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| 1 | Selection of event management agency |
| 2 | Flower decoration for main stage and gates |
| 3 | Infrastructure |
| 4 | Air Conditioning Units – Ductable AC units with Nozzles & ply wall for aesthetically good look of the halls ( Ductable AC ) |
| 5 | Overall décor of the venue as per event theme of the all the ground (this is also to presented in detail in presentation) approx. 40000 sqm |
| 6 | Decoration of Green internal arrangement (15 x 20 mtr. ) |
| 7 | Utilities |
| 8 | VIP Washroom |
| 9 | Media washroom |
| 10 | Public washroom |
| 11 | Stage Artist washroom |
| 12 | Stage & Production |
| 13 | Modern Digital Main Stage Setup (64ft × 36ft × 6ft) |
| 14 | Backdrop Structure with scaffold (64ft × 20ft) |
| 15 | Stage Ramp, Steps & Skirting (24 x 12 ft.) |
| 16 | Sound Control Console (28ft × 12ft) |
| 17 | Q-managers (Metal ) |
| 18 | Bollards velvet rope |
| 19 | Podium with Branding |
| 20 | Console, / follow spot / LED |
| 21 | Risers for camera |
| 22 | All décor above the stage décor, Technology to be done by the Bidder |
| 23 | AV, Production & Technical |
| 24 | LED Display SystemHigh-resolution P2 LED Wall for the stage backdrop, complete with Watchout system, video switcher, video mixer, LED processors, technical crew, and all associated hardware/ software required for seamless content management and live event operations.(Multiple) |
| 25 | Watch Out server for LED wall |
| 26 | Delay LED screens (P3) with 4 feet Riser - (Multiple ) |
| 27 | Supply, Installation, Testing & Operation of L - acoustic/ JBL/D&B or Equivalent Line Array Sound System with Delay Speakers for 6,000 Pax (Minimum 30 Linearray top, 12 basebin, 8 stage moniter, in ear monitors, 2 set of side fill& 2 set centre fill), including Amplifiers, Digital Mixing DiGiCo SD-10 & Quantum 332 Console with SD racks for main artist & seperate audio mixing console for other artist as per need of the artists, 04 Podium Microphones, 02 Lapel Microphones, 20 Shure/Senheiser Wireless/wired Handheld Microphones, wireless clearcom, Media Output DI Boxes, Complete Cabling, Technicians, Sound Engineer, and Maintenance throughout the Event Duration. (Professional Sound System for Concert/conference/ Cultural program ) |
| 28 | Intelligent Lighting Setup for Main Stage – 80x 40 box truss with centre bar (minimum 48 Sharpy, 24 LED moving head wash, 24 LED wash, Profile 4, 12 Blinder 4 pin, 8 Blinder 2 pin, 32 LED par, 32 LED warm four eye, 12 LED batten, strobe etc.) with Light console GrandMA3/Avoilite arena & professional light designer with techniciansOther technical equipments – Smoke machines, Haze machines, follow spot (4 Side Box Truss Setup with centre bar ) |
| 29 | Special Effects – CO2 jets, confetti blasts, stadium Ribbon shot, dry ice fog machine, Aerial shots, |
| 30 | PA SYSTEM: A protable sound arrangement with minimum 8 nos cordless/wireless microphone with sound operator |
| 31 | Techrider as per Celebrity/ renowed A category Artist requirementsAmplifier marshal JCM 900/Fender twin reverve, Roland KC 550, Keyboard Montage M6, Keyboard, Drumkit pearl/Tama, Notation StandRiser for Drum, percussion & any other equipment & instrument demanded specifically by the artist |
| 32 | Photography & Videography of the event |
| 33 | Photographer with professional camera & different lenses (5 per day ) |
| 34 | Videography in 4K HD professional camera with stand (5 per day ) |
| 35 | Main hall with multicam setup with 5 cameras with all accessories cameras, switcher, splitter, cabling, on spot editing table with live coverage |
| 36 | Gimble for close shoot |
| 37 | Drone Videography shoot in 4K HD quality |
| 38 | Hospitality Accommodation, Transportation and Catering (ACT) Local, National & International Artists (if any) and groups approx number is 5,000, Their travel (to and fro), Stay arrangements, local transport and their food. Honorarium to be paid to every artist and participants of Painting Competition / cultural Programme immediately after the performance through e-payment mode / Demand Draft / Cheque. The honorarium amount will be decided by the Governament of Jharkhand for state of Jharkhand & other artist who participated in the event as artist amount will be supported by respective state Government of the artist and it will be reimbursed on actual basis after the submission of evidence and therefore the agency need not to quote with regard to it. |
| 39 | Accomodation for cultural artist who perform on stage |
| 40 | VIP Rooms ( 5 Star Hotel Single Occupancy) with breakfast |
| 41 | Catering for Artist stage artist performers (Breakfast, Lunch, evening tea and Dinner) |
| 42 | Transportation (to and fro) |
| 43 | Other Caterings |
| 44 | Drinking Water Supply(Provision and distribution of drinking water for Jatra artist & green room only for artist perform on stage) |
| 45 | Special Mementos & Souvenirs: (It is advised that bidder may see samples of Mementos and Souvenir at IPRD office, Chamber No. 214 during office hours only.) |
| 46 | Souvenir/Mementos -VVIP |
| 47 | memento |
| 48 | Thematic Exhibiton Zone |
| 49 | Customized Theme Pavilion-cum-Exhibition based on Jharkhand Adivasi Mahotsav 2026, showcasing Freedom Fighters, Women Empowerment, and various Departments of the Government of Jharkhand etc. |
| 50 | E+C57:C68xhibition Stall |
| 51 | Theme based Fabricated Exhibition Stalls of size 3 x 3 mtr with 1 table, 2 chairs, 3 spotlights, 01 Power Point, Fascia name and a Dustbin etc.( 3 x 3 Mtr) |
| 52 | VIP Lounge Conceptuization, customized & exclusively bespoke designed meticulolously crafted as per event theme to reflect artictice brilliance and antique finish & fabrication of VIP Lounge the with the blend in the tribal culture of Jharkhand |
| 53 | CM Lounge with attached toilet & bamboo furniture (8 x 10 mtr) |
| 54 | Dining Lounge for high profile dignateries with attached washbasin (10 x 10) |
| 55 | Head table dining table setup with Chairs |
| 56 | Dining arrangement fir most Senior officials of state Govt. (20 x10 mtr.) |
| 57 | Immersive Zone/ Experience Centre |
| 58 | Immersive Digital Tunnel (40 ft long 12 ft wide) |
| 59 | Interactive Floor projection (40 feet long) |
| 60 | Podcast Setup (AV setup) |
| 61 | Immersive zone/ Theatre Hall In Geodesic Dome Structure approx. 20x20 mtr. Immersive Content Development (UHD)Script Writing by Renowned WriterVoice OverSpecial Visual Effects and AnimatiExclusive Curated 5D Immersive Zone / Theatre Hall based on the following subjects/themes:Logistics & Infrastructure including Trusses, Walls, Screens and Rigging50,000 Lumens UHD Projectors& Cinema hall standard Screens |
| 62 | AI 3D Chat Bot Design, development and deployment of an AI-powered interactive chatbot providing information on Jharkhand's tribal heritage, culture, tourism, government initiatives, event schedules and pavilion experiences through voice and text-based interactions, including hardware integration, multilingual support, content management and onsite operation. |
| 63 | AR Photo opAn AR based photo op with Bhagwan Birsa Munda, Mascot or celebrity. |
| 64 | Digital Standee |
| 65 | Digital Tribute to Dishom Guru Shri Shibu Soren Interactive LED tribute wall with touch-based digital floral offerings, animated tribute effects, memorial content display, visitor participation interface and integrated audio-visual experience dedicated to Dishom Guru Shri Shibu Soren. (8x12) |
| 66 | AR Bubble Head Led wallInteractive LED wall with live visitor feed, AI/AR-enabled face tracking and dynamic digital speech bubbles displaying visitor pledges, messages, greetings and event-themed content in real time. (16x8) |
| 67 | Kinetic Led Video WallA large-format kinetic LED installation featuring moving LED panels that transform shape, depth and perspective through synchronized motion and digital content. (24x10 ) |
| 68 | Holographic FanProvision, installation and operation of holographic fan display units for projection of 3D floating visuals, event branding, animated content, cultural elements and immersive visitor engagement experiences. |
| 69 | Twitter WallInteractive LED-based social media wall displaying live event-related posts, photographs, videos, hashtags and audience interactions from approved social media platforms with moderation and content management features.(12x8) |
| 70 | Digital Freedom Fighters Gallery Conceptualization, design, development, installation, and operation of a digital gallery showcasing the lives, contributions, and legacy of India's freedom fighters through interactive touchscreens, LED displays, multimedia content, digital timelines, and audio-visual experiences. |
| 71 | Interactive Floor projection (12x8 ft approx.) |
| 72 | Film Festival: The screen i.e. High-Quality Led Wall., Projector and Sound Arrangements to be provided by the event management agency along with the technical manpower for seamless conduct of the film festival. |
| 73 | Special Attractions (1 Job) |
| 74 | Drone ShowMinimum 700 synchronized drones with light choreography. Duration: Minimum 20 minutes. Custom formations, brand/logo animations, themed storytelling using drones, Music-synced aerial display with live voice over. Drone show will be organized. (700 drones) |
| 75 | Choreographed Aerial Green Firecracker ShowProfessional-grade aerial Green Firecracker and ground-based fireworks, Synchronization with music (pyro-musical preferred), Duration: 10 minutes, Safety barriers and fire safety arrangements, Coordination with local fire department and civic authorities, Use of eco-friendly/low-smoke fireworks (preferable) |
| 76 | Laser ShowDesign, development and execution of a synchronized Laser Mapping & Multimedia Show depicting the rich heritage, tribal culture, freedom movement, natural beauty, development journey and future vision of Jharkhand. The show shall include high-power RGB laser systems, custom animated content, synchronized music, narration, special effects, programming, projection surface integration, control systems, technicians and complete operation during the event. |
| 77 | Mascot Customized life-size mascot inspired by Jharkhand's tribal culture and heritage, deployed for public engagement, welcome activities, |
| 78 | Fashion Show: Fashion Show on Tribal Theme is to be organized on any one day. Main Stage / (T-ramp / extended stage) to be used with necessary modifications. Duration of the show will be minimum 1 hour. Fashion show storyboard and lineup plan, confirmed celebrity profiles and designer associations Stage layout with lighting/sound plan Full team deployment plan including, curators, Art director, professional models, choreographer, crew, Tech Rider and technical team.Responsible for organizing Tribal Cultural Programme, Tribal dance, Rock Band Show and events related to tribal art forms at the Venue. Agency will be responsible for below mention points for each location: |
| 79 | i. To design and fabricate cultural show stage management with Jharkhand Tribal replica.ii. Provide Stage Light Sound at cultural stage during event/cultural programme each day for smooth execution of event;iii. Organise Painting Competitiona and to provide all the necessary goods and materials to be used in the painting competition of approx 30-40 Participants.iv. Drone Show on (History, Role and Achievements of Tribal Heroes).v. Celebrity Guest I Artist for Opening; Grand entry arrangement will be made by the agency. |
| 80 | Show Design & Production (Opening / Closing Ceremony)Opening Act and Grand Finale Performance featuring an A-Grade Bollywood Celebrity Artist, with Live band & Concert, Music, Dance, and Special Entertainment Elements. With all arrangement as per artist TBL, TicketingTechrider – AS per artist choice no extra payment paid for this (Amount mentioned under this category will not be considered for Calculating L1) |
| 81 | Entertainment Integration featuring renowned artist 1 Live Musical Band Performances and/or Celebrity Acts/ local Jharkhand Cultural group per day for all 3 days of the event on main stage during or after the show, incorporating live music, AV sequences, and cultural fusion elements, including one renowned celebrity band performance on all three event days. |
| 82 | Cultural/musical performance on stage per day all day activity(Honorarium for the artist will be decide by Govt. of Jharkhand for Jharkhand artist & other state artist will decide by IPRD, GoJ as per their state govt. rates) |
| 83 | Cultural Programme featuring Tribal Folk Performances from Jharkhand and other Tribal States of India, showcasing traditional music, dance, art, and cultural heritage. |
| 84 | Logistics & CoordinationCelebrity travel, stay, green room management, Guest handling, security. Local Travel Food etc. ( end to end). Green rooms with proper lighting, mirrors, refreshments Wardrobe assistance and backstage crew, Scheduling of rehearsals and run-throughs, Security, crowd control, and entry management, Travel and accommodation as per Artist choice of all celebrities and models |
| 85 | Permissions & SafetyCoordination with local authorities for drone show/fireworks, ensuring fire safety, crowd control, and emergency arrangements PPL, IPRS, NOVEX, RMPL shall be paid separately on actual Basis on producing proof. |
| 86 | Electrical |
| 87 | Providing DG Sets of 500 KVA, 250 KVA, 125 KVA, and 62 KVA capacities, as required for electrical load, air-conditioning systems, lighting, and event operations,Backup including fuel, cabling, operators, and maintenance.(30 of different sizes 4 Mega Watt approx.) |
| 88 | Power Distribution system - Electrical Works including Complete distribitions, armoured Cabling and Power Distribution System with Distribution Boards (DBs), MCBs, ELCBs, Circuit Breakers, Insulated Wiring, 500 Power Points, 100 Earthing, Installation, Testing, and Maintenance.(Armoured) |
| 89 | Lighting & Sound Décor Scopei. The event will feature a dedicated Light & Sound Show. - The lighting plan includes tree lighting, building illumination, cabling, PAR lights, and other ambient lighting elements at the venue.ii. Special decoration and lighting will be carried out at the Morabadi Ground, incorporating electric and thematic décor work. - Ambience décor, rice light arrangements on bushes, and within the venue will further enhance the visual experience.iii. Intelligent lighting, and lighting décor |
| 90 | Lightning for Venue Hangers and parking, 1350 white LED hilogens, 200 tubelight |
| 91 | Coolers & fans for the hangers |
| 92 | Mist spray arrangement in main inaugural hall at public seating area - 1.(40 x 150 mtr.) 2.(30x150 mtr.) 3.(30x100 mtr.) |
| 93 | Light Décor & Illumination of Pathway/ Road (Approx. 5 Km) Including Design, Supply, Installation, Operation, Maintenance and Dismantling of Decorative LED Lighting Elements, Electrical Accessories and Power Distribution System. (Rate For 100 Mtr Each) |
| 94 | SEMINAR / CONFERENCE HALL |
| 95 | Octonorm/Branding Walls 4 sides with 8 ft height of hall size of 15x25 mtr. Hanger |
| 96 | Installation of EAW/JBL or equivalent sound system for 250 pax with 6 tops, 2 base, 02 stage monitors, required amplifier, digital mixer, 02 podium mic, 01 lapel mikes, 04 cordless mic, required cabling, technicians, etc. and Maintenance of the system during the event duration |
| 97 | Installation of Stage lighting on Stand using Warm LED Par, LED Par, profile lights required cabling, required technicians etc.and Maintenance of the system during the event duration |
| 98 | Installation of P3 LED Wall (24' x 10') for stage backdrop, software, switcher, 02 preview monitors 52inch, 1 laptop and other necessary technical requirements, cabling, technicians etc. and Maintenance of the system during the event duration |
| 99 | Flower decoration on stage as per the approved concept and sub theme and maintenance of the same during the entire event. |
| 100 | Podium with decoration during the entire event. |
| 101 | Supplying hand bouquets as per the requirements of the organisers. |
| 102 | Stage Console with black Masking, Table & Chair as required. |
| 103 | IT & Security |
| 104 | CCTV SetupProvision, Installation, operation, and dismantling of a 24x7 CCTV surveillance system covering the entire event venue, including:Fixed Night-Vision CCTV Cameras: atleast 120 nos. cameras ( Surveillance) |
| 105 | Walkie Talkies (Communication) |
| 106 | Operations |
| 107 | Housekeeping3 Shift Round the Clock ( Cleaning) |
| 108 | Security Staff3 Shift Round the Clock (Guards) |
| 109 | Volunteers (Event support) |
| 110 | Anchors/Emcee |
| 111 | Branding |
| 112 | Signage & Branding of Various Sizes in venue Ground, Peripherals of Ground, Hordings (Hanger Thematic façade, Hoardings, branding, flex, Sunboards, Vinyl, ACP) |
| 113 | Thematic BrandingDesign and installation of event-specific branding elements across the venue, including (cost to be quoted item-wise):• Entry gates and welcome arch• Stage and backdrop branding• Directional signage, standees• LED walls• Branding for VIP, guest lounges, and green rooms• Thematic décor elements for each day (Inauguration, Drone & Aerial Green Fireworks Night, Fashion Show) (60ft × 36ft) |
| 114 | Printing of lanyards & badges for delegates with multi-colour logo of JAM 2026 with bar code scanning facility (separate for VIP, Delegates, farmers, staff, exhibitors & manpower)a. VIP: 300Premium quality lanyard (25 mm) and laminated PVC badge (≥760 microns) with unique barcode/QR codeb. Officials/ Delegates: 1000High-quality polyester lanyard (20 mm) and laminated PVC badge (≥600 microns) with barcode/QR codec. Media: 500Polyester lanyard (20 mm), distinct colour coding, laminated PVC badge (≥600 microns) with barcode/QR coded. Artist & Others:Durable polyester/nylon lanyard (16–20 mm) and laminated PVC badge (≥500 microns) with barcode/QR codeNos. – 5000 |
| 115 | Thematic Main gate of mahotsav with to blend with the tribal culture of Jharakhand Bamboo support structure, wooden plywood frame, Thermocol work, Paint work art work etc. ( W40ft * h26ft *d6ft) |
| 116 | Thematic entry box gate for entry & exit made with MS steel frame with star flex & sunboard look like to match with event theme ( W30ft * h18ft *d4ft) |
| 117 | Double crane for cross support |
| 118 | Selfie Points Customized Theme based as per approved designs |
| 119 | Ranchi Airport (Venue-wide) |
| 120 | Event Venue (Venue-wide) |
| 121 | Prominent Places in Ranchi i.e Railway Stations, Bus Stands, Markets, Vidhan Sabha etc. (Venue-wide) |
| 122 | Selfie point in Jharkhand all 24 Districts if need as per instruction (Venue-wide) |
| 123 | MerchandisePaper Weight, Mug, Muse Pad, Pen, Note Pad, Pen Drive with Branding Leather Bag (Event kits) |
| 124 | Promotion |
| 125 | 20 ft height flagpole with event branding flags |
| 126 | Helium Ballon in the city with illumination (20 x 20 ft. ) |
| 127 | Event theme based printed umbrella logo to printed on top |
| 128 | Online Tribute Portal for Dishom Guru Shri Shibu SorenDevelopment and operation of a web-based tribute portal featuring digital floral offerings, tribute message submission, participant registration, memorial gallery, location-based tribute display, e-certificates and public engagement features. |
| 129 | Event Concept & Procession Jatra Cultural Parade & Heritage Procession |
| 130 | Jatra Route Branding along a 5 KM Stretch (Route will finilized & intimate through letter), showcasing the cultural heritage, tribal traditions, and key themes of Jharkhand through creatively designed moving displays and branding elements.Honorarium to be paid to every artist of Jatra through e-payment mode / Demand Draft / Cheque. The honorarium amount will be decided by the Information & Public Relations Department, GoJ and it will be reimbursed on actual basis after the submission of evidence and therefore the agency need not to quote with regard to it. |
| 131 | Jatra Procession with 5 Thematic Tableaux |
| 132 | Special Effects for the Jatra Procession, including thematic lighting, sound, visual effects, route-based activation elements, and route-wide Special Effects (SFX) and fireworks integration to enhance the overall cultural experience. |
| 133 | Thematic Décor Along the 5 KM Jatra Route, including decoration of trees, light poles, walkways, and route-side elements to create a vibrant cultural ambiance |
| 134 | Giant Route-side Toran Gates along the Jatra Route, constructed using strong truss structures and designed to be permanent and sturdy in nature, with proper foundation, base structure, and secure ground anchoring. |
| 135 | Both sides of the route will be decorated with Soharai and Kohber & local jharkhand art & culture theme on 10 mm ACP board sheet standees, created by hand artists. |
| 136 | Stage setup for Hon’ble Chief Minister, complete with carpeting, sound system, lighting, LED screen, and required technical arrangements. |
| 137 | Choreographer for conceptualizing, designing, managing, and executing the complete Jatra choreography. |
| 138 | Event Insurance Coverage: Insurance for manpower and materials covering, fire, the entire event duration, with coverage value equivalent to the work order value. (Event) |
| 139 | Dismantling (Complete) |
| 140 | Site Clearance & HandoverBidder shall clear the site on possession and hand over back the site once the event is over in pre-event condition within seven days of the completion of event. |
| 141 | Supervision StaffThe supervision work at site will be constantly done by the qualified staff employed by Bidder and no extra payment on such recruitment of staff will be charged or payable by the Information & Public Relations Department, GoJ. |
| 142 | WIFI / INTERNET FOR LIVE STREAMING |
| 143 | Provision of dedicated high-speed internet connectivity at the event venue for a minimum period of 3 days, with minimum assured bandwidth of 200 Mbps (1:1 dedicated), including primary and backup links, and provision of both wired (LAN) and wireless (Wi-Fi) connectivity.The system shall support live streaming, media operations, QR-code scanning, CCTV monitoring, control room operations, and official use, with adequate Wi-Fi access points and 24×7 technical support. ( Main hall, console, seminar, media hall, camp office, exhibition hall etc. ) |
| 144 | DustbinsProvision of segregated dustbins at prominent zones across the venue for effective waste management, comprising: Green bins (Food/Wet Waste) – minimum 120–240 litres; Blue bins (Dry/Recyclable Waste) – minimum 120–240 litres; Red/Black bins (Liquid/Reject Waste) – minimum 60–120 litres, with lids. Dustbins shall be durable, covered, clearly colour‑coded, labelled, and placed at entry/exit points, dining areas, stalls, stage vicinity, and common movement areas, including regular emptying and disposal during the event period. |
| 145 | Safety |
| 146 | Fire Safety ArrangementsFire Extinguishers:Provision of Minimum 1 Fire extinguisher per standard of convered area and minimum 4 extinguisher per major structure, conforming to IS 5785:1993, including Abc type (4kg / 6 kg) and CO2 type for electrical installations. Fire NOC to be submitted to the department |
| 147 | Parking place for vehicles need to be arranged with sufficient nos. of standy banners depicting PARKING need to be placed for easy identification of parking place by the public comming to witness the fair. The parking place to be properly manned with security. |
| 148 | Parking place for ambulance and Fire Extinguisher Vehicle adjacent to Stage/ Office room with sufficient space in front side for easy movement need to be set up. Please Enable Macros to View BoQ information |
