |
| 42 | Light and electric plug points - each stalls with multi socket extention boards |
| 43 | Internet Connection - Wi Fi upto 100MBPS - zone to be created in the entire Exhibition Area, with proper infrastructure planning (Hi Speed Internet) - Users count 500 |
| 44 | Ambient sound Basic PA sound system with all necessary Fitting |
| 45 | Flower Pots - Small Size |
| 46 | Fire extinguisher ABC type (powder based) |
| 47 | Dustbin with bag |
| 48 | Partition Wall Plywood based both side event branding with 2 door for entry & exit with all the necessary strong support |
| 49 | Food Area Tent tables with cover For dinner buffet |
| 50 | Wooden top Round Tables & 6 Chairs per tables for dining - 6 feet Diameter with highest quality cloth / linen |
| 51 | Tall Tables with covers (table cloth) |
| 52 | Wash basin Area with 2 wash basin with mirror and all the amenities |
| 53 | Fire extinguisher ABC type (powder based) |
| 54 | Centerpiece installation Tree setup with round table decore (Refer to Image In the RFP) |
| 55 | Diesel Generator (125 KVA) Earthing with chemical + changeover & all necessary Fittings |
| 56 | Passage :Truss Based Water proof Tunnel properly covered from all sides with sufficient lighting, air cool & emergency exit with wooden flooring and carpeting with all the necessary strong support & Passage facade both side Inner & Outer side branding as per event theme |
| 57 | Drop Point German pagoda with Wooden Platform and Carpet Tables, Chairs with all the necessary strong support to with stand wind pressure |
| 58 | LED Wall Side wings Branding |
| 59 | LED Wall Bottom facia Branding |
| 60 | Stage Bottom facia Branding |
| 61 | Riser setup with frill 2.6ft height with red carpet for Artist |
| 62 | Artist Tech Sound System/PA |
| 63 | LED Wall having size 28x12sqft. P2.9 With Riser and Jacket as per the Theme and with scaffold support and proper masking as per the requirement |
| 64 | Podium branding |
| 65 | Led TV Monitor/Preview with stand/Black Masking 55inch |
| 66 | U-Table/Board Room Setup with 8 pax on Head side and 30-30 on each side ,with Provision of Goose Neck Mics On each Chairs Refer to RFP Document for the Tentative layout |
| 67 | Vip Chair for U table setup for 4days |
| 68 | Inauguration Lamp arrangements |
| 69 | Digital Standee |
| 70 | Inside hall branding Behind seating |
| 71 | Registration Backdrop 20x8 with framing |
| 72 | Table Branding Each table |
| 73 | Minister Meeting Branding change on 7th august Lumpsum |
| 74 | Standee 4x8 with Framing Inside venue |
| 75 | Console having size 24x4 with flex |
| 76 | Table Name Plates Country Flag & Representative Names as per Protocol |
| 77 | Small Table Country Flags (India 6 & Other country 24 one each) |
| 78 | Flower Decoration (fresh flowers) (Stage,Podium, entry gates, U table meeting room On a Raised Platform ,vip room, pot, Garland arrangements & Etc) , exhibition area & food area |
| 79 | VIP Flower Bouquets |
| 80 | Laptop |
| 81 | Switcher |
| 82 | Watchout server |
| 83 | Slide Changer (Cue Commandor) |
| 84 | Wires and connector |
| 85 | T Truss setup |
| 86 | Warm White with 4T Truss setup |
| 87 | Parlight On Branding & Required area |
| 88 | Profile light with T Truss Setup |
| 89 | Light Engineer |
| 90 | Full range Complete PA sound system Line array with all necessary software/ hardware requirement with complete Fitting Mic, Amplifier, Mixer, Snake Cable, Etc (Minto hall) |
| 91 | Goose Neck Mics for U Table seating setup |
| 92 | Diesel Generator (125 KVA) Earthing with chemical + changeover & all necessary Fittings |
| 93 | Welcome Branding |
| 94 | Carpet on Stage |
| 95 | Box Truss |
| 96 | LED Wall having size 40x20sqft. P2 |
| 97 | Stage Led wall side wings Branding |
| 98 | Console having size 24x4 with flex masking |
| 99 | VIP Flower Bouquets |
| 100 | Laptop |
| 101 | Switcher |
| 102 | Watchout server |
| 103 | Slide Changer (Cue Commandor) |
| 104 | Wires and connector |
| 105 | Warm White |
| 106 | Parlight |
| 107 | Profile light |
| 108 | Sharpy |
| 109 | LED bar |
| 110 | Light Engineer |
| 111 | Sound with top, base and power amp- 1500 PAX |
| 112 | Foot Mic |
| 113 | SFX Smoke Machine (1000 Watt) |
| 114 | SFX Sonic boom |
| 115 | SFX Co2 Smoke Bubble Making Machine |
| 116 | Diesel Generator (125 KVA) Earthing with chemical + changeover & all necessary Fittings |
| 117 | Fire extinguisher ABC type (powder based) |
| 118 | Drop Point German pagoda with Wooden Platform and Carpet Tables, Chairs |
| 119 | Required Area general lights(Passage,tree,gates,entry & exit) |
| 120 | High Quality 4 Ton Tower AC with all fittings & Accessory |
| 121 | Partition Wall in the main hall |
| 122 | BRICS installation - Theme Based |
| 123 | VIP entry red carpet |
| 124 | Pre fab Octonorm Complete Fabricated Lounge with covered walls with vinyl branding, complete lighting and Doors with locks with strong support |
| 125 | BRICS Branding |
| 126 | Sofa 1 Seater for vip |
| 127 | Sofa 2 Seater for vip |
| 128 | Coffee table |
| 129 | Essel stand/Board |
| 130 | Que-Managers |
| 131 | Fire extinguisher ABC type (powder based) |
| 132 | BRICS Branding |
| 133 | Sofa 2 Seater for vip |
| 134 | Coffee table |
| 135 | Essel stand/Board |
| 136 | Desktop Computers/Laptop setup with LAN & Basic stationery + Table & Chair with frill & Cover |
| 137 | BRICS Branding |
| 138 | Sofa 2 Seater for vip |
| 139 | Coffee table |
| 140 | Essel stand/Board |
| 141 | 1 High Speed Heavy duty color printer with Photo Copier with operator & Laptop, and other Complete stationery Set + Table & Chair with frill & Cover |
| 142 | BRICS Welcome Event Branding |
| 143 | Podium Branding |
| 144 | Signage Standee |
| 145 | Que-Managers |
| 146 | Fire extinguisher ABC type (powder based) |
| 147 | BRICS Branding |
| 148 | Signage Standee |
| 149 | BRICS Welcome Event Branding |
| 150 | 5 Desktop Computers/Laptop with 2 Gbps LAN/WiFi connection,3 High Speed Heavy duty color printer with Photo Copier with operator, and other Complete stationery Set |
| 151 | BRICS Branding inside hall |
| 152 | VIP Chairs Executive class |
| 153 | Essel stand/Board |
| 154 | Fire extinguisher ABC type (powder based) |
| 155 | BRICS Branding inside hall |
| 156 | VIP Chairs Executive class |
| 157 | Essel stand/Board |
| 158 | Fire extinguisher ABC type (powder based) |
| 159 | BRICS Branding inside hall |
| 160 | VIP Chairs Executive class |
| 161 | Essel stand/Board |
| 162 | Fire extinguisher ABC type (powder based) |
| 163 | Complete Photography with three Back up in Hard Dirves |
| 164 | Complete Videograohy with three Back up in Hard Dirves |
| 165 | PTZ (Pan-Tilt-Zoom) camera setup for BRICS Meeting |
| 166 | ID cards RFID/QR Based - Acrylic/PVC Cards and lanyard |
| 167 | RFID Reader Setup |
| 168 | On Spot Printing of ID cards setup with chair table for the entire event days |
| 169 | Maheshwari/Chanderi stoles |
| 170 | Notepad & Pen with event branding |
| 171 | Folder -2 folds(a4 size) Mrignayani |
| 172 | Mrignayani Tote bag |
| 173 | ODOP approved souvenirs |
| 174 | Gifting Kit |
| 175 | Brochure/Booklets with high-quality Matt finish . |
| 176 | Flyers/Event Agenda with high-quality Matt finish |
| 177 | Invitation with high-quality |
| 178 | Participation Certificates high-quality |
| 179 | Painting (MP based Baag print) |
| 180 | English speaking Manpower - (- Registration Desk Setup, - Volunteers / support staff |
| 181 | English speaking Anchor having experience of conducting PM,CM level events(along with TBL charges) |
| 182 | Internet service across the Main Hall with high speed wifi setup for atleast 120 users - 100 mbps for main hall |
| 183 | VC - Video camera riser |
| 184 | VC - IT Consultant |
| 185 | VC - VC Device |
| 186 | VC - Video Switcher & Mixer |
| 187 | VC - Digital Video Camera - IP enabled |
| 188 | VC - Internet as per the requirement |
| 189 | Live Streaming Multi latest high definition Cameras Complete Setup with all necessary items |
| 190 | HORTICULTURE up to 3 ft. at the dome, stage area and lounge area, Entry and exit points near by the event gates and the required places (Decorative plants like bonsai in multiple sizes and other flower pots) For the entire duration of event |
| 191 | Sound Proof Booth (Standard size) |
| 192 | 40 Interpretation Devices/ headsets with all necessary items |
| 193 | Interpretation Service - Professional and experienced Interpreter (including TBL) English-Hindi-English |
| 194 | Interpretation Service - Professional and experienced Interpreter (including TBL) English-Russian-English |
| 195 | Interpretation Service - Professional and experienced Interpreter (including TBL) English-Chinese-English |
| 196 | First Aid kit and common over the counter medicines |
| 197 | Wheel-Chairs |
| 198 | Fire extinguisher ABC type (powder based) |
| 199 | Que-Managers |
| 200 | Medical Insurance for international and national delegates |
| 201 | Event Insurance |
| 202 | Setting up of pagodas with carpet, tables & Chaies at various places - 15 ft x 15 ft With three side cover (parking areas) Total in Figures 0.0 0.0 INR Zero Only 4.0 Construction of chamber for 100mm sluice plates item5 10.0 Nos Quoted Rate in Figures Select % 0.0 0.0 Zero Only Quoted Rate in Words INR Zero Only Please Enable Macros to View BoQ information |
AI Tender Summary
Tender Timeline
Jul 06, 2026
11:30 IST
Tender Published
Tender notice published.
CompletedJul 10, 2026
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
Upcoming · 2 daysJul 10, 2026
Bid Opening Date
Technical bids will be opened and evaluated.
Upcoming · 2 daysTender Documents
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